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2023-03-31-accounts

Charity name: Cheltenham District Scout Council Charity registration number: 1021577

Trustees’ Annual Report for the year to 31 March 2022

Reference and Administrative details

Charity name Cheltenham District Scout Council
Registered charity number 1021577
Charity’s principal contact
address		 6 Sappercombe Lane
Charlton Kings
Cheltenham
Gloucestershire
GL53 8LY
Tel: 01242224874
Email: secretary@cheltenham-scouts.org.uk
Website: www.cheltenham-scouts.org.uk
Objectives and Activities
Summary of the purposes of
the charity as set out in its
governing document (Royal
Charter of 4thJanuary 1912)		 To promote the development of young people in achieving
their full physical, intellectual, social, and spiritual potentials,
as individuals as responsible citizens and as members of
their local, national, and international communities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 See achievements and performance below.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 The Trustees have considered the Charity Commissioner’s
guidance on public benefit, including the guidance “public
benefit running a charity” (PB2). The Trustees are of the view
that, as all the activities of the Scout Council are directly or
indirectly those of advancement of young people to give
skills for life, they are therefore for the public benefit.

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Cheltenham District Scout Council Annual Report 2022-2023

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Contents

District Commissioner’s Report..................................................................................................................... 4 Awards ................................................................................................................................................................ 10 Diversity and Inclusion Report .................................................................................................................... 10 Squirrel Scout Report ..................................................................................................................................... 11 Beaver Scout Report ....................................................................................................................................... 12 Cub Scout Report ............................................................................................................................................ 12 Scouts Report ................................................................................................................................................... 12 Explorer Scouts Report .................................................................................................................................. 13 Training Report................................................................................................................................................. 15 Appointments Committee Report .............................................................................................................. 16 Cheltenham Network Report ....................................................................................................................... 17 District Scout Active Support Report ........................................................................................................ 17 Property and Equipment Sub-Committee Report ................................................................................. 18 Finance Report as of 31[st] March 2023 ...................................................................................................... 19 Structure, Governance and Management ................................................................................................ 20 Names of the charity trustees who manage the charity ..................................................................... 23 Statement of trustee’s responsibilities in respect of the trustee’s annual report and accounts ............................................................................................................................................................................... 24 Independent Examiner’s Report ................................................................................................................. 25

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District Commissioner’s Report

What a year it has been, first celebrating the Platinum Jubilee of our (now late) Queen Elizabeth II and then turning back to pay our respects to her. More latterly we were witness to the crowning of our new monarch, King Charles III and of course also seeing Prince Edward become the Duke of Edinburgh and his taking on the patronage of the DofE Awards.

Scouts from across the country have taken part and contributed in so many ways both locally and nationally. Cheltenham leaders paid their respects to the late Queen. Mat Evans (leader Devil’s Chimney ESU) attended the County wide memorial service, whilst Jamie Davies (leader 1[st] Hatherley Scouts) travelled to London where he met the Prince, now King Charles.

But what of our year in Cheltenham?

Census 2022

2022-2023 has been a year of outstanding growth which was more than just a recovery from the previous Covid years. A huge thank you goes to every Leader and to all our Youth Members who have ensured that the past year has been one of our best years ever.

Scouts, Explorers and Network have dropped their numbers by just one, two and three Young People respectively, so have more or less kept steady. That also is a phenomenal result and again represents the quality of all that we do as team Cheltenham!

In the background we have opened one Squirrel Drey at 1st Prestbury (and they too have been receiving praise from the Family Led Pilot Scheme Reviewers), another has started at Easter at 1st Cheltenham with 14 more Squirrels and two Assistant Squirrels Leaders: Willow (Alex Smith) and Tea (Tim Harris) being invested in May 2023.

Taking the 13 Squirrels at 1st Prestbury out of the comparisons we are still up by 6.4% on last year‘s overall Young People numbers . So, overall Young People across Cheltenham District Scouts numbers are up (by 7.8%) at a total of 1,037 and it is Cheltenham's 2nd best year ever overall (1,327) once leaders are taken into account which is building good foundations for the future of Scouting in Cheltenham. This is simply brilliant, and represents a lot of hard work and commitment, which we should celebrate and be truly thankful for.

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Of course, the work of recruiting and growing our numbers and delivering high quality and imaginative Programmes and Safer Scouting goes on! So, here's to an even better year ahead and some brilliant adventures.

New Explorer Unit Born

A new Explorer Unit, Enigma ESU started in January. The inaugural Enigma ESU Camp (at The Grove, Cranham) saw the investing of four additional Explorers and a presentation to one of the older Explorers, Oli, with a Commissioner’s Commendation. This was awarded for an outstanding contribution to Scouting, living by Scout Values and delivering without notes the St. George's Day story in addition to leading the Promise Renewals at that event, all with a clear understanding of the Scout Ethos, including inclusion and diversity.

Events

There have been many events this year with full return to face-to-face scouting, but the following are some of the highlights: -

delivered across Cheltenham! And for the year ahead - let us continue to make that difference for every Young Person who will be our future inspirers!

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➢ Ryan Hawkins became a Queen’s Scout Awardee and Callum Johnston became our first ever (well for over 70 years!) King’s Scout with these being awarded at a presentation service at Berkeley Castle. The others who have been awarded a QSA from Cheltenham, but who were not able to join us at the presentation ceremony were Becky Thorp and James Beaumont.

A selection of the Good Service Awards in the last year: -

➢ President of 45th Cheltenham, Noel Hopes was presented with his 5th, 10th, 15th, 20th, 30th, 40th and 50 Year Long Service Awards along with his Bar to the Award of Merit.

There are many others that have volunteered – thank you one and all for all your hard work and for a bright future as we look to 2024 and beyond.

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We had several public facing outreach days starting with the Showcasing of Scouting at the Sandford Park Platinum Jubilee Jolly Celebration - so very well done and thank you to Denise Chisholm and the entire team from across several groups and units for organising this at relatively short notice. We took the opportunity to present a number of other Good Service Awards and Wood Badges throughout the event!

A huge thank you to the Team that organised and then ran the Cheltenham District contribution to King Charles III's Big Help Out Day on Monday in Imperial Gardens. Events like this have all helped to get adults to volunteer leading to a 9.9% increase of those providing amazing Scouting across Cheltenham District Scouts since the end of January 2023! There would be even more Young People enjoying Scouting and developing their #SkillsForLife if we can continue this growth.

The Operations Team has also had much input from both outgoing District Youth Commissioner Ryan Hawkins and Neil Hatton (District Explorer Scout Commissioner). A thank you also to Ryan Hawkins, Jamie Davies and others in their technology team delivering web and IT requirements, again putting us in a good place for the years to come.

I must also thank as always Sarah Hick without whose careful consideration of all things governance wise, we would not be in such a strong position, in spite of all that’s been thrown at us during the various lockdowns and need for virtual meetings!

Youth Centred events have as ever been run, enjoyed and with so much more yet to come. Here’s a flavour of a few from the past year: -

June 2022 saw the first ever Evolution for Cubs is going well with a total of 742 Cubs and over 200 leaders on site - after a ten-mile hike and a superb evening of sunshine they’ll be able to forget the earlier showers - visited our groups from 10th, 15th, 41st and 1st Prestbury - all having a great time! Well done to the S&E Team for delivering yet another superb event!

Glorious weather was enjoyed by both leaders and Explorers (here from Devil’s Chimney) in October 2022 with Toby showing off his painted nails at The Beast.

There was as ever a good turnout in brilliant sunshine for the 2022 Cheltenham Town Remembrance Parade.

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The Explorers from Devil’s Chimney ‘did good’ at this year’s Cotswold Marathon gaining Fastest Junior Team in Gold and Fastest Mixed Team in Silver.

Congratulations go to Scarlet on her winning entry to the County Jubilee Badge Competition –

Her prize was presented to her at the 41st Cheltenham End of year BBQ by Louise Little. Well done Scarlet!

Recruitment Across the District

All Groups, except for 49[th] Cheltenham, have a GSL in place.

More new sections have been opened during the Year . This has also come with excellent leader recruitment in these groups and elsewhere as well.

Young people and Leader Recruitment

There has again been an exceptionally high level of enquiries across all sections with at least 200 enquires for Young People places being channelled centrally and no doubt many others besides across the Groups and also several leader enquiries over the past few months which is a healthy sign!

I was pleased to announce the appointment as ADC Activities of Caro McIntosh

In October 2022 there was an action-packed day of Scouting in the District. Having attended the Nights Away Development Day and presented Ted Hughes with his 70-year Long Service Award, I then worked my way down the Groups first visiting 24th Leckhampton’s bivouac camp in the Grove at Cranham; and then on to 1st Prestbury back2back Cub Sleepovers investing two Beavers and finally invested our first 7 Squirrels before enjoying a campfire!

So, from 4 - 91-year-olds the day pretty much had Scouting covered!!

Mandatory and Ongoing Training

I am pleased to report that across Cheltenham District that we remain at 100% compliance across the areas of Safety, Safeguarding, GDPR, First Response and where necessary Trustee Training. We of course do however need to keep on top of this as many continually need to renew their Safety, Safeguarding and First Response Modules.

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Upcoming Changes

We have been advised that some significant changes are due to take place in the Scouting Movement over the next 18 months in the areas of:

  1. A new database to replace Compass.

  2. A complete review of Scouting Roles.

  3. a. This will bring scout roles up to date and more meaningful for the remainder of the twenty-first Century.

  4. b. It will also include a complete review of the value and purpose of the Appointments System.

  5. A Member’s Training Journey which is set to become a Roots and Branches approach to tailor fit each volunteer’s set of tasks as we modernise Scouting for the Future.

  6. The Volunteer’s journey into Scouting.

More details of this including an overview of the plan to create a great volunteer experience can be found at the Scout Testing Hub.

Called Home

Finally, it is my sad duty to report on three Scouters who have been called home in the past year, but there’s much to give thanks for in each of their lives and they both left the world in a better place.

Andrew Hick (District Active Support) 7/7/1959 – 17/6/2022

Andrew was born on 7[th] July 1959. He was born in Whakatane, New Zealand and died aged 62 after losing his long health battle and passed away on the 17[th] June 2022. He was the loved son of the late Tony and Cath, wife of Sarah, father of Will and Henry, brother, sister, and brother-in-law of Simon, David and Fatima, Susan and Bruce, Peter, and Melinda.

He was always willing to support Scouting in the District and would be seen clearing brambles, attending camps both here and in Hampshire where Henry is ESL Enterprise Sea Scouts and generally keeping our Chair Sarah in good humour.

Margaret Holman (10[th] Cheltenham) 25/1/1943 – 30/11/2022

Margaret died Peacefully at home on 30th November 2022 (in role!) aged 79 having been on the Executive of 10[th] Cheltenham since September 2005 and had also been District SAS Member from 1/1/2008 – 24/7/2016. She was also very active at All Saints Church having been their Church Warden for some years. She was the dearest wife of the late Colin (who had also been a firm Scouter), beloved mother of Liz and Cathy and adored Nanna to Edèle and Reuben.

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John Blackwell (7[th] Cheltenham) 28/4/2023

John Blackwell died, aged 80, on Friday 28[th] April, after a considerable time in hospital with heart problems.

He was GSL at 7th Cheltenham, Charlton Kings from April 1978 to May 2003 - over 25 years.

Godfrey Tarling District Commissioner - Cheltenham District Scouts

Awards

Good Service Awards 2022-2023 Commissioners Commendation

Chief Scout Commendation for Good Service

Award of Merit

Bar to the Award of Merit

Diversity and Inclusion Report

At Scouts, we’re open to all. Our main priority is to make sure that everyone, be that our young people or our volunteers, feel welcome and comfortable to take part. We promote young people to have more respect and care for others – including for people with backgrounds and identities that are different to their

own. We seek ways for young people to

connect with, understand and respect people from all walks of life including LGBTQ+, faiths and beliefs, girls and women, race and ethnicity, additional needs and neurodiversity. By removing any real or perceived barriers to participation, we can ensure that even more young people can enjoy the adventure of Scouts and that Scouts will be as diverse as the communities in which we live.

According to the latest National 2021 census, the population in Cheltenham is predominantly white (91.4%), with non-white minorities representing the remaining 8.6% of the population. The last Scout Association census showed that Cheltenham District data had 5% non-white minority members. The Scout Association Census also showed that less than 1% of Young People and Volunteers declared their religion as other than Christian, no religion or preferred

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not to say. Just under 9% of Young People and Volunteers declared a disability in the Scout Association Census where the National 2021 census identified 9.9% as disabled.

The biggest gap in Cheltenham District is there are very few, if any, Muslims involved in Scouting (Muslims were 1.5% of the Cheltenham population in the National 2021 census). With this in mind, I have joined Cheltenham Inter-faith group and am now in contact with a Muslim PCSO who is being extremely helpful in discussions to open a mosque-based Scout Group, as well as adding to my contacts with the Hindu Community. They consider that Scouting is an excellent way to involve these minority communities in the wider community of Cheltenham.

