Guildford East District Scout Council
Trustees, Annual Report
For the period
From (start date)
o end date
Section A
Reference and administratioii details
Charity name..
Guildford East Scout Council
Registered charty nurnber
HQ registration number
Charity's principal address
Scout Association
Nightingale Road
Guildford
Postcode
Pr8sident: The Mayor of Guildford
Vice President: Michael Eagle
Names of the charity trustees who manage the charty
rustse Name
ffice (If any)
Dates actsd if not for
hole year
Denis Lester
Sam Ritchie
Richard A
ears
Cieran Mccona
Geor
e Ankar
lan Philli
Matt Philli
Michael Neale
District Chair
District Treasurer
District Lead Volunteer
District Youth Commissioner
Elected
he
01.04.23- 04.11.24
CO-O
ted
Ci>0
ted
Elected
0.01.25- 31.03.25
0.01.25- 31.03.25
Bank: Lloyds Bank, High Street, Guildford. Surrey
1 LT700001 (3rd December 2018)

Section B
structiire, governance and management
Description of the charity's
trusts
Type of governing document
The District's governing documents are those of The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation and Rules of The
Scout Association.
How the charity is
constituted
The District is a trust estsblished under its rules which are common to 811
Scouts.
Trustee selection methods
(e.g. appointed by, elected
by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues
Policies and procedures
adopted for..
a) the induction and trainlng
of trustees.,
b} trustee, consideration of
major risks and the
systems and procedures
to manage them.
The District is managed by the Dlstrict Trustee Board, the members o
which are the 'Charity Trustees, of the District Scout Council which is an
educational charity. As charity trustees they are responsible for complying
with legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity Commission
as appropriate.
The Board consists of 3 independent representatives, Chalr and Treasure
together with District Commissioner, Elected Trustees and Co-opted
Members meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee leaming
within the first 6 months ofjoining the Board.
This District Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment are
in good working order, and everyone follows legal requirements and the
organisation's policies and rules. Their support helps other volunteers run
high-quality and safe programmes that gives young people skills for life.
2 LT700001 (3rd December 2018)

Section C
Summary of the
objects of the charity
set out in its
governing document
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their persona
development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values..
Integrfty - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others. Care . We support others
and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes. Co*operatlon We
make a positive difference; we co- operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work togethe
based on the
values of Scoutsng and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflects'on
take responsibility and make choices
undertake new and challenging aGtivities
make and live by their Promise.
Summary of the
main activities in
relation to these
objects
During the last year sections within the district participated in an exciting
and challenging year of Scouting activities working towards individual
badges and awards. The majority of groups sections were able to
undertake or at least join a nights away experiences again. There have
been overnight hikes, cooking competitions, wide games, camps and fun
days amongst the many activities in structured programmes based
around three main themes.. outdoor and adventure, world and skills.
Scout sections attended Scoutabout, Beavers took part in Beavers Go
Wild, County Cub Quiz amongst other activities. District events have been
limited however we did hold our annual St George's Day & Promise
Renewal activty day once again at Bentley Copse. Several Explorers
have taken part in Explorer Belt Challenges in Europe.
The Scouts and Explorer Scouts have aided other charitable
organisations to raise funds and in so doing have raised the profile of
Scouting.
The Scout Active Support Unit iiow known as the Programme and Event
Support Team has continued to be active and supported events
organised at District and County level where they could as well as
arranging local activities for members of the Unit.
District Team Leads accompanied the District Lead Volunteer at Group
AGMS to support communiGation and encourage good working practice.
During this last year the District has adopted the Scouts team approach to
leadership and have been getting to grips with the structure and the new
ital latform.
4 LT700001 (3rd December 2018)

Section B
Structure, governance and management (continued)
Risk and Internal Control
The District Trustee Board has identified the major risks towhich they believ
the District is exposed,, these have been reviewed and systems have been
established to mitigate against them. The main areas of concem that hav
been identified are:
Damage to the building, property and equipmenL
The Districtwould request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and other
Scout Groups. Similar reciprocal arrangements exist with these
organisations. The District has sufficient buildings and contents insurance
in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.
The Group through the capitation fees contributes to the Scout Association
national accident insurance policy. However additional insurance has bee
taken out by The District to cover District Leaders who are under 70 year
of age under the Personal Injury Plan administered by Unity. Ris
Assessments are undertaken before all activities.
Reduced income from fund raislng.
The District is primarily reliant upon income from subscriptions. The Distri
does hol¢ a reserve to ensure the continuty of activities should there be
major reduction in income. The Board could raise the value of subscription
to increase the income to the District on an ongoing basis, either temporarily
or permanently.
Reduction or loss of volunteers.
The District is totally reliant upon volunteers to run and administer th
activities of the District. If there was a reduction in the number of volunteer
to an unacceptable level then the Board would seek assistance from othe
Surrey Districts.
Reductlon or loss of members.
The District provides activities for all young people aged 4 to 18. If there wa
a reduction in membership in a particular section or GrouplExplorer Unit a
a whole then there would have to be a contraction, consolidation or closur
of a section or in theworst-case scenario, the complete closure of the Group.
The District has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss.
these include two signatories for all payments and comprehensive insurance
policies to ensure that insurable risks are covered.
3 LT700001 (3rd December 2018)

