Trustees’ Annual Report
1[st] January 2023 to 31[st] December 2023
Charity name: Berrywood School Association (BSA)
Charity registration number: 1020836
Objectives and activities
Objectives of the charity
The main objective of the BSA is to support the staff and children of Berrywood School through fundraising activities to help further our children’s learning; give the parents of Berrywood children a voice within the school; and to put on events that engage parents, children and the wider community whilst maintaining the “school within a garden” ethos of Berrywood Primary School.
Review of the activities of the charity
A review of the activities associated with the charity are listed below.
Actvites
The activities mentioned in the Achievements and Performances are reviewed after the event with any feedback discussed. All expenditures needed in order to put on these events are accounted for (please refer to the Annual Finance Report). Any funds raised are put forward to benefit the children attending Berrywood Primary School.
Funding for the school
The BSA agreed to use some of the funds raised to fund the visit of two authors (booked in for 2024 but agreed in 2023), one for each key stage (key stage 1 and 2) which covers from year reception to year 6. This has been inspirational and fits with the criteria set out above.
The BSA also provided each year group with additional supplies for “wet play” lunch breaks.
It is acknowledged that the BSA has not contributed as much to the school monetarily as it could have this year given the remaining balance available at the end of the year and they have committed to investigate additional needs within Berrywood School in line with our charitable purposes for the coming year 2024.
Achievements and performance
The following summarises the main achievements of the charity in 2023. The BSA believe the objectives of raising funds through events involving the Berrywood school community in a fun, affordable and accessible way has been met through the following:
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The BSA provided year group discos. The BSA believe that this event was fun, affordable, accessible and a safe space for all pupils who were booked on to attend the event.
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The school annual summer fayre was an event where the BSA upheld the school ethos of a “school within a garden”. Those that came enjoyed free or low-price activities, live music performed by Berrywood children and the Berrywood Buskers Band, good food cooked to order on the BBQ and garden games available for all.
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The annual fireworks display offered a fabulous fireworks display alongside food, low priced activities and live music.
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The BSA organised a festive Berrywood Christmas fayre. Those that came enjoyed a number of fun activities including: free arts and crafts; a local farm; Christmas Wreath making; live music from the fabulous Key Stage 2 choir and the Berrywood Buskers Band and curry.
Financial review
Please refer to the BSA Annual Finance Report.
Structure and management
The BSA Annual meeting takes place in January of each year. All members of the Berrywood Primary School parent community are invited to attend. The BSA committee members are nominated and seconded into their position on the committee during this meeting. The appointing of committee members are recorded in the minutes of the meeting.
There are currently three trustees, all of whom are members of the BSA committee.
The BSA committee then aims to meet termly or more frequently if required in order to discuss business matters, finances and plan for the key events listed under Achievement and Performance. The chairperson leads these meetings. All matters on expenditure is discussed by the BSA committee where all members are able to bring ideas and vote before money is distributed. The BSA runs according to the Revised Constitution of the Berrywood School Association (4) as approved and agreed initially by the BSA members at the annual general meeting held on 19[th] October 2016 and approved and agreed by the charity commission on the 14[th] of November 2016.
Reference and administrative details
Charity name
Berrywood School Association (BSA)
Charity number
1020836
Contact details
Email: berrywoodbsa@outlook.com
Names of the Charity Trustees on 31[st] December 2023
Esther Douglas (Chairperson) Anita Farrell (Vice Chairperson and super administrator)
Catherine Goodall
Names of other persons who served as Trustees in fnancial year 01.01.23 – 31.12.23
None.
Names and addresses of other relevant organisatons
None.
