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2025-03-31-accounts

STAFFORDSHIRE COUNTY SCOUT COUNCIL

TRUSTEES’ ANNUAL REPORT

for the period from 01/04/2024 to 31/03/2025

Reference and administration details

Charity name Staffordshire County Scout Council The Scout Association registered number 0152 Registered charity number 1021182 Charity’s principal address County Office, Kibblestone International Scout Camp Kibblestone Road Oulton Stone ST15 8UJ

Names of the charity trustees who manage the charity

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|||| |---|---|---| |Dates acted if not for| |Trustee name|Office (if any)| |whole year| |Mrs E Birch|[1, 4,5]|County Chair| |Mr R Williams|[2, 4, 5]|County Lead Volunteer| |Mrs J C Gilbert|[4, 5]|County Treasurer| |Mr N Cunliffe| |Mr B Field|[1]| |Mr N Heath| |Mr C Leader|[1.2]| |Mr N Moss| |Mr S Norman|[2]|

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||||| |---|---|---|---| |1=|Nominated by County Lead Volunteer| |2=|Member of the Appointments Advisory| |Committee| |4=|Member of the Finance Sub Committee| |5=|Member of the Emergency Committee|6|!|

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1

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Names and addresses of advisors Names and addresses of advisors Names and addresses of advisors Names and addresses of advisors
Type of advisor Name Address
Bank UnityTrust Bank Nine BrindleyPlace,Birmingham,B1 2HB
Accountants VAST Services 1920 The Dudson Centre,Hope Street,HanleyStoke on Trent ST1 5DD
Structure, governance, and management
Type of Governing
document		 Our governing documents are those of The Scout Association. They consist of a
Royal Charter, which in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout Association (“POR”).
How the charity is
constituted		 Staffordshire County Scout Council (“The County”) is a trust established under its
rules which are common to all Scouts.
Trustee selection
methods		 The County Lead Volunteer is appointed by The Scout Association. The County
Secretary is a part-time paid employee of the charity and is appointed by the
County Executive Committee.
There are 3 classifications of Trustee
a) Ex officio
b) Appointed by the Scout Council
c) Co-opted by the Trustee Board.
(POR Chapter 5)
Additional governance issues
The County is managed by the County Trustee Board, the members of which are
the ‘Charity Trustees’ of the County which is an educational charity. As Charity
Trustees, they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.

Members of the Trustee Board are required to complete 'Essential Information for
Trustee Board training within the first 6 months of joining the Board unless they
have already completed the requisite training in another role. They are also
required to complete mandatory GDPR, Safety and Safeguarding training.

Disclosure and Barring Service checks are carried out prior to commencement
of Trusteeship. These checks are repeated every five years in line with POR.
Except for the County Secretary who is our employee, we all give our time
voluntarily and receive no remuneration. Travelling and any other reasonable
expenses are paid when claimed.
We have a duty to report on the charity’s public benefit in our Annual Report. We
have assessed our aims, activities, and charitable objectives, which are to actively
engage and support young people in their personal development, empowering
them to make a positive contribution to society. We believe that we have met the
Charity Commission’s public benefit criteria for boththe advancement of
educationandthe advancement of citizenship or community development.

2

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

The Scout Association complies with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Identifiable benefit: The way in which Scouting is carried out helps young people develop towards their full potential; this benefit is directly linked to the Purpose of Scouting.

Public benefit: Scouting is a national Association open to young people aged from 4-25. Full membership is restricted to young people and adults who are willing to make the Scout Promise. The Association enables those in poverty to benefit from Scouting; while the Association charges a subscription to members under the age of 18, the benefits of Scouting are not constrained by the member’s inability to pay. Locally, there are arrangements to waive subscriptions and other costs for those who cannot afford to pay. Nationally, there are funds available for uniform and activities so that young people are not excluded from activities if they are unable to pay. Any private benefits of Scouting are incidental. The benefits of Scouting are further demonstrated throughout this report.

We have completed our review of the major risks to the charity and have annual renewal procedures in place to manage these risks. We have in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. We are not dependent on any particular donors.

Objectives and activities

Summary of the Our Mission - Scouting in Staffordshire exists to actively engage and support objects of the charity young people in their personal development, empowering them to make a set out in its positive contribution to society. governing documents Our Values - As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy, and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs, and attitudes. Cooperation - We make a positive difference; we co-operate with others and make friends.

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

3

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Summary of the
main activities
undertaken for the
public benefit in
relation to these
objects		 Our activities for the year continued to be in line with the Scout Association
national strategy “Skills For Life: Our plan to deliver better futures”.