I attended the training day to introduce new leaders to their training and to Muslim Scout Fellowship (MSF) in Birmingham. I was quite surprised to find that most of the participants were female and very concerned that their children should have such activities and so had enrolled as leaders. I was very impressed that MSF has gone to the trouble of relating every badge in the Beaver, Cub and Scout Handbook to the Muslim faith; that took a lot of time and demonstrates how important spirituality is to the Muslim population. I am continuing to gain more knowledge in this area by attending the 2[nd] International MSF Jamboree in July 2023.

Wendy Binks District Inclusion Lead

Squirrel Scout Report

In September 2022 1st Prestbury were immensely excited to launch their first Squirrel Drey. After many months of preparation, we were able to welcome our first cohort of 10 families into our Drey.

Alongside running Squirrels in the standard leader led format, there has been a pilot running looking at family-led Squirrel Dreys. In family-led Dreys, the idea is that the programme is designed and run by the families attending with a couple of mentors alongside ensuring safety & safeguarding is in place. One big feature of family-led Squirrels is that each week the Squirrels will bring an adult with them as well as older and younger siblings, allowing us to run Scouting for the whole family.

This year, we have had a lot of fun playing games, reading books (every session includes a story time), and eating toasted marshmallows.

Some particular highlights have been, joining the Beavers for a day of activities at one of their camps, attending the Remembrance Sunday, and St Georges Day parades with our brand new flag, and completing the Squirrel route at ShireHike.

We have also started earning our new Squirrel

badges and if you ever meet us at an event, we love telling you about them and how we earned them, if you are lucky, we will also tell you about our Squirrel opening ceremony.... The Squirrel Wiggle.

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Squirrels has proven a hit with parents in Cheltenham, and both Squirrel Dreys in the District have long waiting lists for places.

Chris Whisker

Section Leader – Squirrel Scouts, 1st Presbury

Beaver Scout Report and Cub Scout Report

Beaver and Cub Scouts have been thriving in the District.

In fact, Beavers have had their best year ever (Very well done!) which, on the back of last year's improvement of 60.7%, to get another 5% up is quite remarkable. There are some amazing Beaver Team Leaders across Cheltenham delivering some

fantastic programmes.

Cubs Young People numbers have increased by a remarkable 18.2% and that means delivering brilliant programmes to a massive 54 additional Cubs, which all stands well for building future growth in the senior sections. Cub Sections have also increased by one. Again, really sterling work going on among this age group.

We have been searching all year for Assistant District Commissioners to support all our Beaver and Cub Scout Sections and join the District Operational Team. If you are interested in helping with this or know someone that may be, please contact Godfrey Tarling, District Commissioner.

Scouts Report

With memories still fresh from exciting adventures at Poacher 22, Swindon Village Scouts headed for the skies taking part in the County Aircamp at Shrivenham. Along with teams from 15[th] (Shurdington) and 1st (Highbury) the scouts took off in gliders reaching heights of 2000 feet before being released for a thrilling 20-minute flight.

Camps continued throughout the autumn with a glorious canal boat weekend, travelling 16 miles along the Grand Union Canal for scouts from 45[th] (Bethesda). Other groups took on a whole weekend of challenges with Bald Eagle 22 at Rhydd Covert. Congratulations to Space Mangos from 41[st] (St Marks) who were the winners of the Friday night challenges.

Colder weather and darker nights didn’t deter two teams from 15[th] taking part in STOMP a 10mile challenging navigation exercise in Selsley Common.

JOTA-JOTI is an opportunity to meet up with scouts across the globe and scouts from 41[st] and 15[th] teamed up for an international evening along with hotdogs and a campfire.

15[th] was delighted to welcome 2 Ukrainian Scouts to their Group and took part in a couple of fundraisers, including the Christmas Ukrainian Children Appeal (also happening this year) helping to collect Christmas presents for the charity, From Bristol With Love for Ukraine.

The flurry of snow in December delighted many Scouts who took to the slopes of Gloucester Ski Centre including 15[th] , who also had a snowman competition.

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Early January many took in a few practice hikes in eager anticipation of the 50[th] Cotswold Marathon. Groups which took part were 1[st] (Highbury), 15[th] and 41[st] . Congratulations to 41[st] who had 4 teams in the top 20 of the challenging 10mile Bronze route.

Many groups took advantage of all the adventurous activities on offer including TryDive, Multi-week climbing at Gloucester and Try Golf.

Five scouts from 24[th] (Leckhampton) took on the Expedition Challenge over two consecutive weekends. Undeterred by rain, they all achieved goals showing excellent navigation skills and teamwork.

Always popular, the county badge courses attracted lots of scouts including those from 10[th] , Swindon Village, and 1[st] Hatherley who gained their forester, scientist, and electronics badges.

Skin a deer, know how to survive on the seas in a life raft & cook a squirrel! These were some of the life skills gained by scouts from 10[th] and Swindon Village who took part in this year’s survival weekend.

The King’s Coronation in May was an eagerly awaited event for many Scouts who took part in festivities including three lucky scouts from 15[th] , who captured the historic moment by ringing the bells at St Paul’s, Shurdington, following the crowning.

The warmer and lighter evenings brought us all outside with activities including bushcraft, hikes, cooking and geocaching along with rounders, cricket, and wide games of capture the flag. Just some of the activities reported by 1[st] & 10[th] Scouts. Creative themes too with Highbury trying out tie-dye with fantastic results!

Strategy camp is one of the highlights of the Scouting calendar. This year 5 groups took part, 24[th] , 15[th] , 10[th] , 1[st] and 41[st] , with 10[th] winning Hub A. Congratulations!

This is just a glimpse of what Scouts have been up to across the District, with many other exciting camps, events, and activities from other groups. Many Scouts across the District have achieved or are well on their way to achieving their Chief Scouts Gold Scout Award! Well done all!

Louise Slee and Shane Gough

Co-Assistant District Commissioners (Scouts)

Explorer Scouts Report

The year April 2022 to March 2023 has been an interesting one. At times hard work but rewarding. The year started with Covid still on everybody’s mind and top up vaccinations being given to the at-risk members of the public including a number of leaders. Scouting across all ages was restarting with the first camps attended.

