Shepherdswell Pre-school
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS
31 AUGUST 2020
Charity Number 1020790
BURGESS HODGSON LLP
Chartered Accountants Camburgh House 27 New Dover Road Canterbury Kent CT1 3DN
SHEPHERDSWELL PRE-SCHOOL
FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2020
| CONTENTS | PAGE |
|---|---|
| Trustees & advisers | 1 |
| Trustees Annual Report | 2 |
| Independent Examiner's report to the trustees | 6 |
| Statement of receipts and payments | 7 |
| Statement of assets and liabilities | 8 |
| Notes to the financial statements | 9 |
Page 1
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES AND PROFESSIONAL ADVISERS
| Registered charity name | Shepherdswell Pre-school |
|---|---|
| Charity number | 1020790 |
| Correspondence address | Shepherdswell Village Hall |
| Cox Hill | |
| Shepherdswell | |
| Dover | |
| Kent | |
| CT15 7NN | |
| Trustees | Mrs G Caister-Softley |
| Mrs K Cook | |
| Mrs J Vinten | |
| Mrs K McArdle | |
| Mrs V Beamont | |
| Mrs H Austin | |
| Independent Examiner | Mr M D Laughton |
| Burgess Hodgson LLP | |
| Chartered Accountants | |
| Camburgh House | |
| 27 New Dover Road | |
| Canterbury | |
| Kent | |
| CT1 3DN | |
| Bankers | Lloyds Bank |
| 43 Sandgate Road, | |
| Folkestone, | |
| CT20 1RZ |
Page 2
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2020
The trustees present their report and the financial statements of the charity for the year ended 31 August 2020.
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of trustees and professional advisers on page 1 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the period were as follows:
Mrs Jessica Vinten Mrs Gemma Caister-Softley Mrs Kat McArdle Mrs Vicki Beamont (appointed 16 October 2019) Mrs Hannah Austin (appointed 16 October 2019) Mrs Katie Cook (appointed 16 October 2019)
Mr Craig Redman (resigned 16 October 2019) Mrs Polly Lockie (resigned 16 October 2019) Mrs Alexandra Jenkins (resigned 16 October 2019) Mrs Samantha Vaughan (resigned 16 October 2019) Mrs Lisa Grace (resigned 16 October 2019) Mr Stephen Smith (resigned 23 February 2020)
STRUCTURE, GOVERNANCE AND MANAGEMENT
The governing document of the charity is the constitution dated 20 May 2015 which is based on the Preschool Learning Alliance standard 2011 constitution for pre-schools.
The trustees are appointed in line with the charity’s constitution.
The day to day running of the charity is undertaken by appointed staff.
RISK MANAGEMENT
The trustees have produced a risk register and actively review the risks faced by the charity. The trustees have examined all risks, including financial risk, operational risk and business risk and confirm that procedures to mitigate significant risks are regularly reviewed and where necessary revised.
OBJECTIVES AND ACTIVITES
To enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
Shepherdswell Pre-school plans its activities within the framework of the Early Years Foundation Stage. The qualified and experienced staff provide a variety of well-prepared activities each day to help the children learn and develop through play. The children are supported in developing their potential at their own pace and the children’s happiness and welfare comes first at all times.
Page 3
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2020
PUBLIC BENEFIT
The Trustees consider that the charity activities, as set out in its Objectives and Activities, are in the public benefit. The Trustees confirm they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to the guidance published by the Charity Commission for England and Wales in relation to public benefit provision.
ACHIEVEMENTS AND PERFORMANCE
The Chair thanks all the Red Ladies and the Committee for their hard work and support over this very different and challenging year. Sadly, this has been a very unfortunate year for all; none of us ever imagined we’d be hit with a global pandemic bringing so many challenges and life changes to us all.
The Committee Members who joined us last year had so many proactive eager fundraising ideas which we were not able to achieve due to the unforeseen Lock Down of 2020.
In September 2019 we began using focus weeks for each child. This has encouraged more parent participation of the children's learning at home which in turn contributes to their development and progress at Pre-school.
The school year began with a great start, we held several Fundraising events which were a huge success, The Halloween Disco, The Christmas Play and Fayre, and the Race Night. We also received the Co-op grant again this year which enabled us to replace our multi port CD player and headphones and CD player for musical activities and stories. We updated our outdoor role play resources pots, pans bowls etc. The money also went to building repairs in particular the roof and bathroom fittings. All was going so well until we were sadly hit by Covid 19.
This brought about many huge adjustments and challenges for us all. The Pre-school closed on the 20th March 2020 when the National Lock Down was announced.
