Report AGM 20[th] March 2024
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The National Minimum Wage is set to rise from April 2024 by £1.02 per hour. This is a considerable amount to shoulder. I would ask to move this discussion to the key committee members after the main content of the AGM is finished and all business there within concluded. I have the new funding formula worked out as best I can to my ability, as always figures can slightly vary due to the nature of the childcare sector, however, the figures will be very close to being correct.
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We are fully booked until September 2025, bar a couple of afternoon slots, we are leaving these closed as Alana and I will be working alone on Friday from April 2024. We usually work alone on Thursdays.
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Alana and I will be looking to advertise from the beginning of September 2024 for a new member of staff to join us on a Wednesday and Thursday with a view to a January 2025 start. That is on the proviso that Berny Knight retires at the beginning of December 2024.
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We know this will not be any easy task as we are looking for a level 3 with at least 2/3 years current experience in the new Development Matters Framework. Many nurseries are struggling to recruit fully trained qualified staff, many are leaving the sector due to the level of responsibility, training required to perform the job, coupled with low wages. We may have to consider a level 2 team member.
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Gill will be continuing to work as lunch time cover until the beginning of January 2025, whereupon we believe Gill may retire. Gill currently works lunches only and this has been a better fit for preschool.
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We would like to purchase a SMART TV from the EYPP money we receive for MW and to have it professional fitted onto the wall. We would look at selling the large tablet, as with all tablets they soon start to struggle with keeping up with today’s technological requirements. The screen is staring to deteriorate due to it being cold and damp in the store room.
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We have recently experienced a bit of rising damp and mould so we are keeping an eye on it
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The Fire Door needs replacing and the windows need mantainance work. This should be completed within three weeks at a cost of £1,950.
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When we break up for the Summer Holidays, I would like to look at the cost of having the carpets professionally cleaned and a deep clean. We can use a domestic carpet cleaner; however, they do not really touch the level of wear, tear and grime our carpet endures.
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It has been four years since we last decorated preschool, we may need to look at the woodwork being painted again within 12 months. Everything else is holding up for now.
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We would like to perhaps consider one of the toilets being replaced for a child’s level unit, some of the children can be quite heavy to lift onto the toilet.
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Fundraising team met recently and plans underway to raise a few pounds through different events.
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First Aid training will be renewed at the beginning of September 2024
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I decided not to have a nappy disposal company as previously discussed because it would have cost around £450 a year. However, with the increased number of children not being toilet trained as quickly as expected, the number of nappies I am taking home is way beyond expectations this year I have looked at another setting and they charge parents for this service now. Their web page states “Please note that for nappy-wearing children, their invoice will include a mandatory charge of £15/half-term to cover the cost of nappy disposal (in line with Government regulations), and to reflect increased demands on staff time”. I will ask the advice of Cheshire East FEEE Team to ask if this is okay to charge for this and propose we charge a minimum of £10 per half term.
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I would like the committee to consider raising the fees from September 2024 to come in line with the amount received per hour from Cheshire East (effective from April 2024). Therefore, we would be looking at 2-year-old children’s fees being set at £7.00 and increase of £1.00 (£7.11) and 3 y-o + being set at £5.50, an increase of £0.50p (£5.02). However, the majority of the children will be all funded hours.
