**Rainbow Playgroup and Parent Toddlers Acomb (Charity number: 1021220)**
**Trustees annual report & financial statements for the year ended**
**31st August 2020**
## **Rainbow Playgroup and Parent Toddlers Acomb**
**(Charity number: 1021220)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' annual report**
## **For the year ended: 31st August 2020**
**Reference and administration details Charity name** Rainbow Playgroup and Parent Toddlers Acomb **Other name(s) charity is known by** Rainbow Playgroup **Registered charity number (if any)** 1021220 **Charity's principal address** Ostman Road Acomb York **Postcode** YO26 5QA
## **Names of the charity trustees who manage the charity**
|||||
|---|---|---|---|
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|~~**Name of person (or**~~
**body) entitled to**
~~**aoint trustee (if an)**~~|
|Gemma Gavin
Treasurer
Sue Brown
Paula Robinson
Secretary
Sarah Bell
Hayley Hughes
Chair
~~**pp y**~~||||
## **Name of senior staff members**
## **Name**
Laura Rolfe Deputy Manager
1
## **Structure, governance and management**
## **Description of the charity's trusts**
**Governing document:** Constitution **How the charity is constituted** Association **Trustee selection methods** Elected at AGM
## **Additional governance issues**
All policies are reviewed annually and available to parents. All staff and committee members are aware of the policies and have their own copy. We follow the PLA guidance for committee members' roles and responsibilities. Written risk assessments in line with the Early Years Framework are carried out annually or when necessary. All risk assessments are reviewed every term and once a year.
## **Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
Our aim is to provide a safe, stimulating environment where children can grow and develop at their own rate. Parents and members of the community can be involved in the running of our group by joining the committee.
## **Summary of the main activities undertaken for the public benefit in relation to these objects**
We provide child care for the local community. We support children to grow and develop in line with the national framework (EYFS). All of our admissions are done based on a first come basis and extra sessions offered to exisiting children and siblings. We provide free flow play indoors and also to an enclosed outdoor area we also have our own forest schools area, where children can explore their natural outdoor environment. Partnership working between the setting and the local Infant school help with smooth transitions for children and their families. We accept 2 year funded children along with 15 and 30hrs 3 and 4 year old funding as well as fee paying parents.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
2
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
First half term we have had The Book People, a stall at Christmas time and a decorate egg competion. We revamped the forest school area with new teepee. The second half term due to COVID-19 we were forced to close.
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The playgroup made a surplus in the year due to increased grants and has a strong surplus at the year end.
## **Statement explaining the policy for holding reserves stating why they are held**
The playgroup has a separate surplus bank account which has a total of £74,119 . This provides robust financial support to cover contingencies such as re-housing the playgroup in the event of the lease not being renewed and for repairing and replacing all equipment. The playgroup has a surplus
## **Amount of reserves held**
Unrestricted funds were £111,765 at the year end
## **Funds materially in deficit**
None
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature**
**Full Name Position Date**
**Print name**
**Position (e.g. Chair etc)**
3
**Independent examiner’s report to the trustees of Rainbow Playgroup and Parent Toddlers Acomb**
I report on the accounts of: **Rainbow Playgroup and Parent Toddlers Acomb** for the year ended: **31 August 2020** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Jeff Todd (FCA)**
**----- Start of picture text -----**
Date:
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Outsource independent examination services
The Hiscox Building Peasholme Green York YO1 7PR
4
## **Rainbow Playgroup and Parent Toddlers Acomb**
(Charity number: 1021220)
|**31st August 2020**
**Receipts &payments accounts for theyear ended:**|**31st August 2020**
**Receipts &payments accounts for theyear ended:**|**31st August 2020**
**Receipts &payments accounts for theyear ended:**|**31st August 2020**
**Receipts &payments accounts for theyear ended:**|**31st August 2020**
**Receipts &payments accounts for theyear ended:**|
|---|---|---|---|---|
|**Total receipts**
**Receipts**
Fees income
NEG funding
Donations & fundraising
Bank interest
Other income
Office costs
Affiliations & subscriptions
Play materials & equipment
Creative equipment
**Total payments**
Trustee expenses
Cleaning, repairs & maintenance
**Transfers between funds**
**Balance brought forward**
**Balance carried forward**
Refreshments (inc milk)
**Payments**
Salaries
Staff training & other costs
Rent & rates
Licences & insurance
Fundraising costs
Accounts & payroll fees
Other sundry costs
**Net of receipts/(payments)**
Consumables|**Unrestricted**
**funds**
**£**
20,950
118,723
3,655
-
35
**143,363**
106,176
360
5,460
1,049
145
2,608
80
1,216
1,062
3,673
267
-
3,644
204
893
**126,837**
**16,526**
**-**
**95,239**
**111,765**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2020**
**Total**
**funds**
**£**
20,950
118,723
3,655
-
35
**143,363**
106,176
360
5,460
1,049
145
2,608
80
1,216
1,062
3,673
267
-
3,644
204
893
**126,837**
**16,526**
**-**
**95,239**
**111,765**|**2019**
**Total**
**funds**
**£**
21,941
99,896
3,280
673
37|
|||||**125,827**|
|||||100,007
3,202
5,984
1,040
101
1,329
126
2,378
926
7,212
361
59
400
-
378|
|||||**123,503**|
|||||**2,324**
**-**
**92,915**|
|||||**95,239**|
5
## **Rainbow Playgroup and Parent Toddlers Acomb**
(Charity number: 1021220)
|**Statement of assets and liabilities at:**||**31st August 2020**|**31st August 2020**|
|---|---|---|---|
||||**2019**
**Total**
**funds**
**£**
20,848
74,119
272|
||||**95,239**|
||||**2019**
**Total**
**Funds**
**£**
270|
6
## **Rainbow Playgroup and Parent Toddlers Acomb** (Charity number: 1021220)
**Notes to the accounts for the year ended: 31st August 2020**
## **1. Basis of Accounts**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
||**Approval of accounts for theyear ended:**|**31st August 2020**|
|---|---|---|
||**Signed for and on behalf of the trustees**
**Print name**
The report and accounts were approved at a
meeting of the trustees held on:|**Date**
**Date**
**Position (e.g. Chair etc)**|
7