LUDGERSHALL PRE-SCHOOL - CHAIRPERSONS REPORT- 2019/20
Well it has been a momentous year!! I can say that in all my 40 years working as a civil servant in the MOD, I have never had to confront such difficult management challenges that the Covid-19 Pandemic has thrown at us.
I would normally be presenting this Report to the Annual General Meeting (AGM), but it has not been possible to arrange a Covid safe AGM, and so, with the agreement of the Charities Commission, we are making the various staff, committee and treasurers reports available on line. As such please do take the opportunity to provide any feedback to the Committee and to ask any questions you may have.
I want to start by paying a massive tribute to Claire and her team for maintaining a “virtual” preschool during lockdown, for keeping in regular touch with our parents and for ensuring that particular attention was paid to any vulnerable children and parents. Claire, in particular, has had the unenviable task of trying to decipher the various Government, Department for Education and Wiltshire Council guidelines into Policy documents for both Parents, Children and Staff. This enabled the pre-school to re-open, in a safe manner, in June and to continue to deliver a quality education, in a safe environment, to your children.
Ludgershall Pre-School Management Committee, its Chairperson, Treasurer, Secretary, Health & Safety Officer [HSO] and Committee members would normally be elected at the AGM but as stated above we cannot hold one this year. Fortunately, we have “volunteers” to fill the roles of Chairperson, Secretary, Treasurer and HSO for the coming year and unless there is any objection from Trustees/Parents they will be confirmed in post at the October MC meeting.
However, as in previous years, we also need a “quorum” of parents to ensure the MC exists in accordance with our Constitution. This requires 50% of the Committee to be drawn from parents who have children in the pre-school. None of the current officers meet that requirement, and so it is vital that we recruit at least six parents/guardians to join the Committee for the coming year. No special skills are required, you do not even have to turn up to every meeting – what we do need is enthusiasm and ideas – and remember this is a parent/guardian led Charity pre-school. If you would like to volunteer please speak to Claire or email me at the pre-school (Ludgershallpreschool@hotmail.com). There is a guide to being a Committee member and it will also be made available on line. As I reiterated in last years report:
Bottom line: No Committee – No Pre-School!!
So that gets rid of the boring stuff, now on to what has happened since our last AGM.
Room occupancy in the early part of the year was running at more than 80%. I think it would be safe to say that all our children have made amazing progress during the year and this is not only due to the exceptional educational work delivered by the Room staff but is also down to you, the parents, who have got involved with your children’s progress particularly whilst in lockdown – we couldn’t have done it without you!!
We were particularly sad to say goodbye to the Green Room children without giving them the usual end of year trip to Finkley Down Farm and without their usual end of year assessment weeks. We hope the 2020 Lockdown Teddy Bears were a small and appropriate substitute and reminder of the pre-school.
The Committee has struggled to find a regular Treasurer for the year, but I would like to thank those that have filled the vacancy on a casual basis each month. You will see from the Treasurer’s Report that the pre-school is in good financial health.
Claire has managed to twist the Management Committee’s arm and has bought nearly £5000 worth of equipment. You may also have noticed the “sails” in the outdoor gardens, erected to provide both sun
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and rain protection during the winter months, as we are under instruction to keep our children in outdoor settings as often as possible. That expenditure will appear in next year’s accounts, but I wanted to say a big thank you to the members of Border Masonic Lodge who gave up their time to erect the sails. We also caried out some major works on the trees that surround our gardens.
I mentioned in last year’s report that the MC would be reviewing the hourly fees charged by the preschool. It was decided that because of the uncertainty created by the pandemic that we would again freeze the fees for 2019/20. Once some sort of stability is reached in the new year, we will revisit this issue. You will note from the Treasurer’s report that there is a plan to reinstate the postponed pay award to the staff, this will obviously have an affect on our finances and we will use that evidence to inform any decision about future fee increases.
