Shepherdswell Pre-school
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS
31 AUGUST 2022
Charity Number 1020790
BURGESS HODGSON LLP
Chartered Accountants Camburgh House 27 New Dover Road
Canterbury Kent CT1 3DN
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2022
| CONTENTS | PAGE |
|---|---|
| Trustees & advisers | 1 |
| Trustees Annual Report | 2 |
| Independent Examiner's report to the trustees | 6 |
| Statement of receipts and payments | 7 |
| Statement of assets and liabilities | 8 |
| Notes to the financial statements | 9 |
Page 1
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES AND PROFESSIONAL ADVISERS
| Registered charity name | Shepherdswell Pre-school |
|---|---|
| Charity number | 1020790 |
| Correspondence address | Shepherdswell Village Hall |
| Cox Hill | |
| Shepherdswell | |
| Dover | |
| Kent | |
| CT15 7NN | |
| Trustees | S Finch |
| J Vinten | |
| H Austin | |
| N Johnson | |
| D James | |
| Independent Examiner | A Baker |
| Burgess Hodgson LLP | |
| Chartered Accountants | |
| Camburgh House | |
| 27 New Dover Road | |
| Canterbury | |
| Kent | |
| CT1 3DN | |
| Bankers | Lloyds Bank |
| 43 Sandgate Road, | |
| Folkestone, | |
| CT20 1RZ |
Page 2
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2022
The trustees present their report and the financial statements of the charity for the year ended 31 August 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of trustees and professional advisers on page 1 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the period were as follows:
Sarah Finch Jessica Vinten Hannah Austin Nancy Johnson Davina James
STRUCTURE, GOVERNANCE AND MANAGEMENT
The governing document of the charity is the constitution dated 20 May 2015 which is based on the Preschool Learning Alliance standard 2011 constitution for pre-schools.
The trustees are appointed in line with the charity’s constitution.
The day to day running of the charity is undertaken by appointed staff.
RISK MANAGEMENT
The trustees have produced a risk register and actively review the risks faced by the charity. The trustees have examined all risks, including financial risk, operational risk and business risk and confirm that procedures to mitigate significant risks are regularly reviewed and where necessary revised.
OBJECTIVES AND ACTIVITES
To enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
Shepherdswell Pre-school plans its activities within the framework of the Early Years Foundation Stage. The qualified and experienced staff provide a variety of well-prepared activities each day to help the children learn and develop through play. The children are supported in developing their potential at their own pace and the children’s happiness and welfare comes first at all times.
PUBLIC BENEFIT
The Trustees consider that the charity activities, as set out in its Objectives and Activities, are in the public benefit. The Trustees confirm they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to the guidance published by the Charity Commission for England and Wales in relation to public benefit provision.
Page 3
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2022
ACHIEVEMENTS AND PERFORMANCE
The Chair thanks all the Red Ladies and the Committee for their hard work and support over the year as we are still dealing with the after effects of the Pandemic.
The school year began with lower numbers but these have picked up significantly resulting in a large number of fee-paying children.
This year our fundraising was better as we were able to hold a Race night in September which generated £504.00, we were also able to hold our annual Christmas performance which raised a further £500. In January we concentrated on the Staff’s wellbeing and advertised for a new staff member and Lauren became the deputy manager.
We continued to be partnered with the Co-op for their community fund and received an interim payment of £240.
We had a sponsored bounce in the summer which raised £438 and was enjoyed by all the children. We have introduced a new planning system and have regular meetings for our staff. We have also trialled a computer based Learning Journey called Tapestry which we have decided to transfer to which should be economic and less time consuming for the staff.
After Covid-19 we continue to focus on the children’s well-being and confidence and PSED skills. We continue to ensure all the Committee Members DBS checks are up to date. This year we will be having changes to the Committee as the Chair Sarah Finch is stepping down, the Secretary Hannah Austin and Nancy Johnson will be leaving as their children no longer attend the setting.
The preschool policies continue to be updated as and when required and are updated to the preschool website in order that parents are able to access them.
We continue to update our parents through Facebook social media page and Whats app informing them of any news.
