## **Trustees’ Annual Report for the period** **From 1 JULY 2021 Period start date To 30 JUNE 2022 Period end date** **Charity name: EXE VALLEY ROTARY CHARITY** **Charity registration number: 1021020** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To uphold the aims and objects of
purposes of the charity Rotary. To raise money to
as set out in its distribute to local, national and
governing document international causes. To hold and
participate in events for the
benefit of the local community.
Summary of the main Para 1.17 and Main fund-raising event is the
1.19
activities in relation to Uffculme Show held annually,
those purposes for the latterly in early September –
public benefit, in arena events, stalls, music and
particular, the activities, refreshments.
projects or services Gluewein stall at Tiverton
identified in the Christmas Lights event
accounts. Marshalling and other assistance
at the annual Mid Devon Show
Assistance at other Tiverton
events
Maintenance of garden at
Tiverton Hospital
Regular street collections in aid
of Ukranian refugees and support
for those refugees
Statement confirming Para 1.18 Trustees have read and agreed to
whether the trustees guidance issued by the Charities
have had regard to the Commission
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |||SORP reference||| |---|---|---|---|---| ||Policy on grant making|Para 1.38|**Grants are recommended by the**
**Rotary Club Council and agreed**
**upon by a quorum of the**
**membership at the Club’s**
**monthly business meetings**|| |||Para 1.38||| Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Donations made to;
18 local charities - £28,724
6 national charities - £1,094
Summary of the main 5 international charities - £5,614
Para 1.20
achievements of the
charity, identifying the Summary of main activities (qv)
difference the charity’s shows other achievements
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
**----- End of picture text -----**
agai nst objectives other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Current assets – cash - £13,410
financial position at the
end of the period
Statement explaining Para 1.22 Reserve held in the Uffculme
the policy for holding Account to allow expenditure for
reserves stating why the next Uffculme Show
they are held
Amount of reserves held Para 1.22 £3,000
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Trust deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Current President, Immediate
methods including Past President, Secretary and
details of any Treasurer are Trustees.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Exe Valley Rotary Charity
Other name the charity None
uses
Registered charity 1021020
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal c/o Treasurer, Exe Valley Rotary Club,
address 21, Briton Street,
Bampton,
Tiverton, EX16 9LN
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Christopher President
1
Shears
Timothy Barton Immediate Past
2
President
3 Martin Peat Secretary
4 Ken Mills Treasurer
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
None
