## **Trustees’ Annual Report for the period** **From 01 Oct 22 Period start date To 30 Sep 23 Period end date** **Charity name: Friends of Rhws Primary Charity registration number: 1020809** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The primary purpose of Friends of Rhws**
**Primary (FORP) is to support Rhws**
**Primary school through fundraising**
**activities to support the children in areas**
**of improvement, advancement and**
**increased availability of services**
**otherwise not available through normal**
**school funding streams.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The activities carried out by the**
**volunteers of FORP are varied in relation**
**to the time of year but all in the hope to**
**raise funds and provide services and**
**equipment to the school. These range**
**from discos (Halloween, Valentines, etc.)**
**quizzes, fairs, raffles etc.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had implicit regard to**
**the guidance issued by the Charity**
**Commission on public benefit. In so**
**much that all member of FORP are**
**volunteers and this is not their part time**
**or full-time job. However, under the**
**premiss that all activities are to carried**
**out to benefit the school children directly**
**but also adds benefit to the local**
**community indirectly, via fairs etc.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**FORP Grant policy is a simple**
**endeavour; relations of the children**
**donate directly through Easy**
**Fundraising, Local Giving or direct**
**donations through raffle prizes. We have**
**a grants member that reaches out to local**
**businesses for support or any other**
**means that becomes apparent**
**throughout the year that will aid the**
**building of funds to support the school.**| |Policy on social investment
including program related
investment|Para 1.38|**All profit (less operating expenses) are**
**directly and solely for the purposes of the**
**school needs. A small sum is maintained**
**in the account to ensure emergency**
**requests can be supported but FORP**
**engage with the school to understand the**
**annual objectives and aim to budget and**
**fund raise according. Moreover, the**
**funds are utilised to support ad hoc**
**request i.e. forest school equipment,**
**coach hire for school trips etc.**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**The main source of contribution by**
**volunteers is time. This is a completely**
**unfunded and unpaid charity.**| |Other||**At times, small donations may be**
**received from parents, grand parents etc.**
**This is rare but on occasion FORP will**
**receive donations usually <£50.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**FORP provided funding to Rhws Primary**
**school in order to enhance the**
**environment and enjoyment of being a**
**school pupil at this school. This was**
**achieved by providing funding for**
**tangible infrastructure as well as events**
**where the children and parents could**
**enjoy themselves. Examples of this are**
**as follows:**
**Tipi flooring**
**Nursery play items**
**Drying Rack**
**POD furniture**
**Water Table and Tuff table**
**New books**
**Year 6 Bus**
**Sound System**
**BBQ**
**Halloween disco**
**Pumpkin trail**
**Christmas cards**
**Carols in Yard**
**Xmas jumpers**
**Xmax Raffle**
**Pot of Gold**
**Valentines Disco**
**Quiz in Feb**
**Choir**
**Ladies Night**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**£5,528.62**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A nominal amount of roughly £2000 is**
**maintained to ensure sufficient funds are**
**available for operating costs and in case**
**an emergency request for funds was**
**made.**| |Amount of reserves held|Para 1.22|**Roughly £2000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**FORP’s governing document is the**
**constitution that is formally reviewed and**
**agreed at the AGM**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**FORP is constituted as an**
**unincorporated association.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are nominated and voted for at**
**the AGM.**| ## **Reference and Administrative details** |Charity name|Friends of Rhws Primary| |---|---| |Other name the charity uses|| |Registered charity number|1020809| |Charity’s principal address|Rhws Primary School
Fontygary Road
Rhoose
Vale of Glamorgan
CF62 3DS| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Michael Hatter|Treasurer||| ||Rowena Barker|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Electronically reviewed and Signed **Full name(s)** Sara Whitbread **Position (eg Secretary,** Treasurer **Chair, etc) Date** 10 Sep 24 |**FRIENDS OF RHWS PRIMARY**
**TOTAL FUNDS (year end 30/09/2023)**
**01/10/2022 to /09/2023**
**Fundraising Events 2021-22**
**Lloyds Income**
**Lloyds Payments**
**NatWest Income**
**NatWest Payments**
**Total Income**
**Total Payments**
**Net**
Amazon Smile
#ERROR!
#VALUE!
£0.00
#VALUE!
Back to School BBQ
#ERROR!
#VALUE!
£0.00
#VALUE!
Choir
#ERROR!
#ERROR!
£1,057.85
£475.00
#VALUE!
#VALUE!
#VALUE!
Donation Boxes
£98.34
£0.00
£98.34
£0.00
£98.34
Donations
#ERROR!
#ERROR!
£1,807.00
#VALUE!
#VALUE!
#VALUE!
Easyfundraising
#ERROR!
#ERROR!
£16.90
#VALUE!
#VALUE!
#VALUE!
Father's Day
#ERROR!