FINANCIAL REVIEW
Income for the year was £139,671 (2021: £103,298).
Expenditure for the year was £135,280 (2021: £102,838).
Overall the charity achieved a surplus of £4,391 for the current year (2021: surplus of £460).
PLANS FOR THE FUTURE
We are focusing again this year on the children’s PSED and their families and staff wellbeing. We have purchased tablets in order that we can transfer our Learning Journey’s to Tapestry. We are looking to continue our fundraising events starting with the Christmas play and would like to replace the climbing frame this year as it has reached the end of its life.
We would like to thank the committee for their continued support without this the preschool would be unable to run.
RESERVES POLICY
The trustees have considered the reserve level required based on the ongoing needs of the charity, and currently have agreed that the reserves level should represent approximately 3-6 months expenditure. At the balance sheet date, the reserves represented approximately 3 months expenditure.
The reserves policy is reviewed at Trustee meetings on an ongoing basis. The trustees are actively looking for areas to decrease costs and increase income and ensure that all debts are paid as they fall due.
STATEMENT OF RESPONSIBILITIES OF THE TRUSTEES
The trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Page 4
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2022
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and accounting estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees
S Finch J Vinten Chair Treasurer October 2022
Page 5
SHEPHERDSWELL PRE-SCHOOL
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SHEPHERDSWELL PRE-SCHOOL
YEAR ENDED 31 AUGUST 2022
I report on the accounts of the charity for the year ended 31 August 2022 which are set out on pages 6 to 9.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under charity law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Burgess Hodgson LLP Camburgh House 27 New Dover Road Canterbury Kent Alexander Baker BSc ACA CT1 3DN
November 2022
Page 6
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF RECEIPTS AND PAYMENTS
YEAR ENDED 31 AUGUST 2022
| Restricted | Unrestricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Funds | Funds | 2022 | 2021 | ||
| Note | £ | £ | £ | £ | |
| INCOMING RESOURCES | |||||
| Incoming resources from | |||||
| charitable activities: | |||||
| Nursery Fees | 2 | - | 129,230 | 129,230 | 99,636 |
| Grants and donations | 3 | 6,025 | 4,415 | 10,440 | 3,661 |
| Other Income | 4 | - | 1 | 1 | 1 |
| ---------------------------------------- | ------------------------------------------- | ---------------------------------------------- | ----------------------------------------- | ||
| TOTAL INCOMING | |||||
| RESOURCES | 6,025 | 133,646 | 139,671 | 103,298 | |
| ---------------------------------------- | ----------------------------------------- | ---------------------------------------------- | ------------------------------------------ | ||
| RESOURCES EXPENDED | |||||
| Charitable activities | 5 | (6,025) | (129,255)) | (135,280) | (102,838) |
| ----------------------------------- | ----------------------------------------- | ---------------------------------------------------- | ---------------------------------------------- | ||
| TOTAL RESOURCES | |||||
| EXPENDED | (6,025) | (129,255) | (135,280) | (102,838) | |
| ------------------------------------ | ---------------------------------------- | --------------------------------------------------- | ---------------------------------------------- | ||
| NET INCOMING / | |||||
| (OUTGOING) | - | 4,391 | 4,391 | 460 | |
| RESOURCES | |||||
| TOTAL FUNDS BROUGHT | |||||
| FORWARD | - | 27,559 | 27,559 | 27,099 | |
| --------------------------------------------- | -------------------------------------------- | ---------------------------------------------- | ------------------------------------------------- | ||
| TOTAL FUNDS CARRIED | |||||
| FORWARD | - ============================================= |
31,950 =============================================== |
31,950 =========================================== |
27,559 ================================================ |
All of the above amounts relate to continuing activities.
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
The notes on pages 8 to 9 form part of these financial statements.
