## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** **TRUSTEES’ ANNUAL REPORT** **for the period from 01/04/2022 to 31/03/2023** ## **Reference and administration details** **Charity name The Scout Association registered number Registered charity number Charity’s principal address** Staffordshire County Scout Council 0152 1021182 County Office, Town Meadow Way Unit 3 Uttoxeter Business Centre Town Meadow Way Uttoxeter ST14 8AZ ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Appointment**|**Dates**|**Appointment**| |---|---|---|---| |Mr R Williams4, 5|County Chair|To 16/03/2023|Staffordshire County Scout Council| |Mrs J Brocklehurst2, 4, 5|County Commissioner|To 31/12/2022|The Scout Association| |Mr R Williams2, 4, 5|County Lead Volunteer|From 01/01/2023|The Scout Association| |Mrs J C Gilbert4, 5|County Treasurer||Staffordshire County Scout Council| |Mrs H J Wilcox2, 4 ,5|County Secretary||The County Executive Committee| |Miss I Boote2|County Youth Commissioner|To 22/03/2023|Staffordshire County Scout Council| |Mrs A Auckland||To 10/10/2022|Staffordshire County Scout Council| |Mrs E M Bromley1|||Staffordshire County Scout Council| |Mrs E Birch1, 2, 5|County Chair|From 24/03/2023|Staffordshire County Scout Council| |Mr P A Creaser4, 5|||Staffordshire County Scout Council| |Mr N J Cunliffe1||From 26/04/2022|Staffordshire County Scout Council| |Mr N Evans2|||Staffordshire County Scout Council| |Mr B Field1|||Staffordshire County Scout Council| |Mr D Hancock|||Staffordshire County Scout Council| |Mr C Leader2|||Staffordshire County Scout Council| |Mr K Levene1||To 13/09/2022|Staffordshire County Scout Council| |Mr N Moss1||From 04/10/2022|Staffordshire County Scout Council| |Mr S Norman2|||Staffordshire County Scout Council| |Mr A Preston1|||Staffordshire County Scout Council| ||||| |1=_Nominated by County_
_Commissioner_
2=_Member of the_
_Appointments Advisory_
_Committee_
4=_Member of the Finance Sub_
_Committee_
5=_Member of the Emergency_
_Committee_6**!**|||| 1 **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** |**Names and addresses of advisors**|**Names and addresses of advisors**|**Names and addresses of advisors**|**Names and addresses of advisors**| |---|---|---|---| |**Type of advisor**|**Name**||**Address**| |Bank|UnityTrust Bank||Nine BrindleyPlace,Birmingham,B1 2HB| |Accountants|VAST Services 1920||The Dudson Centre,Hope Street,HanleyStoke on Trent ST1 5DD| ||||| |**Structure, governance, and management**|||| |Type of Governing
document||Our governing documents are those of The Scout Association. They consist of a
Royal Charter, which in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout Association (“POR”).|| |How the charity is
constituted||Staffordshire County Scout Council (“The County”) is a trust established under its
rules which are common to all Scouts.|| |Trustee selection
methods||The County Lead Volunteer is appointed by The Scout Association. The County
Secretary is a part-time paid employee of the charity and is appointed by the
County Executive Committee. All the other trustees are either (a) nominated by
the County Lead Volunteer and approved or (b) directly elected at the Annual
General Meetingof the charityor(c)are co-opted bythe CountyTrustee Board.|| |**Additional governance issues**|||| |||The County is managed by the County Trustee Board, the members of which are
the ‘Charity Trustees’ of the County which is an educational charity. As Charity
Trustees, they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.

Members of the Trustee Board are required to complete 'Essential Information for
Trustee Board training within the first 5 months of joining the Board unless they
have already completed the requisite training in another role. They are also
required to complete mandatory GDPR, Safety and Safeguarding training.

