## **1[st] Drayton Scout Group Charity Report 2020-21** This report covers the period of 1[st] April 2020 until 31[st] March 2021. The 1[st] Drayton Scout Group (hereafter referred to as ‘The Group’) has been providing scouting to the residents of Drayton and the nearby locality for just over 50 years. The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader and his Assistant, individual section leaders (where opted to take on the responsibility) and parent's representation and meets 3-4 times a year. Members of the Executive Committee complete the required training as stipulated by the Scout Organisation (including 'Essential information for Executive Committee') within the first five months of joining the committee. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for; - The maintenance of Group property. - The raising of funds and the administration of Group Finance. - The insurance of persons, property and equipment. - Group public occasions. - Assisting in the recruitment of leaders and other adult support. - Appointing any sub committees that may be required. - Appointing Group Administrators and Advisors other than those who are elected. ## **Objectives and Activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts, The Group is guided by these values; - Integrity - we act with integrity, we are honest, trustworthy and loyal. - Respect - we have self-respect and respect for others. - Care - we support others and take care of the world in which we live. - Belief —we explore our faiths, beliefs and attitudes. - Co-operation —we make a positive difference, we co-operate with others and make friends. **WWW.1STDRAYTONSCOUTGROUP.ORG.UK** CHARITY NUMBER: 1021570 ## **The Scout Method** Scouting takes place when young people (in partnership with adults) and adults, work together based on the values of Scouting. The Group ensures that all members of The Group; - Enjoy what they are doing and have fun. - Take part in activities indoors and outdoors. - Learn by doing. - Share in spiritual reflection. - Take responsibility and make choices. - Undertake new and challenging activities. - Make and live by their Promise. ## **Public Benefit Statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Risk and Internal Control** The Group has in place systems of internal financial controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. In addition, the group will aim to build reserves to fund the larger anticipated maintenance costs for the headquarters and grounds. ## **Investment Policy** The Group holds some of its funds in a charitable investment account (COIF) which is seen as a low risk investment. This provides long-term protection from inflation and also provides some interest to increase The Group’s funds. Funds held in this account are available at relatively short notice should there be any need. Deposits and withdrawals from this account are made as and when the financial state of The Group dictates – as advised by the Executive Committee’s Treasurer with agreement from the Executive Committee. ## **ATTACHMENTS:** - 1[st] Drayton Scout Group Treasurer’s Report, 2020-21 - 1[st] Drayton Scout Group Financial Report, 2020-21 - 1[st] Drayton Scout Group Financial Auditor’s Report, 2020-21 **WWW.1STDRAYTONSCOUTGROUP.ORG.UK** CHARITY NUMBER: 1021570 l•t DR4YTON 8COLrr GROUP Flnandal y•ar 1st Aprfl 2020 to 31•t Mor¢h 2021 RECEIPTS AND PAYMENTS ACCOUIIT 2021 2020 •131.3.21 •• •t 31.3.Xl BJl¥n¢• al B•nk on 111 Aprll £946.41 tts,27￿73 8•l•n¢e for COIF ac¢ount on 1st Aprfl £15,210.14 £11,132.58 Re¢elpts Subscriplior £3,482.95 £6,928.CrfJ £325.00 r331.C(J £19,￿7.43 £oo) £53 08 £579.10 £348.00 £1,868.fA) £258.rK) £12.C(J f21.(KJ £o.c() £3.077. £3.234. £125.CKJ Grants FuTrJrai31rvJ & Rw¢lltvJ 1st Response Courses 8eavers acliville8 Cubs actlvllles Sc(Mrt$ activiti8$ GSft Ald HltB of Hut & EqLdpm8nl Trips & Camps Tralnir Miscdlanec4Js £1.271.50 £&fj.(x) £o.c £214.34 Tol81 £2S657.30 £14513.10 Trnn•f•r from COIF £1.500.iKI Pwn•nts Insurar M8lntenance TTrinirvJ EqulpmpArt l Ropalrs CovSd £1,280.40 £247.86 £1,254.43 £2,383.71 £675.Q) f2,015.47 £1,050.63 £118.78 £3,185.00 £50.00 £105.00 £24.CKI £172. £75.69 £82.33 £16.99 £1,481.23 £1,375.rxJ £0.00 £214.34 £82.36 £229.46 ,841.59 £3.673. FurKlr8181ng 151 Rgspons& thr$8s B*JgèslUnlfomis Boavors Soction 6X￿88￿ Cubs S￿l0n eXpW￿96 Scouts Section 9xFOr￿$s Group expenses Trips & Camps AthertiSin￿Stati0￿ry miscellar￿￿3 Calor G85 Website & OSM £303.65 £10.99 £1,083.13 £592.14 £253.19 £163.43 £471.52 £3,501.11 £204.40 £486.60 £499.91 £217.24 17,841. Totsl Tran￿r to COIF £15.OlJO.00 fA,(W.00 Prnfit l Loss S81&71 1.328.32 BJlanc• at Bank on 31•t M•r¢h £3.282.12 £946.41 COIF Int•rg¥t ft>r th• yMr BJlan¢• ft>r COIF a¢¢ount on 31•t March £22.32 £24732.40 £14210.14 Total Group Funds £31,9X5B £1a1X55 13}8111 st Independent Examlner's Report to the Trustees of the 1 Drayton Scout Group (Registered Charity No: 1021570) For the year 1" April 2020 to 31st March 2021 Respective The charity's Irustees are responsible for the preparation of the accounts in responsibilities of accordance with the requirements of the Charities Act 20111"the Act'l. trustees and examiner The charity's trustees consider that an audit is not required for this year under section 144 of the Act and Ihal an independent examinalion is needed. 11 is my responsibility to: examine the accounts under section 145 of Ihe Charities Act, lo follow the applicable Directions given by the Charity Commission {under section 14515}Ibl of the Act. and to state whether particular matters have come to my attention Basis of independent My examinatlDn was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by ihe charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the Iruslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whelher the accounts present a 'lrue and fair, view and the report is limited to those matters sel out in the slalemenl below. Independent In connection with my examination, no material matters have come to my examiner's statement attention which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Charities Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts lo be reached. Signed: Date: Name: