—natettnens Trustees’ ' Annual =eport
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For the period
From (start date) lala | _ L ; | i to end date a fetal fe fs |
SectionA Reference and administration details ||| ||| |
Charity name 9th Harpenden Scout Group |
Other names the charity is known by | _ |
Registered [charity] [number] (if any) PrFEEEcc ee!) ee PEF
HQ registration number 1 Tt
Charity’s principal address 1369 Luton Road,
Kinscoume Green
Harpenden, Hertfordshire
___ Postcode, |AL5| wl| . ne
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Registerif reporting fora Registered Charity with a charity regulator)
D ted i
whole year
1[ Jacqueline Moore [Chair
2 Nicholas Corran LeadVoluntee/GSL [ss
3[ Caroline Corman | Treasurer J
4 Gareth Green PElected|
5{ ss TimReid =| Elected S|
6 Mary Ann College ExOfficio BSL [|ssi
7 Andrew Falconer Ex Officio SL
8 Chris Mellor
9 ExOfficio BSL [|
10|___ Rebecca Asquith | [Secretary]
mf |PO
af
| es
14,0 Po
| fF
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Independent Examiner Stephen NewmanFCA fachan, Cross Oak Road, Berkhamsted. HP4
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- LT700001 (27 February 2024)
Description of the charity's trusts
Type of goveming document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) common to all Scouts. (e.g. trust, association, company) _ ; es Trustee selection methods The Trustees are appointed in accordance with the Policy, | (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional Tne Group is managed by the Group Trustee Board, the information, where relevant, about: members of which which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees; b)} The Trustee Board consists of the Chair, Treasurer and and 8 trustee’ consideration of major risks and Trustees (including 6 Ex Officio Trustee, and 2 co-opted the systems and procedures to manage__—i{ Trustees) and meets every 4 months. them Members of the Trustee Board complete Being a Scouts Trustee leaming, including GDPR within the first 6 months of joining the Board.
Additional govemance issues (optional information but encouraged as best practice)
You may choose to include additional Tne Group is managed by the Group Trustee Board, the information, where relevant, about: members of which which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for. a) the induction and training of trustees; b)} The Trustee Board consists of the Chair, Treasurer and and 8 trustee’ consideration of major risks and Trustees (including 6 Ex Officio Trustee, and 2 co-opted the systems and procedures to manage__—i{ Trustees) and meets every 4 months. them
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
:
2 LT700001 (27 February 2024)
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Section B
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| Structure, governance and management (continued)
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Risk and Internal Control
The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment | from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal | arrangements exist with these organisations. Tne Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administerthe activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case
3 LT700001 (27 February 2024)
scenario the complete closure of the Group.
| Reduction or loss of members. The Group provides activities | |
|---|---|
| for all young people aged4 to 18. Ifthere was a reduction in | |
| membership in a particular section or the group as whole then | |
| there would have to be a contraction, consolidation orclosure | |
| of a section. In the worst case scenario the complete closure | |
| of the Group. | |
| Risk and Internal Control | |
| The group has in place systems of internal controls that are | |
| designed to provide reasonable assurance against material | |
| mismanagement or loss, these include 2 signatories for all | |
| payments and a comprehensive insurance policies to ensure | |
| ihat insurable risks are covered. | |
| SectionC | |
| The Purpose ofScouting | |
| Summary ofthe objects ofthe charity set out in its governing document |
|
| iThe Values ofScouting | |
| As Scouts we are guided by these values: | |
| lintegrity -We act with integrity; we are honest, trustworthy jand loyal. |
|
| Respect -We have self-respect and respect forothers. | |