Despite the pandemic, all staff have undergone all the mandated training such as Safeguarding, SENCO, Health & Safety, Food Hygiene, and first aid. Many have also undertaken individual training courses as part of their Continuous Professional Development and the MC are hoping to further support staff who wish to take on higher level training. If we are to maintain our OFSTED Outstanding rating, we cannot stand still.
As mentioned above the local Border Masonic Lodge members continue to support the pre-school and there is a separate Report from them. I should add that the other Lodge that meets in Ludgershall Masonic Hall (The Forget Me Not Lodge) donated £500 from their Charity Account to the pre-school. Such donations allow us to buy those little things that can make a real difference to the children’s wellbeing and education.
The Staff - As in all years staff come and go and we have said goodbye to: Catherine and Zoe
But we say “Hello” to: Mel
.
The Committee – The list of those Committee members/ Parents who have agreed to remain on the Committee for the coming year are listed at the bottom of this Report.
The Thank You part:
I would like to personally thank all those that have served on the Committee during the year, to say thank you to those that have left and to say thank you to those that have agreed to stay on for the coming year. I must also say a very big thank you to Julie, who is not a Committee member, but who has on several occasions stepped in at the last minute as Secretary and/or Treasurer.
Next, to all of our staff for their continued hard work throughout what has been a very unusual school year. As, I referred to above, you have the most amazingly talented and enthusiastic manager, in Claire, whose enthusiasm to deliver the best possible educational opportunities for your children and the best learning and employment opportunities for the staff, marks her out as an exceptional Manager. It has been my privilege to work with her during the year.
You may remember that at the end of my Report last year we paid tribute to two of our children who sadly passed away. Hopefully, you have all seen how their memorial Bees & Butterfly garden has developed over the year and in particular the stunning display of daffodils that sprang up, all planted by the children.
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LUDGERSHALL PRESCHOOL – 2020/21 COMMITTEE
| POSITION | NAME | |
|---|---|---|
| 1 | CHAIRPERSON (& Committee Safeguarding Officer) |
STEPHEN SMITH |
| 2 | SECRETARY | DEBBIE HARVEY |
| 3 | TREASURER | JIM HUGHES |
| SCHOOL MANAGER | CLAIRE CHURCHILL | |
| 4 | VICE CHAIRPERSON | VACANT |
| 5 | HEALTH & SAFETY OFFICER | KIRSTY SAFE |
| LODGE LIAISON OFFICER | STEPHEN SMITH | |
| 6 | COMMITTEE | KATE PAYNE |
| 7 | COMMITTEE | DAVID REES |
| 8 | COMMITTEE | JO MAYER |
| 9 | COMMITTEE | VACANT |
| 10 | COMMITTEE | VACANT |
| 11 | COMMITTEE | VACANT |
| 12 | COMMITTEE | VACANT |
3
Health and Safety Report 07/10/2020
Welcome to this years H&S report, i think it’s safe to say the weirdest year in my lifetime
i would like to take this opportunity to thank Claire and the team for their hard work this year, not only were they battling to keep themselves safe and well they were also doing a fantastic job of doing the same for all the children, so thank you so much.
This year H&S has been more important than any other with new policies having to be written up, implemented, and regularly updated.
It has seen the implementation of two entrances and exists to help minimise group contact.
Outside hand washing stations have been purchased and installed.
New signs inside and outside help make clear what is expected.
with the implementation of the second entrance/exit came the need to make the car park safer and so safety barriers were installed.
All matters relating to Covid are regularly reviewed and updated where necessary.
Lots also went on within the setting
Window catches and locks have been repaired/replaced where necessary
New French drains/soak away installed under AstroTurf.
AstroTurf humps and bumps flattened.
Rotten and damaged fence replaced.
Rotten tree felled and others trimmed, as necessary.
Soft close hinges on all doors adjusted to prevent "slamming".
5-star rating in food standards gained.
I need to find a suitable and safe time to be able to review the last Risk Assessment.
