Trustees, Annual Report For the period From (Qtart datel to end date SectioniA Reference and administration detsils Charity name 9th Ha enden Scout Grou Other names the charity is known by Registered charity nuniber (if any) HQ registration number Charity's principal address 3D3 iuton Road. Kinsboume Green ep,den. Hert.fordshire Postcode Names of the charity trustees who manage -.he Charity (FAESP 11 be published irt the Epoff of th8 chaTrty IhE Chanty R89islÈrNf rgpothng fora RegIslwp Ch8rity VTlh a Charfy gUla104 Trustee Name Office (if any) Dates acted if not for whole year Jac ueline IAoore Nicholas Corrar, Ca roline Corra ri Gareth Gr>eri Tim Reid Chris Me lor Ann Cclled Andrew Falffjntsr Kile Dix'jr,. Rebecca A¢ hair Lead Volunteer Treasurer 111124-24i4,'24 1,1124-2' '24 Names and addresseo OT 2_¥'isers (opliona,, inforTJ ar, but encoL'ragee as best practice) (these Y11 be puÈl,.sned crrrJ8 e of ac i.<- Secreta Hut Man2-er endent Ex&rr,iner .Address Inde Ste rF Nevr)an rCA cnan: cr.ss Oak Road, Berkhamsted. HP 1 LT100001 {27 FebnJary 20241 . Cisco Confidential
SectioryH < icription of the charity's tnjsts Type of goveming document The Group's goveming documenLS are those of the The Scout Assoaation. They consist of a Royal Charter, which in tum gives authority lo the Bye Laws of the Association and The Policy. 0JanisatIOn and Rules cf The Scout Association. {e.g. trust deed, constitution) How the charity is constr(uled The G.-oup is a trust establisb.ed ,.p.der rts rules which are commn to all SGOUts. le.g. trust, association, corripany) Tftjstee selection methods le.g. appointed by, e',aCitta by) Tr,a I wstees are appointed iii accordance ttl the Policy. Organisation and Rules of The Scout Association. Addttional g0Veman issues (optTronal ip.fomktion but encouraged as be>1 practice) You may choose to ndLde addtth)nal information, ¥there relevar,- The Group is managed by the Croup Trustee aoard. the members of whic.h a the 'Cb,aiity Trustees, of the Scout Group which is an educationGI clo..lty. As GhaFty trustees they a", e respoD.sible for complyig iegislalion ajplicable lo charit es. This includes the registrrdti0I, kaeping proper accounts and maKing retums io iiie Cksdrit,, Comrrdssion as apr)ropriate. PolES and PIDdurEs aeopted for. a} the indUCn and tr3inip.g of trustees: tnjstee. consNlerdtK)n Jf m2,.cr risks ap.d the systerr6 and procedures ro manage them The Trustee Board consists ol the '-nair, TIEasurer and 6 Trustees (including 1 Ex Offic.0 stee. ar,d 5 elected Trustees) and meeis every 4 ..Inths. Members of the Trustee Board complete Being a So)uts Trustee leamin9 Within the first 6 monlhs of joining the 3oard. Tr,Is Group Trustee Board exislc "io make sure the charity is 'Neil-managed. risks are assessed and mitigated. buildings anc eouipment are in good w'orking order, ano everyone fcilcws legal requirements and the organisation's policies ano. les. Trieir suppcrt helps otlsr voluriteers run high-quality a?d sa',e Frogra,nrnes that gii.ies young people skills for lrfe. Section.B *Stru¢tsre. governance and wanagemenl(ccb'6riyed)I [', Risk and Intsrnal Control (Specimen 11 rno fwrn.. I n Tn i FinarA th• M•Thr iiolro tn 2 LT700001 (27 February 2024) . 05co Confidential
wh.ich they believe tne Grouo li oxposed, thesa have been viewed c2nd systems h.ave beeri esiablish.ed to mitigaie gainsl them. The main areas o": concem tiat iave been identified are= Damage to the building, properti and equipment. The Group would request the use of buildigs, property arid "quipment from neighbouring Jrganisations such as the church, community centre and other Scout Groups. Similar reciprocal aryangements exist with these organisations. The Group has sufficient buildings and conte.nts InSUfdn¢e in place to mitigate against permanent loss. Injury to leaders, helpers. suppoft.ers and members. The Group through the capitation fees contributes :o the Scout Associations national acciden.t insurnnce policy. Risk Assessments are undertaken ae!0 all aclivities. Reduced income from fund rGlSlP,q. Tle Group is primarily reliani upon incoTr]e from JubJ¢fiCt';ons and fuD.draising. The group doe) hold a reserve to ensu Ihe Contir)rtY of activtties should there be a major reduction in income. The Board could raise the value of SUDscripI-;ons to increase the income to the group on an ongoing basis. either tempordrily or pemianently. Reduction or loss of leaders. The group is rotally reliant upon volu nteers to