## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2020 **To** 31 March 2021 **From** Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Rainbow Pre-School (Wallingford)| |---|---| ||| ||Rainbow Pre-School| ||1020936| ||Westgate House| ||Millington Road| ||Wallingford| ||**Postcode**
**OX 10 8FE**| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Alice Walton Committee member
1
Co-chair person
2 Mark Savery Treasurer
3 Jemma Risk Secretary
4 Helen Mount Committee member
5 Lucy Cooksley Committee member
6 Kelsey Proctor Committee member
7 Matthew Rice Committee member
**----- End of picture text -----**
March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| Georgina Flannigan – Pre-School Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by parents Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The aims of the Pre-school are to enhance the development and
education of children primarily under statutory school age by encouraging
parents to understand and provide for the needs of their children through
community groups and by: (a) offering appropriate play, education and
care facilities, family learning and extended hours groups, together with
the right of parents to take responsibility for and to become involved in
the activities of such groups, ensuring that such groups offer
opportunities for all children whatever their race, culture, religion, means
or ability; (b) encouraging the study of the needs of such children and
their families and promoting public interest in and recognition of such
needs in the local areas; (c) instigating and adhering to and furthering the
aims and objects of the Pre-school Learning Alliance.| |---|---| ||Rainbow Pre-School aims to enhance the learning and development of
children, guided by the Early Years Foundation Stage. Our provision
reflects the four overreaching principles for the Statutory Framework for
the Early Years Foundation Stage.
We believe every child is a unique child who is constantly learning and
can be resilient, capable and self-assured
We help children learn to be strong and independent through positive
relationships.
Children learn and develop well in enabling environments, in which their
experiences respond to their individual needs and there is a strong
partnership between practitioners and carers.
Our activities and planning are based around the prime areas of learning:
Personal, Social and Emotional development, Physical Development and
Communication and Language. We also base activities around specific
areas such as: Literacy, Mathematics, Understanding the World and
Expressive Arts and Design.
We are also particularly proud to also offer Forest School to the older
children in the setting.
We also take advantage of our unique location, making use of the local
library and local community events to enhance the learning experiences
of the children.
In March 2020 the setting moved to a newly fitted out, purpose designed
premises| March **2012** **TAR** 3 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Rainbow has provided 38 weeks of pre-school sessions between 08.45-16.00 for children aged between 2-4yrs. **The committee this year** The committee have been great this year with making sure they completed all the necessary DBS checks as quickly as possible, read the pre-school constitution, reviewed risk assessments and policies. As a team we have continued to: - Follow the roles and responsibilities document as set out by Oxfordshire County Council Early Years team - • Improved accountancy support with a qualified accountant as treasurer and also ensure that improvements to accounting have been made following recommendations by the independent examiner - • Reviewed setting policies • Kept minutes of termly committee meetings and produced termly newsletters for parents - • updated posters and artwork for adverts • Co-ordinating events (although these have been curtailed by the impact of Covid-19) Our top priority is always the safeguarding and welfare of the children and staff. Rainbow is run by parents, for parents. Thanks to all those parents, friends and family who may have helped out over the year perhaps either helping out with the children with activities or on outings or out in the garden. We are also endeavouring to work more closely with other pre-school settings in the area, discussing best practice or trying to co-ordinate training activities. ## **Ofsted** In early 2019 the pre-school was rated as **“Good”** by Ofsted. There has been no further inspection since. The Committee are thankful for the continued professionalism of the staff . March **2012** **TAR** 5 Section D Achievements and performance ## **Staff** We employ a blend of qualified and un-qualified staff. We have also welcomed students from local colleges and schools to do work experience here. The number of years the staff have worked at Rainbow range from 1 year up to 25 years! We also employ a Qualified Early Years teacher. Our record of staff retention is a good indicator of Rainbow being a good place to work, with fair remuneration, flexible working hours and good benefits. It also shows how committed and loyal the staff are to the setting as well. ## **Staff Training** The committee recognise the importance of staff training and we have continued to invest in staff training. ## **Forest School** The children of Rainbow benefit greatly from this weekly