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** DR KENNETH JOHN MILLS **Position (eg** TREASURER **Secretary, Chair, etc)** **Date** 19 NOVEMBER 2022 ||||||| |---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||| ||**CHARITABLE TRUST**||||| ||**REGISTERED CHARITY No: 1021020**||||| ||**CHARITY ACCOUNT**||||| ||**BALANCE SHEET**||||| ||**30THJUNE, 2022**||||| ||||||| |||**Jun 30, 22**|**Jun 30, 21**|**Jun 30, 20**|**Jun 30, 19**| |||**£**|£|**£**|**£**| |**Assets**|||||| ||Current Account|8311.04|3510.58|4483.40|4202.46| ||||||| ||||||| |**Accumulated Funds**|||||| ||Balance brought forward|3510.58|4483.40|4202.46|1140.66| ||Surplus of Income over Expenditure|4800.46|-972.82|280.94|3061.80| |||8311.04|3510.58|4483.40|4202.46| ||||||| ||||||||| |---|---|---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||||| ||**CHARITABLE TRUST**||||||| ||**REGISTERED CHARITY No: 1021020**||||||| ||**CHARITY ACCOUNT**||||||| ||**INCOME AND EXPENDITURE**||||||| ||**2021/ 2022**||||||| |||**2021/22**|**2020/21**|**2019/20**|**2018/9**|**2017/8**|| |||**£**|**£**|**£**|**£**|**£**|| |**Income**|||||||| ||Fundraising (5)|243.25|1,053.27|319.00|946.03|3,468.25|| ||Ukraine collections|1,730.58|||||| ||Transferred from Ufculme Show Account|24,356.71|0.00|10,519.52|10,719.96|2,356.00|| ||Transferred from Club Account(Hartnoll meals)|10,739.61|||||| ||Christmas Cards|115.00|195.00|200.00|220.00|50.00|| ||Donations(8)|10,000.00|0.00|129.50|458.00|801.76|| ||HMRC Gift Aid|2,972.65|1,624.62|104.51|55.00||| ||EasyFundRaising /Amazon Smile|16.76|38.08|20.53|43.62||| ||Member donations(6)|853.85|4,745.00|735.00|||| ||Equipment rental|0.00|0.00|125.00|||| ||Refunds/returned cheque|0.00|0.00|1,018.15|||| ||Miscellaneous(7)|1,940.00|45.00|14.84|0.01|69.16|| ||**TOTAL**|52,968.41|7,700.97|13,186.05|12,442.62|6,745.17|| |NOTES|||||||| |5. Templeton Trail|||||||| |6. Crocusproject £363.85;Ukraine £490.00|||||||| |7. Ufculme Show donations(tr to Uf a/c)£515.00;Railwaytrip (pd to wronga/c)£75;HSBCpayment £25;Tree storagepayment|||||||| |(made to wrongaccount)£1,325.00|||||||| |8. Anonymous donation for local food banks|||||||| ||||||||| ||||||||| ||||||||| |**Expenditure**|Donations(3)|35,161.50|1,353.75|10,521.86|8,602.73|7,120.00|| ||Donations from member contributions(2)|0.00|5,693.75|418.75|||| ||FundraisingExpenses(1)|681.50|100.00|840.00|703.09|1,708.41|| ||KIVA|1,014.14|0.00|830.26|||| ||HSBC bank charges|31.20|||||| ||Miscellaneous(4)|11,279.61|1,526.29|294.24|||| ||**TOTAL **|**48,167.95**|**8,673.79**|**12,905.11**|9,380.82|8,828.41|| ||||||||| |**Surplus of Income over expenditure**|||-972.82|280.94|3,061.80|-2,083.24|| ||||||||| |**NOTES**|||||||| |1. Templeton Trail expenses - ambulance; gift to landowner £121;cost of crocus corms £525; printer ink cartridges £35,50|||||||| |2. A scheme organised due to no ncome duringCovidperiod.|||||||| |3. Includes £12,500 to CHAT/ST Andrew's,Cullompton Food Banks from an anonymous donor,including gift aid.|||||||| |4. SumUp receipts for Hartnoll meals paid to Club account £10,770.81; Other receipts for donations to Ufculme Show paid to
Ufculme account £515;erroneouspayment to Charityaccount £25|||||||| ||||||||| |**EXPLANATORY NOTE REGARDING ACCOUNT TRANSFERS**|||||||| |Until the transfer of the Club Account from HSBC to Lloyds in late May, 2022, all card income transactions (mostly for Hartnoll meals) were paid
to the Ufculme account. The income was then transferred to the Club Account. The Hartnoll meals were paid for by the debit card of the
Charity Account, resulting in further transfer from the Club account to the Charity account. After the opening of the Club account at Lloyds,
which has its own debit card, SumUp transactions were paid into the new Club account (resulting in card transactions from the Ufculme Show
beingtransferred to the Ufculme account).|||||||| Until the transfer of the Club Account from HSBC to Lloyds in late May, 2022, all card income transactions (mostly for Hartnoll meals) were paid to the Uffculme account. The income was then transferred to the Club Account. The Hartnoll meals were paid for by the debit card of the Charity Account, resulting in further transfer from the Club account to the Charity account. After the opening of the Club account at Lloyds, which has its own debit card, SumUp transactions were paid into the new Club account (resulting in card transactions from the Uffculme Show being transferred to the Uffculme account). **ROTARY CLUB OF EXE VALLEY CHARITABLE TRUST REGISTERED CHARITY No: 1021020 MAJOR DONATIONS 2013/4 - 2022/23** **This has been circulated to the Club recently** ||||||| |---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||| ||**CLUB ACCOUNT**||||| ||**BALANCE SHEET**||||| ||**30THJUNE, 2022**||||| ||||||| |||**Jun 30, 22**|**Jun 30, 21**|**Jun 30, 20**|**Jun 30, 19**| |||**£**|**£**|**£**|**£**| |**Assets**|||||| ||Current Account||5050.96|5661.26|3749.31| ||||5050.96|5661.26|3749.31| ||||||| |**Accumulated Funds**|||||| ||Balance brought forward|5050.96|5661.26|3749.31|2396.70| ||Surplus of Income over Expenditure|-2380.73|-£610.30|1911.95|1352.61| |||2,670.23|5,050.96|5,661.26|3,749.31| ||||||||| |---|---|---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||||| ||**CLUB ACCOUNT**||||||| ||||||||| ||**INCOME AND EXPENDITURE**||||||| ||**2021/ 22**||||||| |||**2021/22**|**2020/21**|**2019/20**|**2018/9**|**2017/8**|**2016/7**| |||**£**|**£**|**£**|**£**|**£**|**£**| |**Income**|||||||| ||Subscriptions|1,800.80|4,244.38|5,579.54|5,409.14|2,659.85|5,398.87| ||Meals + draws|14,922.63||473.83|||| ||Draw(5)|10.00|0.00|1,517.80|2,178.08|2,152.52|2,251.29| ||Fines|9.00|0.00|60.20|121.65|43.40|35.57| ||Events|934.90|0.00|403.50|285.50|1,575.00|2,977.50| ||Rental|0.00|0.00|20.00|190.00|60.00|125.00| ||Sales to members(6)|604.65|||||| ||Miscellaneous(7)|1,258.25|30.00|525.39|471.50|2,584.00|599.21| ||**TOTAL**|19,540.23|4,274.38|8,580.26|8,655.87|9,074.77|11,387.44| |NOTES|||||||| |5. Draw monies nowpaid bycard and included in meal income.|||||||| |6. Sweatshirts £224;car stickers £14;croci £366.65|||||||| |7. Monies received from charges paid from wrong account £501; Ukraine Collections £647.24; HSBC payment £25; uncashed subscription cheque