run and admini¢ter Lha actiiitties of tne group. If tNere il'as a redu ction iri tne r',ur,ber of leaderc to an unaccaptable level in a partrc'dlar saction orthe group as a whole then there would have tg kje a conlracliop,, consolidation or closure of a spct:.on. In the worst case scenario the coTplete closure OT th.e Group. tioi or loss of membero. TF..e Group mroi.ides abtivities 'Joung people ageG. 4 to 18. If there wa<" a reduc""icn in .QryIDerohiP in a particular se-ticn 9rthe gup a¢ whole then there would have to be a cor,traction, consolidatiop. or closure of a seIl0n. In the worst case scenario the cOP1te dosure ofthe Group. Risk and Internal Control (Specimen 2) The gTup has '.r place systeTb gf intemal cor,trols that are desiGned to prcvide reasonable assknrdn against material rnisTanagemenl or loss. thesJ jp,cliJde 2 siJna',' ones for all DdJffE.ntJ and G comprehens..ve in)uTrnce policies to ensurE liliuTrble ri>ks are covetEd. Se¢tion C Objectives and activilies l Th¢ Pi irnrtoa nf i+jn 3 LT700001 (27 Fabruary 20241 . Ciscty Confidential
.[ the object? of the chafity set .' goveming doUment Scouting exists to actively engage afjd support young people in their personal oevelopmen... ernpowering them to make a r)OS.:Live contribut.,on to society. The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integiity,. INe are horiest. trustworthy and loy31. Respect- We have se¥respeCt and ¢spect for othe. Care - We supporl others anG trtke care of the lorId in which we live. l Belief - We explotB our faiths, beliefs and attitudes. i Co-operation - We make a positive difference.. we co-operate wilh others and make friends. The Scout Method Scouting takes place when yOUD.g people, in partnership with adults. work together based on -he values of Scoul,,ng and.. enjoy what they are doing a.Id have fun Eake part in acilVities Indoo and oiJtdoors leam by dDing share in spiritual reflection take responsibility and make choices undertake new and challenoing activities make and Itve by their Promise. Summary of the main activities in relation to these objects leekly tem time meetirigs fo.- 2.x Deaver), 2x cubs, lx scouts. Base for Kinsboume E¥plo,".- Scvut '.Jnit (KES) Age 14-18 tThe hut is used as a community ?sset W7th use by regular and occasional hirers. Add[nal detai of the Jbiectives and artIlL1eS ,optiorial infornation Diit encouraged as best practice) You May choose :_ .IGude fdrtk.e. staterrents, wie.re relevant. abo t.. Group ru,I by voldnteet5: running the sections and the business of the Hut. . polw or, grantm2kirg; . C£)ntrtbutM)n rr4ade Dy v01ur.tee.. ' pgky on nvestmen:,s. Pubk benefft stateTrEnt Ti ie GrouF meets tle C,jariJ Cc.ITission's pujlic benefrt crtena under both the advan-eI 521t Oi educaiion and :he advanTrment of citizenship o:" community development headin Section D 3khievements and performan . Summary of the ma',p. a=k.ievements r.", the chartty during the yea 4 LT700001 (27 FtsbiJary 2024) RunrLiig ai act ve=co group. including eri adventurous programme for all scout ages: inrlijding Nights Away. C15cts Confidential
Section E '. Financial Review Brief statement of the chanty's policy on reseNes Reserves Policy sThe Group's policy on reseNes is to hold sufficient resources to continue the charita ble activities o! the group shoukj income a nd fundraising aclivwties fall short. The Group I rustee Boaro considers that twe 4.-QL' J e.aouid hgld a iurn equ.valen" Ito 24 moi hs running costs. circa £50.000. The Group held reserves of approxi,matels1 £": 00.000 againsi I this a,. /ea-. end This is a bove th e level required for oper31ing expenses. However this can be explained by £30,000 beino eannarked for the parking upg?oe immediately outside tlie jHut, and the £6000 rooT repairs. leaving r15,000 spaiE. Ilnvesiigating options io share with other Groups who are TU noraising for build ing improvernènts. Quantrfy and expLqin any designations Details of any funds materia Ily in defictt (arcumstances plus steps to eliminate) Further financial revEv,' cetail> (optRJnal iifGwatlOli ) You may choose to inJude addrtK)rial informati)n, wiere levant. cbo. t"1 Investment Policy (Specimen 11 the charitys princ.pal >?urces of funds. Excess Tunds are CLirreritiy ,n a CAF account with interest. (Inclucng fundraisinrn how expendtture has Qupported the kts objecttves of the ctriartry.. The Group TmEtae Board reGulcri.y monitors the levels of banK Da'.ar.ces ?nd the in,te*st raies received to ensure Ihe oroup obtains maximum. value and income from its banking arrangements. Occa2ionall,, this .Tray involve using an GCCOLnL t.--t requires a poriod of notice bofore funds Tr,ay De withdrawn, before coing so the Group Trustee Board con.siders the cash flow reqU1mentS. investment p.Jlicy and objective), 5 LT700001 {27 February 2024) . Ci5ro Confidential