Disclosure and Barring Service checks are carried out prior to commencement
of Trusteeship. These checks are repeated every five years in line with POR.|| |||Except for the County Secretary who is our employee, we all give our time
voluntarily and receive no remuneration. Travelling and any other reasonable
expenses are paid when claimed.|| |||We have a duty to report on the charity’s public benefit in our Annual Report. We
have assessed our aims, activities, and charitable objectives, which are to actively
engage and support young people in their personal development, empowering
them to make a positive contribution to society. We believe that we have met the
Charity Commission’s public benefit criteria for both**the advancement of**
**education**and**the advancement of citizenship or community development.**
The Scout Association complies with the requirements of section 17 of the
Charities Act 2011 to have due regard to the public benefit guidance published by
the Charity Commission for England and Wales.|| 2 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** **Identifiable benefit:** The way in which Scouting is carried out helps young people develop towards their full potential; this benefit is directly linked to the Purpose of Scouting. **Public benefit:** Scouting is a national Association open to young people aged from 4-25. Full membership is restricted to young people and adults who are willing to make the Scout Promise. The Association enables those in poverty to benefit from Scouting; while the Association charges a subscription to members under the age of 18, the benefits of Scouting are not constrained by the member’s inability to pay. Locally, there are arrangements to waive subscriptions and other costs for those who cannot afford to pay. Nationally, there are funds available for uniform and activities so that young people are not excluded from activities if they are unable to pay. Any private benefits of Scouting are incidental. The benefits of Scouting are further demonstrated throughout this report. We have completed our review of the major risks to the charity and have annual renewal procedures in place to manage these risks. We have in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. We are not dependent on any particular donors. ## **Objectives and activities** Summary of the Our Mission - Scouting in Staffordshire exists to actively engage and support objects of the charity young people in their personal development, empowering them to make a set out in its positive contribution to society. governing documents Our Values - As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy, and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs, and attitudes. Cooperation - We make a positive difference; we co-operate with others and make friends. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun • take part in activities indoors and outdoors • learn by doing • share in spiritual reflection • take responsibility and make choices • undertake new and challenging activities • make and live by their Promise 3 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** |Summary of the
main activities
undertaken for the
public benefit in
relation to these
objects|Our activities for the year continued to be in line with the Scout Association
national strategy “Skills For Life: Our plan to deliver better futures”.

The focus of our activities was to deliver a quality programme of youth-oriented
activities, Young Leader training, Queen’s and King’s Scout Awards and the
Duke of Edinburgh Awards scheme and to provide support to adult volunteers
through training and development.

The programme benefits our young people by developing their self-confidence
and social skills alongside practical and life skills.

We welcome all young people regardless of background, faith, gender, or
personal circumstances.

We kept in mind the Charity Commission’s guidance on public benefit at our
County Trustee Board meetings.| |---|---| |Contribution made
by volunteers|A great contribution is made by our adult volunteers, and we are grateful for
the many hours they have spent listening to and encouraging our young people
and working with them. Without this valuable contribution of time, energy, and
expertise we would not have been able to achieve so much.| ||| |---|---| |**Achievements and performance**|| |Summary of the
Main achievements
of the charity during
the Year.|During much of the last year, we have returned to face-to-face scouting in most
areas. After a drop in numbers last year, we are now well on the way to
recovering to pre-pandemic numbers. In addition, our new squirrel's section for
4-6 years olds is very popular many groups are opening squirrel dreys.
Our volunteers have shown fantastic creativity and have developed exciting
programmes for our young people to engage with. Many outdoor camps, hiking
adventures and experiences on the water have been had. The young people
and the leaders have thoroughly enjoyed being back outdoors and face-to-
face.

499 Beavers gained their Chief Scout Bronze Award; 489 Cubs their Silver
Award; 227 Scouts their Gold Award; 44 Explorers their Platinum Award and
9 Explorers their Diamond Award. In addition, 77 young people earned the
Bronze Duke of Edinburgh Award, 27 the Silver and 18 the Gold. 4 young
people achieved the Young Leader Belt and 6 the Queen’s Scout Award, the
highest award for a young person.

We also recognised adults who received national awards including 41 Chief
Scout Commendations, 26 Awards for Merit and 1 Bar to the Award for Merit.
We also recognised people who have given specially distinguished service
while holding adult roles for a period of not less than twenty years with 6
Silver Acorns, and 3 Silver Wolfs awarded.

After the cancellations of previous international events, trips to South Korea
for the World Scout Jamboree and Kandersteg are taking place this summer.

