AGM Meeting Minutes Wednesday 21" April Zoom Call Present:. Sharon Hooper. Emma Bult. Claire WcM)dland. Sardh Williams. Helen Bart￿rn. Heather Moffat. Verbty Lowdon, Claire Davies. Verity Teal. Leanne Laird. Apolo8ie& Natasha Willis Welcome Chair welcomes everybody. Minutes of the revious rneetin The thair reads and signs them. 2 Pre school Leaders Re rt I'd like to start by saying a big thankyou to Bec￿ & Sarah who have been a real asset to Little Steps always going "above & beyond". I really appreciate and value their input. erthusiasm & motiva￿n in Maki￿ Ltttle Steps a plao to be proud of ! We have maintained good links with the school this year. By working c105ely we have a strong partnership which pays dividends not only during the year when It comes to the transttion for the children starting full time education. The year started relativety nomial. wth all "the usuaf happening, Halloween disco. nativsty, trips out right up until January. After spending most of February & March watting to see what was happening with sthool closures, the Government finally made the deciston to dose all settings- We kept the Lwttle Steps family together by setting up Zoom storytime which was ac￿SSed by most children at some poinL Home art1vtt￿ were shared via our Facebook page and kept us in the Community profile. Unfortunately the school leavers missed out on our intense input for the lasttenn and a half due to the National lockdown in March. Initial￿ I was quite Con￿rned about what we hadn't given them yet. but they all settled in well September and I was immensely proud of them all. We.¥e taken heart that we had laid ex￿lIent foundations for the school to build on. So finally I need to thank the committee for their efForts in helping me take Llttle Steps fonwdrd in a professional manner. Without their support & understsDding of the early years requirements. thi5 wouldn't be attainable. I sometimes feel l am just repeating what I said last year (or copying & pasting!} but in all honesty we have a formula that works and I mean every word. Next year we have the Early Year5 Foundation Stage Reforms to contend wtth 50 big changes. we will Spend next year preparinE for September 2021 vthile still carrying on with the current yearl Re4isFered tharity Nkn. 1021256 Thankyou- Helen Barham APRIL 2021 {AGM NOV 2020- delayed Covid 19) 4 Treasurers Re Looking back on our last financial year- after a tricky start in Septemberwith low numbers and then with the pandemic following we did have times where it was all a blt worrying. HO￿￿￿r. with the sterling work of the staff, namely Helen, in running the I￿ club and viith the help of government support via the furlough pay scheme we did manaEe to finish the year in profit of £583.90. In total for the year. we fundraised nearly £3(XX). We had the Halloween disco, Christmas extravaganza, club and sponsorship fi)r local businesses. We managed to curtail our wages bill to under f 33k and the village hall kindty agreed to no rent through the Coronavirus first lockdown meaning that our rent outgoings came in under £2.5k for the year. We transferred £1￿ across from our savings to help us when things got a bit tight. The books have all been audited and as soon as I have the minutesfrom this AGM I will be able to submit to the charities commission. Looking now to the current financial yearthat we are in. things are looking much more positive. We had a slow start again in September which is often the (35e but more so given the tircumstsnces Y41th people being wary of sending their children. We applied for numerous grants and were successful in securing the