## **Trustees’ Annual Report for the period** **From 1[st] August 2023 to 31[st] July 2024** **Charity name: Harrietsham Playgroup Association** ## **Charity registration number: 1021287** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|The aims of the Pre-school are to enhance the
development and education of children primarily under
statutory school age by encouraging parents to
understand and provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and care facilities,
family learning and extended hours groups, together with
the right of parents to take responsibility for and to
become involved in the activities of such groups, ensuring
that such groups offer opportunities for all children
whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children
and their families and promoting public interest in and
recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and
objects of the Pre school Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Harrietsham Preschool provides funded and self-funded
childcare for families in the area for ages 2-4, preparing
children for entry into primary school. It also undertakes
fundraising activities in order to help facilitate this
provision and improve the learning experience of the
children in attendance.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|During the financial year 2023-24, Harrietsham
Preschool provided high quality care to 37 local families.
The children are educated using the Early Years
Foundation Stage statutory framework which supports
their development in seven different areas:
communication and language; personal, social and
emotional development; physical development; literacy;
mathematics; expressive arts and design; understanding
the world. Through these areas, the children are being
prepared for school life as well and forming new
friendships with children that they will continue their
educational journey with throughout their childhood.
We have a very good working relationship with
Harrietsham Primary School and therefore the transition
of the preschool leavers into Reception has been
smooth and greatly beneficial to the children.
The children have been involved in several community
events across the year including Harvest, the Christmas
fayre and Easter.
We have supported numerous children with additional
needs and now have a qualified SENCO to signpost
parents to local support centres and ensure the children
are receiving the best possible care and start in
education.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|This financial year Harrietsham Preschool has met our
budget targets, ending the year with a small profit of
£3,435.
This profit will be invested back into the charitable
purposes of the Preschool including resources for the
children, and will help the Preschool to meet increases in
running and staffing costs forecasted for 2024-25| |Statement explaining the
policy for holding reserves
stating why they are held|We hold reserves to ensure that the Preschool can
operate within our charitable purposes, and to ensure in
worst case scenarios such as redundancy we can
provide the required packages for our colleagues. We
also hold enough reserves to keep the preschool running
for three months without income.| |Amount of reserves held|£40,253| |Explanation of any
uncertainties about the|Coming into the new financial year, our key concern is
the additional increase for staffing costs due to national
minimum wage changes, as well as changes to| |charity continuing as a going
concern|government funding which currently remains unclarified
at time of writing.
We are reviewing whether we require to move premises
during this financial year. We currently do not know how
this will affect the Preschool financially.
We will however continue to ensure that we are looking
at ways to reduce other overheads to mitigate any
negative impact to our financial position.| |---|---| ## **Additional information (optional)** |A description of the principal
risks facing the charity|The principal risk facing the Preschool is financial, as
described above.| |---|---| |Contribution made by
volunteers|We have been lucky enough to have a member of the
church community come and complete a music lesson for
the children each week. Furthermore, we regularly have
visitors from different professions come and talk to the
children about their roles in society. At Easter we welcome
a local farmer with chicks for the children to hold.| |Other|The preschool is currently looking for new accommodation
because our current set up at St John the Baptist Parish