Outstanding matters
We still need to replace the Perspex windows in Blue Room Wendy House.
Install better means of keeping external (room to garden) doors open.
I end this with a special mention to Steve the Chairman for all his tireless and relentless work especially during the lockdown where I would often see his car in the car park during my daily exercise ,he really has been amazing , so thank you Steve from myself and the rest of the committee and I’m sure also the parents and staff
Kirsty
Health and Safety Officer
LUDGERSHALL PRESCHOOL
2019/2020 - LODGE REPORT
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The Border Lodge No 3129 continue to support the PreSchool, not only by allowing me to Chair the Management Committee but also in practical ways such as:
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Submitting a business case to the Worshipful Master of Forget Me Not Lodge (also based in Ludgershall) – to ask them if they would be prepared to support us financially in the construction of our Forest garden - £250 donation received. This was matched by my Lodge and you will see the total £500 donation in the accounts.
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Construction of the digging garden - Border Lodge members (who in one case also persuaded their father from Wales to assist!) turned up on a Saturday to dig out the foundation and install the sleepers that form the surround to the garden. I gather from the staff that the children love the result, particularly Keldan !
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The Lodge had agreed to fund the purchase of VE Day Commemorative coins for the PreSchool, however with VE day celebrations cancelled, because of the pandemic, this unfortunately did not happen. Nevertheless, the funding remained and Claire used it to assist in the purchase of the 2020 Lockdown “Leavers” Teddy Bears.
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Having installed the new drainage, the Blue Room fence was found to be in a poor condition. Whilst the PreSchool paid for the timber, Lodge staff provided the labour to make, paint and install it, thus saving he labour costs.
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The Lodge have also been mowing the lawn, maintaining the Memorial garden, cutting hedges (thank you Vicki for loan of the hedge trimmer) pressure washing walls to remove old murals and painting tarmac to similarly hide old paintings.
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Probably the most valuable item that the Lodge gives to the PreSchool is time”. Whilst some of the above tasks may seem ordinary, by not having to pay for them makes a difference to the PreSchool funding position.
Stephen J Smith
Worshipful Master The Border Lodge No 3129
Ludgershall PreSchool - Treasurer's 2019/2020
Main Business Account
| Opening balance Cash book totals Income Fees from parents NEF 3/4 Year Grant NEF 2 Year Grant Early Years Pupil Premium Childcare Vouchers Inclusion Support Funding Disability Access Funding Fundraising Donations Clothing Transfer From Contingency Grants Other |
