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## Scouts
## Pathfinder Scout Group Annual Report & Accounts
## Period Ended 31 March 2024
Pathfinder Scout Group, Pathfinder Scout HQ, Baden Drive, Horley, Surrey RH6 8SD
1
## PATHFINDER SCOUT GROUP AGM
## **AGENDA 2024**
## **1. Introduction and welcome**
## **2. Apologies for absence**
## **3. Governance topics**
- a. Approve the minutes of the Annual General Meeting held on 7[th] September 2023
- b. Adopt the model constitution from Policy, Organisation and Rules (POR)
- c. Agree the number of members that may be appointed to the Trustee Board
- d. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)
## **4.**
## **Review of the previous year**
- a. The Group Lead Volunteer’s review of Scouts in the Pathfinder Scout Group
- b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts
## **5.**
## **Making appointments**
- a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board
- b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board
- c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board
- d. Appoint the Independent Examiner
## **6.**
Awards and Presentations
**7.** Closing Remarks
2
**Trustees’ Annual Report for the year**
## **1 April 2023 to 31 March 2024**
**Section A Reference and administration details**
**Charity name Pathfinder Scout Group Group registration number 1020859 Charity’s principal address Scout Hut Baden Drive Horley RH6 8SD**
**Name of the members of the Group Executive Committee**
**Trustee name Office (if any) Ex –Officio** Mr Kevin Smith Chair Mrs Bev Clear Mrs Nicky Chiswick Treasurer Mr Danny Patel (resigned) Fundraising Mrs Lisa Gould Secretary Mr John Williamson Mr Dan Gould Group Scout Leader
All trustees acted for the whole year except where stated
## **Section B Structure, governance and management**
## **Description of Governance**
Type of governing document The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Group Executive selection The appointments are made in accordance with the Policy, Organisation and Rules of methods The Scout Association
## **Additional governance issues**
The Group is managed by the Group Executive Committee and the Group is separately registered with The Charity Commission as an educational charity.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of the Group’s property and equipment
- The raising of funds and the administration of the Group’s finance
- The insurance of persons, property and equipment
- Group public occasions
- Assisting with the recruitment of Leaders and other adult support
## **Risk and internal control**
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
3
**Section C Objectives and activities**
The objectives of the Group are as a unit of the Scout Association. The purpose of Scouting is to contribute to the development of young people in **Summary of the objectives** achieving their full physical, intellectual, social and spiritual potentials, as **of the charity set out in its** individuals, as responsible citizens and as members of their local, national and **governing document** international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. **Summary of the main activities in relation to** Refer to the reports by the section Leaders **these objects**
Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting’s aims are for the public benefit and **Public Benefit** that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.
## **Section D Achievements and performance**
**Summary of the main achievements of the** Refer to the report from the Group Scout Leader **charity during the year**
**Section E Financial Review**
**Brief statement on the Reserves Policy charity’s policy on** We hold cash at bank of £60741. The Group’s policy on reserves is to hold sufficient **reserves** reserves to continue the charitable activities of the Group should income and fundraising activities fall short and to effect repairs to the buildings we manage. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy.
**Details of any funds** None **materially in deficit**
## **Section F Investment Policy**
The Group’s policy does not have sufficient spare funds to invest longer term investments in stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
The current account is reviewed regularly to transfer funds not required for near use to obtain maximum value and income from its banking arrangements.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** The original has been signed by
**Full names(s) Kevin Smith Nicola Chiswick Position Chair Treasurer Date**
4
## _**Chair’s Report**_
The Group Executive Committee plays a vital role in the running of a Scout Group, making decisions and carrying out administrative tasks to ensure that the best quality Scouting can be delivered to the young people in the Group. Members of the Executive Committee must act collectively as charity trustees of the Scout Group, and in the best interests of its members. During 2023-24 the Pathfinder Scout Executive Committee was made up of the following members: Kevin Smith (Group Chair); Nicky Chiswick (Treasurer); Lisa Gould ; Danny Patel (Resigned January 2024); John Williamson; Bev Clear; Dan Gould (Group Scout Leader)
During the year we were devastated to be advised by both Dave and Helen Bunn of their intention to leave Scouting. Over the last 14 years their timeless dedication and commitment to developing Scouting in Horley has been fantastic and has helped contribute to the growth and success of Pathfinders. We will be very sorry to see them go. II and all the Trustees wish them the very best in whatever they decide to do next and they leave with an open invite should they wish to return at any time in the future.
Danny Patel also resigned during the year, Danny has been with me since we started building the committee from scratch and has been invaluable for his support and help, in particular his ability to negotiate Insurance companies down to prices that are more palatable. We would like to thank him for his support during his tenure and wish him the best for the future.
Our property at Bay Close has been let to a local Pre-School and we are delighted to see the building coming back into use after 20 years and following a period of investment to bring it back into use. We are still working hard to try and find volunteer leaders and our intention is absolutely to bring Scouting back to Bay Close as soon as we can find the people to run it for us.
Pathfinder has entered a new stage as we achieve financial certainty and stability for the future and with a new GSL there is a buzz around the Group and new volunteers joining. I continue to be very proud of all our Trustees, volunteers and children their enthusiasm is fantastic to see, Pathfinder is the largest group in Horley and one of the largest in Reigate, and we look forward to stage of growth over the next few years.
If you have read this far (and it’s probably just you) then you’re pretty committed why don’t you come and have a chat with us and offer some help, we need help in many ways and we would love to speak to you.
