## **Trustees’ Annual Report** 

# **1[st] January 2024 to 31[st] December 2024** 

_**Charity name: Berrywood School Association (BSA)**_ 

_**Charity registration number: 1020836**_ 

## **Objectives and activities** 

## _**Objectives of the charity**_ 

The main objective of the BSA is to support the staff and children of Berrywood School through fundraising activities to help enhance their school experiences and provide further resources to support their learning in and after school; give the parents of Berrywood children a voice within the school; and to put on events that engage parents, children and the wider community whilst maintaining the “School Within a Garden” ethos of Berrywood Primary School. 

## _**Review of the activities of the charity**_ 

A review of the activities associated with the charity are listed below. 

## Actvites 

The activities mentioned in the ‘Achievements and Performances’ section are reviewed after the event with any feedback discussed. All expenditures needed in order to put on these events are accounted for (please refer to the Annual Finance Report). Any funds raised are put forward to benefit the children attending Berrywood Primary School. 

## Funding for the school 

The BSA agreed to use some of the funds raised to fund the following (in line with our Charitable purposes as stated above): 

- Author visit 

- Book Vending Machine 

- Outdoor lighting 

- Replacement of computers (Over 20k donated) 

- Wet Play Games 

- Gazebos, and 

- Class Christmas gifts for the children. 



## **Achievements and performance** 

The following summarises the main achievements of the charity in 2024. The BSA believe the objectives of raising funds through events involving the Berrywood school community in a fun, affordable and accessible way has been met through the following: 

- The BSA started off the fundraising with a Berrywood school community quiz night where members of the Berrywood school community were able to enjoy a fun, creative and competitive evening together. 

- The BSA provided year group discos. The BSA believe that this event was fun, affordable, accessible and a safe space for all pupils who were booked on to attend the event. 

- The school annual Summer Fayre was an event where the BSA upheld the school ethos of a “School Within a Garden”. Those that came enjoyed free or low-price activities, a petting farm, live music performed by Berrywood children and the Berrywood Buskers Band, good food cooked to order on the BBQ and garden games available for all. 

- The annual fireworks display offered a fabulous fireworks display alongside food and low priced activities. 

- The BSA organised a festive Berrywood Christmas Fayre. Those that came enjoyed live music from both our Berrywood children and the Berrywood Buskers band, Christmas baps, a fabulous raffle and a number of fun, low priced, stall activities. 

## **Financial review** 

Please refer to the BSA Annual Finance Report. 

## **Structure and management** 

The BSA Annual meeting takes place in January of each year. All members of the Berrywood Primary School parent community are invited to attend. The BSA committee members are nominated and seconded into their position on the committee during this meeting. The appointing of committee members are recorded in the minutes of the meeting. 

There are currently three trustees, all of whom are members of the BSA committee. 

The BSA committee then aims to meet termly or more frequently if required in order to discuss business matters, finances and plan for the key events listed under Achievement and Performance. The chairperson leads these meetings. All matters on expenditure are discussed by the BSA committee where all members are able to bring ideas and vote before money is distributed. The BSA runs according to the Revised Constitution of the Berrywood School Association (4) as approved and agreed initially by the BSA members at the annual general meeting held on 19[th] October 2016 and approved and agreed by the charity commission on the 14[th] of November 2016. 

## **Reference and administrative details** 



Charity name 

Berrywood School Association (BSA) 

Charity number 

1020836 

Contact details 

Email: berrywoodbsa@outlook.com 

Names of the Charity Trustees on 31[st] December 2024 

Esther Douglas (Chairperson) Anita Farrell (Vice Chairperson and super administrator) 

Catherine Goodall 

Names of other persons who served as Trustees in fnancial year 01.01.24 – 31.12.24 

None. 

Names and addresses of other relevant organisatons 

None. 

Approved by the Trustees listed above on the 4[th] of August 2025 and signed on their behalf by 

Esther Douglas (Chairperson) 