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In May we were invited to join a Queens Jubilee celebration event in Sandford Park on 7th June. This was at short notice but Denise Chisholm, Ron Shell and myself formed the core team and with great help from 41st for their Monkey Bridge and tentage and 7th for their help with transport. Help from numerous other Volunteers, Scouts and Explorers, too many to mention, made the day a success. To illustrate this 400 bags of ‘Smores kits’ were given away and cooked over the fire pit. These kits ran out late in the afternoon disappointing late comers.

All the usual day to day things continued with visits to Explorer units sometimes to join in with the evenings activities sometimes to attend investitures. Two notable ones were investing Alek McRae as a leader in Black Sheep at Eckington Bridge during an evening canoeing. And the investiture of 16 at No Name Explorers in person as a follow-up of on-line investitures during Covid lockdown.

Young Leader training continued under the leadership of Derek Newman. The group has members from both within and without the District the furthest travelling from South Cerney. All members are assisting all 4 younger age group sections.

PiPs, the district specialist Shooting Group, continued to meet fortnightly with very good attendance. If attendance continues to increase meeting weekly must be considered. One of our attendees, Sam Tickle from Red Wolves ESU in Woodmancote, is progressing to coaching with the national squad. Two others may progress to the squad in the next year. The district rifles continue to be used by other groups on request.

No name ESU had a camp in Scotland and Adders Tongue ESU had a combined visit with 1st Hatherley to Switzerland.

Unfortunately, due to a shortage of leaders, Bobs Dinosaurs Explorer unit was forced to close at the end of the summer term. This shortage had been an ongoing problem throughout the year and despite searching for new leaders. Even with help, on occasions from parents, it became impossible for Mrs Bev Piper the ESL to continue to hold down a senior position in the NHS and commute from Bristol. Bev is sorely missed in the District but continues to support Explorers close to home.

The assets of the group were transferred to the District, as is required under scouting rules, with the camping equipment going into District stores for the use of all members. Bob’s Dinos also held a significant stock of water equipment in the form of kayaks and ancillaries' equipment. A new specialist unit based at Prestbury has been set up to continue the use of these craft for members of all ages. The cost of the first year’s insurance was covered from District funds. To offset the costs of replacements and insurance this equipment is also being made available to outside organisations and private hire.

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A new innovative and experimental ‘Top Awards Unit’ has been set up to support members to gain the top scouting awards initially for the older Scouts and Explorer age groups. These include Kings Scout Award and all stages of the Duke of Edinburgh scheme. It has been enthusiastically supported by the young people at monthly meetings. The County team are watching this closely with the hope to roll it out Countywide. This unit is so new, innovative, and experimental that the management structure has yet to be finalised. The District Trustees are fully supportive of this initiative but recognise that a high-quality management structure is of vital importance.

Although leader numbers across the District have increased steadily over the year this has not been the case with Explorer leaders. This is particularly true of Adders Tongue and Devils Chimney each with only two leaders. On several occasions I have been the other leader at Devils Chimney to fill a shortage.

ENIGMA ESU. During the autumn negotiations with the leaders at 15th Cheltenham scouts in Shurdington led to the formation of a new Explorer unit based there. By Christmas a leader team of 4 and a Partnership Agreement were in place ready for the first meeting on 9th of January, with 6 members. By Easter it was a growing, vibrant unit and as I write this in June there are 17 members. They were supported by a grant from the Rotary Club and a loan from District funds to cover the first membership fees to be repaid during the 2023-2024 financial year, allowing further time for fund raising.

During the next year it is hoped to open another new unit if leaders can be found.

As a Skills instructor I was invited to help with 1st South Cerney group camp at Cranham and was invited to attend their AGM.

Neil Hatton

District Explorer Scout Commissioner

Wyell Young Leaders Unit

The Unit continued the recovery from Covid, delivering the overall Young Leader Scheme in our regular monthly meetings. Attendance has remained more or less constant with 10 – 12 attendees each month.

Covid significantly delayed the flow of Explorer Scouts completing the full Scheme. One member completed the Scheme this year demonstrating the flexibility of the YLUs across the county as he was from Stroud District, choosing to come to Cheltenham as it was more convenient for him. We anticipate several more completions (from Cheltenham residents!) in Summer 2023 as several members only have the odd Module or Mission outstanding. We are seeing good numbers of new Young Leaders through the mandatory Module A at Cranham but comparatively few sign up for the full Scheme qualification.

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Two of our older members registered with the new CVQO BTEC TPD (Teamwork and Personal Development in the Community) qualification. This is paid for by the government but is only open to young people in the Year12/13 age group who are members of approved uniformed youth organisations. DofE and Young Leader Scheme qualifications are Recognised Prior Learning for several Units within the BTEC so minimising the work required from the young person.

We again provided the Explorer Scouts for the Cheltenham Festival of Remembrance evening which this year was not at the Town Hall, so we had to adapt to the new venue.

Wyell are working alongside Severn Boars in leading a new county initiative to make Young Leader training more accessible in rural areas of the county. This will include new, local, briefings for Section Leaders so they understand their commitment to the Young Leaders who operate in their meetings.

Derek Newman ESL Young Leaders

Training Report

This year we have seen many more new leaders join Groups in all parts of Cheltenham and this has meant a very busy time for the District Training Team.

Details of drop-in validation sessions have been sent to all leaders and the take

up again has been spasmodic. The training advisers have been busy either meeting the new leaders at their own section meetings or arranging to see them at a time that suits them

The County Training Team has arranged a good number of face-to-face First Aid 6-hour sessions around all parts of the County, and this has enabled us to catch up on the back log caused by Covid. There are still a few leaders who need to complete Module 10B Practical First Aid, but again some sessions have been organised to deal with this and everyone is up to date as of writing this report.

Training Modules are being offered by the County Training Team and some are face-to-face and others are on Zoom, but having the choice is appreciated by many. In saying that the District Training Team has managed to validate Module 3 and leaders have gained their Wood Badge.

As I stated in my last report changes are coming to the training programme and all I can say at this time is “Watch this Space”

I would like to thank all the Training Advisers who have supported me over the year. Without these people who also have other scouting roles we would not have the success we are having in this District

Pat Hopes District Local Training Manager

Appointments Committee Report

At the date of the last AGM there were 25 volunteers requiring a panel, we steadily worked through these with a combination of face-to-face at Bethesda Church, District HQ, and on-line via Zoom.

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Due to the emerging approach to recruiting teams of volunteers for sections that have been struggling, there has been an increase in the number of ‘Section Assistant’ roles that have required a welcome conversation. This has been putting pressure on organising the meetings, and the changes to GSL’s having responsibility for this, with the new ‘welcome conversation’ approach will be welcomed by the AAC. AAC members will be available to support GSLs in this process.

