## **Trustees’ Annual Report for the period** **From 1[st] August 2024 to 31[st] July 2025** **Charity name: Harrietsham Playgroup Association** **Charity registration number: 1021287** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|The aims of the Pre-school are to enhance the
development and education of children primarily under
statutory school age by encouraging parents to
understand and provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and care facilities,
family learning and extended hours groups, together with
the right of parents to take responsibility for and to
become involved in the activities of such groups, ensuring
that such groups offer opportunities for all children
whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children
and their families and promoting public interest in and
recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and
objects of the Pre school Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Harrietsham Preschool provides funded and self-funded
childcare for families in the area for ages 2-4, preparing
children for entry into primary school. It also undertakes
fundraising activities in order to help facilitate this
provision and improve the learning experience of the
children in attendance.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|During the financial year 2024-25, Harrietsham
Preschool provided high quality care for 41 local
families.
The children are educated using the Early Years
Foundation Stage statutory framework which supports
their development in seven different areas:
communication and language; personal, social and
emotional development; physical development; literacy;
mathematics; expressive arts and design; understanding
the world. Through these areas, the children are being
prepared for school life as well and forming new
friendships with children that they will continue their
educational journey with throughout their childhood.
We have a very good working relationship with
Harrietsham Primary School and therefore the transition
of the preschool leavers into Reception has been smooth
and greatly beneficial to the children.
We have supported numerous children with additional
needs and have a qualified SENCO to signpost parents
to local support centres and ensure the children are
receiving the best possible care and start in education.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|This financial year Harrietsham Preschool operating as
Harrietsham Playgroup Association closed the year with
a loss of £13,287.
Like many settings, the Preschool has been negative
impacted during 2024-25 increase for staffing costs due
to national minimum wage changes, and a reduction in
income due to changes in government funding per child.| |Statement explaining the
policy for holding reserves
stating why they are held|
We hold reserves to ensure that the Preschool can
operate within our charitable purposes, and to ensure in
worst case scenarios such as redundancy we can
provide the required packages for our colleagues. We
also hold enough reserves to keep the preschool running
for three months without income.| |Amount of reserves held|£46,237| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Our key concern for 2025-26 is the additional increase
for staffing costs due to further changes to national
minimum wage, continued pressures on income due to
recent changes to government funding, and the ever
increasing cost of energy and consumables.| As a committee, we are reviewing whether we require to move premises during this financial year. We currently do not know how this will affect the Preschool financially. We will however continue to ensure that we are looking at ways to reduce other overheads to mitigate any negative impact to our financial position. ## **Additional information (optional)** |A description of the principal
risks facing the charity|The principal risk facing the Preschool is financial, as
described above.| |---|---| |Contribution made by
volunteers|N/A| |Other|The preschool is currently looking for new accommodation
because our current set up at St John the Baptist Parish
Church is not tenable for the church or for the preschool in
the long term. This remains a live issue for the Preschool
trustees.| ## **Structure, Governance and Management** |Type of governing document
(trust deed, royal charter)|Pre-school Learning Alliance
Model Pre-school Constitution 2011| |---|---| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Unincorporated Charity| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Election by Harrietsham Preschool Committee| ## **Reference and Administrative details** |Charityname|Harrietsham PlaygroupAssociation| |---|---| |Other name the charity uses|“Harrietsham Preschool”| |Registered charitynumber|1021287| |Charity’s principal address|St John the Baptist Church, Marley Rd, Harrietsham,
Maidstone ME17 1AX| ## **List of Trustees** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Michael Johnson|Chair|| ||Sophie Arthurs|Treasurer|| ||Suzanna Gamwell|Secretary|| ||Willow Burford||| ||Charlee Birkby||| ||Chloe Hannon||| ||Jamie Doggett||Started 14 Jan 2025| ## **Other optional information** The committee has been taking steps to move from an Unicorporated Charity to a CIO model and is disappointed that this transition did not complete within the financial year due to delays in re-inspection by Ofsted. We anticipates that this transition will be completed in early 2025-6. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Michael Johnson **Position (eg Secretary,** Chairperson **Chair, etc) Date** May 28, 2026 ## APPENDIX A: ANNUAL ACCOUNTS P•reTrtFees EYE 3.Y)2.15 SJS9.18 75•J9 97,3* 3.434 14J77 337.15 Y2 an.72 uji L7L6.OJ EYPP n7.J* iJ30.11 ots) 1941. 310(0 2x¥JI.9E aJ917 9UQ) LYSQOI 174.tsl 32.47&41 ioi X44922 101 37 133,J$77Y 55.1>0.14 47.J97J4 4Lra) 74757 113.%&51 1.655 56 lQl.87 75&)3 Imo. 43.94 75 3>73 417.24 s. 73m 3700J 51tsts) 445.41 117aD 51349 5*7$ 332ffj4 ¥7fj24 fj41A7 16534 11711 14746 97JS JiQ76 IOA ODJ 5fjAA• BrthJ 193.yj 45L56 87aA7 174ss 52 1.115.07 S7m2 25 31.glU• 46J5Q6S 13$345 2 IIJ.2B7511 ,24714 iioS5 (s￿.(￿) •)137 **C685S 76.070.$1 APPENDIX B: COPY OF INDEPENDENT EXAMINER’S REPORT Disclosure Onty ￿mplete rf the examiner needs to highlghl maten31 tnètters of conRrn •ny hm• th•t th• IER OGt2018