Our Remembrance Day parades, and St Georges Day celebrations went
ahead as usual this year and were extremely well attended.
| 4 **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** Scouting in Staffordshire continues to reach significant numbers of young people we have seen an increase in membership of about 4% over the past year. At the annual census in January 2023, we recorded 10,543 members – 7,643 youth members and 2,900 adult volunteers. In the year ahead we look forward to working to support the implementation of the significant changes for Scouting UK and how this will improve the experience for volunteers and young people. In Staffordshire, we want to give as many young people as possible the opportunity to experience Scouting and the chance to gain valuable skills for life. We cannot do this without the tireless work of all our volunteers. On behalf of the Trustees, we thank them all. **Elizabeth Birch County Chair** ||| |---|---| |**Financial review**|| |Basis of
Preparation|These financial statements have been prepared in accordance with the
Statement of Recommended Practice Accounting and Reporting by Charities
preparing their accounts in accordance with Financial Reporting Standards
applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January
2019) and the Charities Act 2011. Staffordshire County Scout Council meets the
definition of a public benefit entity under FRS102.| |Brief statement of the
charity’s policy on
reserves|We have examined the Charity’s requirements for reserves considering its main
risks. We have established a policy whereby the unrestricted funds not
designated or invested in tangible fixed assets held should represent 6 months
expenditure ensuring the provision of a suitable contingency to protect the
continuity of its activities for the foreseeable future, circa £31,000 plus £10,000
to fund cashflows for large events.
At the year-end the County held £111,875 (2022: £107,196) of unrestricted cash
reserves.| |Sources and use of
Funds including
investments|Our main sources of funds this year have been the County Levy, a subscription
paid by all youth members (i.e., those aged 4 – 17).
The majority of our income this year has been applied to covering fixed costs.
Activities have been operated on the basis that they are self-funding.
POR sets out the way our funds may be invested. We have therefore adopted a
low-risk strategy to the investment of our funds. This does involve using an
account that requires a period of notice before funds may be withdrawn. All funds
are held in cash using only mainstream banks or building societies. The
Executive Committee regularly monitors the levels of bank balances and the
interest rates received to ensure the group obtains maximum value and income
from its banking arrangements.
We do not make grants to outside organisations.| 5 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** ## **Plans for Future Periods** At the end of the Financial Year, the Trustees were able to set a budget for the year ahead and have also included some provision to support the transformation required to implement the new changes from the Scout Association. Over the coming year the Trustee’s will continue a strategy where most activities will aim to be self-funding, but will invest in areas such as activity training, and equipment funding. ## **Declaration** **The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the charity’s trustees** |**Declaration**|**Declaration**| |---|---| |**The Trustees declare that they have approved the Trustees’ report above. **|| |**Signed on behalf of the charity’s trustees**|| |**Signature**|| |**Full names**|Elizabeth Birch| |**Position**|CountyChair| |**Date**|02 August 2023| 6 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL TRUSTEES’ ANNUAL REPORT 2022/2023 (continued)** ## **County Treasurer’s Report For the Year Ended 31[st] March 2023** The financial statements are detailed on pages 9 to 19. The financial year was one of recovery for the Charity following the impact of Covid 19 in the previous year. Member numbers increased significantly year on year, bringing numbers back to pre-Covid levels. This meant an increase in the County Levy income which is our main source of funds to £56k a £10k increase over the previous year. Income from Activities was up by £180k. Spend on core activities (water, mountain activities etc) was relatively unchanged with the increase in income being entirely due to income for foreign trips. After suspending foreign travel during Covid there are two foreign trips happening in 2023, the World Scout Jamboree and a summer trip to Kandersteg. This was also reflected in Activities cost with an increase in expenditure for these foreign trips. Expenditure on charitable activities was £48k an increase of £5k.This is the expenditure relating to the overheads of the Charity. Expenditure includes the running of the County office, insurances, licences, and funding of Online Scouting Manager across the County. These costs are largely fixed, but a small increase has been seen in the variable element as activity in the County increased. The year ended, with the Unrestricted (General) Fund producing a surplus of £64,999 (2022: deficit of £253). Of this surplus £60,321 related to foreign trips which are treated as designated funds and £4,678 to the general fund. The surplus on foreign trips is a timing difference. The trips are expected to break even and much of this money has already been committed with the trips taking place in Summer 2023. Total Capital Reserves stand at £202,899 (2022 £137,900). Restricted funds of £6,992 (2022 £6,992) (see note 15) remain unchanged although the Charity is actively seeking to distribute this fund. The year-end cash balance of £487,574 includes membership subscriptions paid in advance of £246,710 of which £56,704 is retained within the County as the County Levy, the remainder being paid to HQ Scouting. The next year will see increased activity as the Charity is able to provide a full programme and continue on its transformation journey. Joanne Gilbert County Treasurer 02 August 2023 7 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **Independent Examiner's Report to the trustee Staffordshire County Scout Council** I report to the charity trustee on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 9-19. ## **Respective responsibilities of trustee and examiner** As the charity’s trustee of Staffordshire County Scout Council (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of Staffordshire County Scout Council are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** Since Staffordshire County Scout Council’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Chartered Institute of Management Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of Staffordshire County Scout Council as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ...................................... Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD Date:01 August 2023 8 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31[st] March 2023** |**Income**
**Note**
HQ Membership Subscriptions
Less paid to Scouts
Voluntary income
3
Income from specific
activities for
generating funds
4
Income from Investments
5
Other income sources
6
**Total Income**
Expenditure on Specific Activities
7
Expenditure on Charitable Activities
8
**Total Expenditure**
Net Income/(Expenditure)
**Reconciliation of Funds**
Total Funds brought forward
**Total Funds carried forward**
**Income**
**Expenditure**|**Unrestricted**
**Restricted**
**Funds**
**Total**
**Unrestricted**
**Restricted**
**Funds**
**Total**
**Funds**
**Funds**
246,710
0
246,710
208,764
0
208,764
(246,710)
0
(246,710)
(208,764)
0
(208,764)
**0**
**0**
**0**
**0**
**0**
**0**
24
0
24
12,696
0
12,696
218,033
0
218,033
38,488
0
38,488
384
0
384
229
0
229
56,704
0
56,704
46,392
0
46,392
**275,144**
**0**
**275,144**
**97,805**
**0**
**97,805**
161,673
0
161,673
54,712
0
54,712
48,472
0
48,472
43,346
0
43,346
**210,145**
**0**
**210,145**
**98,058**
**0**
**98,058**
64,999
0
64,999
(253)
0
(253)
130,908
6,992
137,900
131,161
6,992
138,153
**195,907**
**6,992**
**202,899**
**130,908**
**6,992**
**137,900**
**2023**
**2022**| |---|---| The annexed notes on pages 11 to 19 form part of these financial statements. 9 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ||**2023**|**2023**|2022|2022| |---|---|---|---|---| |||||| |**Notes**|**£**|**£**|£|£| |||||| |**Fixed Assets**||||| |Tangible Assets
10||1,268||1,893| |Investments
11||53,197||52,831| |||||| |||54,465||54,724| |**Current Assets**||||| |Debtors
12|546||1,523|| |Cash at bank and in hand|487,574||310,661|| |||||| ||488,120||312,184|| |**Liabilities**||||| |Creditors falling due within one
year
13|(339,686)||(229,008)|| |||||| |**Net Current Assets**||148,434||83,176| |||||| |**Net Assets**||202,899||137,900| |||||| |||||| |**Represented by:-**||||| |**Unrestricted Funds**||||| |General funds
14||111,874||107,196| |Designated funds
14||84,033||23,712| |||||| |**Restricted Funds**
15||6,992||6,992| |||||| |**Total Charity Funds**
16||202,899||137,900| The financial statements were approved by the Charity’s Trustees on 2 August 2023 and signed on their behalf by E Birch **County Chair** J Gilbert **County Treasurer** The annexed notes on pages 11 to 19 form part of these financial statements. 10 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31[st] March 2023** ## **1. Accounting policies** ## **Basis of preparation and assessment of going concern** The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) and the Charities Act 2011. The trust constitutes a public benefit entity as defined by FRS 102. The Trustees consider that there are no uncertainties about the charity’s ability to continue as a going concern over the next twelve months. ## **1.1. Fund accounting** Funds held by the Charity are: Unrestricted general funds – general funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds – these are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects. Restricted funds - these are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **1.2. Going concern** The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern and there are not any significant areas of uncertainty that affect the carrying value of assets held by the charity. ## **1.3. Incoming resources** All incoming resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the Charity being notified of an impending distribution or the legacy being received. ## **1.4. Grants payable and receivable** All grants are accounted for gross when receivable. Grants payable are recognised as expenditure when the commitment is entered into. 11 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **1.5. Government grants** Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income. ## **1.6. Resources expended** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources. ## **1.7. Tangible fixed assets and depreciation** Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost residual value of each asset over its expected useful life, as follows: Boats and Trailers 10% straight line Fixtures, fittings, and equipment 20% straight line Computer equipment and software, activity equipment 33% straight line ## **1.8. Investments** Investments held as fixed assets are revalued at mid-market value at the balance sheet date and the gain or loss taken to the statement of financial activities. ## **1.9. Stock** Stock is valued at the lower of cost and net realisable value. ## **1.10. Cash and cash equivalents** Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. ## **1.11. Liabilities** Liabilities are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. 12 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **2. Cashflow statement** The Charity is exempt from the requirement to prepare a cashflow statement because it is a small Charity. ## **3. Voluntary Income** ||**2023**||**2022**| |---|---|---|---| ||
||**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**| ||**Unrestricted**
**Fd**
**Restricted**
**Fd**
**Total**||| ||**uns**
**uns**||| ||£
£