£85;system test £0.01|||||||| ||||||||| ||||||||| |**Expenditure**|||||||| ||RIBI and District|3,149.00|3,366.50|3,821.83|3,705.17|3,634.27|3,064.82| ||President's expenses|0.00|35.00|100.00|500.00|1,000.00|0.00| ||Purchases(1)|956.00|733.18|115.00|312.38|310.60|566.11| ||Hartnoll meals(uneaten/ paid bycard/speakers)|14,169.64|0.00|769.00|380.00|486.00|338.00| ||Draw expenses|520.50|0.00|409.50|608.50|501.93|671.25| ||Events(2)|847.78|0.00|553.00|306.25|1,700.00|3,104.50| ||Web Site Expenses|599.60|0.00|0.00|450.00|0.00|0.00| ||Printing /Stationary /Regalia|68.70|0.00|27.20|400.96|129.00|273.99| ||Donations/Grants(3)|150.00|650.00|540.44|150.00|1,020.00|1,005.00| ||HSBC Bank Charges|25.40|0.00|0.00|0.00|0.00|0.00| ||Payments to Charity& Ufculme Accounts(4)|1,434.34|||||| ||Sundries||100.00|331.34|489.00|2,378.55|371.94| ||**TOTAL **|**21,920.96**|4,884.68|6,667.31|7,302.26|11,160.35|9,395.61| ||||||||| |**Surplus of Income over Expenditure**||-2,380.73|-610.30|1,912.95|1,353.61|-2,085.58|1,991.83| ||||||||| |NOTE: This account wastransferred from HSBC to Lloyds on 26th May,2022|||||||| |1. Car Stickers, sweatshirts £303.40; Banners £110.00; Zoom licence £115.10; refund of double payments £305; Flowers, cards £79.50; Licences
£43.00|||||||| |2. Railwaytrip£675;Pearson BBQ£172.78|||||||| |3. Hartnoll Christmas Box £150.00|||||||| |4. Payments received via card readers or paid into Club account - Croci £337.10; Ukraine Collection £647.24; Ufculme Cars expenses and receipts
£450|||||||| ||||||||| |---|---|---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||||| ||**CLUB ACCOUNT**||||||| ||||||||| ||**INCOME AND EXPENDITURE**||||||| ||**2021/ 22**||||||| |||**2021/22**|**2020/21**|**2019/20**|**2018/9**|**2017/8**|**2016/7**| |||**£**|**£**|**£**|**£**|**£**|**£**| |**Income**|||||||| ||Subscriptions|1,800.80|4,244.38|5,579.54|5,409.14|2,659.85|5,398.87| ||Meals + draws|14,922.63||473.83|||| ||Draw(5)|10.00|0.00|1,517.80|2,178.08|2,152.52|2,251.29| ||Fines|9.00|0.00|60.20|121.65|43.40|35.57| ||Events|934.90|0.00|403.50|285.50|1,575.00|2,977.50| ||Rental|0.00|0.00|20.00|190.00|60.00|125.00| ||Sales to members(6)|604.65|||||| ||Miscellaneous(7)|1,258.25|30.00|525.39|471.50|2,584.00|599.21| ||**TOTAL**|19,540.23|4,274.38|8,580.26|8,655.87|9,074.77|11,387.44| |NOTES|||||||| |5. Draw monies nowpaid bycard and included in meal income.|||||||| |6. Sweatshirts £224;car stickers £14;croci £366.65|||||||| |7. Monies received from charges paid from wrong account £501; Ukraine Collections £647.24; HSBC payment £25; uncashed subscription cheque
£85;system test £0.01|||||||| ||||||||| ||||||||| |**Expenditure**|||||||| ||RIBI and District|3,149.00|3,366.50|3,821.83|3,705.17|3,634.27|3,064.82| ||President's expenses|0.00|35.00|100.00|500.00|1,000.00|0.00| ||Purchases(1)|956.00|733.18|115.00|312.38|310.60|566.11| ||Hartnoll meals(uneaten/ paid bycard/speakers)|14,169.64|0.00|769.00|380.00|486.00|338.00| ||Draw expenses|520.50|0.00|409.50|608.50|501.93|671.25| ||Events(2)|847.78|0.00|553.00|306.25|1,700.00|3,104.50| ||Web Site Expenses|599.60|0.00|0.00|450.00|0.00|0.00| ||Printing /Stationary /Regalia|68.70|0.00|27.20|400.96|129.00|273.99| ||Donations/Grants(3)|150.00|650.00|540.44|150.00|1,020.00|1,005.00| ||HSBC