Guildford East District Scout Council Trustees, Annual Report For the period From (start date) o end date Section A Reference and administration details Chanty name.. Guildford East Scout Council Registered charity number HQ registration number Charty's principal address Scout Association Nightingale Road Guildford Postcode President: The Mayor of Guildford Vice President: Names of the charity trustees who manage the charity rustoe Name Ice (if any) Dates acted rf not r whole year Denis Lester Dawn Smith Sam Ritchie Richard A ears Cieran Mccona Robin Beeson Colin Desmond Malcolm Smith Geoff Wri ht Michael Neale Tom Cornwell Kath Riddell Michael Ea District Chair District Secreta District Treasurer District Commissioner District Youth Commissioner Nominated Elected Elected Elected Elected Nominated Elected Elected 01.04.23- 04.07.23 he 01.04.23- 30.10.23 io 12 04.07.23- 31.03.24 04.07.23- 31.03.24 Bank: Lloyds Bank, High Street. Guildford. Surrey 1 LT700001 (3rd December 2018) Section B Structure, governance and management Description of the charity's trusts Type of goveming document The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Distn"ct is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules ofThe Scout Association. Additional governance issues Policies and procedures adopted for. a) the induction and training of trustees; b) trustee, consideration of major risks and the systems and procedures to manage them. The District is managed by the District Trustee Board, the members o which are the 'Charity Trustees, of the District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Board consists of 3 independent representstives, Chair and Treasure together with District Commissioner, Elected Trustees and Co-opted Members meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee leaming within the first months of joining the Board. This District Trustee Board exists to make sure the charity is well- managed, risks a￿ assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gtves young people skills for life. 2 LT700001 (3rd December 2018) Section B Structure, governance and management Icontinuedl Risk and Internal Control The District Trustee Board has identified the major risks to which they believ the Group is exposed., these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building. property and equipment. The Districtwould request the use of buildings, property and equipmentfrom neighbouring organisations such as the church, community ￿ntre and other Scout Groups. Similar reciprocal arrangements exist with these organisations The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers. supporters and members. The Group through the capitation fees contributes to the Scout Association nation81 accident insurance policy. However additional insurance has been taken out by The District to cover District Leaders who are under 70 yea of age under the Personal Injury Plan administered by Unity. Ris Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions. The Distric does hold a reserve to ensure the continuity of activities should there be major reduction in income. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporariSy or permanently. Reduction or loss of volunteers. The District is totally reliant upon volunteers to run and administer th activities of the District. If there was a reduction in the number of voluntee to an unacceptable level then the Board would seek assistance from othe Surrey Districts. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there wa a reduction in membership in a particular section or GrouplExplorer Unit a a whole then there would have to be a contraction, consolidation or closure of a section or in the worsthr4 LL-g i L7L Position Jul 6 LT700001 (3rd December 2018) Guildford East District Scout Council (Charity no. 1021177) Receipts and Payments Account For the year from 01-ApTr23 To 31-Mar-24 Receipts and payments 2023124 2023124 2023124 2022123 Unrestricted fvnds Endowment Funds Total funds Total funds RK8ipts Donatlons. logacles and $imll•r in¢om• M8mb&rship subscriptions 26,014 26.014 37.879 Less".Membership 3ubscripb'on5 paid to County 368 131.8311 N8t membership sUbs￿ptionS fetain& 26,382 26,382 DonatX>PS 200 Gitt Aid 983 Insurance premiums colkcted 405 405 377 Guiklford