In February training was provided to Harry Butland who has joined the AAC pool of volunteers. We also lost our younger member due to work commitments in a different county. The AAC currently numbers 8 volunteers. There feels little point in trying to recruit more members of the AAC, obtain training, and then await validation when the system is on the verge of changing.

Progress on key issues:

We try to balance flexibility with efficiency, face-to-face welcome conversations are best held in multiples, at a venue where we can also offer a conversation about training, and a chance to meet the DC. On-line meetings work well for those with childcare commitments or unable to travel to the physical venues.

The difference between an occasional helper, and a section assistant has caused confusion amongst the community and led to some misunderstandings around expectations for the role. A recent clarification from the county team will hopefully put this matter to an end – the key point being safety and legal obligations are crucial, and therefore section assistants should be the minimum standard going forward, with support to complete the training.

Referees are still not always being collected by GSLs and entered into Compass in a timely manner – this is an operational matter for the DC to encourage.

Ongoing issues to address:

We continue to monitor the HQ transformation team’s publications and await the announcement of the change to welcome conversations organised by the volunteering leads. This culture change will be rolled out by the county transformation team, to further change perceptions from ‘Panel’ to a ‘Warmer Welcome’. As of today, the Cheltenham AAC has received no communication on the timescales for this, although it’s suggested we’ll be one of the later tranches.

Will Jenkins

Chair of District Appointments Committee

Cheltenham Network Report

We have been searching all year for District Network Scout Commissioners to support all our Network Young People and join the District Team. If you are interested in helping with this or know someone that may be, please contact Godfrey Tarling, District Commissioner.

District Scout Active Support Report

We have been searching for a replacement District Active Support Manager to join the District Team. If you are interested in helping with this or know someone that may be, please contact Godfrey Tarling, District Commissioner.

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Property and Equipment Sub-Committee Report

We are in negotiation with Cheltenham Borough Council for a lease of the District Headquarters in Brooklyn Road. This will give the District a tenancy for ten years.

Once this has been finalised, we

are going to have a programme of improvements to the premises both inside and outside (especially to remove the brambles).

Pat Hopes

Chair Property and Equipment Sub-Committee

Lots of progress has been made this year within the District stores. We first started with a rigorous refresh whereby we got rid of a lot of kit that was damaged and not fit for purpose. Some of the kit that we found we didn’t use, we donated to other groups and charity organisations. Allowed us to have a lot more room within the stores.

This year the top priority that I’ve had is making an inventory and a spreadsheet and all of the kit along with its condition

With this now almost completed – I look forward to putting it out to the district and other groups so that they can borrow and use our equipment more effetely. This would work via district website.

Jamie Davies District Quartermaster

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Finance Report as of 31[st] March 2023

The financial statements represent the accounts of the District Central Funds and those of the Explorer Scout Units as required by POR and the Charities Commission

The Scout shop has rejuvenated post lockdown and many thanks to Elaine for keeping the District supplied with uniforms and badges as we have got back to face-to-face scouting. Now that the shop is open once again every Thursday evening and the first Saturday in the month, sales are steady in spite of supplies of uniform and badges being intermittent. By reducing old stock and badges we are pleased to report that this year we have again made a small profit, with the stock turnover having improved significantly.

Other than the usual utility expenses and those listed above expenditure has been kept to the minimum. The District has once again paid for Online Scout Manager so that all Groups and Units can benefit from using it. We have also insured the watercraft – this will be the last year as the watercraft responsibility as this is in the process of being taken over by a specialist group within the District with the intention to make the craft more accessible to all Groups and Units.

I must report that there is still some membership money owing to the District from 2020/2021 by one Explorer Unit who struggled to raise the money during Covid. We are actively working with this Unit to recover these funds.

Looking forward the main expense we can see will be the renewal of the District Headquarters lease which ended in September, and we are in negotiations with Cheltenham Borough Council so that we can continue to have our Headquarters in Brooklyn Road, although this will be at a cost. We will of course closely monitor all expenses and hope to keep costs as low as possible. From a finance team point of view, we are now seeking new members of the finance team to move forward in the new financial year, we would love to see some of our younger members join us in guiding the District through the hurdles of managing its finances. As a volunteer for the team, you do not have to be an accountant or even a bookkeeper, what we would like is people that can think outside of the box, are a team player and want to see scouting in Cheltenham prosper.

Pat Hopes Treasurer

19

Structure, Governance and Management

Description of
charity’s trusts:		 Cheltenham District Scout Council is a Registered Charity, Charity
Number 1021577
Type of
governing
document		 The Scout Association exists by authority of a Royal Charter, granted by
King George V in 1912 and supplemented by further Charters granted
by King George VI and Queen Elizabeth II.
These Charters give authority to the Bye Laws of the Association, which
are approved by Her Majesty's Privy Council.
The Bye Laws, in turn, authorise the making of rules for the regulation of
the Association's affairs, and thereby give authority for the Rules printed
in Policy, Organisation and Rules.
How is the
charity
constituted?		 The Cheltenham District Scout Council works within the Policy,
Organisation and Rules of the Scout Association with local application
set out in its own constitution, the latest dated September 2020.
Trustee selection
methods
including details
of any
constitutional
provisions
e.g. election to
post or name of
any person or
body entitled to
appoint one or
more trustees		 1. The District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of their
appointment.
2. Members of the Executive Committee must act collectively as
charity trustees of the Scout District, and in the best interests of
its members to:
•
comply with the Policy, Organisation and Rules of The Scout
Association.
•
protect and maintain any property and equipment owned by or
used by the District.
•
manage the District finances.
•
provide insurance for people, property and equipment.
•
provide sufficient resources for Scouting to operate. This
includes, but is not limited to, supporting recruitment, other adult
support, and fundraising activities.
•
ensure effective governance of Explorer Scouts and Scout
Network in the District.
•
promote and support the development of Scouting in the local
area.
•
manage and implement the Safety Policy locally.
•
ensure that a positive image of Scouting exists in the local
community.
•
appoint and manage the operation of any sub-Committees,
including appointing a Chair to lead the sub-Committees.
•
ensure that young people are meaningfully involved in decision
makingat all levels within the District.