Section C
Objectives and activities (continued)
The District Volunteer and Development team has supported leaders,
District volunteers and Trustees and steady progress has been made wtth
getting new leaders through their Growing Roots modules in a timely
fashion. Work has continued to ensure leaders are fully trained and where
appropriate Wood Badges are achieved. The team have worked hard to
support members with the new training platform.
During the last year sections within the District participated in an exciting
and challenging year of Scouting activities working towards individual
badges and awards. The majority of groups sections were able to
undertake or at least join a nights away experiences again. There have
been overnight hikes, cooking competitions, wide games, camps and fun
days amongst the many activities in structured programmes based
around three main themes.. outdoor and adventure, world and skills.
he objects of the District are to support and assist our Scout Groups, Explorer
cout Units, Young Leaders and our Scout Active Support Unit to achieve the
purpose of the Scout Association by employing the method of the Scout
ssociation.
Additional details of
the objectives and
activities
Public benefit
statement
he District meets the Charity Commission's public benefit
criteria under both the advancement of education and the advancement of
citizenship or community development headings.
Section D
Summary ofthe
main
achievements of
the charity during
the year
Achievements , Performance and Awards
Chief Scout PlatinumlDiamond awards were gained across the district by
members of the Explorer Sections.
Chief Scout Gold awards were 9ained by Scouts across the District
Many Cub Scouts have achieved the Chief Scouts Silver Award
Many Beaver Scouts also have achieved the Chief Scouts Bronze Award
Two new Squirrel Sections are fully operational
Section E
Annual
Performance
Financial Review
The District had total receipts for the year to 31 March 2025 of £34,968 and tota
payments of £35717, giving an excess of expenditure over income for the year of £749.
This compares to 2024 receipts of £47,224 payments of £25,432 and excess incom
over expenditure for the year of £25,432.
However. the accounts are prepared on a receipts and payments basis so the figure
do not necessarily provide a fair representation of the underlying annual financial
performance.
All the receipts and payments in the year related to unrestricted funds and activitie
apart from the receipts and payments relating to the World Scout Jamborees which
are ftjnded throu
h the restricted fund set-u
for this
ose.
5 LT700001 (3rd December 2018)

Section E
Brief statement of
the charity's policy
on reserves.
Quantify and
explain any
designations
Financial Review (continued)
Reserves Policy
The District's policy on reserves is to hold suff5cient resources to continue th
charitable activities of the group should income and fundraising activities fall short.
The District Trustee Board considers that the group should hold a sum equivalent t
12 months running costs of £20,000.
The District held reserves of approximately £95,000 against this at year end. This i
above the level required for operating expenses. However this can be partly
explained by the £38,000 reserves held by the RGS sponsored Explorer unit. The
District is currently determining the most suitable use of these fvnds.
Details of any
funds materially in
deficit
(circumstances
plus steps to
eliminate)
NIA
Investment Pollcy
The District's Income and Expenditure is small and as a consequence does not have
sufficient funds to invest in longer-term investments such as stocks and shares.
The District has therefo￿ adopted a low risk strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building societies or The
Charities Official Investment Fund.
he Trustee Board regularly monitors the levels of bank balances and the interest
ates re￿iVed to ensure the group obtains maximum value and income from its
anking arrangements. Occasionally this may involve using an account that
equires a period of notice before funds may be withdrawn. before doing so the
rustee Board considers the cash flow requirements.
Further financial
review details
Section F
Future Planning
e will continue to support and maintain a high standard of Scouting within the
District.
e will develop a closer working relationship with Guildford West District and run
'oint events. We are reviewing the joint ownership and operation of the Scout Shop.
e will grow the competencies of the District Team.
e will support future major events which includes Worfd Jamborees, Explorer Belt
Expeditions, County and District events, plus the continual Training and Scout
ssociation learnin
for our existin
and new
ersonnel.
Section G
Declaration
Signature(s}
Full name{s)
nis Gordon John Lester
Sam Ritchie
Position
hair
Treasurer
Date
Jul
6 LT700001 (3rd December 2018)

Guildford East District Scout Council
Receipts and Payments Account
For the year from
01 Apr-24
31-Mar-25
Receipts and payments
2024125
Unréstricted
funds
2024125
Endowmont
Funds
2024125
2023124
Total funds
Totsl funds
Recelpts
Donatlons, legacies and similar income
Membership subsciipts'ons
51,623
51,623
26.014
Less:Membetship subscriptions paid on lo County
Net membership subscripts'ons retained
137,0121
137.012)
368
14,611
14,611
26,382
Donalions
2.702
2,702
118
InsuranrR premiums collecb
683
683
405
Guildford Scout and Guide Shop
5.000
Sub totsl
17.996
17.996
31.905
Grants
Sub totsl
Fundraising and Actlvltles Income
Explorer AGlivities and Camps
Scout A¢tive Support Unit Actsvilies
District Activiti8$ and Camps
11,945
11,945
7,023
240
240
205
3,S65
3.565
5,235
Jamboree
2,154
General fiJndraising
861
861
634
16.611
16.611
15,251
Investment income
Bank interest
361
361
361
68
Sub total
361
Total Gmss Income
34.968
34.968
47,224
Asset and Investment sales, etc.
Total receipts
34,968
34.968
47,224