Approved by the Trustees on the 3[rd] of September 2024 and signed on their behalf by
Esther Douglas
Esther Douglas (Chairperson)
| Opening Balance £15,682.74 Date Description Income All Exp Transaction Balance Balance Natwest Receipt no. Receipt Y/N Comments Opening Balance Event/Type Online Cheque / Cash 03.01.2023 Parentkind subscription Miscellaneous -140.00 -140.00 £15,542.74 y 06.01.2023 Chq 502451 xmas fayre 5.00 5.00 £15,547.74 06.01.2023 Cash J Smith xmas fayre 60.00 60.00 £15,607.74 13.01.2023 Groundwork UK Tesco Grant School Grant 375.00 375.00 £15,982.74 31.01.2023 Amazon Europe Core 64.70 64.70 £16,047.44 22.03.2023 Berrywood Primary - invoice 3611624090 School Grant -375.00 -375.00 £15,672.44 y 04.05.2023 Raffle tickets Summer Fayre -65.40 -65.40 £15,607.04 y 05.05.2023 Gambling Licence - Re-imburse Anita Farrell Summer Fayre -21.00 -21.00 £15,586.04 y 05.05.2023 Andy Maxwell - DJ School Disco's Disco's -450.00 -450.00 £15,136.04 y 05.05.2023 Andy Maxwell - Y6 Leavers Party DJ Miscellaneous -220.00 -220.00 £14,916.04 y 31.03.2023 Cq 0000007 - Leavers Gift Laura Rodbourne Miscellaneous -80.00 -80.00 £14,836.04 y 24.03.2023 cq 0000006 - Storyteller Miscellaneous -250.00 -250.00 £14,586.04 y 24.04.2023 Amazon Europe Core Miscellaneous 29.94 29.94 £14,615.98 09.05.2023 Pimms Summer Fayre -51.50 -51.50 £14,564.48 y 19.05.2023 Amazon Europe Core Miscellaneous 101.32 101.32 £14,665.80 30.05.2023 Costco Crisps Disco's -75.51 -75.51 £14,590.29 30.05.2023 B&M Teabags Summer Fayre -10.99 -10.99 £14,579.30 01.06.2023 Stripe Disco's 388.50 388.50 £14,967.80 01.06.2023 Home Bargains - sweets Summer Fayre -3.18 -3.18 £14,964.62 01.06.2023 Booker Ltd - Sweets Summer Fayre -45.23 -45.23 £14,919.39 02.06.2023 Stripe Disco's 504.41 504.41 £15,423.80 05.06.2023 Stripe Disco's 36.98 36.98 15460.78 06.06.2023 Stripe Disco's 83.31 83.31 15544.09 07.06.2023 Stripe Disco's 46.12 46.12 15590.21 08.06.2023 Stripe Disco's 249.51 249.51 15839.72 08.06.2023 Sunflower seeds Summer Fayre -4.94 -4.94 15834.78 08.06.2023 Axtons coconuts Summer Fayre -36 -36 15798.78 09.06.2023 Stripe Disco's 119.87 119.87 15918.65 12.06.2023 Stripe Disco's 192.57 192.57 16111.22 12.06.2023 SP Kids Party - refund unavailable items Summer Fayre 5.04 5.04 16116.26 12.06.2023 SP Kids Party - prizes for stalls Summer Fayre -186.93 -186.93 15929.33 12.06.2023 Costco - drinks Summer Fayre -154.48 -154.48 15774.85 13.06.2023 Stripe Disco's 87.88 87.88 15862.73 14.06.2023 Stripe Disco's 41.34 41.34 15904.07 14.06.2023 SP Yorkshire Trading - plastic cups Summer Fayre -11.94 -11.94 15892.13 14.06.2023 Aldi - hot dogs Summer Fayre -14.54 -14.54 15877.59 15.06.2023 Refund Anita F - Refreshments, condiments,sweets Summer Fayre -144.94 -144.94 15732.65 15.06.2023 Stripe Disco's 59.39 59.39 15792.04 16.06.2023 Stripe Disco's 13.71 13.71 15805.75 15.06.2023 Tesco - Squash Disco's -3 -3 15802.75 16.06.2023 Andy Maxwell - Deposit for Fireworks Music Fireworks -50 -50 15752.75 19.06.2023 Stripe Disco's 4.57 4.57 15757.32 19.06.2023 Sainsburys veg burgers Summer Fayre -26 -26 15731.32 21.06.2023 Richmonds raffle donation Summer Fayre 250 250 15981.32 22.06.2023 Cash withdrawal for floats/change stall Summer Fayre -1660 -1660 14321.32 26.06.2023 Sumup fayre Summer Fayre 3.44 3.44 14324.76 26.06.2023 Tesco delivery - fresh produce/ice Summer Fayre -135.82 -135.82 14188.94 26.06.2023 Tesco refreshments Summer Fayre -64 -64 14124.94 |
£15,682.74 |
|---|---|
| Balance Natwest |
|
| £15,542.74 £15,547.74 £15,607.74 £15,982.74 £16,047.44 £15,672.44 £15,607.04 £15,586.04 £15,136.04 £14,916.04 £14,836.04 £14,586.04 £14,615.98 £14,564.48 £14,665.80 £14,590.29 £14,579.30 £14,967.80 £14,964.62 £14,919.39 £15,423.80 £15,460.78 £15,544.09 £15,590.21 £15,839.72 £15,834.78 £15,798.78 £15,918.65 £16,111.22 £16,116.26 £15,929.33 £15,774.85 £15,862.73 £15,904.07 £15,892.13 £15,877.59 £15,732.65 £15,792.04 £15,805.75 £15,802.75 £15,752.75 £15,757.32 £15,731.32 £15,981.32 £14,321.32 £14,324.76 £14,188.94 £14,124.94 |
| 26.06.2023 Tesco refreshments Summer Fayre -85.3 -85.3 14039.64 26.06.2023 Tesco refreshments Summer Fayre -22.7 -22.7 14016.94 26.06.2023 Owtons - meat for BBQ Summer Fayre -458.56 -458.56 13558.38 26.06.2023 Tesco refreshments Summer Fayre -30 -30 13528.38 26.06.2023 Sainsburys Ice etc. Summer Fayre -33.5 -33.5 13494.88 26.06.2023 Cq no. 9 - Sally Harfield BBQ Gas Summer Fayre -65 -65 13429.88 27.06.2023 Coins banked Summer Fayre 1241.57 1241.57 14671.45 27.06.2023 Notes/cheques banked Summer Fayre 4535 4535 19206.45 27.06.2023 cq no. 8 - Anna Paterson BBQ Gas Summer Fayre -36 -36 19170.45 29.06.2023 Sumup fayre Summer Fayre 454.19 454.19 19624.64 29.06.23 online payment ED - prize from pickwell farm Summer Fayre -5 -5 19619.64 29.06.2023 online payment GH - prize & lastminute Summer Fayre -15.85 -15.85 19603.79 29.06.2023 online payment AF - Cosco refreshments etc. Summer Fayre -104.55 -104.55 19499.24 29.06.2023 Help for Heroes donation Summer Fayre -60 -60 19439.24 07.07.2023 Inv 3611662204 - Gazebos & Water bottle carriers School Invoice -945.51 -945.51 18493.73 03.10.2023 CG payment for LA Leaving fift Miscellaneous -90 -90 18403.73 04.10.2023 SCC - Temporary event notice SELP-XLE3CI00 Fireworks -21 -21 18382.73 06.10.2023 Payment Anita Farrell - Firewoks refreshments Fireworks -55.41 -55.41 18327.32 12.10.2023 PTA Events - Scanning facility for firework tickets Fireworks -66 -66 18261.32 17.10.2023 Anita Farrell - Fireworks refreshements Fireworks -159.82 -159.82 18101.5 17.10.2023 Flashpoint Fireworks - balance Fireworks -2550 -2550 15551.5 17.10.2023 Glitter tattoes/glow sticks etc Fireworks -423.49 -423.49 15128.01 17.10.2023 stripe payment Fireworks Fireworks 39.65 39.65 15167.66 19.10.2023 Stripe Payment Fireworks Fireworks 5614.5 5614.5 20782.16 25.10.2023 Stripe Payment Fireworks Fireworks 997.21 997.21 21779.37 02.11.2023 stripe payment Fireworks Fireworks 2079.07 2079.07 23858.44 02.07.2023 Amazon - cable ties Fireworks -17.98 -17.98 23840.46 03.11.2023 stripe payment Fireworks Fireworks 166.15 166.15 24006.61 03.11.2023 Tesco - refreshments Fireworks -99.55 -99.55 23907.06 03.11.2023 Nineveh Trust - Grant for school School Grant 2000 2000 25907.06 03.11.2023 Cash Floats withdrawn for fireworks Fireworks -1195 -1195 24712.06 03.11.2023 DJ Andy Maxwell - balance owed Fireworks -175 -175 24537.06 03.11.2023 Dillinghall Ltd - Bread Rolls Fireworks -97.5 -97.5 24439.56 03.11.2023 Southampton City Council - Gambling Licence Miscellaneous -20 -20 24419.56 06.11.2023 stripe payment Fireworks Fireworks 125.67 125.67 24545.23 06.11.2023 Owtons Butchers - Sausages Fireworks -46.56 -46.56 24498.67 08.11.2023 A Farrell Reimbursed - Refrreshments Fireworks -64.58 -64.58 24434.09 20.11.2023 Sum up fireworks card payments Fireqorks 209.86 209.86 24643.95 07.11.2023 Stripe Payments - fireworks Fireworks 416.21 416.21 25060.16 07.11.2023 Co-op Grant