| Care -We support others and take care ofthe world in which | |
| we live. | |
| Belief -We explore our faiths, beliefs and attitudes. | |
| Co-operation -We makea positive difference; we co-operate | |
| with others and make friends. | |
| The Scout Method | |
| Scouting takes place when young peogple, in partnership with | |
| adults, work together based on the | |
| values of Scouting and: | |
| - enjoy what they are doing and have fun | |
| - take part in activities indoors and outdoors | |
| - leam by doing | |
| - share in spiritual reflection | |
| - take responsibility and make choices | |
| - undertake new and challenging activities |
|
| - make and live by their Promise. | |
| Summary ofthe main activities in relation to these objects |
|
| occasionalhirers. |
4 LT700001 (27 February 2024)
ial details of the objectives and activities (optional information but encouraged as best practice)
You may choose fo include further Group run by volunteers, running the sections and the Statements, where relevant, about:| business of the Hut. * policy on grantmaking: * contribution made by volunteers: * policy on investments. Public benefit statement The Group meets the Charity Commission's oublic benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. eeeepeeeeee a Section D | Achievements and performance |. PE TT | Summary of the main achievements of Running an active scout group, including an adventurous . the charity during the year} programme for all scout ages, inciuding Nights Away. | | | Section E Financial Review | eT Brief statement of the charity's policy on | reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £50,000. this at year end. This is above the leveV/below required for operating expenses. However this can be explained by £30,000 being earmarked for the parking upgrade immediately outside the Hut, leaving £15,000 spare. Quantify and explain any designations __ an .. _.. Details of any funds materially in deficit (circumstances plus steps to eliminate) 5S LT700001 (27 February 2024)
[NONE
|
.ther financial review details (optional information)
You may choose to include additional! information, where relevant, about:|Investment Policy * the charity's principal sources of funds (including any fundraising):
Excess funds are currently in a CAF account with interest. *hi iaiacaeaeaditure ha= eile rtedsinithe keya The Group Trustee Board regularly monitors the levels of objectives of the charity; a . . bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. * investment policy and objectives; Section F | Other Optional Information| A TT]
Plans for future periods (details of any improving the car parking facility immediately outside the hut. significant activities planned to achieve them)
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Section G Declaration | WH |
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity's trustees
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Full name(s) | Jacqueline Moore _ _ | MUICHOLAS Coney _|
Position (eg Secretary, Chair) [Chair | Ghup LEAD You RTEER |
ss
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6 LT700001 (27 February 2024)
.
(Contes)
9TH HARPENDEN SCOUT GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2023
Receipts & Payments Account Summary for the year ended 31 December 2023
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|---|---|---|---|---|---|---|
|“his|Year|Previous|
|to|Year to|
|31/12/2023|31/12/2022|
|=|£|
|Total|receipts|for the year (page|2)|32,306.57|29,759.42|
|Total|payments|for the year (page|3)|(27,802.60)|(24,434.68)|
|Net|receipts|(payments)|for the year|4,503.97|5,324.74|
|Cash,|bank and|similar funds|brought forward|94,969.23|89,644.49|
|Cash,|bank and|similar funds|carried|forward|99,473.20|94.969.23|
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The above account and accompanying statement of assets and liabilities were approved by the Trustees on....l..AIS— Hhatk..4 _-f LOL4993 Y. and signed on their behalf by
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CL, 4 a) : / ' o¥¢ 7] .
TREASURER © Chow ,
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2ae 1
STH HARPENDEN SCOUT GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2023
Receipts for the vear ended 31 December 2023
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|---|---|---|---|---|---|---|---|