The focus of our activities was to deliver a quality programme of youth-oriented
activities, Young Leader training, Queen’s and King’s Scout Awards and the
Duke of Edinburgh Awards scheme and to provide support to adult volunteers
through training and development.

The programme benefits our young people by developing their self-confidence
and social skills alongside practical and life skills.

We welcome all young people regardless of background, faith, gender, or
personal circumstances.

We kept in mind the Charity Commission’s guidance on public benefit at our
County Trustee Board meetings.
Contribution made
by volunteers		 A great contribution is made by our adult volunteers, and we are grateful for
the many hours they have spent listening to and encouraging our young people
and working with them. Without this valuable contribution of time, energy, and
expertise we would not have been able to achieve so much.
Achievements and performance
Summary of the
Main achievements
of the charity during
the Year.		 Changes to membership of Trustee Board continue to be embedded into
Groups and Districts supported by Trustee Board Chairs Support Group, it’s
aim is to share ‘good practice’ throughout the County allowing dissemination
of the model to Group level.
Transformation has provided inspirational conversations to take place both at
a County and District level, creating unique Leadership teams, that have
proven to function well.
The Organisation has found recruiting volunteers to roles both at Trustee and
Leadership challenging across all levels. HQ Regional Team have entered
negotiations to secure grant funding to directly employ a Growth Support
Worker for 3 days a week focusing directly on Districts in the North of the
County, its sole aim is to impact on volunteer recruitment allowing growth to
Groups and maintain the sustainability of Scouting locally.
The Trustee Board actively supports this potential initiative and has
provisionally agreed additional 2-day financial support package to extend the
service allowing full impact across the County.
Scouting in Staffordshire continues to reach significant numbers of young
people, we have seen an increase in membership of about 1% over the past
year. At the annual census in January 2024, we recorded 10,646 members –
7,989 youth members and 2,657 adult volunteers. Our new squirrel's section
for 4-6 years olds has expanded significantly during the past year. Staffordshire
now has 522 members. The aim for 2025 is to increase these numbers across
all sections by recruiting more adult volunteers.

4

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Our volunteers have shown fantastic creativity and have developed exciting programmes for our young people to engage with. Many outdoor camps, hiking adventures and experiences on the water have been had.

557 Beavers gained their Chief Scout Bronze Award; 597 Cubs their Silver Award; 228 Scouts their Gold Award; 33 Explorers their Platinum Award and 49 Explorers their Diamond Award. In addition, 67 young people earned the Bronze Duke of Edinburgh Award, 38 the Silver and 11 the Gold. 4 young people achieved the Young Leader Belt and 5 the Queen’s Scout Award, the highest award for a young person.

We also recognised adults who received national awards including 8 Chief Scout Commendations, 12 Awards for Merit and 1 Bar to the Award for Merit. We also recognised people who have given specially distinguished service while holding adult roles for a period of not less than twenty years with 3 Silver Acorns, and 5 Silver Wolfs awarded.

Our Remembrance Day parades, and St Georges Day celebrations went ahead as usual this year and were extremely well attended.

The Board continues to recognise the events of the Great Orme, it’s challenges to the organisation, along with the need to overhaul safety considerations to protect all our members.

The County continues to actively engage with HQ to review processes and making plans to support our Adult Volunteers, ensuring our young people enjoy scouting as safely as possible.

The Trustee Board now receives quarterly reports from the County Lead Volunteer; all incidents and accidents are reviewed. No significant incidents or accidents were reported during 2024.

Additionally, the Trustee Board is made aware of training compliance in respect of safety, safeguard and DBS renewal. I can report Staffordshire maintains less than 1% levels, which is within HQ target level.

In Staffordshire, we want to give as many young people as possible the opportunity to experience Scouting and the chance to gain valuable skills for life. We cannot do this without the tireless work of all our volunteers

Staffordshire County Scouts were recognised by the High Sherriff of Staffordshire the citation reads

‘In recognition of great and valuable service to the community’

On behalf of the Trustee Board – Thank you all !

