**----- Start of picture text -----**
Trustees’ ' Annual Report
**----- End of picture text -----**
**----- Start of picture text -----**
For the period
From start date) LO Ji Jo |i f2 fs fioendaate [3 Li [i fe |s
Section A Reference and administration details
Charity name 9th Harpenden Scout Group
Other names the charity is known by LT
Registered charity number (if any) Lal of a al of al
HQ registration number LITT TI
Charity’s principal address 369 Luton Road,
Harpenden, Hertfordshire
| roscoe tatits| tole tz|
Names of the charity trustees who manage the charity
(These will be published in the annuai report of the charity and the Charity Register if reporting fora Registered Charity with a charity regulator)
Trustee Name Office (if any) Ddies eee ifinertianot f
whole year
2YoNicholas Corran LeadVolunteerChair |SY
3[ __ Caroline Conan] Treasurer |
4[ Jacqueline Moore [|
5|___GarethGreen6| [|
7 Ss ChrisTimReidMellor ee
8|___MaryAnnColledge |
g{_AndrewFalconer |
op
Ce
1)OO
Fc)
cS
wp
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity) **----- Start of picture text -----**
Rebecca Asquith J
Craig Broadbent |
Independent Examiner Stephen Newman FCA Ardbrachan, Cross Oak Road,
Berkhamsted. HP4 3NA
**----- End of picture text -----**
1 LT700001 (27 February 2024) Cisco Confidential Section B : Structure, governance and management Description of the charity’s trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Roya! Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts, following POR section 5.c.1 (e.g. trust, association, company) Constitution for a Group. Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to inciude additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The trustees follow the Charity Govemance Policies and procedures adopted for. Code. a) the induction and training of trustees; b) trustee’ consideration of major risks and The Trustee Board consists of the Chair (position vacant), the systems and procedures to manage Treasurer and 7 Trustees (including 1 Ex Officio Trustee, and them 6 elected Trustees) and meets every term. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. 2 1 T7AANNAN1 (97 Fahnian: 9NIA\ Pinan Ca nfidanains: |Section|B||Structure, governance and management (continued)|| |---|---|---|---|---| ||||Risk and Internal Control (Specimen 1)|| ||||The Group Trustee Board has identified the major risks to|| ||||which they believe the Group is exposed, these have been|| ||||reviewed and systems have been established to mitigate|| ||||against them. The main areas ofconcem that have been|| ||||identified are:|| ||||Damage to the building, property and equipment. The Group|| ||||would request the use of buildings, property and equipment|| ||||from neighbouring organisations such as the church,|| ||||community centre and otherScout Groups. Similar reciprocal|| ||||arrangements exist with these organisations. The Group has|| ||||sufficient buildings and contents insurance in place to mitigate|| ||||against permanent loss.|| ||||Injury to leaders, helpers, supporters and members. The|| ||||Group through the capitation fees contributes to the Scout|| ||||Associations national accident insurance policy. Risk|| |||-|§|Assessments are undertaken before ail activities.|| ||||Reduced income from fund raising. The Group is primarily|.| ||||reliant upon income from subscriptions and fundraising. The|| ||||group does hold a reserve to ensure the continuity of|| ||||activities should there be a major reduction in income. The|| ||||Board could raise the value ofsubscriptions to increase the|| ||||income to the group on an ongoing basis, either temporarily|| ||||or permanently.|| ||||Reduction or loss of leaders. The group is totally reliant upon|| ||||volunteers to run and administer
the activities ofthe group. If|| ||||there was a reduction in the number of leaders to an|| ||||unacceptable level in a particular section or the group as a|| ||||whole then there would have to be a contraction,|| ||||consolidation or closure of a section. In the worst case|| ||||scenario the complete closure ofthe Group.|| ||||Reduction or loss ofmembers. The Group provides activities|| ||||for all young people aged6 to 18. ifthere was a reduction in|| ||||membership in a particular section orthe group as whole then|| ||||there would have to be a contraction, consolidation or closure|| ||||of a section. In the worst case scenario the complete closure|| ||||ofthe Group.|| ||||Risk and Internal Controi (Specimen 2)|| ||||The group has in place systems of intemal controls that are|| ||||designed to provide reasonable assurance against material|| ||||mismanagement or loss, these include 2 signatories for all|| ||||payments and a comprehensive insurance policies to ensure|| ||||thatinsurablerisksarecovered.|| 3 LT700001 (27 February 2024) Cisco Confidential |Section C|Objectives and activities| |---|---| ||The Purpose ofScouting| |Summary ofthe objects ofthe charity set|{Scouting exists to activelyengage and support young people| |out in its governing document|in theirpersonal development,| ||empowering them to make a positive contribution to society.| ||The Values ofScouting| ||As Scouts we are guided by these values:| ||Integrity
-We act with integrity; we are honest, trustworthy| ||and loyal.| ||Respect -We have self-respect and respect for others.| ||Care -We suppori others and take care ofthe world in which| ||we live.| ||Belief -We explore our faiths, beliefs and attitudes.| ||Co-operation -We makea positive difference; we co-operate| ||with others and make frends.| ||The Scout Method| ||Scouting takes place when young people, in partnership with| ||adults, work together based on the| ||values of Scouting and:| ||- enjoywhat they are doing and have fun| ||- take part in activities indoors and outdoors| ||- learn by doing| ||- share in spiritual reflection| ||-take responsibility and make choices| ||- undertake newand challenging activities| ||-make and live by their Promise.| |Summary ofthe main activities in relation|[Weekly termtime meetings for2x beavers, 2x cubs, 1x scouts.| |to these objects|Base forKinsboume ExplorerScout Unit (KES)Age 14-18| ||The hut is used as a community asset with use by regularand| ||occasional!hirers.| Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further] Group run by volunteers, running the sections and the statements, where relevant, about:} business of the Hut. * policy on grantmaking; * contribution made by volunteers; * policy on investments. Public benefit statement [The Group meets the Charity Commission's public benefit 4 1 T7NNNN1 (97 Fehniarn 2N24) **----- Start of picture text -----**
|
**----- End of picture text -----**
Pieen PanBdantial’ criteria under both the advancement of education and the advancement of citizenship or community development headings. ||Section D|Achievements and performance| |---|---|---| |Summary ofthe main achievements of||{Running an active scout group, including an adventurous| ||the charity during the year]|programme for all scout ages, including Nights Away.| ||Section E|Financial Review| |Brief statement of the charity’s policy on||| |reserves||Reserves Policy| |||The Group's policy on reserves is to hold sufficient resources| |||to continue the charitable activities ofthe group should| |||income and fundraising activities fall short. The Group Trustee| |||Board considers that the group should hold a sum equivalent| |||to 24 months running costs, circa £50,000.| |||The Group held reserves of approximately £100,000 against| |||this at yearend. This is above the level required for operating| |||expenses. However this can be explained by £30,000 being| |||earmarked for the parking upgrade immediately outside the| |||Hut,
leaving £20,000 spare.