Bank Charges|25.40|0.00|0.00|0.00|0.00|0.00| ||Payments to Charity& Ufculme Accounts(4)|1,434.34|||||| ||Sundries||100.00|331.34|489.00|2,378.55|371.94| ||**TOTAL **|**21,920.96**|4,884.68|6,667.31|7,302.26|11,160.35|9,395.61| ||||||||| |**Surplus of Income over Expenditure**||-2,380.73|-610.30|1,912.95|1,353.61|-2,085.58|1,991.83| ||||||||| |NOTE: This account wastransferred from HSBC to Lloyds on 26th May,2022|||||||| |1. Car Stickers, sweatshirts £303.40; Banners £110.00; Zoom licence £115.10; refund of double payments £305; Flowers, cards £79.50; Licences
£43.00|||||||| |2. Railwaytrip£675;Pearson BBQ£172.78|||||||| |3. Hartnoll Christmas Box £150.00|||||||| |4. Payments received via card readers or paid into Club account - Croci £337.10; Ukraine Collection £647.24; Ufculme Cars expenses and receipts
£450|||||||| |||||||| |---|---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**|||||| ||**UFFCULME SHOW ACCOUNT**|||||| ||**BALANCE SHEET**|||||| ||**30THJUNE, 2022**|||||| |||||||| |||**Jun 30, 22**|**Jun 30, 21**|**Jun 30, 20**|**Jun 30, 19**|**Jun 30, 18**| |||**£**|**£**|**£**|**£**|**£**| |**Assets**||||||| ||Current Account|4,462.80|4,311.32|4,108.49|13,509.52|13,719.96| |||4,462.80|4,311.32|4,108.49|13,509.52|13,719.96| |||||||| |**Accumulated Funds**||||||| ||Balance brought forward|4,311.32|4,108.49|13,509.52|13,719.96|6,336.06| ||Transferred to CharityAccount|-24,356.71|0.00|-10,519.52|-10,719.96|-2,356.00| ||Capital Items Expenditure|-178.80|0.00|-209.50|0.00|-250.00| ||Surplus of Income over Expenditure|151.48|202.83|-9,401.03|-210.44|9,989.90| |||-20,072.71|4,311.32|-6,620.53|2,789.56|13,719.96| |||||||| |||||| |---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**|||| ||**UFFCULME SHOW ACCOUNT**|||| ||**REGISTERED CHARITY No: 1021020**|||| ||**INCOME AND EXPENDITURE**|||| ||**2021/ 2022**|||| |||||| |||**2021/22**|**2020/21**|**2019/20**| |||**£**|**£**|**£**| |**Income**|2020 Ufculme Show Income|0.00|0.00|0.00| ||2021 Ufculme Show Income|38,611.04|1,055.00|3,272.50| ||SumUpreceipts(1)|13,994.41|14.27|399.93| ||Refunds|0.00|0.00|252.05| ||Miscellaneous(4)|175.00|200.00|42.50| |||52,780.45|1,269.27|3,966.98| |||||| |**Expenditure**||||| ||Transfer to CharityAccount|24,356.71|0.00|10,519.52| ||Capital expenditure(2)|178.80|334.13|443.60| ||Stalls refunds|301.00|150.00|415.00| ||2021 and 2022 Show costs|13,558.65|430.02|832.20| ||MDDC Licence costs,PPL/PRS licencepayment|123.00|0.00|484.53| ||SumUptransfers(1)|13,994.41|12.50|400.33| ||HSBC charges|41.40|0.00|0.00| ||Miscellaneous(3)|75.00|139.79|272.83| |||52,628.97|1,066.44|13,368.01| |||||| |**Surplus of Income over expenditure**||151.48|202.83|-9,401.03| |||||| |**NOTES**||||| |1. SumUp card readers were programmed to pay into Ufculme Account. Thus, income from Hartnoll meals
