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2023-03-31-accounts

Pathfinder Scout Group Annual Report & Accounts

Period Ended 31 March 2023

Pathfinder Scout Group, Pathfinder Scout HQ, Baden Drive, Horley, Surrey RH6 8SD

1

PATHFINDER SCOUT GROUP AGM

AGENDA 2023

  1. Welcome & Introduction from Chair.

  2. Apologies for absence.

  3. Approve the Minutes of the 2022 Annual General Meeting.

  4. Approve the Annual Reports for the Group.

  5. Approve the Accounts for the year ending 30[th] March 2023.

  6. GSL Nomination of Chairman for approval.

  7. Elections and appointments of Group Secretary, Treasurer & committee

  8. Group Scout Leader’s report.

  9. Awards and presentations.

  10. AOB

2

Trustees’ Annual Report for the year

1 April 2022 to 31 March 2023

Section A Reference and administration details

Charity name Pathfinder Scout Group Group registration number 1020859 Charity’s principal address Scout Hut Baden Drive Horley RH6 8SD

Name of the members of the Group Executive Committee

Trustee name Office (if any) Ex –Officio Mr Kevin Smith Chair Mrs Helen Bunn (resigned 19/3) Group Scout Leader Mrs Nicky Chiswick Treasurer Mr Danny Patel Fundraising Mrs Lisa Gould Secretary Mr John Williamson Beaver Leader Mr Dan Gould (Appt 19/3) Group Scout Leader

All trustees acted for the whole year except where stated

Section B Structure, governance and management

Description of Governance

Type of governing document The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Group Executive selection The appointments are made in accordance with the Policy, Organisation and Rules of methods The Scout Association

Additional governance issues

The Group is managed by the Group Executive Committee and the Group is separately registered with The Charity Commission as an educational charity.

The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

Risk and internal control

The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.

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Section C Objectives and activities

The objectives of the Group are as a unit of the Scout Association. The purpose of Scouting is to contribute to the development of young people in Summary of the objectives achieving their full physical, intellectual, social and spiritual potentials, as of the charity set out in its individuals, as responsible citizens and as members of their local, national and governing document international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relation to Refer to the reports by the section Leaders these objects

Subscriptions are charged for membership to cover immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions. Two key principles demonstrate that Scouting’s aims are for the public benefit and Public Benefit that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary.

Section D Achievements and performance

Summary of the main achievements of the Refer to the report from the Group Scout Leader charity during the year

Section E Financial Review

Brief statement on the Reserves Policy charity’s policy on We hold cash at bank of £89263. The Group’s policy on reserves is to hold sufficient reserves reserves to continue the charitable activities of the Group should income and fundraising activities fall short and to effect repairs to the buildings we manage. The Group Executive Committee considers that the Group holds sufficient reserves to satisfy this policy.

Details of any funds None materially in deficit

Section F Investment Policy

The Group’s policy does not have sufficient spare funds to invest longer term investments in stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks.

The current account is reviewed regularly to transfer funds not required for near use to obtain maximum value and income from its banking arrangements.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) The original has been signed by

Full names(s) Kevin Smith Lisa Gould Position Chair Secretary Date 02/09/2023

02/09/2023

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Chair’s Report

The Group Executive Committee plays a vital role in the running of a Scout Group, making decisions and carrying out administrative tasks to ensure that the best quality Scouting can be delivered to the young people in the Group. Members of the Executive Committee must act collectively as charity trustees of the Scout Group, and in the best interests of its members. During 2022-23 the Pathfinder Scout Executive Committee was made up of the following members: Kevin Smith (Group Chairman); Lisa Gould (Group Secretary); Nicky Chiswick (Treasurer) ; Danny Patel (Parent Member); Helen Bunn (Resigned 19[th] March) (Group Scout Leader); John Williamson (Leader).Bev Clear (Parent Member); Dan Gould (Apptd 19[th] March) (Group Scout Leader)

We have been having discussions about the use of Bay Close during the past year. We have had some interest from local groups wishing to use it but it has not been used enough. We have however developed a plan for expansion of our Group into the building along with brilliant support of Helen Bunn and during the next year we expect to see the building coming into weekly use.

Our Salfords hall has been revitalised and we have spent our grant money on developing the outside space to make it more useable. We expect to continue the work during the coming year to develop the outdoor area further.

Again Helen and the leaders have done a fantastic job and it has been great to see normal Scouting activities resume during the year. With the support of the committee we hope to assist the leaders inn planning some more trips and activities now that we are able to and to get back to a normal curriculum of Scouting for all.

Finally during the year Helen Bunn advised us she wished to step down as GSL. I would like to take this opportunity personally to thank her for the fantastic support she has given myself and the committee and the amazing job she has done in running the Group for us and engaging with the leaders and parents. I am delighted that she is not leaving us altogether and will continue as a Beaver leader for us and will no doubt be an active and committed leader for years to come.