Due to Lock Down the preparations and readiness for the Easter Fayre to be held on 21st March 2020 had to be cancelled, this being one of our biggest fun raising events. The Committee had discussions around organising virtual fundraising events, such as quiz nights, competitions for the children including creative craft and colouring competitions, nature trails, sponsored walks etc,. although the challenges around Covid 19 restrictions did not make these easily viable.
The Pre-school reopened on 1st June 2020, for just ten children per session, procedures were put in place to keep both children and staff as safe as practicably possible allowing adequate space within the Preschool for the children to have a little normality and routine back in their lives after the lockdown period.
After the Covid-19 closure we focused on children's well-being and confidence to help them resettle back into their routine. Children have adapted extremely well to the new setting layout and rules and are making good progress across the board.
We kept parents notified and up to date with the ever changing situation by email as per KCC's requirements.
We applied for a Grant from Dover District Council but were turned down as the Village Hall had received this grant funding, however this meant we did not have to pay any rent for the rest of the financial year.
We have had two Red Ladies resign in August this year, Megan Preskett and Lauren Hillary so we say goodbye and thankyou for their Red Lady input over their time spent with us.
Page 4
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2020
We continue to ensure all of the Committee Members DBS checks are up to date. We have Members who will be standing down and new Members keen to join the Committee who have begun DBS applications in preparation. All Pre-school policies have been updated, reviewed and uploaded for parents ease of access and viewing on our newly designed Pre-school website.
We continue to stay in touch with our parents through our Facebook social media page informing of any news and we continued to monitor Covid 19 situation in preparation for new school year reopening in September 2020.
FINANCIAL REVIEW
Income for the year was £109,886 (2019: £132,029). KCC vouchers were lower this year due to a timing difference with the final receipt for the year being received on 2 September 2020. The Parental fees have decreased from £29,355 to £14,020 this year due to the Coronavirus pandemic forcing the Pre-school to close from 20 March to 1 June, opening with only 10 children thereafter. As a result of the pandemic fundraising income has also decreased this year due to events being cancelled.
Expenditure for the year was £105,464 (2019: £134,188). The expenditure has decreased in line with the decrease in income due to the closure of the Pre-school for 10 weeks and reduced capacity thereafter. Rent was reduced this year due to the Village Hall receiving funding from the local Council meaning the Pre-school did not need to pay rent from April until August. Legal fees were significantly lower due to the prior year including fees for legal advice on the building lease. Insurance costs were higher this year due to the timing of building insurance for 2019/20 and 2020/21 both being paid during the year.
Overall the charity achieved a surplus of £4,422 for the current year (2019: deficit of £2,159).
PLANS FOR THE FUTURE
We are focusing this year on children and their families and staff's well-being. Keeping up to date with information regarding Covid-19 and keeping up an enhanced cleaning regime.
We are looking at new and different ways to fundraise as our Halloween and Christmas events cannot be held in the hall.
Currently a parent has offered to hold a raffle for us, and we have designed a shopping bag to sell to raise funds.
We would like to thank all of those wonderful Mums on the Committee and will be sad to say Good bye to the ones who’s children have moved up to Primary School.
We say Farewell to the members standing down who are - Gemma Caister Softley (Chair), Katie Cook, Kat McArdle, Vicki Beamont, and wish our remaining Members, Jess Vinten (Treasurer) and Hannah Austin (Secretary) all the very best for the next Preschool Year.
RESERVES POLICY
The trustees have considered the reserve level required based on the ongoing needs of the charity, and currently have agreed that the reserves level should represent approximately 3-6 months expenditure. At the balance sheet date, the reserves represented approximately 3 months expenditure.
The reserves policy is reviewed at Trustee meetings on an ongoing basis. The trustees are actively looking for areas to decrease costs and increase income and ensure that all debts are paid as they fall due.