School Grant 2937.51 2937.51 27997.67 07.11.2023 Cash paid into bank Fireworks 2537.5 2537.5 30535.17 07.11.2023 Coins banked Fireworks 289.18 289.18 30824.35 07.11.2023 A Farrell -alcohol licence Christmas Fayre -21 -21 30803.35 21.11.2023 A Farrell - Fireworks refreshments Fireworks -4.3 -4.3 30799.05 08.11.2023 Stripe Payment - Fireworks Fireworks 433.9 433.9 31232.95 09.11.2023 Stripe Payment - fireworks Fireworks 1271.31 1271.31 32504.26 15.11.2023 Amazon - thermos flasks Miscellaneous -103.4 -103.4 32400.86 17.11.2023 Raffle tickes - regal white Christmas fayre -35.4 -35.4 32365.46 23.11.2023 PTA Donation - Young World Leisure Miscellaneous 25 25 32390.46 24.11.2023 Amazon - Glitter Tattos Christmas Fayre -43.39 -43.39 32347.07 28.11.2023 Grant - invoice 3611662204 balance School Grant -9 -9 32338.07 29.11.2023 Amazon - Prosecco galsses - reindeer glitter Christmas Fayre -31.04 -31.04 32307.03 04.12.2023 Amazon - flower arranging Christmas Fayre -112.46 -112.46 32194.57 |
£14,039.64 £14,016.94 £13,558.38 £13,528.38 £13,494.88 £13,429.88 £14,671.45 £19,206.45 £19,170.45 £19,624.64 £19,619.64 £19,603.79 £19,499.24 £19,439.24 £18,493.73 £18,403.73 £18,382.73 £18,327.32 £18,261.32 £18,101.50 £15,551.50 £15,128.01 £15,167.66 £20,782.16 £21,779.37 £23,858.44 £23,840.46 £24,006.61 £23,907.06 £25,907.06 £24,712.06 £24,537.06 £24,439.56 £24,419.56 £24,545.23 £24,498.67 £24,434.09 £24,643.95 £25,060.16 £27,997.67 £30,535.17 £30,824.35 £30,803.35 £30,799.05 £31,232.95 £32,504.26 £32,400.86 £32,365.46 £32,390.46 £32,347.07 £32,338.07 £32,307.03 £32,194.57 |
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| 06.12.2023 AF reimbursement - Sweet bags/raffle tickets Christmas Fayre -234.54 -234.54 31960.03 06.12.2023 Nineveh Trust/co-op - Grant Inv 3611720748 School Grant -4937.51 -4937.51 27022.52 07.12.2023 Float Christmas Fayre -1330 -1330 25692.52 07.11.2023 CR - Jacket Potatoes Christmas Fayre -67.05 -67.05 25625.47 07.11.2023 M Scott - wreaths Christmas Fayre -33.75 -33.75 25591.72 07.11.2023 AF - Raffle Tickets Christmas Fayre -73.2 -73.2 25518.52 07.11.2023 Mill Cottage farm Christmas Fayre -360 -360 25158.52 07.12.2023 GH - Light Bulbs Miscellaneous -84.84 -84.84 25073.68 07.12.2023 SH - Curry Christmas Fayre -11.01 -11.01 25062.67 07.12.2023 Tesco Christmas Fayre -228.46 -228.46 24834.21 07.12.2023 AS - Uniform Laundry Christmas Fayre -32 -32 24802.21 12.12.2023 Online Payments - Sumup Christmas Fayre 312.12 312.12 25114.33 12.12.2023 Notes/cheques banked Christmas Fayre 3160 3160 28274.33 12.12.2023 Coins banked Christmas Fayre 1490.48 1490.48 29764.81 13.12.2023 Bookers - AF Christmas Fayre -259.9 -259.9 29504.91 14.12.2023 Digital Terrain SU - Donation Miscellaneous 50 50 29554.91 29554.91 |
£31,960.03 £27,022.52 £25,692.52 £25,625.47 £25,591.72 £25,518.52 £25,158.52 £25,073.68 £25,062.67 £24,834.21 £24,802.21 £25,114.33 £28,274.33 £29,764.81 £29,504.91 £29,554.91 £29,554.91 |
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Julie Woolley Treasurer BSA C/0 Berrywood Primary School Maunsell Way Hedge End Southampton 5030 2TL 26th September 2024 To Whom It May Concern, Re: Financial Accounts of the BSA Please take this letter of confirmation that I have reviewed the financial records of the BSA for the year ending:_ 31st December 2023 I find the records and accounts to be an accurate reflection of the financial activity of the BSA for the year. Yours faithfully, Joanne Bates Finance Officer