Page 7
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES
31 AUGUST 2022
| 1 AUGUST 2022 | |||
|---|---|---|---|
| Unrestricted | Total Funds | Total Funds | |
| Funds | 2022 | 2021 | |
| £ | £ | £ | |
| ASSETS | |||
| Cash at Bank | 31,870 | 31,870 | 27,355 |
| Cash in Hand | 80 | 80 | 204 |
| Debtors | - | - | - |
| TOTAL ASSETS | 31,950 | 31,950 | 27,559 |
| Represented by: | |||
| General Funds | 31,950 | 31,950 | 27,559 |
| Restricted Funds | - | - | - |
| 31,950 | 31,950 | 27,559 | |
| LIABILITIES | |||
| HMRC Liability | 1,017 | 1,017 | 1,399 |
| Pension Creditor | 429 | 429 | 242 |
| 1,446 | 1,446 | 1,641 |
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have taken advantage of the provisions that apply to small charities and have prepared a Statement of Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 6-7.
These financial statements were approved by the trustees and authorised for issue on the November 2021 and are signed on their behalf by:
S Finch Chair
J Vinten Treasurer
The notes on pages 8 to 9 form part of these financial statements.
Page 8
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2022
1. BASIS OF ACCOUNTING
The financial statements have been prepared under the “Receipts & Payments” basis as allowed for charities with income less than £250,000.
2. PRE-SCHOOL FEES
| Restricted | Unrestricted | Total | Total | ||
|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | ||
| 2022 | 2021 | ||||
| £ | £ | £ | £ | ||
| KCC vouchers | - | 86,520 | 86,520 | 80,266 | |
| Parents | - | 42,710 | 42,710 | 19,370 | |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | ||
| - | 129,230 | 129,230 | 99,636 | ||
| ==================================== | = =================================== | ==================================== | ==================================== | ||
| 3. | GRANTS AND DONATIONS | ||||
| Restricted | Unrestricted | Total | Total | ||
| Funds | Funds | Funds | Funds | ||
| 2022 | 2021 | ||||
| £ | £ | £ | £ | ||
| Fundraising | - | 4,127 | 4,127 | 2,490 | |
| SENIF Grants | 5,025 | - | 5,025 | 878 | |
| Other Grants | 1,000 | 288 | 1,288 | 293 | |
| ---------------------------------- | ---------------------------------- | ---------------------------------- | ------------------------------------ | ||
| 6,025 | 4,415 | 10,440 | 3,661 | ||
| ================================= | ==================================== | ============= =================== | ==================================== | ||
| 4. | OTHER INCOME | ||||
| Restricted | Unrestricte | Total | Total | ||
| Funds | d Funds | Funds | Funds | ||
| 2022 | 2021 | ||||
| £ | £ | £ | £ | ||
| Interest received | - | 1 | 1 | 1 | |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | ||
| - | 1 | 1 | 1 | ||
| ==================================== | = =================================== | ==================================== | ==================================== |
Page 9
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2022
5. COST OF CHARITABLE ACTIVITIES
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Restricted|Unrestricted|Total|Total|
|Funds|Funds|Funds|Funds|
|2022|2021|
|£|£|£|£|
|Salaries and National Insurance|6,025|106,087|112,112|85,717|
|Employee Pensions|-|1,584|1,584|1,081|
|Training|-|1,346|1,346|436|
|Rent and Utilities|-|7,045|7,045|4,878|
|Insurance|-|894|894|1,166|
|Building Repairs|-|420|420|229|
|Garden Expenses|-|788|788|390|
|Play Equipment|-|1,552|1,552|1,070|
|Other Equipment|-|1,187|1,187|1,316|
|Cleaning Materials|-|1,595|1,595|1,009|
|Refreshments|-|1,101|1,101|696|
|Postage and Stationery|-|1,801|1,801|1,118|
|Subscriptions and Registrations|-|862|862|942|
|Professional fees|-|1,945|1,945|2,032|
|Legal fees|-|-|-|48|
|Fundraising activities and costs|-|294|294|319|
|Sundry Expenses|-|756|756|391|
|----------------------------------|----------------------------------|----------------------------------|----------------------------------|
|6,025|129,255|135,280|102,838|
|====================================|====================================|= ===================================|====================================|
----- End of picture text -----
6. PAYMENTS TO TRUSTEES
No renumeration, pensions or expenses were paid to Trustees during the year (2021: Nil).