Elizabeth Birch

County Chair

5

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Financial review
Basis of
Preparation		 These financial statements have been prepared in accordance with the
Statement of Recommended Practice Accounting and Reporting by Charities
preparing their accounts in accordance with Financial Reporting Standards
applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January
2019) and the Charities Act 2011. Staffordshire County Scout Council meets the
definition of a public benefit entity under FRS102.
Brief statement of the
charity’s policy on
reserves		 We have examined the Charity’s requirements for reserves considering its main
risks. We have established a policy whereby the unrestricted funds not
designated or invested in tangible fixed assets held should represent 6 months
expenditure ensuring the provision of a suitable contingency to protect the
continuity of its activities for the foreseeable future, circa £41,000 plus £10,000
to fund cashflows for large events.
At the year-end the County held £120,139 (2024: £110,355) of unrestricted cash
reserves.
Sources and use of
Funds including
investments		 Our main sources of funds this year have been the County Levy, a subscription
paid by all youth members (i.e., those aged 4 – 17).
The majority of our income this year has been applied to covering fixed costs.
Activities have been operated on the basis that they are self-funding.
POR sets out the way our funds may be invested. We have therefore adopted a
low-risk strategy to the investment of our funds. This does involve using an
account that requires a period of notice before funds may be withdrawn. All funds
are held in cash using only mainstream banks or building societies. The Trustee
Board regularly monitors the levels of bank balances, and the interest rates
received to ensure the group obtains maximum value and income from its
banking arrangements.
We do not make grants to outside organisations.

Plans for Future Periods

At the end of the Financial Year, the Trustees were able to set a budget for the year ahead and reviewed and amended our reserves policy.

Over the coming year the Trustee’s will continue a strategy where most activities will aim to be self-funding, but will invest in areas such as growth, activity training, and funding of new equipment.

6

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Declaration
~~co~~
~~oO~~		 Declaration
~~co~~
~~oO~~
The Trustees declare that they have approved the Trustees’ report above.
~~oO~~
Signed on behalf of the charity’s trustees
~~oOa~~
~~ee~~
Signature
~~a~~		 ~~ee~~
itae
Full names
~~a~~
~~a~~		 Elizabeth Birch
~~ee~~
Position
~~a~~
~~a~~		 CountyChair
Date
~~a~~		 6 August 2025

7

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

County Treasurer’s Report For the Year Ended 31[st] March 2025

The financial statements are detailed on pages 10 to 20.

The level of income and expenditure for the Charity has reduced significantly year on year. This was primarily due to reduced activity on foreign trips.

The previous year saw trips to International Camp at Kandersteg in Switzerland and the World Scout Jamboree in Korea. This year’s trips were on a much-reduced scale taking Scouts to the Gilwell Takeover Camp and Roverway.

Whilst income reduced by £102,926 year on year, increases were seen in, the County Levy income of £1,639 and investment income of £2,351. The County Levy per head remained unchanged year on year, the increase coming purely from a slight increase in member numbers. Better management of cash funds into interest bearing accounts improved the investment income. These increases were offset by a decrease in income from Specific activities of £107,191 because of the change in the mix of activities. The fall being as a result of the reduction in foreign trips with underlying income from normal County supported activities remaining largely unchanged.£17,960, (2024:£21,696).

This also impacted expenditure which reduced by £174,843, with £173,020 of this reduction coming from the change in activities mix.

The general charitable costs of running the County reduced overall by £1,823. There were some small inflationary increases on some items of spend, but these were more than counteracted by the benefit of last year’s County office move to Kibblestone. Whilst last year’s cost included £1,520 of office move cost, this year we saw the benefit of £1,002 in rent reductions, plus some other associated administration costs. The Trustees also undertook a review of Insurances which has resulted in £884 of savings.

There was some expenditure on the restricted fund for Inclusivity, with £2,000 being spent on making Scouting more accessible.

Overall, this resulted in a net surplus for the year of £5,328 (2024:deficit £65,488). Whilst the Charity did not budget to make a surplus, this was caused by a delay in some of the anticipated projects.

The year-end cash balance of £481,201 (2024: £441,207) includes membership subscriptions paid in advance of £391,476 (2024: £347,140). From this £326,655 was paid to Scouting HQ in April 2025, the remaining £64,821 being retained within the County representing the annual County levy for 2025/26.

Total Capital Reserves stand at £142,738 (2024 £137,411).

Restricted funds are £4,092 (2024 £6,092) (see note 15) a small decrease on the previous year as the Charity continues to actively seek to distribute this fund.

Designated funds stand at £18,506k (2024 £20,964)

The remaining £120,140 is unrestricted (2024:110,354). Within this the Charity’s reserves policy ring-fences £41,000 for 6 months running cost and £10,000 for cashflow purposes.

8

STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2024/2025 (continued)

Moving forward in 2025, the Charity already has plans to utilise some of these funds to develop growth plans in Staffordshire both with regard to starting new Groups in under-represented areas and for volunteer recruitment. There are also plans for capital investment in assets to support activities in the County.