Totals Sep Oct Nov Dec Jan Feb Mar Apr May Jun July August Totals 26,486.89 £ 22,537.79 £ 2,665.54 £ 2,829.89 £ 3,608.75 £ 1,793.21 £ 3,869.08 £ 2,988.74 £ 3,025.25 £ 220.00 £ 90.00 £ 581.33 £ 776.00 £ 90.00 £ 22,537.79 £ 165,230.22 £ 12,188.46 £ 12,288.30 £ 12,288.30 £ 16,005.30 £ 15,089.70 £ 15,089.70 £ 20,495.10 £ 13,431.60 £ 13,431.60 £ 8,058.96 £ 13,431.60 £ 13,431.60 £ 165,230.22 £ 27,674.86 £ 1,955.10 £ 1,955.10 £ 1,955.10 £ 3,583.02 £ 4,277.28 £ 3,160.08 £ 2,457.84 £ 1,811.16 £ 1,811.16 £ 1,086.70 £ 1,811.16 £ 1,811.16 £ 27,674.86 £ 3,141.84 £ - £ 1,046.22 £ 111.30 £ 909.48 £ 1,074.84 £ 3,141.84 £ 1,006.88 £ - £ 225.00 £ 253.13 £ 528.75 £ 1,006.88 £ 900.00 £ 900.00 £ 900.00 £ 1,515.00 £ 1,515.00 £ 1,515.00 £ 244.00 £ 241.00 £ 3.00 £ 244.00 £ 561.50 £ 27.00 £ 534.50 £ 561.50 £ 80.00 £ 80.00 £ 80.00 £ 20,000.00 £ 20,000.00 £ 20,000.00 £ 1,000.00 £ 1,000.00 £ 1,000.00 £ 3,095.69 £ 141.92 £ 326.29 £ 16.46 £ 333.03 £ 1,954.70 £ 20.31 -£ 48.40 -£ 392.00 £ 3,095.69 £ |
|---|---|
| Total Income | 246,987.78 £ 16,951.02 £ 17,399.58 £ 17,868.61 £ 43,001.78 £ 27,942.06 £ 21,551.34 £ 27,398.02 £ 15,462.76 £ 15,332.76 £ 10,653.49 £ 18,093.60 £ 15,332.76 £ 246,987.78 £ |
| Expenditure Salaries Rent / rates Premises/Utilities/Maint/Insurance Catering Consumables Equipment Admin/Office Clothing Transfer to Contingency Training Other |
163,227.50 £ 15,074.67 £ 13,738.72 £ 14,321.69 £ 13,983.98 £ 14,034.89 £ 14,277.28 £ 15,397.59 £ 12,330.15 £ 12,977.77 £ 12,301.76 £ 12,353.95 £ 12,435.05 £ 163,227.50 £ 605.00 £ 111.00 £ 111.00 £ 111.00 £ 111.00 £ 161.00 £ - £ - £ 605.00 £ 16,605.94 £ 5,360.53 £ 413.65 £ 1,789.50 £ 310.36 £ 386.22 £ 570.08 £ 2,900.20 £ 1,610.07 £ 1,291.61 £ 1,125.91 £ 305.80 £ 542.01 £ 16,605.94 £ 1,997.45 £ 83.88 £ 252.88 £ 174.19 £ 288.77 £ 252.93 £ 174.04 £ 613.68 £ 95.32 £ 61.76 £ 1,997.45 £ 3,446.56 £ 387.34 £ 154.72 £ 371.41 £ 267.51 £ 710.91 £ 317.21 £ 266.14 £ 291.53 £ 260.05 £ 376.76 £ 42.98 £ 3,446.56 £ 4,783.78 £ 571.80 £ 51.99 £ 359.76 £ 343.78 £ 851.83 £ 33.75 £ 700.67 £ 1,669.88 £ 200.32 £ 4,783.78 £ 6,096.81 £ 279.71 £ 961.02 £ 276.47 £ 271.13 £ 1,148.62 £ 644.87 £ 710.58 £ 690.01 £ 245.58 £ 534.41 £ 280.01 £ 54.40 £ 6,096.81 £ 903.13 £ 539.76 £ 43.49 £ - £ 319.88 £ 903.13 £ 20,000.00 £ 20,000.00 £ 1,816.40 £ 180.00 £ - £ 286.80 £ 39.60 £ 60.20 £ 588.80 £ 241.00 £ 420.00 £ 1,816.40 £ 7,062.09 £ 339.42 £ 757.64 £ 391.09 £ 681.71 £ 639.11 £ 1,505.97 £ 609.59 £ 375.33 £ 246.12 £ 904.67 £ 249.70 £ 361.74 £ 7,062.09 £ |
| Total Expenditure | 226,544.66 £ 22,928.11 £ 16,485.11 £ 18,081.91 £ 16,297.84 £ 18,565.59 £ 17,523.20 £ 21,787.25 £ 15,246.56 £ 15,052.61 £ 35,642.12 £ 15,297.86 £ 13,636.50 £ 226,544.66 £ |
| Net Profit or Loss = Current Account Balance Contingency Fund Account Opening balance Income Interest Inter account transfers Expenditure Equipment Castleways Builders Inter account transfers |
20,443.13 £ 46,930.02 £ 143,884.02 £ - £ 395.30 £ 41.39 £ 42.78 £ 41.03 £ 36.86 £ 36.78 £ 34.41 £ 36.79 £ 35.62 £ 36.82 £ 40.99 £ 10.61 £ 1.22 £ 395.30 £ 20,000.00 £ 20,000.00 £ 20,000.00 £ 20,395.30 41.39 42.78 41.03 36.86 36.78 34.41 36.79 35.62 36.82 20,040.99 10.61 1.22 20,383.47 - £ - £ - £ - £ 20,000.00 £ 20,000.00 £ 20,000.00 £ - £ - £ |
| Total Expenditure | 20,000.00 0.00 0.00 0.00 20,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 |
| Income - Expenditure = | 395.30 £ 41.39 42.78 41.03 -19963.14 36.78 34.41 36.79 35.62 36.82 20040.99 10.61 1.22 383.47 £ |
| Current Contingency Fund balance Total Cash Assets |
144,279.32 £ 191,209.34 £ |
Managers’ Report 2020
I think it goes without saying that the last twelve months have been like nothing we have ever experienced before and one which I’m sure will remain in our memories.