payments,Templeton Trailpayments and Ukraine street collections were transferred to the Club account.||||| |2. SumUpCard Reader F||||| |3. HSBCpaid £100 forproblem with account access - split between all four Rotaryaccounts||||| |4. HSBC £100payment(Note 3)+ HSBC £75payment forproblem with foat collection||||| ||||||| |---|---|---|---|---|---| ||**ROTARY CLUB OF EXE VALLEY**||||| ||**SPECIAL ACCOUNT**||||| ||**BALANCE SHEET**||||| ||**30THJUNE, 2022**||||| ||||||| |||**Jun 30, 22**|**Jun 30, 21**|**Jun 30, 20**|**Jun 30, 19**| |||**£**|**£**|**£**|**£**| |**Assets**|||||| ||Current Account|636.07|631.77|1.00|1.00| |||636.07|631.77|1.00|1.00| ||||||| |**Accumulated Funds**|||||| ||Balance brought forward|631.77|1.00|0.00|1.00| ||Surplus of Income over Expenditure|4.30|630.77|0.00|1.00| |||636.07|631.77|1.00|1.00| ||||||| ||Since May,2021,this account was used for|the treesproject.|||| ||||||| |---|---|---|---|---|---| |**ROTARY CLUB OF EXE VALLEY**|||||| ||**SPECIAL ACCOUNT**||||| |**REGISTERED CHARITY No: 1021020**|||||| ||**INCOME AND EXPENDITURE**||||| ||**2021/ 2022**||||| ||||||| |||**2021/22**|**2020/21**|**2019/20**|**2018/19**| |||**£**|**£**|**£**|**£**| |**Income**|Tree sponsorship|1334.30|601.73||| ||Payments for system tests||49.04||| ||HSBCpayment for error|25.00|||| |||1359.30|650.77|0.00|0.00| ||||||| |**Expenditure**|||||| ||Refunds for system tests||20.00||| ||Cost of saplingstorage|1325.00|||| ||HSBC bank charges|30.00|||| |||**1355.00**|20.00|0.00|0.00| ||||||| |**Surplus of Income over expenditure**||4.30|630.77|0.00|0.00| EXAMINER'S REPORT TO Exe Valley Rotary Club and The Trustees of Exe Valley Charitable Trust for iheyear ended 30June 2022 I have examin¢d the accounts of Exe Valley Roiary Club. The Exe Valley Charitable Trust and the Uffculme Show as set out on pages attached. My re5ponsibilitie$ are to- identify whether or not proper accounting records have been kept. check that the accounts agree with th¢ accounting records: look for possible significant errors in the accounis. check that the accounts have been prop¢rly prepared in accordance with the accepted accounting praclice. Where any maiter arises from this examination ihat gives cause for concern, it is my duty to report it. My report: The accounts agree with the accounting records provided. there are no significant errors in the accounts and the accounts have been properly prepared. Is W J Wilhers Bse (Hon5) FCA Town Farni Templeton Tiverton Date: ROTARY CLUB OF EXE VALLEY CHARITABLE TRusr REGISTEREO CHARITY No: 1021020 CHARITY ACCOUNT BALANCE SHEET 30TH JUNE, 2022 31￿J￿￿-22 30-Jun-21 ao-Jun-20 3￿Jun-19 Assets Current Account 8311.04 3510.58 4483.40 4202.46 Accumulated Funds Balance brought forward Surplus of Income over Expenditure . 3510.58 48DJ.46 8311.04 4483.40 -972.82 4202.46 280.94 4483.40 1140.66 3061.80 4202.46 3510.58 ROTARY CLU8 OF EXE VALLEY CHARITABLE TRUST REGISTERED CHAR 140.. 1011020 CHARITY ACCOUNT 114COME AND EXPENDITURE 202112021 )2U22 2020ni 2019120 201819 201718 Inc¢)me 243.25 ' L730.5B 2435&71 10,739.61 i￿.0) L053.27 319.00 946.03 3.468.25 Ukraine collections Transferred from Uffculme Show Actount Transferred from Club Account (Hartnoll meals) Chrisrmas Cards Donation$181 HMRC Gift Aid EasyFundRai51D8 IAmazon Smlle Member donations161 Egulpment rental Refundsl returned cheque MIscel￿ne0us17} 10.519.52 10.719.96 2.356.D) 19S. 220.Crt) 458.