Guildford East District Scout Council
Receipts and Payments Account
For the year from
01-Apr-24
To
31-Mar-25
2023124
Receipts and payments
2024125
Unrestricted
funds
2024125
2024125
Endowment Total funds
Funds
2023124
Total funds
Payments
Charftable Payments
Adult support, Tecognition and training
Donations foT Use of facilities
14
14
53
10.053
10,053
200
Insuranc8
2,303
2.303
3,713
Uniform$ and badges
20
20
105
AGM and Trustee Expenses
68
68
113
St Georges Day Exps
2,049
Donab'ons
90
90
Admin and other expenses
51
51
78
Sub total
12,599
12.599
6,311
Fundraislng and Actlvities Expenses
Explor6r Aclivities 8nd Camps
Scout Actlve Support Unil Activides
16,529
18,529
5.89S
326
326
269
Dislnct Activities and Camps
5.463
5.463
4,406
Jamboree
4.060
General fundraising
522
522
Sub total
22.840
22,840
14.630
Total Gross ExpendituFe
Capital equipment
278
278
851
rotalpayments
35.717
35.717
21,792
Net of recelptsl(payments)
{7491
(749)
25.432
Transfers betwoen funds
{1.5821
1,582
Cash fund$ last year end
90,383
88,052
4.875
6.457
95,258
94,509
69,826
95,258
Cash funds this year end

Guildford East District Scout Council
Receipts and Payments Account
For the year from
01-Apr-24
To
31-Mar-25
statement of assets and liabilities at the end of the year
31-Mar-25
Unrestricted funds
31.Mar-25
Endowment
Fund$
31-Mar-25
Totsl funds
31.Mar-24
Total funds
Cash funds
Bank CUTf6nt account
49.980
6.457
56.437
72,528
Bank Deposit Account
37,930
37,930
22,570
CashlFloats
142
142
160
Totsl cash funds
88,052
6.457
94.509
95.258
Breakdown of Cash Funds
District excl ESU and SASU
43.149
6,457
49,606
48,064
RGS Explorer Unit
Other Explorer Units and SASU
Sub total
38.207
38.207
38,207
6.696
6,696
8.987
88,052
6.457
94,509
95,258
Other monotjry thssots
Activitiy costs du8 from Groups
ca￿tatIOn due from Groups
Insurancè premiums due trom Groups
4,3S7
4.357
3.880
48
48
3,101
3.101
1,579
Sub totsl
7.506
7.506
5,507
Liabilltle8
Expen8&s and reimbursements due lo leaders
Insurance premium5 received trom Groups
Other
427
427
148
105
105
103
206
206
228
Sub total
738
T38
479
Contlngent liabilities and future obligatlons. The Guildford East and West District Scout Councils are jointly
responsible for any losses of the Guildford Scout Centre and Shop. At 31 March 2025 each Districfs share of the net
assets amounted to £19,536 (2024: £21,901). based on the draft accounts.
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on
July 2025 and signed on their behalf by
Signature
Print Name
Denis Lester
Samantha Ritchie

Illde￿ndent Examiner's Re￿rt to the Tr￿teeS of the
Guildford E&st Disknyt Scout Council (Charity no. 1021177)
I report to the trustees on my exaniination of the accounts of the abovc charity ("the Trust.? for t]ie ycar ¢nd¢d
31 Marcli ?025 thich comprise the Receipts and Payments Accounl and Statement of Assets and Liabilities
on pages 1- 3.
Responsibilities and b8sis of ￿port
As the charity trustees of the Trust, you are responsible for the preparation of th¢ accounts in accordance with
the r¢quir¢ments of th¢ Charities Act 2011 (' the Act,).
I report in respect of my &iamination of the Trust:s accounts carried out undLr section 145 of ihe 201 l Act and
in carrying out my ¢xamination I havc 1.oll0￿rd all the applic&blc Directions given by thc Charity
Commission und¢r section 145(5Kb) of the Act.
Inde￿ndent examiner's statement
I have completed my ¢xamination. I confirni that no material matters have come to my attention in connection
with thc cxamiiiation giJ'in8 me c8US¢ to believe that in any matLrial ￿spect.
accounting rccords wer¢ r￿t kept in accordance Ivith SLxtion 130 of the Act., or
the accounts do not accord ￿9th lh¢ accountin8 fecoTds.
I hav¢ no conL¢ms a￿1 have come across oiher mattus in connection with the examination to which
attention should b¢ dram￿ in this r¢port in ordcr to enabl¢ a proper understanding ol the accouiits to be
reached.
Si8ned..
Date:
Ig
Naine: K Siimiiiers
Relevant professional qualification or mcmbership of professional bodies (if any): FCA
Addr¢ss: 7 Clifford Manor Road. Guildford. Surrey GU4 8AG