## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2023 31 08 2024 **From** **To** ## Section A Reference and administration details **Charity name** Harting Village Pre School Group **Other names charity is known by** **Registered charity number (if any)** 1020939 **Charity's principal address** Harting Pre School, Harting Village Hall Pease Croft South Harting, Petersfield, Hampshire **Postcode** ~~=—~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Tamsin Cormack Chair 3[Pippa Walden ] Jones 11 Sarah Baker 01/11/2023 – 31/08/2024 12 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ~~———~~ **Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ~~Ss~~ **TAR** 1 March **2012** March **2012** **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 20 May 1992 as amended 19 September 2007 and Type of governing document 27 November 2008 - (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Elected by existing trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: **Summary of the objects of the charity set out in its governing document** - (A) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - (B) Encouraging the study of the needs of such children and their families and promoting public interest and recognition of such needs in the local areas; - (C) Instigating and adhering to and furthering the aims and objectives of the pre-school learning alliance. **TAR** March **2012** 2 Harting pre-school actively encourages children from all sections of the community. Established in 1983, we are a not-for-profit charity, run by a committee of parents who are passionate about pre-school education and insist upon the best resources. Our team of qualified staff is dedicated to providing a happy learning experience in accordance with the early years foundation stage of learning. **Summary of the main activities undertaken for the** Trustees have had regard to the guidance issued by the Charity **public benefit in relation to** Commission on public benefit. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 3 ## Section D Achievements and erformance p **Summary of the main HARTING VILLAGE PRESCHOOL GROUP: Chair’s Report 2023 - 2024 achievements of the charity during the year Tamsin Cormack – Chair of the Preschool Committee September 2024** This year was another excellent year for preschool, and I’d like to take this opportunity to thank the staff for their unwavering commitment to the children and their happiness; the parents and carers for their support of the setting; and of course, the community for supporting our fundraising events and visiting us at the Harting Festivities. We are currently rated as a ‘Good’ setting by Ofsted, but we are constantly selfevaluating and feel that we are an outstanding setting. This is evidenced by the excellent opportunities the children are offered, the environment created by the staff and the progress the children make – academically, personally, and emotionally at Harting Preschool. We are still awaiting our Ofsted inspection and are excited for the opportunity to share our practice and our wonderful setting with the inspectors. The number of children attending preschool has remained in line with last year, however many children have increased their hours which has meant we are in a better position financially. The staff have worked hard this year and Leanne continues to inspire and lead with passion and enthusiasm. Through her due diligence, she has ensured all staff remain up to date with mandatory and additional training, ensuring the best quality provision for the children. Leanne has organised brilliant staff training across the year, including mandatory sessions such as First Aid and Food Hygiene. We were again awarded a 5* rating from West Sussex for the setting’s food hygiene and we continue to be a setting used to example excellent practice through West Sussex Eys advisors. Fundraising has been a huge success this year – we took part in the Harting Village Festivities and Combined Christmas Fair and both of these raised around £100 each. We decided early in the year to concentrate our efforts on expanding the success of the Summer Fun Day from 2023 and also introducing a new ‘Cheese and Wine’ Evening. Both of these were incredibly successful -the Cheese and Wine Night was attended by a wide range of villagers and raised £1700 for the preschool. As a direct result of this event, we were gifted £9817 from a parishioner’s legacy and we are currently in discussion over how to spend the money and ensure it has a long term impact on our children. The Summer Fair was run jointly with the Friends of Harting School and £2000 was raised for the preschool. This is incredible and we hope to improve on that even more next year. The staff also ran a Summer Club, providing holiday child care for 6 days in the summer. This raised a wonderful amount of over £1000. All monies raised will go towards improving the outdoor area for our children. I