Shepherdswell Pre-school
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS 31 AUGUST 2025
Charity Number 1020790
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2025
| CONTENTS | PAGE |
|---|---|
| Trustees & advisers | 1 |
| Trustees Annual Report | 2 |
| Independent Examiner's report to the trustees | 5 |
| Statement of receipts and payments | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the financial statements | 8 |
Page 1
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES AND PROFESSIONAL ADVISERS
| Registered charity name | Shepherdswell Pre-school |
|---|---|
| Charity number | 1020790 |
| Correspondence address | Shepherdswell Village Hall |
| Cox Hill | |
| Shepherdswell | |
| Dover | |
| CT15 7NN | |
| Trustees | L Sanderson-Goodey |
| S Jones | |
| M Perfect | |
| P Reid | |
| K C Emby-Tarr | |
| Independent Examiner | Alexander Baker |
| Burgess Hodgson Audit Limited | |
| Chartered Accountants | |
| Camburgh House | |
| 27 New Dover Road | |
| Canterbury | |
| Kent | |
| CT1 3DN | |
| Bankers | Lloyds Bank |
| 43 Sandgate Road, | |
| Folkestone, | |
| CT20 1RZ |
Page 2
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2025
The trustees present their report and the financial statements of the charity for the year ended 31 August 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of trustees and professional advisers on page 1 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the period were as follows:
L Sanderson-Goodey S Jones M Perfect P Reid K C Emby-Tarr – (Appointed 13 November 2024)
A Stevens – (Resigned 13 November 2024) C Moore – (Resigned 13 November 2024)
STRUCTURE, GOVERNANCE AND MANAGEMENT
The governing document of the charity is the constitution dated 20 May 2015 which is based on the Preschool Learning Alliance standard 2011 constitution for pre-schools.
The trustees are appointed in line with the charity’s constitution.
The day to day running of the charity is undertaken by appointed staff.
RISK MANAGEMENT
The trustees have produced a risk register and actively review the risks faced by the charity. The trustees have examined all risks, including financial risk, operational risk and business risk and confirm that procedures to mitigate significant risks are regularly reviewed and where necessary revised.
OBJECTIVES AND ACTIVITES
To enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
Shepherdswell Pre-school plans its activities within the framework of the Early Years Foundation Stage. The qualified and experienced staff provide a variety of well-prepared activities each day to help the children learn and develop through play. The children are supported in developing their potential at their own pace and the children’s happiness and welfare comes first at all times.
PUBLIC BENEFIT
The Trustees consider that the charity activities, as set out in its Objectives and Activities, are in the public benefit. The Trustees confirm they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to the guidance published by the Charity Commission for England and Wales in relation to public benefit provision.
Page 3
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2025
ACHIEVEMENTS AND PERFORMANCE
It has been a pleasure to serve as Chair this year, and I would like to begin by expressing heartfelt thanks to the Red Ladies and the entire Committee for their unwavering dedication and support; your continuous hard work has not been unnoticed. The Red Ladies’ efforts have ensured that our preschool children continue to enjoy rich, engaging learning experiences that prepare them well for the next steps in their educational journey.
This year has seen the Preschool navigate the challenging roll-out of 30 hours of funded childcare for children aged two and above. Whilst the nursery manager has been proactive in sourcing the appropriate funding rates for all children, it has been a continuous challenge to accurately predict the KCC funding allocation and timeline to be paid into our accounts. In order to mitigate this challenge, Linda has meticulously calculated the funding and the committee has ensured we have enough in savings to allow for the crossover of outgoing payments whilst awaiting the KCC receipts. The committee is very keen to limit the impact on families during a cost of living crisis, and for this year have tried to keep fee increases minimal, however due to the anticipated rise in national wages, our hourly fee may need to be increased in order to retain the significant financial Covid-19 recovery we have obtained.
Our fundraising efforts have been a highlight of the year. The Christmas performance in December 2024 was a joyful event, raising £975.90, alongside a wonderful donation from Sage Environment of £450.00 for new tablets to record the children’s learning. The Race Night in Feb 2025 brought in £1,027.00, the Easter Fayre raised £824.27, and our Sponsored Bounce was another success, generating an impressive £579.60. These contributions have been vital in supporting our activities and resources. We also had a personal donation from Hannah Lockie a Girl Guide from the village who raised £124.00 and donated it to us to enable us to have chicks in the setting. We were also part of the Co-op community fund and have received a part payment of £500.00 which we hope to put towards a growing pod for the children. Staffing has remained stable throughout the year, with no turnover—a testament to Linda’s outstanding leadership and her commitment to staff well-being and professional development. We have also welcomed Molly as Deputy Manager, via internal promotion, and thoroughly enjoyed her input at our committee meetings.