Section F Plans forfuture pemd) IAe+2ils of anv significant acttYttEs pk n. .e" -.a ach lee them) Improving ihe car parking facility immediate ly outside the hut. Roof repairs -£6000 SecbmG , Declaration The trustees dedarB that they have approved the tru)lees' port above s3ned on behalf of the charity's trustees S,'gnature{s) FJII name(s) i icholas-. oraii PogtK)n (eg SecrETary. Chair) Chair GLV Date 6 LTT00001 (27 February 2024) . 05co Confidential
9 Harpenden Scout Group (Charity no. 1021216) Receipts and payments account For the year from 0110112024 3111212024 Receipts and payments 2024 Unrestricted funds 2023 Unrestricted funds Recei Donations, I acies and similar income Membershi subscri tions Less". MembeT5hip subscri Oonatsons ftAid ther similar Income 11,037 5.871 550 2,367 11,298 5.200 ons aid on Nationavcoun IArealDistricti 1,986 Sub total rants Maintenenan ther rants rant Sub total Fundraisin ummer Fete ther fundraisin 1.334 1,183 a¢tsvities Sub total cout hut incCe ire of buildi all De 19,943 730 15.501 330 Sub total nvestmerrt income 1.360 870 Sub total Total Gmss Income Asset arml investment sales, etc. Total rnceipts
Receipts and payments account For the year from 0110112024 To 3111212024 Receipts and payments 2024 Unrestricted funds 2023 Unrestricted funds Pa ments haritable outh farn and acttvtDes ess.. Conlnbubons frDm attendees am Le. Contributions from attendees ulls rt ana tra1 Business Rates lefa ctn nsuran 8,397 5.3831 1.132 955 175 280 313 2,639 1.282 393 1.139 1,002 210 5.371 280 183 7,583 1.958 2,128 412 273 258 3.062 1,234 371 599 463 371 3.323 1.425 90 aTrJ Gas r5 arKJ Renewals atenaL% aTr DIES hor* t{lba all Mainter.a nts nrfcrms GM * trLLStse e r6es 5,804 365 113 300 4.230 352 125 300 Jsic R .ts Sub totsl ex Sub total Total Gmss Expenditure Asset and investment purchases. etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end
Receipts and payments account Forthe year from 0110112024 To 3111212024 Statement of assets and liabilities at the end of the yr.. 3tst Dec 2024 Unrestricted funds 31st Dec 2023 Unrestricted funds ash funds Grou Bank de 44,398 57,841 52,512 41.574 Stt account Total cash funds ok er moneta Other assets assets Sub total Investment assets Other investments Sub total Non monets assets for chari Land and buildi Insured value Scou TTrenL fvrniture etc Other 's own use 562,155 39.126 550.000 23,811 insured value Sub total abilitbes Hall srts Re Ottter habilrties ab 400 1,130 Sub totsl otal net assets The above receipts and payments account and ststement of assets and liabilities were approved by the Trustees on 30° April 2025 and signed on their behalf by natltre Pllnt Name Chair Treasurer
Independent examinefs report to the trustees of 9" Harpenden Scout Group I report to ihe trustees on my examinakn'on of the accounts of the 91h Harpenden Scout Group ior the year ended 31 December 2024. Responsibilities and basis of report As the Gharrty truslees of the W Harpenden Scout Group you are resportsbi le for the preparation of the ac(x)unts in accordance wrth the requiremenls of the Chanties Act 2011 (1he Act). I repon in respect of my examinabon of thè W Harper)den ScoLrt Group accounts (xrTied out uler section 145 of the 2011 Act and in rry1r3 oul my exaMinatn I have lollowed the applicable Directions given by the Charity Commission under sethon 145{5}(b> of the Act. Independent examinefs statement I have completed my examinatMTh. I nfIrM that no matenal matters have come to my atteniion in conneciion the examinatson gMNJ me cause to believe that in any material respect". accounting records were not kept in res[1 of the W Harpenden Scout Group as ra)uired by stion 130 of the the accounts do rK)l a¢cx)rd wrth those records. I have rK) concems ar41 have come across no other mallers in connection with the examinalion to which allention should be drawn in this report in order to enable a Proper underslanding of the a(xounts to be reached. Signed.. Name: srÉp Relevani professional qualiltstion or membership of professional bodies (if any). F- C fl Address. 14QQIUI CP£>S£ OAW Kofvt> . , H 3t) A Date: