Manager’s Report: Monday 11[th] January 2021 - We are significantly down in numbers from this time last year. We had an average intake of 11.5 per day, we currently have 7 per day. - This equates to a deficit of approximately £4,600. - We have been able to offset some of this with furloughing staff. - I estimate that we are around £1,600 less in revenue from the Spring 2020 figures. - We are currently awaiting on Cheshire East to lets us know if they will support the deficit as they did in the Autumn Term 2020. - We currently have four children not attending over the next six weeks, we are unsure if Cheshire East will honour the funding as of yet. - One new child has not started due to the current situation. - Many counties have already said they will be helping in this way. - Cheshire East are awaiting government directive before offering support. - We have potentially three new children that may start with us in the Summer Term. - We have now been able to start purchasing new toys and equipment for preschool with the amazing amount of funding we have received. - Preschool toys and equipment are very expensive in general, but we have shopped around for best buys. - I will need to look at ordering from Amazon and IKEA next as this is where a bulk of our new items are coming from. - To begin ordering I will need someone that can have access to the preschool bank account. I can give them a list of goods we have chosen or ask that money is transferred into the Playgroup account. This is however a sizable sum and would be in the region of £1,500. - We have spent so far around £550. After we have purchased our items, we should have around £1,000 still to spend. This is from the Co-Op and Town Council awards. We will be re-grouping after the initial purchases as we have other items to add to our lists. - I will be sending out text messages to remind parents not to bring children in with colds, sore throats, tummy upsets or if they are generally unwell. Including children that require Calpol. This was stipulated in September, but we feel we need to gently remind parents. We do not wish to cause any upset, however a poorly child can lower the immunity of the other children and staff. ## A.G.M 11[th] January 2021 **----- Start of picture text -----**
Members Job Title Email address
Hazel Hilton Manager hzlhilton@gmail.com
Martin Douglas Chairman/Health & Safety Martin.douglas73@yahoo.co.uk
Helen Brumby Treasurer/Safe Guarding helenbrumby@hotmail.com
Sophie Douglas Secretary/Fund raising co-ordinator Sophiemd1981@yahoo.co.uk
Mark Harby Trustee markharby@me.com
Liz Cockram Committee member Eliz1905@yahoo.co.uk
Kat Cruse Committee member katlouisehilton@hotmail.com
Lucy Parr Committee Member lucypaynter@hotmail.com
Charlotte Edwards Friend of committee Cowen86@hotmail.com
Laura Ryder Friend of committee Ladylee06@hotmail.co.uk
Justine & DJ Clack Friend of committee justineclack@gmail.com
Anneka Field Friend of committee annekadye@yahoo.co.uk
Julie Fyles Friend of committee j.fyles5@gmail.com
Circulation Mrs Fithon, Alana Tudor
Apologies Kat Cruise
Minutes Sophie Douglas
prepared by
Date 14.1.21
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|**1.**|**Welcome All**|**Completion**|**Action**| |---|---|---|---| ||General introduction and welcome to everyone,
especially all the new faces!
Brief overview of our committee and how its run.||| ||||| |**2.**|**Commercial/Finance**||| |2.1|Financial year runs Sep-Sep
We did better than we anticipated last year,
possibly due to furlough of staff. No redundancies.
Mrs G Fithon remains furloughed.
?if furlough will be extended until June|Ongoing|Helen| **----- Start of picture text -----**
2.2 Cheshire East honoured the fees for children so Current Helen/Hazel
still had that money coming in.
Waiting to hear if they will do this again now?
Currently operating at a profit!
2.3 Fundraising – raised a huge amount! Massive Ongoing Laura/Sophie
thanks to all for all the time, effort and dedication!
Exciting to be able to let the staff buy some much
needed new and exciting toys/resources.
Laura explained the Benevity causes. A scheme
which allows companies to donate/sponsor our
charity, and we can log the money we raise from
events and they will match it. (Laura please correct
me if this is wrong!)
2.4 Mark questioned the Wendy House depreciation - ASAP Helen
?now paid for/could come off our accounts? Helen
to look into.
2.5 Tony (ex Chair) now auditing our accounts
2.6 Role of treasurer highlighted. As Helen wont b Let Helen or one
staying forever, if anyone fancies looking into this of us know
role, or knows anyone (friend, relative, maybe
retired and looking for something to do!)
3. Mangers Report – see attached document
3.1 Numbers are significantly down from this time last Current Hazel/Helen/Martin
year. This equates to a deficit of £4600.
Cheshire East are a/w directive from the
government regarding any support for this.
3.3 New Toys!!! - £1500 has been raised to spend on Curent Helen
new toys/resources! Currently in the process of
ordering. Need someone to do this that has access
to preschool bank account. ?Could paypal be
used?
3.4 Using 2 settings – Currently with situation
government strongly advise against. Too much risk
of mixing, many different children/staff/families put
at greater risk.
3.5 Getting more children in! – Different ideas Start thinking Anyone who would
discussed to consider. Advertising with leaflets about now, to like to help/head
through doors, leave at GP surgery/Health visitors, action Easter this up??
playgroups when they start up again, time or before
banners/posters around the town/locally, parks.
4. Fundraising
4.1 Look into ideas we want to improve at preschool.
When applying for grants and funds they need to
know the ‘project’ etc.
Always lots of companies etc, just a caes of findng
out nd applying. Liz mentione Garfield Weston
Foundation. Also we could apply for Nation Lottery
grant again.
4.2 This year we have bought the new shed and soon
will have storage boxes full of some fab new
outside toys too! Once again thanks to Sandy,
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||Martin, Phil, Ben for all they did to make this
happen!||| |---|---|---|---| |**5.**|**Maintenance**||| |**5.1**|Finally re-docorated and looks fab! Carpet also
deep cleaned thanks to the loan from Tony(Lucy!)||| |**5.2**|SINK – currently not working, needs a new washer!|ASAP-within
restrictions|DJ kindly offered| |**5.3**|Still thinking about an adult toilet/more private for
the staff. Would need to be careful with grants etc,
but could try to raise money separately specifically
for this??|Any thoughts?|| ||||| |**6.**|**A.O.B**||| |**6.1**|Anybody wishing to become an official member
(don’t have to have a ‘role’) can do as much or as
little as they choose, or just attend the meetings.
The ‘official’ is purely for ofsted purposes but does
require you to have a DBS check, and a form
EY2/3(which Hazel/Helen) will do for you.||| Thank-you all so so much for attending the zoom meeting, it really was lovely to see some new faces! Please let me know if you have any questions or ideas and we can look into them! SANDBACH HEATH STJOHNE PLAYtsRCrtJP INCOMFAND EXPE14DrruRE ACC¢XINT FQR THE YW TO 31.0&2010 S•pt1J-Aullu¥t 19 FEES 2020 VOUCHERS 4.￿$ 72 FUMDRASING INTEREST ON DEPOS￿ AccouKr stWK MONEY MILK REFUND OTHER 39.98$ 33 4823.92 0.00 562Q 2n.20 6.620.15 58,212.52 EXPENDMIRE WAGES TRAiNINQ pRE￿IsEs FENCE- GRANT FUPJOED PHOTOS MILK 40.597.24 217 SO 3.418.93 0.00 REFRESHMEtrtrs INSURANCE TELEPHONE IN IACCOUNTANTS INDEPENDENT &WINER STATIONEkYICOPYING TOYS 359.40 313.05 1.901.50 1.330.45 3.796 36 0.00 215.29 GIFrs MISC. & FUNDRAISING T(rtd& 1.133.30 S4.41 53.377.53 DEPRECL4Tr0N OPERATING PROFITILOSS Y,38S.00 1.449.99 SANDBACN HEATh srJoFwi'8 PLAYGROUP WAN¢E 8TrfEÉT A8 AT21.Q82020 FIXEty￿ET8 2020 WENDY HOUSE COST LESS DEPRECIATION 27,899 -26,315 SETS CASH IN HAND BANKCURRENYACCOUNT D£POSIT ACCOUNT NO NOThCE IGH INTEREST ACCOUNT TOTAL ASSETS 1.384 0.00 34.346.4fj 35.730 74 RESERVES GENERAL RESERVEAT START OF YE4R GRANTS FOR PLAYtsROUND- re¥tri¢Wfund OPERATINC PkOFirLoss RESER￿SAy ENDOP Y&4R 28.4W.79 1.449.99 29,910.78 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustee81 members of Sandbach Heath (St John's) Playgroup On accounts for the y8ar ended sl 31 August 2020 Charity no lif any) 1021342 Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 3110812020. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151(bl of the A¢t. I have completed my examination. I confimi that no material matters have come to my attention {other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material r8sp8ct'. accounting records were not kept in accordance with section 130 of Ihe Act or the accounts do not accord with the accounting records Independent examiner's statsmant I have no conGems and have come across no other matters in connection with the examination to which attention should be drawn in order to 8nable a proper understanding of the accounts to be reached. Please delele the words in the brackets if they do not apply. Slgned: Date: 13 January 2021 Name: Anthony Wilkinson Relevant professional quallflcatlonls) or body (If any): Address: 5 Fernda18 Close Sandbach Cheshire CW114HZ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity aG¢ounts- directions and guidance for examiners). Give hero brief details of any items that the examiner wishes to disclose. IER October 2018