#ERROR!
£1,679.36
£606.00
#VALUE!
#VALUE!
#VALUE!
Halloween Disco
#ERROR!
#ERROR!
£1,862.00
£678.27
#VALUE!
#VALUE!
#VALUE!
LocalGiving
#ERROR!
#ERROR!
#VALUE!
#VALUE!
#VALUE!
Lottery
#ERROR!
#ERROR!
#VALUE!
#VALUE!
#VALUE!
Mother's Day
#ERROR!
#ERROR!
£2,317.68
£1,842.80
#VALUE!
#VALUE!
Ladies Night
#ERROR!
#ERROR!
£3,924.00
£2,008.47
#VALUE!
#VALUE!
#VALUE!
Preloved Uniform
#ERROR!
#ERROR!
#VALUE!
#VALUE!
#VALUE!
Pot of Gold
#ERROR!
#ERROR!
£111.90
£68.58
#VALUE!
#VALUE!
£43.32
Pumpkin Trail
£40.00
£40.00
£0.00
£40.00
Quiz
#ERROR!
#ERROR!
£505.52
£65.00
#VALUE!
#VALUE!
#VALUE!
Summer Fayre
#ERROR!
#ERROR!
£4,897.77
£2,484.92
£4,897.77
£2,484.92
£2,412.85
Tuck Shop
#ERROR!
#ERROR!
£907.07
£1,141.74
£907.07
£1,141.74
-£234.67
Valentine's Disco
#ERROR!
#ERROR!
£1,787.10
£727.71
#VALUE!
#VALUE!
#VALUE!
Xmas Cards
#ERROR!
#ERROR!
£2,879.80
£2,519.39
#VALUE!
#VALUE!
#VALUE!
Xmas Carols on Yard
#ERROR!
#ERROR!
£107.72
£671.69
#VALUE!
#VALUE!
#VALUE!
Xmas Jumpers
£29.00
£29.00
£0.00
£29.00
Xmas Elfridges
#ERROR!
#ERROR!
#VALUE!
#VALUE!
#VALUE!
Xmas Raffle
£564.00 #ERROR!
£91.48
£564.00
#VALUE!
#VALUE!
**Total**
**£702.34**
**£0.00**
**£21,572.99**
**£13,855.93**
**#VALUE!**
£13,855.93
**#VALUE!**
£0.00
**Expenditure 2022-23**
£0.00
**Net**
FORP Expenses
£391.53
£0.00
£3,589.97
£3,981.50
-£3,981.50
Schoolpurchases
£106.00
£7,295.26
£7,401.26
-£7,401.26
**Total Expenditure**
**£497.53**
**£10,885.23**
**£11,382.76**
**-£11,382.76**
To update each FORP meeting:
**Available funds:**
**£5,702.63**
Main Ac
5492.63
Current bank balance
£6,842.63
Construction Pod Bal
1350
Currently allocated (see below)
£1,140.00
Ladies night
0
**Currently allocated:**
**£1,140.00**
**TOTAL**
6842.63
local giving
£90.00
Construction pod
£1,050.00|To update throughout the year|**Est**
£800.00
£12,000.00
£1,000
**Amount**
£3,362.00
£106.48
£199.04
£204.12
£211.19
£2,936.03
£500.00
£3,655.80
**Amount**
£500.00
£500.00
£450.00
£450.00
£800.00
£800.00
£55.00
£55.00
**Profit**
£807.91
£98.34
£98.34
£1,511.73
£40.00
£372.11
£131.34
£29.00
£402.49
£43.32
£1,059.39
£440.52
582.85
£1,915.53| |---|---|---| ||**Funding Priorities 2022-23**|**Est**| ||Quad shed
Construction pod
PolyTunnel|| ||**Schoolpurchases 2022-23**|**Amount**| ||Tipi flooring
Nursery play items
Drying Rack
POD furniture
Water Table and Tuff table
New books
Year 6 Bus
Sound System|| ||**Donations 2022-23**|**Amount**| ||C Davies
Natalie Bakes
Tyre Boss
TyCerrig|| ||**Events 2022-23**|**Profit**| ||BBQ profit
Tesco donations tub
Halloween disco
Pumpkin trail
Christmas cards cash
Carols in Yard
Xmas jumpers
Xmax Raffle
Pot of Gold
Valentines Disco
Quiz in Feb
Choir
Ladies Night|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Friends of Rhŵs Primary **On accounts for the year** 2023 **Charity no 1020809 ended (if any) Set out on pages** 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2023. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** C.D.Gott (signed electronically) **Date:** 15 Sep 2024 **Name:** Caroline Gott **Relevant professional** None **qualification(s) or body (if any): Address:** 58 Rhoose Road, Rhoose Barry, Vale of Glamorgan CF62 3EQ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**