| SANDBACH HEATH ST JOHN'S PLAYGROUP - INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 | SANDBACH HEATH ST JOHN'S PLAYGROUP - INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 | SANDBACH HEATH ST JOHN'S PLAYGROUP - INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 | SANDBACH HEATH ST JOHN'S PLAYGROUP - INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 | SANDBACH HEATH ST JOHN'S PLAYGROUP - INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 | ||
|---|---|---|---|---|---|---|
| Sept 22 - August 23 | 2023 | 2022 | 2021 | |||
| FEES | 6,620 | 7,598 | 7,654 | |||
| VOUCHERS | 0 | 0 | 0 | |||
| GRANT | 62,370 | 56,922 | 48,038 | |||
| FUNDRAISING | 1,345 | 1,973 | 5,496 | |||
| INTEREST ON DEPOSIT ACCOUNT | 0 | 0 | 0 | |||
| SNACK MONEY | 160 | 169 | 161 | |||
| MILK REFUND | 0 | 136 | 149 | |||
| OTHER (Furlough) | 0 | 23 | 8,270 | |||
| Totals | 70,495 | 66,822 | 69,767 | |||
| EXPENDITURE | ||||||
| WAGES | 46,509 | 43,231 | 45,247 | |||
| TRAINING | 30 | 370 | 680 | |||
| PREMISES | 7,156 | 4,265 | 4,261 | |||
| FENCE - GRANT FUNDED | 0 | 0 | 0 | |||
| PHOTOS | 0 | 0 | 0 | |||
| MILK | 33 | 163 | 149 | |||
| REFRESHMENTS | 920 | 510 | 589 | |||
| INSURANCE | 3,006 | 1,015 | 1,944 | |||
| TELEPHONE | 1,076 | 1,000 | 970 | |||
| ADMIN / ACCOUNTANTS | 862 | 4,931 | 3,940 | |||
| INDEPENDENT EXAMINER | 0 | 0 | 0 | |||
| STATIONERY / COPYING | 296 | 71 | 337 | |||
| TOYS | 1,550 | 741 | 3,171 | |||
| GIFTS | 0 | 0 | 0 | |||
| OTHER | 198 | 253 | ||||
| MISC. & FUNDRAISING | 36 | 354 | 457 | |||
| Totals | 61,672 | 56,904 | 61,746 | |||
| DEPRECIATION | 0 | 0 | 1,385 | |||
| OPERATING PROFIT/LOSS | 8,823 | 9,917 | 6,636 | |||
| SANDBACH HEATH ST JOHN'S PLAYGROUP | BALANCE SHEET AS AT 31.08.2023 | |||||
| 2023 | 2022 | 2021 | ||||
| FIXED ASSETS | ||||||
| WENDY HOUSE COST | 0 | 0 | 27,699 | |||
| LESS DEPRECIATION | 0 | 0 | -27,699 | |||
| 0 | 0 | |||||
| ASSETS | ||||||
| CASH IN HAND | 0 | 0 | 0 | |||
| PETTY CASH ADVANCE | 0 | |||||
| BANK CURRENT ACCOUNT | 0 | 0 | 0 | |||
| DEPOSIT ACCOUNT NO NOTICE | 45,065 | 50,434 | 42,196 | |||
| HIGH INTEREST ACCOUNT | 0 | 0 | 0 | |||
| TOTAL ASSETS | 45,065 | 50,434 | 42,197 | |||
| RESERVES | ||||||
| GENERAL RESERVE AT START OF YEAR | 50,434 | 36,547 | 29,911 | |||
| GRANTS FOR PLAYGROUND - restricted fund | ||||||
| OPERATING PROFIT/LOSS | 8,823 | 9,917 | 6,636 | |||
| RESERVES AT END OF YEAR | 59,257 | 46,464 | 36,547 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended SANDBACH HEATH (ST JOHN'S) PLAYGROUP 2023 Charity no (if any) Section A page 1, Section B Pag& 2, Accounts Page 3 ,-* 1021342 Set out on pages I report to the trustees on my examination of the accounts of the above charity (°the Trust") for the year ended Responsibilities and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the ACY). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement u sgr Inc natio ded ,000 ie ble li dbod ybei qua I l if, l appli able. I have completed my examination. I confirm that no mat8rial matters have come to m attention in connection with the examination respect.. which gives me cause to believe that in, any material the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and R8ports) Regulations 2008 other than any r8quiroment that the accounts give a 'true and fair, view which is not a matter nsidered as part of an independent examination. I have no conrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if thay do not apply. inse Signed.. Date: Name". IA CLARIÉ IIA Rèlevant professional qualiflcation{s) or body IER Oct 2018
(if any).. Address: ia kJiLLOW DQIwé FtLH cwii iu Section B Disclosure Only complete if the examiner needs to highlight material matters of ¢otTrcern (see CC32, Independent examination of charity ac¢ounts.' directions and guidance for examiners). Give here brief detalls of any items that the examinerwlshes to disclose. IER Oct 2018
SANDBACH HEATH ST JOHN'S PLAYGROUP- INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31.08.2023 Sept 22- August 23 FEES 2023 2022 2021 6.620 7,598 VOUCHERS GRANT 7,654 62,370 56.922 FUNDRAISING INTEREST ON DEPOSIT ACCOUNT 48.038 1.345 1,973 5,496 SWCK MONEY MILK REFUND 160 169 161 136 OTrIER IFurloughl Totals 149 23 8,270 69,787 70.495 68.822 EXPENtsITURE WAGES 46.509 43,231 370 TRAINING 45,247 PREMISES FENCE_ GRANT FUNDED PHOTOS 7,156 4.265 4,261 MILK 163 REFRESHMENTS 149 920 510 589 INSURANCE 3,006 1.076 1.015 1,000 4,931 TELEPHONE 1,944 970 ADMIN I ACCOUNTANTS INDEPENDENT EXAMINER STATIONERY I GOPYING TOYS 862 3,940 296 71 337 1,550 741 GIFTS 3.171 OTHER 198 253 MISC. & FUNDRAISING TolaL8 354 457 61,$72 58.904 61.746 DEPRECWTION OPERATING PROFITILOSS 1,385 6,636 8,823 9,917 SANDBACH HEATH STJOHN'S BALANCE SHEET AS AT PLAYGROUP 3t.08.2023 2023 2022 FIXED ASSETS WENDY HOUSE cosr LESS tIEPRECIATION 2021 27.699 -27,699 ASSETS CASH IN HAND PErrY CASH ADVANCE BANK CURRENT ACCOUNT DEPOSIT ACCOUNT NO NOTICE 45,5 50.434 HIGH INTEREsfACCOUNT TOTAL ASSETS 42,196 45,LN15 50.434 42.197
RESERVES GENERAL RESERVE AT START OF YE4R GRANTS FOR PLAYGROUND. restricted fund OPERATING PROFITILOSS RE8ERVES AT END OF YEAR SO,434 36.547 29,911 8.823 9.917 6,836 59,257 46,464 36.547