20

Elected members

Members nominated by the District Commissioner

21

Co-opted members

22

Names of the charity trustees who manage the charity














 Trustee name Office (if any) Dates acted if not for the
wholeyear
Declan (Dearbhla)
Austin		 Exec member Left 20 September 2022
Wendy Binks Exec Member
James Davies Exec Member Left 20 September 2022
David G Hall Joined 20 September 2022
Ann BD Haseler Secretary
Ryan Hawkins District Youth Commissioner Left 20 September 2022
Sarah A Hick Chairman
Neil A Hatton Exec member / DESC
Patricia (Pat) A Hopes Treasurer
Caroline (Caro) S
McIntosh		 Exec member Left 20 September 2022
Beverley Piper Exec Member Left 20 September 2022
Richard Piper Scout Active Support Manager Left 14 February 2023
Nicole MF Sullivan Exec Member Left 20 September 2022
Godfrey Tarling District Commissioner

23

Statement of Trustee’s responsibilities in respect of the Trustee’s Annual Report and Accounts

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and regulations.

Charity law requires the Trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable trust and of the incoming resources and application of resources, including the income and expenditure, of the trust for that period. In preparing these financial statements, the Trustees confirm that:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable trust’s transactions and disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with section 132(1) of the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable trust’s website.

The Trustees have taken all the steps that they ought to have taken as Trustees in order to make themselves aware of any relevant audit information and to establish that the charitable trust’s independent examiner is aware of that information.

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Sarah Hick Godfrey Tarling
District Chairman District Commissioner
8 August 2023

24

Independent Examiner’s Report

CHELTENHAM DISTRICT SCOUT COUNCIL

for the year ended 31st March 2023

I report on the accounts of Cheltenham District Scout Council for the year ended 31 March 2023, which are set out on pages 26 to 34.

This report is made solely to the charity’s trustees, as a body, in accordance with the regulations made under section 154 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable trust and the charity's trustees, as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of institute of chartered accountants in England and Wales.

Having satisfied myself that the charitable trust is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable trust and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, the requirements:

Ben Hall FCA

millhall consultants limited, Chartered Accountants Mitcheldean

8 August 2023

25

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Statement of financial activities

Recommended categories by
activity
Notes
Incoming resources
Income from:
Membership fees
3
Donations and grants
3
Covid grant
3
Charitable activities:
Explorer Scout Units
4
Youth programme and activities
4
Adult support and training
4
Trading activities
4
Investment income
3
Rental income
3
Resources expended
Expenditure on:
Trading activities
4
Charitable activities:
Explorer Scout Units
4
Youth programme and activities
4
Adult support and training
4
Donations made
5
Support and services to the movement
5
District HQ expenses
5
Governance costs
5
Reconciliation of funds:
12
12
Total
Total funds brought forward
Total funds carried forward
Total
Net income/(expenditure) and net movement in
funds		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£		 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
£
£
£
£
7,388 7,388 4,185 4,185
198 198 100 648 748
0 0 10,667 10,667
17,235 17,235 14,378 14,378
0 0 - -
0 0 - -
10,196 10,196 10,491 10,491
188 188 - -
2,195 2,195 1,860 1,860
37,400 - 37,400 41,681 648 42,329
8,864 8,864 7,368 7,368
17,917 17,917 17,158 17,158
3,410 3,410 3,106 3,106
245 245 422 422
28 28 20 20
542 542 424 424
9,233 9,233 10,503 10,503
501 501 396 396
40,740 - 40,740 39,397 - 39,397
(3,340) - (3,340) 2,284 648 2,932
100,653 1,348 102,001 98,369 700 99,069
97,313 1,348 98,661 100,653 1,348 102,001

26

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Balance sheet
Notes
Fixed assets
Tangible assets
7
Total fixed assets
Current assets
Stocks
8
Debtors
9
Cash at bank and in hand
10
Total current assets
Creditors
Amounts falling due within one year
11
Net current assets/(liabilities)
Total net assets or liabilities
Funds of the Charity
Restricted income funds
12
Designated funds
General funds
Total funds		 2023
Unrestricted
funds
2023
Restricted
income funds
£
£		 2023
Total funds
2022
Unrestricted
funds
2022
Restricted
income
funds
2022
Total funds
£
£
£
£
10,977 -
10,977		 14,008 -
14,008
10,977 -
10,977		 14,008 -
14,008
2,974 -
2,974		 3,395 -
3,395
5,800 -
5,800		 9,688 -
9,688
142,457 1,348
143,805		 97,718 1,348
99,066
151,231 1,348
152,579		 110,801 1,348
112,149
64,895 -
64,895		 24,156 -
24,156
86,336 1,348
87,684		 86,645 1,348
87,993
97,313 1,348
98,661		 100,653 1,348
102,001
1,348 1,348 1,348 1,348
69,305 69,305 88,586 88,586
28,008 28,008 12,067 12,067
97,313 1,348 98,661 100,653 1,348 102,001

Signed on behalf of all the trustees on 8 August 2023

Sarah Hick District Chairman Godfrey Tarling District Commissioner

27

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

• the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 1 January 2019

The charity constitutes a public benefit entity as defined by FRS 102.

Note 2 Accounting policies

Recognition of These are included in the Statement of Financial Activities (SoFA) when:
income
District Chairman -the charity becomes entitled to the resources;
-it is more likely than not that the trustees will receive the resources; and
-the monetary value can be measured with sufficient reliability.
Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS
102.
Grants and Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
donations
In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or
services as entitlement to the grant only occurs when the performance related conditions are met (5.16 to 5.19 FRS 102 SORP).
Contractual This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.
income and
Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.
Support costs The charity has incurred expenditure on support costs.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Income from This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
interest
Income from Membership subscriptions are recognised in the year to which they relate.
membership Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision
subscriptions of goods and services as income from charitable activities.
EXPENDITURE AND LIABILITIES
Liability Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out
recognition resources and the amount of the obligation can be measured with reasonable certainty.
Governance and Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public
support costs accountability of the charity and its compliance with regulation and good practice.
Creditors The charity has creditors which are measured at settlement amounts less any trade discounts.
Provisions for A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle
liabilities the obligation at the reporting date.
Basic financial
instruments
ASSETS
Tangible fixed These are capitalised if they can be used for more than one year.
assets for use by They are valued at cost.
charity The depreciation rates and methods used are disclosed in note 7.
Stocks and work Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value.
in progress
Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or
amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Current asset The charity has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than one
investments year. These include cash on deposit and cash equivalents with a maturity date of less than one year held for investment purposes rather than
to meet short term cash commitments as they fall due.

28

Charity number 1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 3 Analysis of income

Note 3 Analysis of income
Membership
income:
Voluntary
income:
Separate
material item
of income:
Income from
investments:		 Analysis 2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
2022
Unrestricted
funds
2022
Restricted
funds
2022 Total
funds
£
£
Donations andgrants
 198 198 100 648 748
Total 198 -
198		 100 648 748
Membership subscriptions
Group 53,076 53,076 44,169 44,169
County (45,688) (45,688) (39,984) (39,984)
Total 7,388 -
7,388		 4,185 -
4,185
Interest income 188 188 - -
Total 188 -
188		 0 - -
Rental income 2,195 2,195 1,860 1,860
Covid grants
 0 0 10,667 10,667
Total 2,195 -
2,195		 12,527 -
12,527

Note 4 Analysis of activities and programmes

Youth
programme
and
activities:
Trading
activities:
Adult
support and
Explorer
Scout Units:		 Analysis 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure		 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure		 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure		 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure		 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure		 2023 surplus/
(deficit)
2023 Income
2023
Expenditure
2022
surplus/
(deficit)
2022 Income
2022
Expenditure
ESU Octopus*
 195 2,273 2,078 (485) 4,677 5,162
ESU Shooting Group* 60 823 763 6 521 515
ESU Black Sheep (287) 3,245 3,532 (117) 3,034 3,151
ESU Devil's Chimney 1,647 6,711 5,064 (181) 1,886 2,067
ESU Adders Tongue 875 2,148 1,273 152 2,097 1,945
ESU Adders Tongue-membership fees not collected (920) - 920 - - -
ESU Enigma 1,136 2,030 894 - - -
ESU Bob's Dinosaurs (3,388) 5 3,393 (2,155) 2,163 4,318
Total (682) 17,235 17,917 (2,780) 14,378 17,158
Explorer Scouts general - - (739) - 739
Young Leaders (40) - 40 - - -
World Scout Jamboree (1,410) - 1,410
-		 - -
St Georges Day Parade - - - - - -

Fete and Funday (prioryears)		 - - - - - -
Water equipment insurance (1,534) - 1,534 (2,051) - 2,051
Whaddon support - - (187) - 187
District activities (426) -
426		 (129) -
129
Total (3,410) -
3,410		 (3,106) -
3,106
Training (245) 245 (422) -
422
Total (245) -
245		 (422) -
422
Scout Shop 1,332 10,196 8,864 3,123 10,491 7,368
Total 1,332 10,196 8,864 3,123 10,491 7,368

29

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 5 Analysis of expenditure

2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
Analysis of donations made
28
20
28
20
Support and services to the movement
- -
319
162
223
262
542
424
District HQ expenses
650
4,757
Rent
2,000
-
Insurance
1,469
1,403
Electricity
949
979
Water rates
518
317
120
61
142
158
MP Licence
299
258
WiFi
403
403
2,683
2,167
9,233
10,503
Governance expenses
425
396
76
-
501
396
AGM and othergovernance expenses
Online Scout Manager
Independent examiner fee
Printing, postage and stationery
Depreciation HQ fixtures and fittings
Maintenance
Total
Council tax
PoppyWreath Appeal
Other expenses
Total
Total
Depreciation district equipment		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
Analysis of donations made
28
20
28
20
Support and services to the movement
- -
319
162
223
262
542
424
District HQ expenses
650
4,757
Rent
2,000
-
Insurance
1,469
1,403
Electricity
949
979
Water rates
518
317
120
61
142
158
MP Licence
299
258
WiFi
403
403
2,683
2,167
9,233
10,503
Governance expenses
425
396
76
-
501
396
AGM and othergovernance expenses
Online Scout Manager
Independent examiner fee
Printing, postage and stationery
Depreciation HQ fixtures and fittings
Maintenance
Total
Council tax
PoppyWreath Appeal
Other expenses
Total
Total
Depreciation district equipment		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
Analysis of donations made
28
20
28
20
Support and services to the movement
- -
319
162
223
262
542
424
District HQ expenses
650
4,757
Rent
2,000
-
Insurance
1,469
1,403
Electricity
949
979
Water rates
518
317
120
61
142
158
MP Licence
299
258
WiFi
403
403
2,683
2,167
9,233
10,503
Governance expenses
425
396
76
-
501
396
AGM and othergovernance expenses
Online Scout Manager
Independent examiner fee
Printing, postage and stationery
Depreciation HQ fixtures and fittings
Maintenance
Total
Council tax
PoppyWreath Appeal
Other expenses
Total
Total
Depreciation district equipment
PoppyWreath Appeal 28 20
Support and services to the movement
Total		 28 20
Printing, postage and stationery - -

Other expenses		 319 162

Depreciation district equipment		 223 262
District HQ expenses
Total		 542 424
Maintenance 650 4,757
Rent 2,000 -
Insurance 1,469 1,403
Electricity 949 979
Water rates 518 317
Council tax 120 61
Depreciation HQ fixtures and fittings 142 158
MP Licence
 299 258
WiFi 403 403
Online Scout Manager 2,683 2,167
Total 9,233 10,503
Governance expenses
Independent examiner fee 425 396
AGM and othergovernance expenses
 76
-
501 396

Note 6 Details of certain items of expenditure

Prior year
Fees for examination of the accounts
Independent examiner’s fees
Current year		 2022
Unrestricted
funds
2022
Unrestricted
funds
£
£		 2022
Unrestricted
funds
2022
Unrestricted
funds
£
£
425 396
- -

30

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 7 Tangible fixed assets

Cost or valuation

Cost or valuation
At 31 March 2022
Disposals
At 31 March 2023
Basis
Rate
At 31 March 2022
Depreciation
On disposals
At 31 March 2023
At 31 March 2022
At 31 March 2023
Net book value
Depreciation		 Leasehold land &
buildings
HQ fixtures
and fittings
District
equipment
Water sports
equipment
ESU Shooting
Group
equipment
Total
£
£
£
£
£
£
- 5,120 8,782 31,541 3,250 48,693
- - - (3,100) - (3,100)
0 5,120 8,782 28,441 3,250 45,593
Reducing
balance
Reducing
balance
Reducing
balance
Straight line
10%
15%
15%
10-20%
-
3,699		 7,297 21,037 2,652 34,685
- 142 223 1,453 393 2,211
- - - (2,280) - (2,280)
-
3,841		 7,520 20,210 3,045 34,616
-
1,421		 1,485 10,504 598 14,008
-
1,279		 1,262 8,231 205 10,977

The building was commissioned by 16th Cheltenham Scout Group and passed to the Cheltenham Scout Council on the closure of that Group in 2004/05. The land was leased from the St Marks and Hesters Way Community Centre and the lease runs consecutively with a lease the Community Centre have granted to them by Cheltenham Borough Council. This lease expired in September 2022. The District is currently negotiating a lease directly with Cheltenham Borough Council.