Church is no longer operationally tenable for the operations
of the church and poses a number of limitations to the
operation of the preschool. We are in early discussions with
Harrietsham Primary School about the possibility of moving
onto their school site and conversations continue with the
Head Teacher and Board of Governers.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Type of governing document
(trust deed, royal charter)|Pre-school Learning Alliance
Model Pre-school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Unincorporated Charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Election by Harrietsham Preschool Committee| ## **Reference and Administrative details** |Charity name|Harrietsham Playgroup Association| |---|---| |Other name the charity uses|“Harrietsham Preschool”| |Registered charitynumber|1021287| |---|---| |Charity’s principal address|St John the Baptist Church, Marley Rd, Harrietsham,
Maidstone ME17 1AX| ## **List of Trustees** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **| |---|---|---|---| ||Michael Johnson|Chair|| ||Sophie Arthurs|Treasurer|| ||Suzanna Gamwell|Secretary|| ||Willow Burford||| ||Charlee Birkby||| ||Chloe Hannon||1stMay2024| ||||| ## **Other optional information** The committee has been taking steps to move from an Unicorporated Charity to a CIO model and is disappointed that this transition did not complete within the financial year due to delays in re-inspection by Ofsted. We anticipates that this transition will be completed in early 2024-5. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Suzanna Gamwell **Position (eg Secretary,** Secretary **Chair, etc) Date** 31 May 2025 APPENDIX A: ANNUAL ACCOUNTS Ch¥lty Numbw 1021287 rounts atywend 315tJuty 2024 INCOME FF2 EYE SENIF 25C8.92 34.38l.24 o.&) 10,729.15 180.n 105.fy) 55.83 47.961.86 2,958.12 ,rn.35 o.c 5.978.45 53LKJ.10 35176.26 0.0) 3AQI.41 10,76&14 83,027.85 Parent Fee5 Fundrai51n8 Other IAdmln Inteie5ton Deposit 20.3Cg.01 746.92 140.C 215.91 115579.11 35.tr) 122.$4 45JC6.59 37.54 22310.66 EXPENDMIRE Staff Costs Subscription5 StaJonery Computer Expenses Premlses Expensts Ueanln8 Food & Drlnk Yoysl Books eank Char8es Rent Phone ertisingl Reuullment Training 371yJ2.73 17192 21788.22 12&94 201.70 IS5.2B 277.34 187.13 29.497.99 128.94 166.83 65S.47 89378.94 429.80 837.42 810.75 365.72 322.43 93.33 538.32 92.21 125CIJ.78 48.38 33.47 36.37 16S30 35.C 4.130.28 55.(K) 101.83 48.07 51.85 28.0) 4064.01 127.20 321.17 29.21 43IS.49 I￿24 342.61 612. 229.40 342.61 1ffj3.80 324.Q) 441.C 39.C Clothin8 / Uniform kccuntant Insufance Waste Equlpment Events Mlscellaneous 450. I,(Y42A5 98.L)) 72.LYJ 576.0) Im2.85 3M.45 207.20 3￿.9$ 39.25 416.gj 1,883.67 112,143.80 803.82 44.866.04 119.74 30y).SI 960.11 36.737.25 T+*lTradln8 3.4￿5.82 18J29A51 3.435.31 Profft ￿ trad 74,4C6.66 11.516.42 85923.08 lllcome EVI￿thre Expendltufeiyrtr Ine¢Mne 13.219.401 89.J42.48 Tra￿ler be￿ten Attounts Imterert on Dep¢wt Accourbt 28.378.22 215.91 nce at 8ar¢k rrent 49.247.a4 40,110.55 89,358.39 APPENDIX B.. COPY OF INDEPENDENT EXAMINER'S REPORT CHARITY COMMISSION FOR EPUAND AND WJIES Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to th• trustw L4RRIETSkL4JI PLAYGROUP ASSOCL4TION On ac¢ounts for tho year 31 JULY 2024 Charity no 111 any) 1021287 l TeF¥Xt to the trustees w my examinat￿ of Ihe accounts of the *xwe chanty (Tr Tntst-) for the year el￿d 3110712022. R•tspon•lblllll•o and accounts in accordance with It￿ r8quirem8nts of th• Charthe$ Act 2011 I rerort in r8sr*d of my examination of Trust's ar￿Unts carriéd OLrt under sethn 145 01 the 2011 Aci and In CAr￿'r9 out my examinatlon. I have f￿1(￿￿1ed all the app[￿ble DireC*Or￿ gNen by the Chanty CommisS￿n U￿*r sectw)n 1495Xb) of tho Atl Independent I h8ve CAThpkt&Y my examinabon. I confirm that no matenal matters havo •xamln•rfs statement o)m• to my atterrt￿n In ¢))nnection v#rth the examnation gives me cause lo ￿lIeVe that In. any material resF*d'. the a¢counts'ThJ retxKts rKA keKrt m accordance with sedion 130 of tt* Charitw Ad.. or I have no ¢xJn(Yms and have come auoss no olher matters In r￿n1￿"On the examination to t*A)th attentKryn 5houkl be drawn in this report in txderto en8ts￿ a urthrstarKliThJ of the aC￿￿Jntr to ￿ reached. . Please d8leta lh8 Mxds ￿ the br8ckots Irthey {*• nrA aK4*y. Slon•d: 14111r2024 Name: COUN GOUGH Rel•vant profo••1¢)n•l quallficatlon{s) or body (If any): AddvM•: 15 CRICKETERS CLOSE HARRIETSHAM KEKf ME17 1JQ Oct 2018 S?clioTr Di9¢1o*urE tsnv woele Ifitte negJ5 ID hghlgf¢ rt)*lur31 rn3tters DI CC32. exam￿￿11￿ ￿ ctrwrily •rKI IER 0¢121VI8