£||£
£
£| ||||| |Donations|24
0
24||1,400
0
1,400| |Government
Grants|0
0
0||11,296
0
11,296| ||24
0
24||12,696
0
12,696| ## **Government Grants** The Charity received no Government assistance during the year under review. (2022: £11,296) ## **4. Specific activities for generating funds** |County Events
Duke of Edinburgh
World Scout Jamboree
Kandersteg 2023
Eurojam
Mountain and Caving Activities
Other Income
Target Shooting
Water Activities
Young Leaders & Youth Team|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**£**
**£**
**£**
2,605
0 2,605
6,351
0 6,351
112,442
0 112,442
87,205
0 87,205
0
0
0
3,295
0 3,295
0
0
0
430
0
430
3,345
0 3,345
2,360
0 2,360
218,033
0 218,033
**2023**|Unrestricted
Funds
Restricted
Funds
Total
**£**
**£**
**£**
1,615
0 1,615
6,155
0 6,155
17,847
0 17,847
0
0 17,848
5,227
0 5,227
2,535
0
2,535
931
0
931
0
0
0
1493
0
1493
2,685
0 2,685
**2022**| |---|---|---| |||38,488
0 38,488| 13 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **5. Investment Income** |**5.**
**Investment Income**||| |---|---|---| |Bank Interest Receivable
Building Society Interest|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
18
0
18
366
0
366
384
0
384|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
1
0
1
228
0
228| |||229
0
229| ## **6. Other incoming sources** |County Levy|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
56,704
0
56,704
56,704
0
56,704
**2023**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
46,392
0
46,392
**2022**| |---|---|---| |||46,392
0
46,392| ## **7. Specific Activities Costs** |Activity permits
Activities Equipment
County Events
Duke of Edinburgh
World Scout Jamboree
Kandersteg 2023
Eurojam
Ghana 2020
International
Mountain and Caving Activities
New Section Development
Other Training Expenses
Programme Expenses
Programme Team expenses
Water Activities
Target Shooting Activities
Transformation Programme
Other Expenditure|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
615
0
615
1,805
0
1,805
5,654
0
5,654
4,382
0
4,382
112,534
0
112,534
22,184
0
22,184
2,593
0
2,593
2,014
0
2,014
7
0
7
3,892
0
3,892
300
0
300
690
0
690
0
0
0
518
0
518
2,652
0
2,652
451
0
451
913
0
913
468
0
468
161,673
0
161,673
**2023**|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
0
0
0
0
0
0
3,668
0
3,668
6,570
0
6,570
20,103
0
20,103
0
0
0
12,191
0
12,191
3,750
0
3,750
0
0
0
4,063
0
4,063
1,200
0
1,200
1,280
0
1,280
424
0
424
309
0
309
1,154
0
1,154
0
0
0
0
0
0
0
0
0
**2022**| |---|---|---| |||54,712
0
54,712| 14 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **8. Charitable activities costs** |**8. Charitable activities costs**||| |---|---|---| |Administration Salaries
AGM
Lead Volunteer Expenses
Depreciation
General Administration
Hire of Venues
Independent Examination Fees
Insurance|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
19,863
0
19,863
672
0
672
1,206
0
1,206
975
0
975
11,819
0
11,819
11
0
11
1,045
0
1,045
1,705
0
1,705
**2023**|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
**£**
19,667
0
19,667
594
0
594
630
0
630
2,036
0
2,036
8,506
0
8,506
35
0
35
900
0
900
1,388
0
1,388
**2022**| |IT Charges|411
0
411|667
0
667| |Pension Costs
Presentation and Awards
Printing, Postage and Telephone
Rent
Support Expenses
Trustee Expenses
Other Expenses|813
0
813
75
0
75
1,184
0
1,184
6,605
0
6,605
78
0
78
710
0
710
1,300
0
1,300
**48,472**
**-**
**48,472**|1,038
0
1,038
148
0
148
1,106
0
1,106
6,605
0
6,605
0
0
0
28
0
28
0
0
0| |||**43,346**
**0**
**43,346**| ## **9. Trustees’ remuneration and expenses** The key management personnel of the charity is the County Secretary. The benefits of the key management personnel of the Trust were salary £19,863 (2022: £19,875) and pension contribution £813 (2022: £829). 4 Trustee’s were reimbursed a total of £710 (2022: 1 Trustee £28) for out-of-pocket expenses. 15 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **10. Tangible fixed assets** ||**Fixtures,**|| |---|---|---| ||**Fitting &**|**Total**| ||**Equipment**|| ||**£**|**£**| |**Cost**||| |At 1stApril 2022|30,044|30,044| |Additions|350|350| |Disposals|0|0| |At 31st March 2023|30,394|30,394| |**Depreciation**||| |At 1st April 2022|28,151|28,151| |Charge for the year|975|975| |Disposals||0| |At 31st March 2023|29,126|29,126| |**Net book values**||| |At 31st March 2023|1,268|1,268| |At 31st March 2022|1,893|1,893| ## **11. Fixed asset investments** ## **Cash held as part of the investment portfolio** |Building Society Account
**12.**
**Debtors**
Prepayment|**2023**
**£**
53,197
_______
53,197
_______
**2023**
**£**
546
_______
546
_______|**2022**
**£**
52,831
_______
52,831
_______
**2022**
**£**
1,523
_______
1,523
_______| |---|---|---| 16 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2022** |**13.**
**Creditors: amounts falling due**
**within one-year**
Membership Subscriptions in Advance
Fees and Deposits in Advance
Accruals and Deferred Income|**2023**
**£**
334,346
175
5,165
_______
339,686
_______|**2022**
**£**
224,386
0
4,622
_______
229,008
_______| |---|---|---| ## **14. Unrestricted funds of the Charity** |At the beginning of the year
Movement in fund in the year|**General**
**Designated**
**Total**
**Fund**
**Fund**
**£**
**£**
**£**
107,196
23,712
130,908
4,678
60,321
64,999| |---|---| ||111,874
84,033
195,907| General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The designated funds all relate to foreign trips. There were two trips that were cancelled due to Covid-19 for which funds of £20,837 are still held. £7,926 relates to the Eurojam trip and £12,911 to the Ghana trip. These funds are declining as post Covid participants find alternative opportunities to utilise these funds. The remaining £63,196 relates to funds held for trips to Kandersteg and the World Scout Jamboree both of which are taking place in summer 2023. 17 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d) for the year ended 31[st] March 2023** ## **15** . **Restricted funds** |Inclusivity Fund|**Opening**
**Net**
**Balance**
**Incoming**
**Resources**
**£**
**£**
6,992
0
_______
_______
6,992 0