It has been decided not to incur professional fees to ascertain the leasehold market value. The current insurance value is £185,000 (2022: £203,429)

31

Charity number 1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 8 Shop

Sales
Cost of sales
Opening shop stock
Purchases
Closing shop stock
Gross profit
Other shop costs
Net profit/(loss) from shop
Membership fees
ESU prepayments
Other debtors and prepayments
Note 9 Debtors and prepayments		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
10,196 10,491
3,395 5,500
8,031 4,710
(2,974) (3,395)
8,452 6,815
1,744 3,676
412 553
1,332 3,123
2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
- 3,738
1,660 920
4,140 5,030
5,800 9,688

Note 10 Cash at bank and in hand

Current account
Savings accounts
Fete and Funday account
Active Support account
Cash on hand - Scout shop
Explorer Shooting Group account
ESU Black Sheep
ESU Devil's Chimney
ESU Adders Tongue
ESU Bob's Dinosaurs
ESU Enigma
Total		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
118,632
65,767
15,735
15,659
- -
- -
25
25
3,099
2,245
1,723
2,531
2,587
1,923
868
-
-
10,916
1,136
-
143,805
99,066		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
118,632
65,767
15,735
15,659
- -
- -
25
25
3,099
2,245
1,723
2,531
2,587
1,923
868
-
-
10,916
1,136
-
143,805
99,066
118,632 65,767
15,735 15,659
- -
- -
25 25
3,099 2,245
1,723 2,531
2,587 1,923
868 -
-
10,916
1,136 -
143,805 99,066

Note 11 Creditors and accruals

Amounts falling due within one year

Analysis of creditors and deferred income
Membership subscriptions in advance - Groups
Accruals - HQ
Accruals - ESU
Course fees in advance - ESU Octopus
Total		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£		 2023
Unrestricted
funds
2022
Unrestricted
funds
£
£
57,195 19,204
5,216 1,330
1,971 2,266
513 1,356
64,895 24,156

32

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 12 Charity funds

Details of material funds held and movements during the CURRENT reporting period

General funds:
General fund
ESU general
Designated funds:
Renovation fund
Property renovation
Active support fund
Active support and fellowship
Fete and fun day
Fete and fund day
ESU Octopus
Scuba diving courses
ESU Shooting Group
ESU
ESU Black Sheep
ESU
ESU Devil's Chimney
ESU
ESU Adders Tongue
ESU
ESU Bob's Dinosaurs (Closed
unit)
ESU
ESU Enigma
ESU
Sun Run/Malvern Challenge
District activities
Restricted funds:
ESU training
Provision of training course for ESU
St George's Bursary
Provision of uniform etc
Mental health training
Provision of mental health training
courses for volunteers
Fund names
Purpose and Restrictions		 Fund balances
31 March 2022
Surplus/
(deficit)
Transfers
Fund balances
31 March 2023
£
£
£
£		 Fund balances
31 March 2022
Surplus/
(deficit)
Transfers
Fund balances
31 March 2023
£
£
£
£		 Fund balances
31 March 2022
Surplus/
(deficit)
Transfers
Fund balances
31 March 2023
£
£
£
£		 Fund balances
31 March 2022
Surplus/
(deficit)
Transfers
Fund balances
31 March 2023
£
£
£
£
16,411 (3,777) 2,330 14,964
(4,344) - 17,388 13,044
12,067 (3,777) 19,718 28,008
41,183 - - 41,183
2,455 - - 2,455
1,709 - - 1,709
239 194 - 433
2,842 60 - 2,902
2,011 (287) - 1,724
1,029 1,647 - 2,676
(6) 874 - 868
21,495 (3,187) (18,308) 0
- 1,136 - 1,136
15,629 - (1,410) 14,219
88,586 437 (19,718) 69,305
500 - - 500
648 - - 648
200 - - 200
1,348 - - 1,348
Total Funds 102,001 (3,340) - 98,661
Transfers:
Allocate World Scout Jamboree
sponsorship from Sun
Run/Malvern Challenge
Move ESU Bob's Dinosaurs
reserves to ESU General as a
closed unit
Take ESU unpaid membership
fees from ESU general reserve
1,410
18,308
920
Total Funds 102,001 (3,340) -
Transfers:
Allocate World Scout Jamboree
sponsorship from Sun
Run/Malvern Challenge 1,410
Move ESU Bob's Dinosaurs
reserves to ESU General as a
closed unit 18,308
Take ESU unpaid membership
fees from ESU general reserve 920

33

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 12 Charity funds

Details of material funds held and movements during the PREVIOUS reporting period

General funds:
General fund
ESU general
Designated funds:
Renovation fund
Property renovation
Active support fund
Active support and fellowship
Fete and fun day
Fete and fund day
Active support
Active support and fellowship
ESU Octopus
Scuba diving courses
ESU Shooting Group
ESU
ESU Black Sheep
ESU
ESU Devil's Chimney
ESU
ESU Adders Tongue
ESU
ESU Bob's Dinosaurs
ESU
Sun Run/Malvern Challenge
District activities
Restricted funds:
ESU training
Provision of training course for ESU
St George's Bursary
Provision of uniform etc
Mental health training
Total Funds
Transfers:
Covid grants to the renovation
fund for future property
improvements
Fund names
Purpose and Restrictions		 Fund balances
31 March 2021
Surplus/
(deficit)
Transfers
Fund balances
31 March 2022
£
£
£
£		 Fund balances
31 March 2021
Surplus/
(deficit)
Transfers
Fund balances
31 March 2022
£
£
£
£		 Fund balances
31 March 2021
Surplus/
(deficit)
Transfers
Fund balances
31 March 2022
£
£
£
£		 Fund balances
31 March 2021
Surplus/
(deficit)
Transfers
Fund balances
31 March 2022
£
£
£
£
22,014 5,064 (10,667) 16,411
(4,344) - - (4,344)
17,670 5,064 (10,667) 12,067
30,516 - 10,667 41,183
2,091 - - 2,091
1,709 - - 1,709
364 - - 364
724 (485) - 239
2,836 6 - 2,842
2,128 (117) - 2,011
1,210 (181) - 1,029
(158) 152 - (6)
23,650 (2,155) - 21,495
15,629 - - 15,629
80,699 (2,780) 10,667 88,586
500 - - 500
0 648 - 648
200 - - 200
700 648 - 1,348
99,069 2,932 - 102,001
10,667
10,667

34