The Pre-school has maintained good communication links with parents via the Facebook page and Tapestry. Tapestry has continued to streamline our billing process, making it more efficient and costeffective. These platforms have also reduced costs further as we are moving more towards paperless communication. Our Committee records are fully up to date, including DBS checks and Ofsted documentation for all nominated individuals. This year saw several changes in our Committee: Amy Stevens and Claire Moore have stepped down as committee members and we welcomed Kate EmbyTarr. The Committee, along with Linda, have reviewed and updated several preschool policies within the policy review cycle. All policies are accessible to parents via our website.
In summary, I feel exceptionally proud of this year within the preschool our reputation within the local community remains strong, evidenced by the waitlisting and high enrolment in September 2025. Additionally, I am pleased to see that we are on our way to successfully recover lost funds from the Pandemic; it is my vision as Chair to ensure the pre-school’s financial security so that it long remains a vital part of our village.
FINANCIAL REVIEW
Income for the year was £186,354 (2024: £157,064).
Expenditure for the year was £171,961 (2024: £154,498).
Overall, the charity generated a surplus of £14,393 for the current year (2024: £2,566).
PLANS FOR THE FUTURE
We are continuing with our fundraising events as this year we will need to replace our outside canopy roof and repair our fence posts. We are continuing to monitor our finances due to the extension to 30 hours for 2 year olds of government funding.
Page 4
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2025
RESERVES POLICY
The trustees have considered the reserve level required based on the ongoing needs of the charity, and currently have agreed that the reserves level should represent approximately 3-6 months expenditure. At the balance sheet date, the reserves represented approximately 2.5 months expenditure.
The reserves policy is reviewed at Trustee meetings on an ongoing basis. The trustees are actively looking for areas to decrease costs and increase income and ensure that all debts are paid as they fall due.
STATEMENT OF RESPONSIBILITIES OF THE TRUSTEES
The trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and accounting estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees.
Lari Sanderson-Goodey Chair
Page 5
SHEPHERDSWELL PRE-SCHOOL
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SHEPHERDSWELL PRE-SCHOOL
YEAR ENDED 31 AUGUST 2025
I report on the accounts of the charity for the year ended 31 August 2025 which are set out on pages 6 to 9.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under charity law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
accounts to be reached. |
|
|---|---|
| Burgess Hodgson Audit Limited | |
| Camburgh House | |
| 27 New Dover Road | |
| Canterbury | |
| Kent | |
| Alexander Baker BSc FCA | CT1 3DN |
Page 6
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF RECEIPTS AND PAYMENTS
YEAR ENDED 31 AUGUST 2025
| Restricted | Unrestricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Funds | Funds | 2025 | 2024 | ||
| Note | £ | £ | £ | £ | |
| INCOMING RESOURCES | |||||
| Incoming resources from | |||||
| charitable activities: | |||||
| Nursery Fees | 2 | - | 175,554 | 175,554 | 146,285 |
| Grants and donations | **3 ** | 3,522 | 7,091 | 10,613 | 10,382 |
| Other Income | 4 | - | 187 | 187 | 397 |
| ---------------------------------------- | ------------------------------------------- | ---------------------------------------------- | ------------------------------------------ | ||
| TOTAL INCOMING | |||||
| RESOURCES | 3,522 | 182,832 | 186,354 | 157,064 | |
------------------------------------------- |
--------------------------------------------- | ---------------------------------------------- | ------------------------------------------ | ||
| RESOURCES EXPENDED | |||||
| Charitable activities | 5 | ||||
| (2,681) | (169,280) | (171,961) | (154,498) | ||
| ----------------------------------- | ----------------------------------------- | ---------------------------------------------------- | ---------------------------------------------- | ||
| TOTAL RESOURCES | |||||
| EXPENDED | |||||
| (2,681) | (169,280) | (171,961) | (154,498) | ||
| ------------------------------------ | ---------------------------------------- |
--------------------------------------------------- |
---------------------------------------------- | ||
| NET INCOMING / | |||||
| (OUTGOING) | 841 | 13,552 | 14,393 | 2,566 | |
| RESOURCES | |||||
| TOTAL FUNDS BROUGHT | |||||
| FORWARD | - | 21,962 | 21,962 | 19,396 | |
------------------------------------------------ |
-------------------------------------------- | ---------------------------------------------- | ------------------------------------------------- | ||
| TOTAL FUNDS CARRIED | |||||
| FORWARD | 841 | 35,514 | 36,355 | 21,962 | |
| ============================================= | =============================================== | =========================================== | ================================================ |
All of the above amounts relate to continuing activities.
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
The notes on pages 8 to 9 form part of these financial statements.