Yatiance grant which was provided by Somerset County Council. They looked at our average grant payment forthe SeTrDec term for the past three years and compared it to what we were receiving this year. They then paid us the dtfference which in our case was over £3k. With the ongoing fundraising and the uptske children's places across the school year we are on course to make a profit and to be able to pay back the £15(X) into our savings account and perhaps even more. Thanks to the rises we gave the staff a couple of years ago when we had more rnoney. the ￿ent changes to minimurn wage has not affetted us. Obviously. come September we will need to look again at Staff wages and the possibility of needing to employ another member of staff if the register keeps on 8rowing. 5 Chairs Re ort Fundraising for the year started at the Halloween which l(M) children attended and the all indusive ticket was a great success. The Xmas extravaganza was a lovety festive evening and raised over £71JJ. Helen ran the ILKJ club with 176 tickets sold The start of the year was plodding along nicely. Before we knew it tt was the Xmas play and a paity at Jolty Jumpers to end the celebrations at Xmas. All was bvell in January and Febrnary then March came along as did Covid. Unfortunately, the Committee took the decision close the pre school as it wasn't financialty viable to keep tt open. All staff were placed on placed on furlough for the remainder of the year. End of year celebrations for school leavers were cancelled. I would like to thank all the staff for sticking with us and to Helen for volunteering to hold zoom 5e5sions for the children and keeping everyone in control which can be difFicult with children so young and tethnology. I would also like to thank the village hall who were a great help over this past year. 6 Election of New Committee Position Chair Secretary Treasurer Sharon Hooper Heather Moffat.. Verity Teal Claire Woodland Helen Barham Sharon Hooper Sharon Hooper Sharon Hooper Verity Lowdon Verity Lowdon Helen Barham Heather Moffot H&S Rep Re9isPered (Jwity M). 1021256 Comrnittee Member5 Sharon Hooper Helen Barham Heather Moffat aaire Woodland VerityTeal Emma Bult aaire Davies Leanne Laird Natasha Willis Sarah Williams- Book keeper/Accounts adrninistsator Verity Lowdon stepping down New member5 Second By Verity Teal Leanne Laird Natasha Willis Sharon Hty)per Sharon Hooper Sharon Hooper Helen Barham Helen Barham Helen Barham 7 Constttution Early Years Allian￿ is an Early Years Tnembership tn England that Ltttle Steps is a member. The Commwttee were asked to review the updated constitution provided by the allian￿. All members read the entire document and were in agreement to use the constitution. tt will be sEned ASAP by the Chair and the Secretsry and submitted to Charities Commission by Sarah. AOB Apex fundraising event for 2021 has been cancelled The room is booked for Halloween disco Artion- Helen to provisionalty book the DJ Xmas Extravaganza to be held on December 3 Artion- Heatherto start contact wevious stall holders Pre school webstte has been redesigned and updated Toddlers stay and play morning to stsrt running on Wedne9Jay mornirE- First session booked for 14 April. Committee agree price should be £2 per session 9 Date of Next Meeti Wednesday 3￿jUne 19.30 - Zoom call P4isrpred Chortty hk). 