|This|Year|Previous|
|to|Year|to|
|31/12/2023|31/12/2022|
|£|£|
|MEMBERSHIP|SUBSCRIPTIONS|11,298.05|9.890.42|
|less:|Paid|(5,200.00)|(4.368.00)|
|£3.098.05|£5,522.42|
|tNVESTMENT|INCOME|RECEIVED|
|Bank|Interest|860.28|195.95|
|Section|Bank|Interest|9.77|3.15|
|$70.05|199.10|
|DONATIONS|0.00|0.00|
|COVID|Retail,|Hospitality|and|Leisure|Grant|0.00|0.06|
|RENT|OF|HALL|15.501.01|14,729.74|
|HALL|DEPOSITS|330.00|(200.00)|
|£15.831.01|£14.529.74|
|ACTIVITIES|
|Sections|5,383.10|3,035.18|
|Camps|955.35|3.658.638|
|€£6.338.45|£6,693.86|
|=UND|RAISING|(gross)|
|Group|Fundraising|Team|0.00|0.06|
|Group|Scout|Executive|Fireworks|Evening|0.00|0.08|
|Section|Activities|Fundraising|- Xmas|tree|carrying|0.00|0.00|
|Group|Scout|Executive|Summer|Fete|1.182.76|1,441.25|
|e82276|1441-25|
|OTHER|INCOME|
|Income|Tax|recovered|
|on|subscriptions|and|donations|1,986.25|1.373.05|
|TOTAL RECEIPTS|FOR THE YEAR|£22; 306.57_|ee|29,759.42|
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Page 2
9TH HARPENDEN SCOUT GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2023
Payments for the vear ended 31 December 2023
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|---|---|---|---|---|---|---|---|
|This|Year|Previous|
|to|Year to|
|31/12/2023|31/12/2022|
|£|£|
|PREMISES|
|Hall|capital|improvements|279.98|0.06|
|Electricity|2,639.17|2,415.97|
|Hall|cleaning|4,230.44|4,099.57|
|insurance|1.281.89|1,194.71|
|Hall|maintenance|5,371.28|4,040.34|
|Business|rates|280.00|458.40|
|Phone|and|broadband|210.04|388.83|
|Hall|supplies|1.001.62|383.96|
|Music|riahts|351.84|607.08|
|Water|Rates|313.17|248.68|
|ween|!5,959-43,|__£13.837-54|
|DONATIONS|£0.00|£0.06|
|ACTIVITIES|
|Sections|8.396.86|5.396.94|
|Camps|1,432:22|3,752.34|
|£9.529.08|£9.149.28|
|FUND|RAISING|EXPENSES|
|Group|Scout|Executive|Fireworks|Evening|0.00|0.00|
|Group|Scout|Executive Summer|Fete|0.00|0.00|
|£0.00|£0.00|
|ADMIN/ESTABLISHMENT|EXPENSES|
|Leaders|uniforms|182.87|(170.00)|
|Leaders’|training|174.59|185.00|
|Fees|re|transfer|of lease|to The|Scout Association|0.00|780.00|
|Sundry|Charges|125.10|116.51|
|independent accountants|fees|0.00|0.00|
|Equipment|Maintenance|392.50|131.35|
|Bank|Charges|300.00|405.00|
|£1.175.06|£1,447.86|
|TRUSTEES|EXPENSES|0.00|0.00|
|PURCHASE|OF|EQUIPMENT|1.139.03|0.02|
|DISTRICT|LOAN|REPAYMENTS|0.00|0.00|
|TOTAL|PAYMENTS|FOR THE YEAR|£27.802.60|£24.434.68|
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“age 3
9TH HARPENDEN SCOUT GROUP REPORT AND ACCOUNTS YEAR ENDED 31 DECEMBER 2023
Statement of Assets & Liabilities for the vear ended 31 December 2023
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|---|---|---|---|---|---|---|---|---|
|This|Year|Previous|
|to|Year|to|
|31/12/2023|31/12/2022|
|£|£|
|MONETARY ASSETS|
|Group Bank Current Account(s)||52,511.79|51,183.32|
|Bank|Deposit Accounts|41.574.35|40.808.33|
|Section|Bank|Current Accounts|5,387.06|2,977.58|
|Section|Cash|0.00|0.00|
|£39.473.20|£94,969.23|
||Includes|£1,130|of|hall|deposits|(2022:|£800}|
|NON-MONETARY ASSETS|
|Group|Headquarters|
|Land:|Leasehold|99|vears|from|23|October|2013|
|Ground|Rent|£1|per annum|
|Buildings:|insured|value|550,000.00|582.272.00|
|Scouting|equipment,|furniture,|etc.|insured|value|23,811.00|21,518.00|
|£573.811.00|£603.790.00|
|LIABILITIES|Those|due|within|one|vear|
|Hall|deposits|repayable|(held|in|PayPal|account)|1.130.00|800.00|
|Sundry|creditors|and|accruals|0.00|0.00|
|£1.130.00|£800.00|
|CONTINGENT|LIABILITIES AND FUTURE OBLIGATIONS|NONE|NONE|
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~aae 4
Independent examiner’s report to the trustees of 9" Harpenden Scout Group
I report to the trustees on my examination of the accounts of the 9" Harpenden Scout Group for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity trustees of the 9" Harpenden Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 9" Harpenden Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- ~~. Independent examiner’s statement
{ have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 9" Harpenden Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
igned: a
— Xx ~ Name: STEEL WES YSEW YV\ ANS Relevant professional qualification or membership of professional bodies (if any): Address:= BERKAANSTED,ARDSRACCAN7 : , GROSSWERTSCAS.RPEROAD,ZA Date: | CO / Zt / ) Y.
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