|Opening Balance<br>£29,554.91<br>Date<br>**Description**<br>Income<br>All Exp<br>**Transaction**<br>**Balance**<br>**Balance**<br>**Natwest**<br>**Receipt no.**<br>**Receipt**<br>**Y/N**<br>**Comments**<br>**Opening Balance**<br>**Event/Type**<br>Online<br>Cheque / Cash<br>£29,554.91<br>04.01.2024<br>Amy Spencer - Coathangers<br>Christmas Fayre<br>-21.00<br>-21.00<br>£29,533.91<br>02.01.2024<br>Parentkind Subscription<br>Miscellaneous<br>-153.00<br>-153.00<br>£29,380.91<br>11.01.2024<br>AF - Raffle Tickets<br>Christmas Fayre<br>-35.40<br>-35.40<br>£29,345.51<br>12.01.2024<br>Invoice 3611742432<br>Class Christmas presents<br>-534.18<br>-534.18<br>£28,811.33<br>12.01.2024<br>Invoice 3611742428<br>School Tesco Grant invoiced<br>-500.00<br>-500.00<br>£28,311.33<br>05.01.2024<br>Groundwork (Tesco Grant)<br>School Grant<br>500.00<br>500.00<br>£28,811.33<br>18.01.2024<br>Deposit for Flashpoint<br>Fireworks<br>-1465.00<br>-1465.00<br>£27,346.33<br>18.01.2024<br>Blance of deposit - flashpoint<br>Fireworks<br>-293.00<br>-293.00<br>£27,053.33<br>14.03.2024<br>Tracey Corderoy - Author<br>School Purchase<br>-706.88<br>-706.88<br>£26,346.45<br>30.04.2024<br>Fish and Chips for Quiz night (cash)<br>Quiz Night<br>-151.80<br>-151.80<br>£26,194.65<br>30.04.2024<br>Expenses paid to Laura Tull (Cash)<br>Quiz Night<br>-26.95<br>-26.95<br>£26,167.70<br>30.04.2024<br>Takings from quiz night (cash - withdrawn as above)<br>Quiz night<br>178.75<br>178.75<br>£26,346.45<br>10.05.2024<br>Stripe payments - dicos's<br>Discos<br>1701.63<br>1701.63<br>£28,048.08<br>10.05.2024<br>DJ Andy for Disco's<br>Discos<br>-480.00<br>-480.00<br>£27,568.08<br>10.05.2024<br>Licence for summer fayre - payment Anita F<br>Summer Fayre<br>-21.00<br>-21.00<br>£27,547.08<br>10.05.2024<br>Banked money from quiz night<br>Quiz Night<br>265.31<br>265.31<br>£27,812.39<br>24.05.2024<br>AF - Squash for disco's<br>Discos<br>-13.57<br>-13.57<br>£27,798.82<br>10.05.2024<br>School invoice 3611794158 (vend machine/lights)<br>School Purchase<br>-2290.85<br>-2290.85<br>£25,507.97<br>21.05.2024<br>school invoice 3611802614 - Gazebos<br>Miscellaneous<br>-461.28<br>-461.28<br>£25,046.69<br>06.06.2024<br>Amazon - Ice cream wooden spoons<br>Summer Fayre<br>-29.95<br>-29.95<br>£25,016.74<br>06.06.2024<br>Amazon - pots for Ice cream<br>Summer Fayre<br>-135.87<br>-135.87<br>24880.87<br>07.06.2024<br>SH - Ice Cream Supplies<br>Summer Fayre<br>-168.27<br>-168.27<br>24712.6<br>06.06.2024<br>Raffle Tickets<br>Summer Fayre<br>-64.20<br>-64.2<br>24648.4<br>13.06.2024<br>Body glitter glue<br>Summer fayre<br>-22.97<br>-22.97<br>24625.43<br>14.06.2024<br>AF - Bookers - ice pops<br>summer fayre<br>-89.74<br>-89.74<br>24535.69<br>17.06.2024<br>Mill Cottage Farm<br>Summer Fayre<br>-425.00<br>-425<br>24110.69<br>18.06.2024<br>SH - Ice cream supplies<br>Summer Fayre<br>-85.24<br>-85.24<br>24025.45<br>19.06.2024<br>SH - Ice cream supplies<br>Summer fayre<br>-27.95<br>-27.95<br>23997.5<br>20.06.2024<br>AF - Refreshments - bookers<br>Summer Fayre<br>-162.13<br>-162.13<br>23835.37<br>20.06.2024<br>AF - Sweets<br>Summer fayre<br>-2.73<br>-2.73<br>23832.64<br>20.06.2024<br>Axtons - coconuts<br>summer fayre<br>-144.00<br>-144<br>23688.64<br>16.05.2024<br>Stripe Payments - Disco's<br>Discos<br>197.77<br>197.77<br>23886.41<br>20.06.2024<br>Cash for floats<br>Summer fayre<br>-1565.00<br>-1565<br>22321.41<br>01.07.2024<br>AF - Happy Toast Bakery<br>Summer Fayre<br>-131.30<br>-131.3<br>22190.11<br>24.06.2024<br>Tesco - bar<br>Summer fayre<br>-196.12<br>-196.12<br>21993.99<br>24.06.2024<br>SUM UP payments<br>Summer fayre<br>1071.53<br>1071.53<br>23065.52<br>25.06.2024<br>Cash banked from fayre<br>Summer fayre<br>7532.75<br>7532.75<br>30598.27<br>21.06.2024<br>CR - Apples<br>Summer fayre<br>-22.21<br>-22.21<br>30576.06<br>24.06.2024<br>Saisburys<br>Summer fayre<br>-41.39<br>-41.39<br>30534.67<br>24.06.2024<br>Tesco - drinks for bar<br>Summer fayre<br>-48.00<br>-48<br>30486.67<br>24.06.2024<br>Tesco - Drinks for bar<br>Summer fayre<br>-30.00<br>-30<br>30456.67<br>24.06.2024<br>Tesco - drinks for bar<br>Summer fayre<br>-4.35<br>-4.35<br>30452.32<br>24.06.2024<br>Tesco - bar<br>Summer fayre<br>-4.95<br>-4.95<br>30447.37<br>24.06.2024<br>Owtons - meat<br>Summer fayre<br>-264.12<br>-264.12<br>30183.25<br>04.07.2024<br>Amazon Refund - Ice Cream cups<br>summer fayre<br>69.05<br>69.05<br>30252.3<br>09.07.2024<br>Cheque income<br>Summer fayre<br>5<br>5<br>30257.3<br>11.07.24<br>School invoice 3611819461 - Author<br>Miscellaneous<br>-537.90<br>-537.9<br>29719.4|£29,554.91|
|---|---|
|||
||**Balance**<br>**Natwest**|
||£29,554.91<br>£29,533.91<br>£29,380.91<br>£29,345.51<br>£28,811.33<br>£28,311.33<br>£28,811.33<br>£27,346.33<br>£27,053.33<br>£26,346.45<br>£26,194.65<br>£26,167.70<br>£26,346.45<br>£28,048.08<br>£27,568.08<br>£27,547.08<br>£27,812.39<br>£27,798.82<br>£25,507.97<br>£25,046.69<br>£25,016.74<br>£24,880.87<br>£24,712.60<br>£24,648.40<br>£24,625.43<br>£24,535.69<br>£24,110.69<br>£24,025.45<br>£23,997.50<br>£23,835.37<br>£23,832.64<br>£23,688.64<br>£23,886.41<br>£22,321.41<br>£22,190.11<br>£21,993.99<br>£23,065.52<br>£30,598.27<br>£30,576.06<br>£30,534.67<br>£30,486.67<br>£30,456.67<br>£30,452.32<br>£30,447.37<br>£30,183.25<br>#REF!<br>#REF!<br>#REF!|