Undoubtedly the last seven months have been the most challenging of times, however we have managed to negotiate our way through this somewhat turbulent road and, as for the many difficulties that we have encountered, we have had just as many achievements and positives.
We began September 2019 with our highest ever occupancy; 80% then steadily rising to 96% by the autumn term: Green room had 54 children on roll our biggest co-hort to date.
The autumn term brought many exciting opportunities and a chance to be part of a wider community, such as art and crafts sessions with Bartlett House residents, Nursery rhyme week, BBC Children in Need, lots of socks in support of World Down Syndrome day and of course the successful nativity at St James Church.
Then came spring and with it lockdown. Staff adapted immediately to a new way of supporting children and their families, something we were determined should be paramount at this time. We set up home learning packs and continued to supply these to our most vulnerable children through-out, we spent time resourcing activity ideas, uploading practical information on Tapestry and Facebook, and of course we kept in regular telephone contact to offer support and always a listening ear. If extra support was needed, we sourced outside agencies and made appropriate referrals. We also took this opportunity to learn and refresh our practice knowledge with an impressive 299 online courses completed between the whole team.
Summer term was soon upon us and we were able to again to welcome Children back through our doors in June. We gave priority to School leavers and vulnerable families and we modified both the learning environment and how we operate to allow us to deliver quality education and learning opportunities whilst not compromising safety. The end of the academic year came round fast and it was time to say goodbye to the Green Room, we wished them well with their own leavers bags and ensured their receiving schools had all the information on how best to support them in their new adventures.
All of this would not of been possible without the support and dedication of the most supportive Preschool Management Committee. Especially our Chairperson Steve, without his guidance, reassurance and devotion, I know that personally I would have found the experience much more difficult. He has always been either spending time maintaining the building and grounds or at the end of the phone/ computer at all kind of hours. Thank you Steve for helping me to maintain a smooth running of the Preschool.
Writing an end of year report always allows me time to reflect and each year I conclude that the professionalism and commitment that each and every member of staff and Committee member shows is without question Outstanding. This has been evident even more so this year and I am extremely honoured to be part of the team.
The coming academic year may be eventful as we continue to develop a new normal, however I am confident that whatever may be on the horizon that Preschool will remain going from strength to strength and continue to provide the best quality education for all our children.