Joanne Gilbert County Treasurer 06 August 2025

9

STAFFORDSHIRE COUNTY SCOUT COUNCIL

Independent Examiner's Report to the trustee Staffordshire County Scout Council

I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2025 which are set out on pages 11-20.

Respective responsibilities of trustee and examiner

As the charity’s trustee of Staffordshire County Scout Council (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Staffordshire County Scout Council are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since Staffordshire County Scout Council’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Chartered Institute of Management Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Staffordshire County Scout Council as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD

Date 22/07/2025

10

STAFFORDSHIRE COUNTY SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31[st] March 2025

Income
Note
HQ Membership Subscriptions
Less paid to Scouts
Voluntary income
3
Income from specific activities for
generating funds
4
Income from Investments
5
Other income sources
6
Total Income
Expenditure on Specific Activities
7
Expenditure on Charitable
Activities
8
Total Expenditure
Net Income/(Expenditure)
Reconciliation of Funds
Total Funds brought forward
Total Funds carried forward
Income
Expenditure		 Unrestricted
Restricted
Funds
Total
Unrestricted
Restricted
Funds
Total
Funds
Funds
356,033
0
356,033
334,346
0
(334,346)
(356,033)
0
(356,033)
(334,346)
0
334,346
0
0
0
0
0
0
0
0
0
89
0
89
50,587
0
50,587
157,778
0
157,778
4,084
0
4,084
1,733
0
1,733
65,267
0
65,267
63,265
0
63,265
119,938
0
119,938
222,865
0
222,865
65,044
2,000
67,044
238,064
900
238,964
47,566
0
47,566
49,389
0
49,389
112,610
2,000
114,610
287,453
900
288,353
7,328
(2,000)
5,328
(64,588)
(900)
(65,488)
131,318
6,092
137,410
195,907
6,992
202,899
138,646
4,092
142,738
131,318
6,092
137,410
2025
2024

The annexed notes on pages 12 to 20 form part of these financial statements.

11

STAFFORDSHIRE COUNTY SCOUT COUNCIL

BALANCE SHEET As at 31st March 2025

BALANCE SHEET
As at 31st March 2025
2025 2024
Notes £ £ £ £ £
£
Fixed Assets
Tangible Assets 10 951 1,787
Investments 11 56,380 54,884
57,331 56,671
Current Assets
Debtors 12 1,925 767
Cash at bank and in hand 481,201 441,207
483,126 441,974
Liabilities
Creditors falling due within one
year		 13 (397,719) (361,234)
Net Current Assets 85,407 80,741
Net Assets 142,738 137,411
Represented by:-
Unrestricted Funds
General funds 14 120,140 110,355
Designated funds 14 18,506 20,964
Restricted Funds 15 4,092 6,092
Total Charity Funds 16 142,738 137,411

The financial statements were approved by the Charity’s Trustees on 6 August 2025 and signed on their behalf by

E Birch County Chair

J Gilbert County Treasurer

The annexed notes on pages 12 to 20 form part of these financial statements.

12

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31[st] March 2025

1. Accounting policies

Basis of preparation and assessment of going concern

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102.

The Trustees consider that there are no uncertainties about the charity’s ability to continue as a going concern over the next twelve months.

Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was needed.

Where a change of accounting policy or treatment has occurred, the prior year figures have been adjusted to reflect the new treatment.

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1. Fund accounting

Funds held by the Charity are:

Unrestricted general funds – general funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds – these are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects.

Restricted funds - these are funds which are to be used in accordance with specific restrictions imposed by donors, or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

1.2. Going concern

The Trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern and there are not any significant areas of uncertainty that affect the carrying value of assets held by the Charity.

13

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

1.3. Incoming resources

All incoming resources are included in the SOFA when the Charity is legally entitled to the income, and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received.

1.4. Grants payable and receivable

All grants are accounted for gross when receivable. Grants payable are recognised as expenditure when the commitment is entered into.

1.5. Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable.

Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised.

Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

1.6. Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.

1.7. Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost residual value of each asset over its expected useful life, as follows:

Boats and Trailers 10% straight line Fixtures, fittings, and equipment 20% straight line Computer equipment and software, activity equipment 33% straight line

1.8. Investments

Investments held as fixed assets are revalued at mid-market value at the balance sheet date and the gain or loss taken to the statement of financial activities.

1.9.

Stock

Stock is valued at the lower of cost and net realisable value.