would like to take the opportunity to thank all our staff members for the effort they have put into providing an excellent standard of provision for all the children, meeting all their needs and supporting them in achieving their next steps. **TAR** March **2012** 4 Section D Achievements and erformance p The use of Tapestry as a recording system has continued to evolve and supports parents to be more involved in this process. I would like to thank staff, the members of the committee and the local community for supporting us so generously in the events we have organised. We are hoping to build on this further in the coming years, but we are hopeful that all 3 become a permanent fixture in our calendar of fundraising. The children that have left us this academic year have mostly gone up to Harting Primary and we have continued to develop our relationship with the school, especially as thew new head has settled into post. We have been able to visit the school more regularly, use their playing field and have access to their school library. This really helps the children develop a confidence about moving up to ‘Big School’ and has further developed the sense of community within Harting. As part of this developing relationship we are now using the school’s sports coach for sessions on a Monday and this year we ran our first ever Preschool Sports Day on the school field. This was a huge success and we were so impressed by our children’s physical abilities and the effort they put in to all the activities. It was another brilliant year for Harting Preschool, thank you to everyone who has played a part in its success. **TAR** March **2012** 5 **Section E Financial review** To hold at least one year’s expenditure after allowing for West Sussex **Brief statement of the** County Council grants. **charity’s policy on reserves Details of any funds materially in deficit** ~~_—_~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above.** ~~__~~ **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Tamsin Cormack **Position (eg Secretary, Chair,** Chair of Harting Pre School **etc)** Committee **Date** 29.06.2024 **TAR** March **2012** 6 CIIARITY COMMISSION 102Q239 Receipts and payments accounts CC16a For tho perlod from To Section A Receipts and payments Unrestrlcted funds to lh• n•ar•st Rastrlcted funds Endowment fundg Total fundg Last year to th• n•ar••t £ to th• n•ar••l £ to th• n•ar••t £ to th• n•ar••t £ A1 Recelpts F•es West Sussex Counlry Council Funding Don8tions 30,379 69,324 14,739 30J79 69.324 14,739 52,311 1,859 Sub total (Gross income for AR) 114,443 114443 84,414 A2 Asset and Investment sales, (see table). Bank Interest 166 105 Sub total 166 105 Total receipts 114,609 114,609 84.519 A3 Payments Materials & other d1￿ct costs Wages & salaries Temporary staff Staff expenses & ￿lfare Rent Stationery, printing & postage Insurdnce Accountancy & bookkeeping Repairs & maintenance Advertjsing Website Staff Training L￿enCeS Telecomms Professional fees and subscriptions 4,815 83,016 4.815 83,016 6,228 67.171 62 769 330 11,352 93 1,104 2,070 134 158 489 1,799 266 20 242 11,352 93 1.104 1070 134 158 1.705 1,007 154 1.799 208 242 220 Sub total 105,887 105,887 8Q824 A4 Asset and Investment purchases, see table Sub total Total payments 105,887 105,887 88,824 Net of receipts/(payments) AS Transfers between funds A6 Cash fund8 last year end Cash funds this year end 8,722 8,722 4,305 33,491 42,213 33,491 42,213 37,796 33,491 CCXX R1 accounts (SS) 27106r2025 Sectlon B Statement of assets and Ilabllitles at the end of the perlod Unrestrlcted fvnd• to n•ar••t £ 33,080 Restrlcted funds lo n•ar•st £ Endowment funds to n•ar•gt £ Categorleg Detalls B1 Cash funds Currenl Accounl Doposll Accounl 9,133 P8lty C8gh Total cash funds 42,213 (•grn• balarYAS wlth rKeipts arKJ paymen19 account(s)) I. Unrestrfcted funds to noarogt £ Restrfct•d fvndg to n•ar•gt £ Endowment fvnds to near•st £ Detalls Fund to whlch asset ￿lon Co•t (optlonal) Curr•nQ walu• Detalls Fund to whlch asset belon Curr•frt valu• tiona Details Cost (opoonal) B4 Assets retained for the charity's own use Fund to whlch Ilablli r•lates Amount duo tlonal Wh•n duo tlonal Details BS Liabllities Signed by one or t￿) trustees on behalf of all the trustees Date of roval Signature Print Name 21,OL. CCXX R2 aca)unts ISS) 27106r2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Harting Village Pre School On accounts for the year ended 31 August 2024 Charity no (if any) 1020939 Set out on pages CC16a pages 1 and 2 I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust.) for the year ended 31 August 2024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Paul New Relevant professional qualification(s) or body (if any): ACCA (membership number 0384551) Address: Carnac Place, Cams Hall Estate Fareham P016 8UY Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018 Give here brief details of any items that the examiner wlshes to disclose. IER October 2018