Kevin Smith Group Chair
5
|**Pathfinder Scout Group**|**Registered Charity no. 1020859**|**Registered Charity no. 1020859**|**Registered Charity no. 1020859**|**Registered Charity no. 1020859**||
|---|---|---|---|---|---|
|**Income and Expenditure Account**||||||
|**Year ended 31 March 2024**||**2024**|||**2023**|
||£|£||£|£|
|**Income**||||||
|Subscriptions received|17484|||14970||
|Less Subscriptions collected for District||||6120||
|Net Subscriptions Received||17484|||8850|
|Gift Aid||2987|||2333|
|Hall Hire||||||
|Baden Hires|2778|||2322||
|Rainbow Nursery|10840|||10534||
|Salfords|498|||345||
|Other Hall Hire||14116||780|13981|
|Grants||1532|||2594|
|Uniform & Scarves||0|||389|
|Fundraising/Donations received||434|||55|
|Camp& ActivityReceipts||55|||4818|
|Other income||0|||119|
|Go Cardless|||||0|
|Bank interest - savings account||783|||121|
|**Total Income**||37391|||33260|
|**Expenditure**||||||
|**District Subs**||7968||||
|Section expenses||||||
|Beavers|373|||523||
|Cubs|1332|||523||
|Scouts|148|||523||
|Uniforms/Badges|1742|||2615||
|Camps|420|4015||5561|9745|
|Equipment||6350||||
|Training||0|||157|
|General||3905|||4229|
|Premises costs||||||
|Premises Insurance|3831|||3863||
|Gas & Electricity|6864|||2918||
|Rent|1000|||900||
|Rates|592|||639||
|Water|983|||811||
|Maintenance & Repairs|9204|||6039||
|Cleaning|2619|25093||2934|18104|
|BayClose refurbishment||1472|||0|
|Salfords Refurbishment||566|||15848|
|Administration costs||||||
|Motor expenses||||0||
|OSM|340|||0||
|Phone costs|0|||472||
|Website And Internet|723|||176||
|Bank Charges|0|1063||10|658|
|||||||
|**Total Expenditure**||50432|||48741|
|**Surplus/ (Deficit) for theyear**||-13041|||-15481|
6
## _**- Assets & Liabilities 2023 24**_
|**_Assets & Liabilities 2023-24_**|||||
|---|---|---|---|---|
|||2024||2023|
|||**_This Year_**||**_This Year_**|
|||**_Total_**||**_Total_**|
|**Cash funds**|||||
|Savings Account||43,000||53,036|
|Current Account||17,741||20,746|
|Subs Account||0||0|
||||||
|Sub Total||60,741||73,782|
||||||
|**Total Assets**||60,741||73,782|
||||||
|**Liabilities**|||||
|||0||0|
||||||
|**Total Liabilities**||0||0|
||||||
|**Total Assets less Total Liabilities**||60,741||73,782|
||||||
|**Represented by: **|||||
|**Brought forward 1 April**||73,782||89,263|
|**(Deficit) for theyear**||-13,041||-15,481|
|**Accumulated reserves**||60,741||73,782|
7
## **Pathfinder Scout Group**
## **Minutes of the Annual General Meeting**
## **Held on 7th September 2023**
## **Present**
Kevin Smith, Helen Bunn, Lisa Gould, John Williamson, Susan Hunter, Margaret Tilford, Steve Robinson, Adrian Jackson, Nicky Chiswick, Dan Gould, Bev Clear, Patrick Moody, Steven Haynes
## **Apologies**
Dave Bunn
## **Chair’s Report**
Kevin opened the meeting with his report, thanking everyone for their continued support during the year and highlighting that we would like to plan more activities for the children in the coming year.
## **Minutes of the Last Meeting**
The minutes of the last meeting were voted for and accepted without amendment. There were no matters arising from last year’s minutes.
## **Accounts**
Nicky presented the Treasurer’s report and explained that we are in a healthy position. We have three sources of income including subs, hall hire as well as donations and grants. We have replaced the lighting at Baden Drive with LED lighting, created a computer room and improved the outdoor space at Salfords. Bay Close is now usable thanks to John’s efforts. The meeting accepted the accounts.
## **Changes to Committee/Board of trustee members**
There have been no changes to the committee this year. The Chair, Kevin Smith stated that all officers and members of the Executive are still able and willing to remain for another year.
## **Executive Committee**
There were no resignations or nominations for this year and a vote was undertaken to approve the continuation for all those in role which was passed.
## **GSL Role**
Kevin thanked Helen for her time as GSL which she stood down from during the year and Helen was presented with a Thank you gift. Helen will still remain as the Beaver Leader. Dan Gould introduced himself as our new GSL. He also thanked Helen and talked about his aim to get the children out of the hall for more activities.
## **Sectional Reports**
Dan presented his GSL report and leaders each gave a short report giving their highlights of the year, all highlighting that they would like more parent support and thanking those who have helped. Bronze, Silver and Gold awards were presented on the evening, followed by the Section awards for outstanding achievement.
8
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
membors of
Pathfinder Scout Group
On accounts for the year
ended
3110312024
Charity no
(if any)
1020859
Set out on pageg
I report to the twslees on my examination of the accounts of the above
charity {'the Trust.) for the year ended
Responslbllltl83 and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charrties Act
2011 ('the Acl.).
I report in resped of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by Ihe Charity Commission
under section 145{5){b) of the Act.
I have completed my examination. I confinn that no maierial matters hav8
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
spect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concem8 and have come across no other matters in connection
with Ihe examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
15.10.2024
Name:
Edward Wara
FC
Relevant professional
qualification(s) or body
(if any):
Fellow Institute of Chartered Accounlants
Address:
Tanfield, Hogspudding Lane, Dorking RH5 5DU
IER
October 2018