Ludgershall PreSchool - Treasurer's 2019/2020
Main Business Account
| Main Business Account | |
|---|---|
| Opening balance Cash book totals Income Fees from parents NEF 3/4 Year Grant NEF 2 Year Grant Early Years Pupil Premium Childcare Vouchers Inclusion Support Funding Disability Access Funding Fundraising Donations Clothing Transfer From Contingency Grants Other |
Totals Sep Oct Nov Dec Jan Feb Mar Apr May Jun July August Totals 26,486.89 £ 22,537.79 £ 2,665.54 £ 2,829.89 £ 3,608.75 £ 1,793.21 £ 3,869.08 £ 2,988.74 £ 3,025.25 £ 220.00 £ 90.00 £ 581.33 £ 776.00 £ 90.00 £ 22,537.79 £ 165,230.22 £ 12,188.46 £ 12,288.30 £ 12,288.30 £ 16,005.30 £ 15,089.70 £ 15,089.70 £ 20,495.10 £ 13,431.60 £ 13,431.60 £ 8,058.96 £ 13,431.60 £ 13,431.60 £ 165,230.22 £ 27,674.86 £ 1,955.10 £ 1,955.10 £ 1,955.10 £ 3,583.02 £ 4,277.28 £ 3,160.08 £ 2,457.84 £ 1,811.16 £ 1,811.16 £ 1,086.70 £ 1,811.16 £ 1,811.16 £ 27,674.86 £ 3,141.84 £ - £ 1,046.22 £ 111.30 £ 909.48 £ 1,074.84 £ 3,141.84 £ 1,006.88 £ - £ 225.00 £ 253.13 £ 528.75 £ 1,006.88 £ 900.00 £ 900.00 £ 900.00 £ 1,515.00 £ 1,515.00 £ 1,515.00 £ 244.00 £ 241.00 £ 3.00 £ 244.00 £ 561.50 £ 27.00 £ 534.50 £ 561.50 £ 80.00 £ 80.00 £ 80.00 £ 20,000.00 £ 20,000.00 £ 20,000.00 £ 1,000.00 £ 1,000.00 £ 1,000.00 £ 3,095.69 £ 141.92 £ 326.29 £ 16.46 £ 333.03 £ 1,954.70 £ 20.31 -£ 48.40 -£ 392.00 £ 3,095.69 £ |
| Total Income | 246,987.78 £ 16,951.02 £ 17,399.58 £ 17,868.61 £ 43,001.78 £ 27,942.06 £ 21,551.34 £ 27,398.02 £ 15,462.76 £ 15,332.76 £ 10,653.49 £ 18,093.60 £ 15,332.76 £ 246,987.78 £ |
| Expenditure Salaries Rent / rates Premises/Utilities/Maint/Insurance Catering Consumables Equipment Admin/Office Clothing Transfer to Contingency Training Other |
163,227.50 £ 15,074.67 £ 13,738.72 £ 14,321.69 £ 13,983.98 £ 14,034.89 £ 14,277.28 £ 15,397.59 £ 12,330.15 £ 12,977.77 £ 12,301.76 £ 12,353.95 £ 12,435.05 £ 163,227.50 £ 605.00 £ 111.00 £ 111.00 £ 111.00 £ 111.00 £ 161.00 £ - £ - £ 605.00 £ 16,605.94 £ 5,360.53 £ 413.65 £ 1,789.50 £ 310.36 £ 386.22 £ 570.08 £ 2,900.20 £ 1,610.07 £ 1,291.61 £ 1,125.91 £ 305.80 £ 542.01 £ 16,605.94 £ 1,997.45 £ 83.88 £ 252.88 £ 174.19 £ 288.77 £ 252.93 £ 174.04 £ 613.68 £ 95.32 £ 61.76 £ 1,997.45 £ 3,446.56 £ 387.34 £ 154.72 £ 371.41 £ 267.51 £ 710.91 £ 317.21 £ 266.14 £ 291.53 £ 260.05 £ 376.76 £ 42.98 £ 3,446.56 £ 4,783.78 £ 571.80 £ 51.99 £ 359.76 £ 343.78 £ 851.83 £ 33.75 £ 700.67 £ 1,669.88 £ 200.32 £ 4,783.78 £ 6,096.81 £ 279.71 £ 961.02 £ 276.47 £ 271.13 £ 1,148.62 £ 644.87 £ 710.58 £ 690.01 £ 245.58 £ 534.41 £ 280.01 £ 54.40 £ 6,096.81 £ 903.13 £ 539.76 £ 43.49 £ - £ 319.88 £ 903.13 £ 20,000.00 £ 20,000.00 £ 1,816.40 £ 180.00 £ - £ 286.80 £ 39.60 £ 60.20 £ 588.80 £ 241.00 £ 420.00 £ 1,816.40 £ 7,062.09 £ 339.42 £ 757.64 £ 391.09 £ 681.71 £ 639.11 £ 1,505.97 £ 609.59 £ 375.33 £ 246.12 £ 904.67 £ 249.70 £ 361.74 £ 7,062.09 £ |
| Total Expenditure | 226,544.66 £ 22,928.11 £ 16,485.11 £ 18,081.91 £ 16,297.84 £ 18,565.59 £ 17,523.20 £ 21,787.25 £ 15,246.56 £ 15,052.61 £ 35,642.12 £ 15,297.86 £ 13,636.50 £ 226,544.66 £ |
| Net Profit or Loss = Current Account Balance Contingency Fund Account Opening balance Income Interest Inter account transfers Expenditure Equipment Castleways Builders Inter account transfers |
20,443.13 £ 46,930.02 £ 143,884.02 £ - £ 395.30 £ 41.39 £ 42.78 £ 41.03 £ 36.86 £ 36.78 £ 34.41 £ 36.79 £ 35.62 £ 36.82 £ 40.99 £ 10.61 £ 1.22 £ 395.30 £ 20,000.00 £ 20,000.00 £ 20,000.00 £ 20,395.30 41.39 42.78 41.03 36.86 36.78 34.41 36.79 35.62 36.82 20,040.99 10.61 1.22 20,383.47 - £ - £ - £ - £ 20,000.00 £ 20,000.00 £ 20,000.00 £ - £ - £ |
| Total Expenditure | 20,000.00 0.00 0.00 0.00 20,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 |
| Income - Expenditure = | 395.30 £ 41.39 42.78 41.03 -19963.14 36.78 34.41 36.79 35.62 36.82 20040.99 10.61 1.22 383.47 £ |
| Current Contingency Fund balance | 144,279.32 £ |
LUDGERSHALL PRE4CHOOL PLAYGROUP UNAUDITED FINANCIAL STATEMEkirs FOR THE YEAR ENDED 31-Aug-20 Reglstered Charlty Number: 1020800 Donohue Srnith & Hartwell Ltd 43 Fisherton Stree( Salisbury, Wiltshire SP2 7SU
Independent Examinerfs Report I report to the truslees on my eXaMinatn of the accounts of Ludgershall Pr&school PlaygfOUP for the yeai ended 31 st August 2020 Respective responsibilities of trustees and examiner. The Chanvs trustee$ are reswnsible for the paratiOn ofthe accounts. The charitls trustees consider that an audit is not requi for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examinalion is needed. It is my responsibilty to.. . examine the accounts under section 145 of the Charrties Act . to follow the procedures laid down in the general DirectK>ns gNen by the Charty Commisston (under section 145151{bl of the Charrties Act). and . to stste whether particular matters have come to my attentn. Basis of Independent examinerfs statement My examination was carried out in accordance th the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts psented wtlh those records. It also includes Consideration of any unusual r(ems or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that %%rJuld be required in an audit, and consequently no opinion is given as to ether the accounts present a Irue and fai vrew and the report is limited to those matters set out in the slalemenl bebw. Independent examinefs statement In connection with my examination, no matter has to my attentK>n: 1) Which gives me Teasonable cause to belEve lh* in, any material respect, the requirements: . to keep accounting records in accordance vth sectK>n 130 of the ChartlEs Act; . to prepare accourrts b%thich accord Y1h the accounting records and compty with the accounting qu1ments of the Charrties Act have not been met,. or 2) to which, in my opinion, attention should be dr¥wn in order to enable a proper understsnding of the accounts lo be reached. Signed.. 9$44-LeLI Donohue Smith & HartWl1 Limrted Date.. 161412021
LUOGERSHALL PREcHOoL PLAYGROUP Statement of Flnan¢lal A¢tlvities For the year ended 31st August 2020 2020 Total Funds Unrestricted Funds Restricted Funds Income Resources Aclivrties for generating funds Grants 227366 227366 Total Incomlung resources 227366 227366 Resources Expended Charrtable activrties Govemance Costs 206617 114 206617 114 Total Expenses 206731 206731 Net incomlngloutgolng 20635 20635 Reconclllation of funds Totsl fijnds brought f0Thrd 1TT812 177812 Total funds to carry forvrard 198447 198447