14

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

1.10. Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

1.11. Liabilities

Liabilities are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

1.12. Cashflow statement

The Charity is exempt from the requirement to prepare a cashflow statement because it is a small Charity.

3. Voluntary income

Donations Unrestricted
Funds
Restricted
Funds
Total
£
£
£
0
0
0
0
0
0
2025		 Unrestricted
Funds
Restricted
Funds
Total
£
£
£
89
0
89
2024
89
0
89

Government Grants

The Charity received no Government assistance during the year under review (2024: £nil)

15

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

4. Specific activities for generating funds

----- Start of picture text -----
2025 2024
Unrestricted Restricted Unrestricted Restricted
Total Total
Funds Funds Funds Funds
£ £ £ £ £ £
County Events 0 0 0 2,965 0 2,965
Duke of Edinburgh 8,131 0 8,131 7,547 0 7,547
International Fund 3,275 0 3,275 0 0 0
World Scout Jamboree 0 0 0 23,820 0 23,820
Kandersteg 2023 0 0 0 90,762 0 90,762
Roverway 24,120 0 24,120 21,000 0 21000
Gilwell Take Over Camp 3,865 0 3,865 500 0 500
Squirrel Day 2024 1,367 0 1,367 0 0 0
Mountain and Caving Activities 2,735 0 2,735 4,015 0 4,015
Other Income 0 0 0 0 0 0
Target Shooting Activities 300 0 300 0 0 0
Water Activities 4,405 0 4,405 3,787 0 3,787
Young Leaders & Youth Team 2,389 0 2,389 3,382 0 3,382
50,587 0 50,587 157,778 0 157,778
----- End of picture text -----

5. Investment Income

----- Start of picture text -----
2025 2024
Unrestricted Restricted Unrestricted Restricted
Total Total
Funds Funds Funds Funds
£ £ £ £ £ £
Bank Interest Receivable 2,588 0 2,588 46 0 46
Building Society Interest 1,496 0 1,496 1,687 0 1,687
4,084 0 4,084 1,733 0 1,733
----- End of picture text -----

6. Other incoming sources

County Levy
Other Miscellaneous Income		 Unrestricted
Funds
Restricted
Funds
Total
£
£
£
64,658
0
64,658
609
0
609
65,267
0
65,267
2025		 Unrestricted
Funds
Restricted
Funds
Total
£
£
£
63,019
0
63,019
246
0
246
2024
63,265
0
63,265

16

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

7. Specific Activities Costs

8. Charitable activities costs
Activity permits
Activities Equipment
County Events
Duke of Edinburgh
World Scout Jamboree
Kandersteg 2023
Roverway
Eurojam
Ghana 2020
Gilwell Take Over Camp
Squirrel Day 2024
International
Mountain and Caving Activities
New Section Development
Other Training Expenses
Programme Team Expenses
Water Activities
Target Shooting Activities
Transformation Programme
Other Expenditure		 Unrestricted Restricted
Total
Funds
Funds
£
£
£
1,869
0
1,869
43
0 43
8,120
0
8,120
7,457
0
7,457
0
0
0
4,774
0
4,774
24,579
0
24,579
0
0
0
0
0
0
4,365
0
4,365
1,367
0
1,367
0
0
0
2,956
0
2,956
2,400
0
2,400
250
0
250
1,006
0
1,006
2,612
0
2,612
352
0
352
2,804
0
2,804
90 2,000 2,090
65,044
2,000
67,044
2025		 Unrestricted Restricted
Total
Funds
Funds
£
£
£
1,190
0 1,190
798
0 798
8,266
0
8,266
7,277
0
7,277
25,715
0
25,715
151,008
0 151,008
20,000
0 20,000
896
0
896
5,330
0
5,330
0
0
0
0
0
0
0
0
0
4,764
0
4,764
900
0
900
1,012
0
1,012
1,039
0
1,039
7,634
0
7,634
0
0
0
2,234
0 2,234
0
900
900
238,064
900
238,964
2024
Administration Salaries
AGM
Lead Volunteer Expenses
Depreciation
General Administration
Hire of Venues
Independent Examination Fees
Insurance
IT Charges
Office Move Costs		 Unrestricted Restricted
Total
Funds
Funds
£
£
£
22,312
0 22,312
1,000
0 1,000
1,578
0 1,578
836
0 836
12,561
0 12,561
111
0 111
1,068
0 1,068
844
0 844
170
0 170
0
0
0
2025		 Unrestricted
Restricted
Total
Funds
Funds
£
£
£
21,278
0
21,278
1,314
0
1,314
2,257
0
2,257
778
0
778
11,131
0
11,131
14
0
14
1,034
0
1,034
1,728
0
1,728
264
0
264
1,520
0
1,520
2024
Pension Costs 1,813
0 1,813		 656
0
656
Presentation and Awards
Printing, Postage and Telephone
Rent
Support Expenses
Trustee Expenses
Other Expenses		 225
0 225
735
0 735
3,600
0 3,600
284
0 284
297
0 297
132
0 132
47,566
0
47,566		 89
0
89
1,442
0
1,442
4,602
0
4,602
818
0
818
98
0
98
366
0
366
49,389
0
49,389