sC￿rt and Guide Shop &ooo 5,000 Sub total 31.906 31,906 7.688 Grants Sub total Fundr8lslng and Activitlos Ineomo ExplorerActiV￿¥ and Camps 7.023 877 Scr¥Jt Active Support Unit ActThiiti&s 206 181 Str￿tACtiVitEs and Gamps 235 6,236 6,123 Jarnboro 2,154 1164 s￿2> General fundraisng 634 834 15,261 16,251 16,968 In￿SIm*nt Income Bank Interest 68 37 Bulpjlng so￿ety interest The Scout Assoraabon Slv)rt Ttm) Investment SeTVtce Charthes OffiGial IDv&stment Fund Interest on GrftAid Sub total 68 68 37 Total Gross Income 47.224 47.224 24.SgJ Asset and Investm&nt $al•s. etc. Total recelpts 47,224 47,224 24,593 Guildford East District Scout Council (Charity no. 1021177) Receipts and Payments Account For the year from 01-Apr-23 314lar-24 202W23 Receipts and payments 2023124 Unrestrictsd funds 2023124 2023124 Endowment Total funds Funds 2022123 Total funds Payments Charitable Payments Mernbership payment to County frorn priDr year Adult suppirt, rèixjgnthon and training Rent and u9e of fAcilthe& 200 200 3.861 Milwa In$urar 3,713 3,713 Printing and Phott)¢opying Uniforrns and badges 105 105 AGM and TNstee Expenses 113 St G•orges Day Exp8 2.049 217 Dona￿On5 220 Admin and 0th8roxp8n805 78 78 71 Sub total 6,311 6,311 6,041 Fundrahing and Actlvltlgs Expenses ExplorerA¢lvfjUes and Camps 6.895 SA96 6,610 S¢y)uikntive SuppDrt unitACti¥￿ 236 Dislrict Actmties aTrJ C8rnP5 4,406 4,406 JambcTr8 4.060 8.720 G8neral fundraising 8ub totsl 14630 14.630 21.870 Capltal oqulpment 851 275 Tota1Pa￿￿ts 21.792 21.792 27.186 Ilet of reeelpf￿payrnentsJ 25,432 25.432 12,S931 Transfers betweon fund8 258 IZ881 Cash fund8 last y•ar gnd 64663 90,383 5.163 {87S 69,826 9&258 72,419 69,8 Cash funds thlsyearend Guildford East District Scout Council (Charity no. 1021177) Receipts and Payments Account For th¢ year from 01-Apr-23 To 314lar-24 Statement of assets and liabilities at the end of the year 31-Mar-24 31￿ar￿4 Unr98tr1ctod fvnds EndowTnont Fund 31.Mar.24 Totsl fund8 sl￿at-23 Total fund8 C••h fisnds nk curre*)taccount 67.653 4,876 72,628 69.745 BarFk DepostiAccJ)unt 22.S70 22.670 Building ￿x￿ty account The Scoul Assctiation ShortTerni Inve5trtient Servi CashlFbats 160 160 Total caBh fund5 90,383 4,875 96,268 69.826 Breakd¢)wn ol Cash Fund• DisthGt exd ESU and SASU 43.189 4875 26,903 RGS EX￿orer Unf( 38,207 38.207 38.242 Other E%p#)r*T Unit8 and SASU 8.987 8,987 46B1 Sub total 90.383 4,876 98.2SB 69.826 er monotary A¢tivitiy costs du8 fm Groups Capftatlon due Irom Group5 3.880 1880 10324 Insur8rKa premTrums duEl￿M Gftyjps 1.679 1.679 Subtotal $.607 5.607 10.224 Llabllttle• Amounts due to Gounty 3,659 Expen888 and reirt7bur8ements due to teaders 148 Insurance premiums received from Groups 103 103 other 228 228 205 Sub totsl 479 479 5.555 Contingont liabilities and futurè obligations. Tho Guildford East and West District Scout Coun¢il$ aro jointy responsible for any losses of the Guildford Scout Centre and Shop. At 31 March 2024 each Districts share of the net assots amounted to £21.901 {2023: £29.2021. based on thg draft accounts. The above receipts and payments account and statement of asg•ts and Ilabiliti•s w•r8 approved by th• T￿st￿8 on Juty 2024 and slgned on thelr behalf by Signature Print Name Dennis Lester Samantha Ritchie Independent Examiner's Report to the Trustees of the Guildford East District Scout Council (Charity no. 1021177) I report to the trustees on my examination of the accounts of the above charity {"the Trust"} for the year ended 31 March 2024 which comprise the Receipts and Payments Account and Statement of Assets and Liabilities on pages l - ResponsibiLities and basis of report As the charity trustees of the Trust you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLI the appLicabLe Directions given by the Charity Commission under section 14515}Ib} of the ACL Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connertion with the examination giving me cause to believe that in any material respect accounting records were not kept in accordance with section 130 of the Act. or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understsnding of the accounts to be reached. Signed: Date: Name.. K Summers Relevant professionaL qualification or membership of professional bodies (if any): FCA Address: 7 Clifford Manor Road. GuiLdford. Surrey GU4 8AG