LUDGERSHALL PRE4CHOOL PLAYGROUP Detalled Statement of Flnancial Activitles For the year ended 31st August 2020 2020 INCOME Funding Fees Fundraising & Donations Grants other Interest 201077 23844 779 1229 437 Total Income 227366 EXPENDITURE Wages Premises Consumab Equipment Administration Childrens entertainrnent and trips Staff Training & Travel Insurance MISlIaneOUS Depreciats'on 162752 13602 9164 5831 275 1816 3856 4877 2752 Total Expendfture 206731 Net Movement in funds 20635 Total Funds blfv Net Movement 177812 20635 Total Funds clfvid 198447
LUDGERSHALL PRE-SCHOOL PLAYGROUP Balance Sheet AS at 31 August 2020 2020 Nots Flxed Assets 8uilding Fumiture, Fixtures & Equipment 403108 7058 Current Assets Debtors Cash at Bank 23 191769 191791 Creditors Amounts falling Due within One year 402 Grant for building 403108 Net Current Assets 198447 Represented By: General unrestricted funds 198447 Approved by the commrttee on ... and signed on rfs behalf by..
LUDGERSHALL PRESCHOOL PLAYGROUP ststement of Cash Flow5 As at 31st August 2020 Note 2020 Cash Flows from operatlng actlvltles Purchase of Equipment Increase in cash in the year 23996 3194 20802 Cash arml Cash EquNalents at the teginning of the year 170967 Cash and Cash Equivalents at the end of the year 191769 Reconciliatlon of net Income to net cash flow from operatlng actlvltles 2020 Net Movement of funds as Fer the SOFA Adjustments For: Depreciation Debtors Credrtors 20635 2752 1085 476 Net Cash used in operatlng actlvttles 23996 Total cash and cash equivalents 191769
LUDGERSHALL PRE4CHOOL PLAYGROUP Note to the Financial Ststements for the year ended 31 August 2020 A¢coLtntlng Pollcles Basls of accounting The Financial statements have been prepared in accordance with Ihe Accountr'ng and Reporting by Charities.. Statement of Recommended Practice applicable to ChaTities preparing their accounts in accordance wrth the Financial Reporting Standards applicable in the UK and Republic of Ire18nd IFRS 102). effective from 1st January 2015 Taxation No Corporation Tax is provided for as being a charity is exempt Because of rt's current actNrties Ludgershall Pre-school Playgroup is not VAT registered and therefore cannot recover VAT on rts expenses Flxed assets Tanigble fixed assets are stated at C05t. DepCIall0n is calculated al appropriate annual rates estimated to write off the cost of fixed assets over their useful INes as follows Fumiture, Fixtures and Equipment 25% strawht line The cosl of acquiring the fixed assets is charged to the SOFA in the year of acquisition rf the useful economic lrfe is less than three years. Flxed Assets Furniture. Fixtures & Equlpment 2020 Cost As al 1 September 2019 Additions Disposals As at 31 August 2020 17845 3194 21039 Depreciation As at 1 September 2019 Charge for the year Disposals As at 31 August 2020 11229 2752 13981 Net b¢x)k value at 31 Au ust 2019 6616 Net Book Value at 31 August 2020 7058
Debtor4 2020 Other Debtors 23 Llabilities: Amounts falling due wlthln one year 2020 Pension Contributions Net Wages 320 82 402