17

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

9. Trustees’ remuneration and expenses

The key management personnel of the charity is the County Secretary. The benefits of the key management personnel of the Trust were salary £22,248 (2024: £21,294) and pension contribution £1,813 (2024: £656). 1 Trustee was reimbursed a total of £297 (2024: 4 Trustee’s £710) for out-of-pocket expenses.

10. Tangible fixed assets

10.
Tangible fixed assets
Fixtures,
Fitting & Total
Equipment
£ £
Cost
At 1stApril 2024 31,691 31,691
Additions 0 0
Disposals 0 0
At 31st March 2025 31,691 31,691
Depreciation
At 1st April 2024 29,904 29,904
Charge for the year 836 836
Disposals 0
At 31st March 2025 30,740 30,740
Net book values
At 31st March 2025 951 951
At 31st March 2024 1,787 1,787

11. Fixed asset investments

Cash held as part of the investment portfolio
Building Society Account		 2025
£
56,380
_
56,380
 2024
£
54,884
_
54,884

18

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

12. Debtors

Prepayment
13.
Creditors: amounts falling due
within one-year
Membership Subscriptions in Advance
Fees and Deposits in Advance
Accruals and Deferred Income		 2025
£
1,925
_
1,925
_
2025
£
391,476
1,730
4,513
_
397,719
 2024
£
767
_
767
_
2024
£
347,140
2,135
11,959
_
361,234

14. Unrestricted funds of the Charity

General Designated Total
Fund Fund
£ £ £
At the beginning of the year 110,355 20,964 131,319
Movement in fund in the year 9,785 (2,458) 7,327
120,140 18,506 138,646

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes.

The designated fund currently consists of two funds: £17,965 held in the International fund which has been set aside to support future international trips, and £541 remining in the Roverway fund. Roverway is a trip that has already taken place and costs for which are currently being finalised.

19

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d)

for the year ended 31[st] March 2025

15 . Restricted funds

Inclusivity Fund Opening
Net
Outgoing
Balance
Incoming
Resources
£
£
£
6,092
0
(2,000)
_
_
_
6,092 0(2,000)


Closing
Balance
£
4,092
_
4,092

Restricted funds

Restricted funds are funds which are to be used in accordance with the specific restrictions imposed by donors, or which have been raised by the charity for particular purposes.

The Inclusivity Fund represents the income earned on the Endowment Fund (which was incorporated into the Inclusivity Fund in 2011), together with other donations earmarked to be spent on the furtherance of Special Needs Scouting after deducting any eligible expenditure.

16. Analysis of net assets between funds

----- Start of picture text -----
Unrestricted Unrestricted
Unrestricted Restricted Unrestricted Restricted
Funds Designated Funds 2025 Total Funds Designated Funds 2024 Total
Funds Funds
£ £ £ £ £ £ £ £
Fund balances at 31st March
Are represented by:
Tangible fixed assets 951 0 951 1,787 0 1,787
Fixed asset Investments 56,380 0 56,380 54,884 0 54,884
Current assets 460,527 18,506 4,092 483,125 414,918 20,964 6,092 441,974
Less Current liabilities (397,719) 0 (397,719) (361,234) 0 (361,234)
Net Assets 120,140 18,506 4,092 142,738 110,355 20,964 6,092 137,411
----- End of picture text -----

20

STAFFORDSHIRE COUNTY SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2025

17. Capital commitments

There were no capital commitments authorised or contracted for at the year end.

18. Taxation

The Charity is exempt from taxation on any income or capital gains.

19. Related party transactions

The charity is affiliated to the Scout Association; on whose behalf It collects membership subscriptions. HQ Membership subscriptions of £356,033 in the year are shown on the Statement of Financial Activities.

20. Non-adjusting event after the financial period

There are no non-adjusting events after the financial period.

21