|**Transfer**
**£**
0
_______
0
|**Closing**
**Balance**
**£**
6,992
_______
6,992
| |---|---|---|---| ## **Restricted funds** Restricted funds are funds which are to be used in accordance with the specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The Inclusivity Fund represents the income earned on the Endowment Fund (which was incorporated into the Inclusivity Fund in 2011), together with other donations earmarked to be spent on the furtherance of Special Needs Scouting after deducting any eligible expenditure. ## **16. Analysis of net assets between funds** ||**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2023**
**Total**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**2022**
**Total**| |---|---|---| ||**£**
**£**
**£**|**£**
**£**
**£**| |**Fund balances at 31st**
**March**||| |**Are represented by:**||| |Tangible fixed assets|1,268
0
1,268|1,893
0
1,893| |Fixed asset Investments|53,197
0
53,197|52,831
0
52,831| |Current assets|481,128
6,992
488,120|305,192
6,992
312,184| |Less Current liabilities|(339,686)
0
(339,686)|(229,008)
0
(229,008)| |||| |Net Assets|195,907
6,992
202,899|130,908
6,992
137,900| 18 ## **STAFFORDSHIRE COUNTY SCOUT COUNCIL** ## **NOTES TO THE FINANCIAL STATEMENTS (cont’d)** **for the year ended 31[st] March 2023** ## **17. Capital commitments** There were no capital commitments authorised or contracted for at the year end. ## **18. Taxation** The Charity is exempt from taxation on any income or capital gains. ## **19. Related party transactions** The charity is affiliated to the Scout Association, on whose behalf It collects membership subscriptions. HQ Membership subscriptions of £246,710 in the year (2022: £208,764) are shown on the Statement of Financial Activities. ## **20. Non-adjusting event after the financial period** Membership numbers have recovered to pre pandemic levels. The Trustees recognise that there is still some small risk arising from the Covid-19 pandemic in relation to International Travel. Risk reviews are in place to ensure that this risk is managed. 19