Investigating options to share| |||with
other
Groups
who
are
fundraising
for
building| |||improvements.| |Quantify and explain any designations||| |Details of any funds materially in deficit||NONE| |(circumstances plus steps to eliminate)||| |Further financial review details (optional information)||| |You may choose fo include additional||| ||information, where relevant, about:||Investment Policy (Specimen 1)| |* the|charity's principal sources of funds}|Excess funds are currently in
a CAF account with interest.| ||(includinganyfundraising);|| 5 LT700001 (27 February 2024) . Cisco Confidential > ehmeeediture” chissivesoth narted aterthe k The Group Trustee Board regularly monitors the levels of J Ys bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. ° investment policy and objectives; ## Section F ## Other Optional Information Plans for future periods (details of any Improving the car parking facility immediately outside the hut significant activities planned to achieve (~£30,000) them) ## Section G Declaration The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity's trustees **----- Start of picture text -----**
signatures) Youtial folcel [Nichola] b G——|
Full name(s) MARY Arsrt OLE SE Nicholas Corran
Position (eg Secretary, Chair)
Date [| oy sf of 4] 2 6
**----- End of picture text -----**
6 LT700001 (27 February 2024) Cisen Confidential ## 9 Harpenden Scout Group (Charity no. 1021216) Receipts and payments account rom Receipts and payments Sees See ee 2025 2024 Unrestricted funds Unrestricted funds £ £ Receipts Donations, legacies andsimilarincome —“‘“‘“(C;é‘iLSOSOOOOTFFFFFCOUdT CUT Donations—————CC(‘iRS(NF 550] (Othersimilarincome—C—s—CSsS es Sub total Grants IMaintenenance——‘“‘“‘“‘wSCSCSS grant = (Othergrantset Sub total Fundraisingevents(gross) sid SummerFete (Otherfundraising activities —“séiS Sub total Scouthutincome—“Csi‘“Cs‘“‘“‘*‘*@SSSS Hireofbuilding —“‘(CS*S*C*C*drLSC‘(‘(SNC#C#C#SC#N3;« HallDeposis—“—s“—s—s“‘“‘“‘CS™*™*™*™*™C*iSCSCSsSee 200A464 | Sub total investmentincome—‘“‘“(CS*S*S*é*dSsi‘C*S*sSsC‘“‘*é‘*@SSC |[360]] Sub total Asset and investment sales, etc. : [—SY [ee ## 9th Harpenden Scout Group (Charity no. 1021216) Receipts and payments account **----- Start of picture text -----**
|||||||| |---|---|---|---|---|---|---| |Receipts|and|payments|ee| |2025|2024| |Unrestricted|funds|Unrestricted|funds| |£|£| |Payments| |(CharitablePayments| |Po| |8140)| |Less:|Contributions|fromattendees|1,958 || |Aduitsupportandtaining|40| |po| |OT|P3062| |ElecticityandGas|258||| |Equipment|Po1,234 || |——SSCSCSC~—SCSCSCSC“—C“‘“‘“‘“‘CSCSSSSSCdYCd| |Materials and RepairsandRenewalsequipment| |HallSuppliesBE463 || |po1,425 || |AGMandtrusteeexpenses|=| |MusicRights86| |BankChargesOO|ere| |Sub|total|300,| |Fundraisingexpenses| |QtherfundraisingcostsOF|Js| |Sub|total| |Asset and|investment|purchases,|etc.|||Ci|“‘(‘Cé;TTCi| **----- End of picture text -----**
Net of receipts(payments) Cash funds last year end Cash funds this year end ## Receipts and payments account For the year 01/01/2025 31/12/2025 Statement of assets and liabilities atthe end ofthe year 31st Dec 2025 31st Dec 2024 Unrestricted funds Unrestricted funds a Se Group Bank current accounts 32,895 44,398 Bank deposit account 68,028 57,841 Section Bank current accounts FQ 204] 6,488 Total cash funds (Othermonetaryassets, (agree balances with receipts and payments account) ok ok [OtherassetsC—(“‘“;UUUUUUUUTTTTCUd CP Sub total cee) perenne Investment assets ee [Othereen)investments |[meneame] Sub total Non monetary assets for charity's own use a ee|[562,155] | Scouting equipment, furniture etc (insured value) 40,142 | 39,126 (neeSub total es 5 ees Liabilities a ee Hall Deposits Repayable (600) Other liabilities rs eee Sub total The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 15% April 2026 and signed on their behalf by **----- Start of picture text -----**
P Signature
**----- End of picture text -----**
**----- Start of picture text -----**
Print Name
**----- End of picture text -----**
## Independent examiner’s report to the trustees of 9" Harpenden Scout Group | report to the trustees on my examination of the accounts of the gt Harpenden Scout Group for the year ended 31 December 2025. ## Responsibilities and basis of report As the charity trustees of the 9" Harpenden Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the 9" Harpenden Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 9" Harpenden Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: — SS Name: STEP HER PHEW \ AIS Relevant professional qualification or membership of professional bodies (if any): T Cc A) Adéiess: AQOBRACCAM , CROSS CAK ROAD RERCAA MST EO PSS! AERTS WP SYA Date! \\ MARCY 2ZO>6