|16.07.24|Ice-cream sale - sumup income|Summer fayre|147.97||147.97|29867.37|
|---|---|---|---|---|---|---|
|23.07.2024|Ice-cream sale - cash banked|summer fayre|165.5||165.5|30032.87|
|23.09.2024|Event Licence|Fireworks||-21|-21|30011.87|
|24.09.2024|AF - Temu fireworks|Fireworks||-30.97|-30.97|29980.9|
|24.09.2024|AF - Keys cut for BSA Shed|Miscellaneous||-15|-15|29965.9|
|02.12.2024|Mill Cottage Farm|Christmas Fayre||-360|-360|29605.9|
|08.10.2024|Flashpoint Fireworks|Fireworks||-2637|-2637|26968.9|
|10.10.2024|AF - Temu order for fireworks|Fireworks||-17.43|-17.43|26951.47|
|24.09.2024|AF - Temu resources for Fireworks|Fireworks|||0|26951.47|
|15.10.2024|qflow - ticket scanning|Miscellaneous||-66|-66|26885.47|
|07.11.2024|Ticket sales|Fireworks|8987.71||8987.71|35873.18|
|24.10.2024|Floats withdrawn for fireworks|Fireworks||-2115|-2115|33758.18|
|25.10.2024|School invoice 3611864535 - wet play games|School Purchase||-172.62|-172.62|33585.56|
|25.10.2024|Happy Toast - breadrolls|Fireworks||-195|-195|33390.56|
|04.11.2024|sum up card payments|Fireworks|694.94||694.94|34085.5|
|04.11.2024|Owtons sausages|Fireworks||-238.58|-238.58|33846.92|
|04.11.2024|Tesco Delivery refreshements etc.|Fireworks||-81.54|-81.54|33765.38|
|05.11.2024|Cash banked from fireworks|Fireworks|3823.39||3823.39|37588.77|
|05.11.2024|Gambling Licence|Miscellaneous||-20|-20|37568.77|
|07.11.2024|Event Licence|Christmas Fayre||-21|-21|37547.77|
|08.11.2024|AF - Miscellaneous receipts|Fireworks||-174.65|-174.65|37373.12|
|08.11.2024|Andy Maxwell DJ|Fireworks||-230|-230|37143.12|
|11.11.2024|Refund owtons meat|Fireworks|19.12||19.12|37162.24|
|14.11.2024|Raffle Tickets|Christmas Fayre||-82|-82|37080.24|
|19.11.2024|Cq 000010 - V Annets (help in kitchen)|Fireworks||-40|-40|37040.24|
|21.11.2024|Amazon Order - reindeer food|Christmas Fayre||-33.82|-33.82|37006.42|
|22.11.24|Amazon Order - Hair glitter|Christmas Fayre||-39.45|-39.45|36966.97|
|29.11.2024|AF - Sweet Bags|Christmas Fayre||-4.99|-4.99|36961.98|
|29.11.2024|Flowervision - Xmas Wreaths|Christmas Fayre||-33.47|-33.47|36928.51|
|28.11.2024|Glitter for tattoos|Christmas Fayre||-14.98|-14.98|36913.53|
|10.12.2024|Flowervision - Xmas Wreaths|Christmas Fayre||-29.46|-29.46|36884.07|
|10.12.2024|AF - ourchases|Christmas Fayre||-171.66|-171.66|36712.41|
|10.12.2024|Tesco shop|Christmas Fayre||-180.8|-180.8|36531.61|
|05.12.2024|Floats withdrawn for fayre|Christmas Fayre||-1370|-1370|35161.61|
|09.12.2024|sum up online payments|Christmas Fayre|335.73||335.73|35497.34|
|10.12.2024|cash banked from fayre|Christmas Fayre|5072.82||5072.82|40570.16|
|20.12.2024|cash from fayre to be banked|Christmas Fayre|286.6||286.6|40856.76|
|20.12.2024|Cheque Grant from Co-op|School Grant|250||250|41106.76|
|19.12.2024|Class xmas presents - Inv 3611891973|Miscellaneous||-591.93|-591.93|40514.83|
|19.12.2024|Wrapping paper for class presents|Miscellaneous||-6.94|-6.94|40507.89|
|19.12.2024|IT Equipment for school -  Inv 3611891280|School Purchase||-20924.98|-20924.98|19582.91|
|19.12.2024|30 x holly wreaths - Foxholes farm shop|Christmas Fayre||-90|-90|19492.91|
|19.12.2024|Raffly prize - Smyths voucher|Christmas Fayre||-100|-100|19392.91|
|20.12.2024|Class xmas presents - Inv 3611901066|Miscellaneous||-127.86|-127.86|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|
||||||0|19265.05|