activity. Amelia continues to be the forest school leader. ## **The Children** The actual number of children that have enrolled in Rainbow has roughly matched those of previous years and given the challenges we had its pleasing to see such continued support. ## **Activities** Each term the children have covered a new topic and the staff at Rainbow continue to keep this fresh and varied so that the children continue to learn and develop. ## **Holiday play-schemes** These continue to be a success, the children have a wide variation of activities to partake in during this time and always have lots of fun! ## **Community** Rainbow is really involved with community events; this has been curtailed in 2021 as a result of Covid-19. ## **Fundraising** Fundraising over the last 12 months as a result of many of our fundraising activities not being run, such as the annual fireworks and a reduced number of charities supporting the “Wallingford 1155” sleigh. ## **COVID-19** The preschool was forced to close, mandated by government legislation in March 2020 at the end of the financial year. The financial impact in the year end March 2021 was around £6,000 as Oxfordshire County Council continued to fund early year places whilst the setting was closed, although income was lost due to holiday clubs not paying, and fees paid by parents not being charged during the closure. March **2012** **TAR** 6 ## **Section E Financial review** The Committee aim to hold a minimum of six months of running costs in reserves. **Brief statement of the** During the year the reserves have increased by around £40,000 to around £155,000. **charity’s policy on reserves** Following the year end, the trustees have spent around £15,000 of reserves improving the outdoor space at the setting including the installation of an all-weather surface to maximise outdoor play time. At 30[th] November 2021 total funds were in the region of £142,000 Reserves are also held to cover any costs incurred regarding closure of the setting i.e. staff redundancies. Reserves are all held in instant access bank accounts to ensure maximum flexibility. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Rainbow’s main income comes from government funded childcare fees for 3-4yr olds. You **may choose** to include additional information, where Additional funding comes from extra 1-1 funding for children with special requirements, relevant about: pupil premium and additional hours needed by parents for childcare and fundraising. - the charity’s principal sources of funds (including any fundraising); The main expenditure is staff wages. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **January 2022** March **2012** **TAR** 7 ## **Rainbow Preschool** ## **Statement of financial activity for year end 31 March 2021** |**Income**
Funded Fees Income (Voucherschemes)
Milk Money
Oxon CC 2 years old
Oxon CC 3+ years old
Oxon CC SEND/Pupil premium paym
Paid Fees Income
Playscheme Fees Income
Grant Income relating to Westage House move costs
**Total Income**
**Expense**
Advertising & Marketing
Bank Charges
Catering - children
Coronavirus PPE etc
Depreciation of Westgate House assets
Educational Supplies
Employer Pension Contributions
Employers NI
Entertainment
Equipment & Repairs
Garden Expenses
General/Misc Expenses
Insurance
Licenses and Subscriptions
Postage and Delivery
Premises
Printing and Stationery
Professional & Legal Fees
Professional Development
Rent
Repairs Building & Grounds
Salaries
SMP Recovered
Software Expense
Sundries - cleaning materials
Toys & play equipment
Utilities - Electricity & Gas
Utilities - Telecommunications
Utilities - Waste Management
Utilities - Water Rates
Work Clothing
**Total Expense**
**Net Ordinary Income**
Other Income/Expense
Other Income
Donations Received
Fundraising Income
Interest Received
Miscellaneous Income
**Total Other Income**
Other Expense
Fundraising Expense
**Total Other Expense**
**Net Other Income**
**Surplus for the Year**|**2021**
1,232
168
23,688
91,561
1,323
25,510
14,347
40,473
**198,302**
536
71
1,616
426
555
3,711
2,204
4,925
0
523
0
0
1,436
196
23
621
2,417
951
12,713
0
115,720
1,266
243
507
0
782
786
795
291
-
**153,315**
**44,987**
1,778
1,529
42
-
**3,349**
111
**111**
**3,237**
**48,225**|**2020**
3,497
318
20,799
90,265
6,215
22,637
11,600
-
**155,330**
623
96
2,180
-
1,833
1,928
3,543
75
132
452
2,187
1,320
475
211
55,744
834
7,840
1,294
3,203
245
123,971
-
65
1,054
205
3,384
1,356
1,365
582
683
**216,880**
**61,550**
**-**
-
2,444
252
-
**2,695**
100
**100**
**2,595**
**58,955**
**-**| |---|---|---| All income and expenditure is unrestricted Page 9 ## **Rainbow Preschool** ## **Statement of financial position at 31 March 2021** |**Charity Reg:**
**Assets**
**Fixed Assets**
Premises Improvements
**Current Assests**
Cash at Bank and in hand
Current Account
Deposit Account
Fundraising Account
Total Cash at bank and in hand
Other taxes and social security Receivable
Total Current Assets
Total Assets
Current Liabilities
Accruals
Pensions
Total Current liabilities
**Net Assets**
Reserves (all unrestricted)
At 1 April
(Deficit) / Surplus in year
**At 31 March**|**2021**
2,221.44
71,754
76,004
7,673
155,431
-
155,431
157,652
-
854
854
**156,798**
108,573
48,225
**156,798**|**1020936**
**2020**
0
16,116
88,676
2,760
107,552
1,580
109,132
109,132
-
559
559
**108,573**
167,528
58,955
-
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