¢p) s5.(￿* 43.62 801.76 1972.65 16.76 853AS 1.624.62 104.51 20.53 735.00 125.00 1,018.15 14.84 13,186.05 4.745.C i.9￿.C•) TOTAL 51x41 45.(￿j 7,7(M).97 o.oi 69.16 I2,442.62 6,745.17 NOTES 5. Templeton Trall 6. Crocus projert E363.85,. Ukralne £490.tsJ 7. Uffculrne Show donatlons (tr to Uff alcl £515.CKS.. Rallway trip Ipd to wron8 alcl £75: M58C payment £2S., Tree stor4e payment Imade ro wrons acceuntl El,325.C•J 8. Anonymous donatlon lor loc41 food banks Exp•ndttyr• OonatloTh$131 Oonatlons from membw tontributltsns121 FundraSsSng Expenses111 KIVA HSBC bank charzes Mlscellaneovs141 35.161.50 1.353.75 5.693.75 Ico.( 10.521.86 418.75 8,602.73 7,120.ts) 681.50 1.014.14 31.20 11,279.61 TOTAL 48,167.95 703.09 1,708.41 830.26 1.526.29 S￿73.79 294.24 ,90&11 9,380.82 8,828.41 Surplus ol Income ov•r •xpendhw• 4,8(M).46 -972.82 280.94 3.t61.80 .2.083.24 NOTES l. Templeton Trail expen5es- arnbulance.. 8ft to landownerE121', tost oltrotys¢orms £525: prfnter Ink Cartr￿e5 £35.50 . A scheme or8anised due to no ncome durin8 Covid period. 3. Indudes E12,500 to CHATI ST Andrew's. CullomproD Food Banksfrom an an¢)nymou5donor. including gift aid. 4, 5umUp receiptsfor Hartnoll meals paid to Club account ÉIO.770.81: Olher recejpts lordonationsto Uffculrne Show paid t Uffculme account £515,. erroneous paymenr ro Charlty account E25 EXPLANATORY NOTE REGARDING ACCOUNTTrAN5FEAS Until the rransfer ol the Oub Account frgm HS8Cto Lloyds in late May. 2022. all tard intome transactions {most￿ for Hartnoll mea151 were pald to the Uffculme account. The incorne was then transferred to the aub Atto￿nI. The Ffartnoll mea15 were paid for by the debit card of the Charity Account, resulting in further transfer from the Club atcountto the Charity xcount. Afterthe opening ofthe Club account at Lloyds, which has its o¥vn debit card. Sumup tran5action5 were paid inTO the newoub account (reSu￿n8 in card transartionsfrom the Uffculme Show being transferred to the UNculme accounii. ROTARY CLLIB OF EXE VALLEY CLUB ACCOUNT BALANCE SHEET 30TH JUNE. 2022 3fyJuTr22 atsJun-21 30-Jun-20 30-Jun-19 Assets Current Account 5050.96 5050.96 5661.26 3749.31 5661.26 3749.31 A¢¢umulated Funds 8alancè brought forward Surplus of Income over Expenditure 5050.96 5661.26 3749.31 1911.95 2396.70 1352.61 -2380.73 -£610.30 2.670.23 5.050.96 5,661.26 3,749.31 ROTARYCLUBOF EXE VALLEY au8 ACCOUPIY INCOME AND EXPENDITURE 2021 121 19 201718 101617 Income bscripiions Me31s + draws Draw151 4,244.38 5.579.S4 473.83 1.517. 60.20 403.50 S,4LVJ.14 2.659.85 S,398.87 .U922.63 2.178. 121.65 285.50 190.C(J 2,152.52 2,251.29 43.40 85.S7 I,S7S.￿ 2,977.50 125. Events Rentsl Salesto members{61 Mlscellaneou$171 934YJ I,2￿.25 TOTAL 19.$41123 4.274.38 525.39 &580.26 471.50 8.655.87 2,$84.CQ $99.21 9,074.77 11,387.44 NOTES S. Oraw monies Dow paid bycard ani4 included in meal In￿￿1. 6. Sweatshirts £224., Cèr stlckersÉ14.' cioci £366.65 7. Monles recelved from charyes paSd fr¢)m ￿0￿¥#CCoUnt ÉSOI,. UkTrineCdlectionst647.24,' HSBCpJyThent É2S,' uncash2d subscrlptlon theque £85,. system rest £0.01 E%pèndltur• 3.149.LKI 3.366.50 35. 733.18 3,821.83 IcD.00 iis.fy) 769.