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|0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>0<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>19265.05<br>8203.13<br>8300.91<br>8322.86<br>8388.72<br>8453.58<br>8499.37<br>8543.27<br>8583.18<br>8597.16<br>8590.16<br>8608.12<br>8658.02<br>8665.01<br>8686.96<br>8726.88<br>8733.87<br>8751.83<br>8823.67<br>8959.38<br>9304.68<br>9903.43<br>10072.59|#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!|
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|10251.23<br>10483.23<br>10541.61<br>10561.07<br>10601.49<br>10500.75<br>10488.96<br>10512.91<br>10686.01<br>10679.01<br>10728.41<br>11028.41<br>11380.18<br>11595.72<br>11575.72<br>11756.85<br>11771.82<br>11756.43<br>11882.17<br>12211.49<br>9986.69<br>9895.15<br>9111.07<br>7872.37<br>7472.42<br>7961.9<br>8060.69<br>8119.07<br>8026.34<br>8111.66<br>8474.41<br>8367.12<br>8711.4<br>8855.6<br>9110.08<br>9566.12<br>9780.19<br>10472.79<br>10733.25<br>10726.25<br>10884.41<br>10819.67<br>11055.67<br>11046.91<br>11147.2<br>11125.26<br>11631.21<br>9831.21<br>10249.35<br>10321.2<br>10147.95<br>10162.92<br>10326.08|#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!<br>#REF!|
|---|---|





10351.08 10141.18 10049.24 10588.12 10301.52 10650.29 10446.77 10189.91 10143.77 10128.28 13677.29 14216.98 14471.04 14496.69 14367.5 14125.6 14081.6 14060.11 14055.41 13825.41 13625.41 13665.82 13758.63 13930.63 13980.56 13907.36 14075.36 13886.36 13879.36 13826.08 13774.12 13733.57 13737.7 12964.97 13314.97 13639.97 11159.97 11224.97 10782.57 15995.99 16442.36 16629.54 16643.52 16721.34 16725.14 16157.7 16142.31 16184.31 15750.82 15771.8 15689.73 15682.73 15542.73 

#REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! 



15607.73
#REFI
#REFI
15607.73

Julie Woolley
Treasurer
BSA
C/0 Berrywood Primary School
Maunsell Way
Hedge End
Southampton
S030 2TL
16th October 2025
To Whom It May Concern,
Re: Financial Accounts of the BSA
Please take this letter of confirmation that I have reviewed the financial records of the BSA
for the year ending: _
31st December 2024
I find the records and accounts to be an accurate reflection of the financial activity of the
BSA for the year.
Yours faithfully,
Joanne Bates
Finance Officer