1021256 OPENING BALANCE £2151.27 ## Little Steps Pre-school Annual Accounts ## Income Sept 2019 - Aug 2020 |**Month**|**Grants**|**Fees**|**FR**||**Misc**||**Total**||**Lloyds Current Acc Opening Balance**|**Lloyds Current Acc Opening Balance**|**Lloyds Current Acc Opening Balance**|**£2,151.27**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Sept|£6,343.51|£1,023.00|£20.00||£0.00||£7,386.51|||||| |Oct|£802.45|£144.00|£94.88||£0.00||£1,041.33||**Plus Income**|**(Sept - Aug)**||**£39,916.07**| |Nov|£0.00|£624.00|£348.16||£0.00||£972.16|||||| |Dec|£2,222.89|£701.00|£0.00||£0.00||£2,923.89||**Plus Transfers from Current Account**|||**£1,500.00**| |Jan|£5,544.23|£664.00|£714.44||£0.00||£6,922.67||**Less Transfers to Current Accounts**|||**£0.00**| |Feb|£180.40|£1,087.00|£300.00||£0.00||£1,567.40|||||| |Mar|£1,374.52|£927.00|£1,016.53||£0.00||£3,318.05||**Minus Expenditure**|||**£39,332.17**| |Apr|£9,422.12|£340.00|£0.00||£0.00||£9,762.12|||||| |May|£226.80|£100.00|£0.00||£2,003.48||£2,330.28||**Closing balance 31.08.2020**|||**£4,235.17**| |Jun|£0.00|£100.00|£430.00||£992.94||£1,522.94|||||| |Jul|£0.00|£100.00|£0.00||£0.00||£100.00||**Profit / Loss**|||**£583.90**| |Aug|£0.00|£88.00|£0.00||£1,980.72||£2,068.72|||||| |**TOTALS**|**£26,116.92**|**£5,898.00**|**£2,924.01**||**£4,977.14**||**£39,916.07**||**Lloyds Savings Acc Opening Balance**|||£10,000.00| ||||||||||**Plus Transfers from Current Account**|||£0.00| ||||||||||**Less Transfers to Current Account**|||£1,500.00| ||||||||||**Plus Interest**|||£4.49| |Little Steps Pre-school Expenditure Sept|||||19 - Aug|2020|||||**Balance**|**£8,504.49**| |||||||||**Rent**||||| |**Month**|**Wages**|**Admin**|**Consum**||**Equip**||**PC**|**/Utilities**|**Train/Proff**|**FR**|**Other**|**TOTAL**| |Sept|£3,293.20|£165.00|£95.74||£159.99||£30.00|£302.68|£86.00|£0.00|£25.00|£4,157.61| |Oct|£2,981.62|£105.00|£17.95||£214.97||£0.00|£280.67|£58.00|£0.00|£0.00|£3,658.21| |Nov|£3,138.89|£70.00|£51.16||£52.33||£0.00|£280.67|£114.00|£0.00|£312.16|£4,019.21| |Dec|£2,974.70|£157.50|£82.10||£0.00||£0.00|£280.12|£89.99|£0.00|£182.45|£3,766.86| |Jan|£3,068.75|£45.00|£78.70||£99.34||£0.00|£319.12|£148.80|£0.00|£0.00|£3,759.71| |Feb|£2,945.44|£136.22|£0.00||£111.93||£0.00|£280.12|£0.00|£0.00|£0.00|£3,473.71| |Mar|£2,750.34|£85.00|£60.60||£42.70||£0.00|£180.70|£0.00|£0.00|£0.00|£3,119.34| |Apr|£2,405.35|£160.00|£0.00||£0.00||£0.00|£210.70|£70.00|£0.00|£453.14|£3,299.19| |May|£2,365.81|£75.00|£0.00||£0.00||£0.00|£11.58|£0.00|£0.00|£0.00|£2,452.39| |Jun|£2,364.12|£75.00|£0.00||£0.00||£0.00|£83.52|£195.92|£0.00|£0.00|£2,718.56| |Jul|£2,392.89|£115.00|£0.00||£33.91||£0.00|£11.58|£122.82|£0.00|£0.00|£2,676.20| |Aug|£1,993.21|£70.00|£0.00||£74.84||£0.00|£11.58|£81.55|£0.00|£0.00|£2,231.18| |TOTALS|**£32,674.32**|**£1,258.72**|**£386.25**||**£790.01**||**£30.00**|**£2,253.04**|**£967.08**|**£0.00**|**£972.75**|**£39,332.17**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tTUSteesl members of LITTLÉ STEPS PQC-SCHOOL On a¢wints for the year IOLO Charity no (if any) 102iz3 I retK)rt to the trustees on my examinalhjn ofthe of the above ch&ity (Ihe Trusf) forthe year Responsibilities and As the charity trugees ofthe Tntst. you are resrxmsitAe for ￿ preparation basis of rewwt oflhe acs)unts sn with the requirerrEnts of the Charities Act 2011 {Ihe ALr}. I report in reswA of my exanvrotion of the Trusvs accounts carried out under section 145 ￿the 2011 Act and in carrying (xrt my e￿￿Minall()n, I under sectK)n 145(5){b) of the Ad. Independent I have Conv￿ted nry exaninatiC￿. I confwm th* Th) material matteTr have examiners statement coffE to my attenti￿ (other than that di￿)s&J beknv") in connection thryth theA￿( wtth the examiDati(Y] to vA)th atterrtKfyn should be dravm in order to enable a . Please delete the ￿S in the btsckets if they 4*) not ap￿y. Signed: A-- Relevant professional qualificationfs) or bcKty Irf any): IER October 2018