(￿1 3.705,17 3,634.27 3,064.82 i,ts>).th) 310.60 566.11 486.00 338.00 501.93 671.25 I,7¢X).￿> 3,104.50 Presklent's Èxpenses YS6A Hartnoll meals luneaienlpaSd byfardlspeakersl 14.169 Draw expense5 E¥ents121 Web Site Expenses Prlntin8/sfaiionèrylReylla Donation5 1 Granr5131 Hsec Bank Char8es Paymentsto Charlty& Uflculmeth¢ounts141 Sundrles 311.38 380.Lh) 847.78 306.25 450.ts) 400.96 Iso. 0.0) OK 27.20 129.00 273.99 1,020.00 I,Lk15.C 150 om 1.434J4 ILX). TOTAL 2Lm96 4.884.68 331.34 6.667.31 489.LY) 7,302.26 2,378.55 371.94 11,160.35 9.395.61 Surplus ollntom• o%*r Expendl￿r -2.380 73 -61030 1.912.95 -2.089.58 1.991.83 NOTE.. Th15 account wastransferred from HS8C to Uoydson 26th May, 2022 I, Carstlckers, sweatshlrts £303.40., 8anner¥£llO.Lb)., Ilcence £115.ILt relund oldtsjble payments É305.. Flowers cards £79.$0,. Litences £43.00 2. Rallwtytdp £675,. Pearson 8BQ£I72.78 3, Hartnoll Chrlstmas Box £1S0.( 4. Payments received vla card readersor paid intoaubottount- Croci £337.10., Ukralne Collettion £617.24,. Uffcylme Cars expense5 and r￿eIptS £450 ROTARV auB OF EXE VALLEY UFFCULME SHOW ACCOUNT BALANCE SHEET 3m JUNE, 20Z2 kn22 ￿JU￿11 ￿JUn-20 30-Jun-19 JfyJun-18 Assets Current Account 4,462.￿* 4.462.8AI 4.311.32 4.311.32 4,1￿.49 4,108.49 13,509.52 13,509.52 13,719.96 13,719.96 Accumulated Funds Balance brought forward Transferred to ChèrityAccount Capltal Items Expenditure Surplu5 of Income over Expendiiure ' 4JIL32 4,108.49 13,509.52 13.719.96 6,336.06 -2,356.IK) -250.00 9.989.90 13,719.96 1.48 202.83 4.311.32 -9.401.03 4.108.49 -210.44 13,509.52 4.462.80 ROTARY CLUB OF EXE VALiEY UFFCULME SHOWACCOUNT REGISTERED CHARITY No: 1021020 INCOME AND EXPENDITURE 202112022 iozil 2020121 2019120 Income 2020 Uffculme Show Income 2021 Uffculme Show Income Sumup receipts111 Refunds Miscellaneous141 0.00 1,055.00 14.27 0.00 3,272.50 399.93 252.05 42.50 3,966.98 38.611.04 13,994.41 175. 52.780.4S 2C().00 1.269.27 Expendlture Transfer to Charity Account Capital expenditure121 Stalls relunds 2021 and 2022 Show costs MDDC Licence costs, PPLIPRS licence payment Sumup transfer$111 HSBC charges Miscellaneou$131 24,356.71 178.80 301.¢YJ 13.558.65 123.(M) 13.994.41 41.40 75.CKI 52.628.97 10,519.52 443.60 415.C#) 832.20 484.53 400.33 0.00 272.83 13,368.01 334.13 1S0.C(J 430.02 0.00 12.50 0.00 139.79 1,066.44 Surplus of Income over expendlture 151.48 202.83 -9,401.03 NOTES l. Sumup card readers were prograrnmed to pay into Uffculme Account. Thus, income from Hartnoll meals payments, Templeton Trail payments and Ukraine street collections were transferred to the Club account. 2. Sumup Card Reader F 3. HSBC paid £100 for problem with account access - split between all four Rotary accounts 4. HSBC £100 payment (Note 31 + HSBC £75 payment for problem with float collection ROTARY CLUB OF EXE VALLEY SPECIAL ACCOUNT BALANCE SHEET 30TH JUNE, 2022 3￿j￿￿21 Jun-21 31>Jun-20 30-Jun-19 Assets Current Account 636.07 631.77 636.07 631.77 1.00 Accumulated Funds Balance brought fO￿ard Surplus of Income over Expenditure 631.77 4.30 636.07 0.00 0.00 1.00 1.00 1.00 630.77 631.77 Since May, 2021, this account was used for the trees project.