I am very happy to say that Dan Gould, one of our Scout Leaders has been appointed our new Group Scout Leader and we are very pleased to have him as part of the Committee and look forward to working with him over the next year.

Kevin Smith Group Chair

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Pathfinder Scout Group Registered Charity no. 1020859 Registered Charity no. 1020859 Registered Charity no. 1020859 Registered Charity no. 1020859
Income and Expenditure Account
Year ended 31 March 2023 2023 2022
£ £ £ £
Income
Subscriptions received 14970 13446
Less Subscriptions collected for District 6120 6401
Net Subscriptions Received 8850 7045
Gift Aid 2333 6310
Hall Hire
Baden Hires 2322
Rainbow Nursery 10534 10534
Salfords 345 499
Other Hall Hire 780 13981 3887 14919
Grants 2594 23657
Uniform & Scarves 389 955
Fundraising/Donations received 55 2188
Camp& ActivityReceipts 4818 888
Other income 119 1794
Go Cardless 0
Bank interest - savings account 121 19
Total Income 33260 57775
Expenditure
Section expenses
Beavers 523 414
Cubs 523 414
Scouts 523 537
Uniforms/Badges 2615 750
Camps 5561 9745 887 3002
Equipment
Training 157
General 4229 1891
Premises costs
Premises Insurance 3863 2984
Gas & Electricity 2918 2543
Rent 900 850
Rates 639 351
Water 811 426
Maintenance & Repairs 6039 5180
Cleaning 2934 18104 2075 14409
BayClose refurbishment 580
Salfords Refurbishment 15848 10293
Administration costs
Motor expenses 0
Vehicle insurance 0
Phone costs 471 0
Website 176 948
Bank Charges 10 657 10 958
Total Expenditure 48741 31133
Surplus/ (Deficit) for theyear -15481 26643

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Pathfinder Scout Group
Registered Charity no. 1020859
Balance Sheet as at 31 March 2023
2023 2022
This Year This Year This Year
Total Total
Cash funds
Savings Account 53,036 52,915
Current Account 20,746 36,348
Subs Account 0 0
Sub Total 73,782 89,263
Total Assets 73,782 89,263
Liabilities
0 0
Total Liabilities 0 0
Total Assets less Total Liabilities 73,782 89,263
Represented by:
Brought forward 1 April 89,263 62,620
(Deficit) for theyear -15,481 26,643
Accumulated reserves 73,782 89,263

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Pathfinder Scout Group

Minutes of the Annual General Meeting

Held on Tuesday 6[th] September 2022 5.30pm

Present

Kevin Smith, Helen Bunn, Lisa Gould, John Williamson, Dave Bunn, Jo Tracey, Susan Hunter, Tony Brown, Andrew Bolton

Apologies

Danny Patel, Nicky Chiswick, Laura Van Pelt, Dan Gould, Bev Clear

Chair’s Report

Kevin opened the meeting with his report, thanking everyone for their continued support during the year. Kevin highlighted the work carried out at Bay Close this year to bring the hall back into use and that our next focus is to improve our Salford’s Hall, in particular the outside area. Kevin also highlighted the need for volunteers and more leaders to be able to support the current leaders and allow more children to get involved.

Minutes of the Last Meeting

The minutes of the last meeting were voted for and accepted without amendment. There were no matters arising from last year’s minutes.

Accounts

Kevin Smith presented the Treasurer’s report and explained that we are in a stable position financially and so will not need to raise subs and are protected against price increases in running the halls.

The meeting accepted the accounts.

Changes to Committee members

There have been no changes to the committee this year. The Chair, Kevin Smith stated that all officers and members of the Executive are still able and willing to remain for another year.

Executive Committee

There were no resignations or nominations for this year and a vote was undertaken to approve the continuation for all those in role which was passed.

Sectional Reports

As our GSL, Helen presented her report and thanked everyone for their continued support during past year. Helen also asked for parents to consider volunteering and becoming leaders. Bronze, Silver and Gold awards were presented on the evening, followed by the Section awards for outstanding achievement.

Any Other Business

A cake competition was held and prizes given to the best decorated for each Section.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Pathfinder Scout Group On accounts for the year ended 3110312023 Charity no lif any) 1020859 S•t out on pages I report to the trustees on my examination of the accounts of the above charrty I'the Trust") for the year ended Responslbllltles and As the charrty trustees of the Trust, you are responsible for the preparation basi$ of report of the accounts in accordance with Ihe requirements of the Chartties Act 2011 Ilhe Act") I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charrty Cofflrnission under section 145151{b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection wrth the examination which gives me cause to believe that in, any material respect accounting records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statemont I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached ' Ple8se delete the words in the brackets rf they do not appty. Slgn•d: Dat•: 25.10.2023 Nam•: Edward arans FCA R•l•vant prof•uional quallficallonls) or body (If any): Fellow Institute of Chartered Accountants Addr••s: Tanfield. Hogspudding Lane, Dorking RH5 5DU IER Octob•r 2018