Page 7
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES
31 AUGUST 2025
| 1 AUGUST 2025 | |||||
|---|---|---|---|---|---|
| Restricted | Unrestricted | Total Funds | Total Funds | ||
| Funds | Funds | 2025 | 2024 | ||
| £ | £ | £ | £ | ||
| ASSETS | |||||
| Cash at Bank | 841 | 35,468 |
36,309 |
21,962 | |
| Cash in Hand | - | 46 | 46 | - | |
| Debtors | - | - | - | - | |
| TOTAL ASSETS | 841 | 35,514 | 36,355 | 21,962 | |
| Represented by: | |||||
| General Funds | - | 35,514 | 35,514 | 21,962 | |
| Restricted Funds | 841 | - | 841 | - | |
| 841 | 35,514 | 36,355 | 21,962 | ||
| LIABILITIES | |||||
| HMRC Liability | - | 1,383 | 1,383 | 973 | |
| Pension Creditor | - | 562 | 562 | 622 | |
| Other Liabilities | - | - | - | - | |
| - | 1,945 | 1,945 | 1,297 |
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have taken advantage of the provisions that apply to small charities and have prepared a Statement of Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 6-7.
These financial statements were approved by the trustees and authorised for issue on the 12 November 2025 and are signed on their behalf by:
Lari Sanderson-Goodey Chair
The notes on pages 8 to 9 form part of these financial statements.
Page 8
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2025
1. BASIS OF ACCOUNTING
The financial statements have been prepared under the “Receipts & Payments” basis as allowed for charities with income less than £250,000.
2. PRE-SCHOOL FEES
| RE-SCHOOL FEES | ||||
|---|---|---|---|---|
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2025 | 2024 | |||
| £ | £ | £ | £ | |
| KCC vouchers | - | 155,784 | 155,784 | 111,463 |
| Parents | - | 19,770 | 19,770 | 34,822 |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | |
| - | 175,554 | 175,554 | 146,285 | |
| ==================================== | = =================================== | ==================================== | ==================================== | |
| RANTS AND DONATIONS | ||||
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2025 | 2024 | |||
| £ | £ | £ | £ | |
| Fundraising | 124 | 5,392 | 5,516 | 4,062 |
| SENIF Grants | 549 | - | 549 | 300 |
| EYITT Grants | 1,167 | - | 1,167 | 5,833 |
| Other Grants | 1,682 | 1,699 | 3,381 | 437 |
| ---------------------------------- | ---------------------------------- | ---------------------------------- | ------------------------------------ | |
| 3,522 | 7,091 | 10,613 | 10,632 | |
| ================================= | ==================================== | ============= =================== | ==================================== | |
| THER INCOME | ||||
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2025 | 2024 | |||
| £ | £ | £ | £ | |
| Interest Received | - | 187 | 187 | 147 |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | |
| - | 187 | 187 | 147 | |
| ==================================== | = =================================== | ==================================== | ==================================== |
3. GRANTS AND DONATIONS
4. OTHER INCOME
Page 9
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2025
5. COST OF CHARITABLE ACTIVITIES
| Restricted | Unrestricted | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |
| 2025 | 2024 | |||
| £ | £ | £ | £ | |
| Salaries and National Insurance | 1,716 | 142,754 | 144,470 | 130,889 |
| Employee Pensions | - | 2,591 | 2,591 | 2,266 |
| Training | - | 994 | 994 | 1,184 |
| Rent and Utilities | - | 8,107 | 8,107 | 7,204 |
| Insurance | - | 1,448 | 1,448 | 967 |
| Building Repairs | - | 600 | 600 | 417 |
| Garden Expenses | - | 947 | 947 | 1,562 |
| Computer Equipment | - | 320 | 320 | - |
| Play Equipment | - | 2,342 | 2,342 | 738 |
| Other Equipment | - | 1,004 | 1,004 | 675 |
| Cleaning Materials | - | 1,319 | 1,319 | 1,751 |
| Refreshments | - | 1,968 | 1,968 | 1,431 |
| Postage and Stationery | - | 302 | 302 | 630 |
| Subscriptions and Registrations | - | 880 | 880 | 777 |
| Professional fees | - | 1,870 | 1,870 | 2,242 |
| Fundraising activities and costs | 965 | 1,339 | 2,304 | 869 |
| Sundry Expenses | - | 495 | 495 | 896 |
| ---------------------------------- | ---------------------------------- | ---------------------------------- | ---------------------------------- | |
| 2,681 | 169,280 | 171,961 | 154,498 | |
| ==================================== | ==================================== | = =================================== | ==================================== |
6. PAYMENTS TO TRUSTEES
No remuneration, pensions or expenses were paid to Trustees during the year (2024: £Nil).