Page 5
SHEPHERDSWELL PRE-SCHOOL
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 AUGUST 2020
STATEMENT OF RESPONSIBILITIES OF THE TRUSTEES
The trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and regulations and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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make judgements and accounting estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees
Mrs Gemma Caister-Softley Mrs J Vinten Chair Treasurer 12 January 2021
Page 6
SHEPHERDSWELL PRE-SCHOOL
INDEPENDENT EXAMINER’S REPORT TO THE TRSUTEES OF SHEPHERDSWELL PRE-SCHOOL
YEAR ENDED 31 AUGUST 2020
I report on the accounts of the charity for the year ended 31 August 2020 which are set out on pages 7 to 10.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under charity law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Burgess Hodgson LLP Camburgh House 27 New Dover Road Canterbury Kent Mark D Laughton FCCA CTA CT1 3DN 28 January 2021
Page 7
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF RECEIPTS AND PAYMENTS
YEAR ENDED 31 AUGUST 2020
| Restricted | Unrestricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Funds | Funds | 2020 | 2019 | ||
| Note | £ | £ | £ | £ | |
| INCOMING RESOURCES | |||||
| Incoming resources from | |||||
| charitable activities: | |||||
| Nursery Fees | 2 | - | 96,238 | 96,238 | 120,905 |
| Grants and donations | 3 | 9,272 | 4,370 | 13,642 | 11,117 |
| Other Income | 4 | - | 6 | 6 | 7 |
| ---------------------------------------- | ------------------------------------------- | ---------------------------------------------- | ----------------------------------------- | ||
| TOTAL INCOMING | |||||
| RESOURCES | 9,272 | 100,614 | 109,886 | 132,029 | |
| ---------------------------------------- | ----------------------------------------- | ---------------------------------------------- | ------------------------------------------ | ||
| RESOURCES EXPENDED | |||||
| Charitable activities | 5 | **(9,272) ** | (96,192)) | (105,464) | (134,188) |
| ----------------------------------- | ----------------------------------------- | ---------------------------------------------------- | ---------------------------------------------- | ||
| TOTAL RESOURCES | |||||
| EXPENDED | (9,272) | (96,192) | (105,464) | (134,188) | |
| ------------------------------------ | ---------------------------------------- | --------------------------------------------------- | ---------------------------------------------- | ||
| NET INCOMING / | |||||
| (OUTGOING) | - | 4,422 | 4,422 | (2,159) | |
| RESOURCES | |||||
| TOTAL FUNDS BROUGHT | |||||
| FORWARD | - | 22,677 | 22,677 | 24,836 | |
------------------------------------------------ |
-------------------------------------------- | ---------------------------------------------- | ------------------------------------------------- | ||
| TOTAL FUNDS CARRIED | |||||
| FORWARD | - | 27,099 | 27,099 | 22,677 | |
| ============================================= | =============================================== | =========================================== | ================================================ |
All of the above amounts relate to continuing activities.
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
The notes on pages 9 to 10 form part of these financial statements.
Page 8
SHEPHERDSWELL PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES
31 AUGUST 2020
| 1 AUGUST 2020 | ||||
|---|---|---|---|---|
| Unrestricted | Total Funds | Total Funds | ||
| Funds | 2020 | 2019 | ||
| Note | £ | £ | £ | |
| ASSETS | ||||
| Cash at Bank | 27,031 | 27,031 | 22,677 | |
| Cash in Hand | 68 | 68 | - | |
| Debtors | - | - | 547 | |
| TOTAL ASSETS | 27,099 | 27,099 | 23,224 | |
| Represented by: | ||||
| General Funds | 27,099 | 27,099 | 23,224 | |
| Restricted Funds | - | - | - | |
| 27,099 | 27,099 | 23,224 | ||
| LIABILITIES | ||||
| HMRC Liability | 644 | 644 | - | |
| Pension Creditor | 205 | 205 | 300 | |
| 849 | 849 | 300 |
TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS
Charity Law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have taken advantage of the provisions that apply to small charities and have prepared a Statement of Receipts and Payments Account and Statement of Assets and Liabilities which are set out on pages 7-8.
These financial statements were approved by the trustees and authorised for issue on the 12 January 2021 and are signed on their behalf by:
Mrs Gemma Caister-Softley Chair
Mrs J Vinten Treasurer
The notes on pages 9 to 10 form part of these financial statements.
Page 9
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2020
1. BASIS OF ACCOUNTING
The financial statements have been prepared under the “Receipts & Payments” basis as allowed for charities with income less than £250,000.
2. PRE-SCHOOL FEES
| RE-SCHOOL FEES | ||||
|---|---|---|---|---|
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2020 | 2019 | |||
| £ | £ | £ | £ | |
| KCC vouchers | - | 82,218 | 82,218 | 91,550 |
| Parents | - | 14,020 | 14,020 | 29,355 |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | |
| - | 96,238 | 96,238 | 120,905 | |
| ==================================== | = =================================== | ==================================== | ==================================== | |
| RANTS AND DONATIONS | ||||
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2020 | 2019 | |||
| £ | £ | £ | £ | |
| Fundraising | - | 3,936 | 3,936 | 5,121 |
| SENIF Grants | 7,335 | - | 7,335 | 4,496 |
| Other Grants | 1,937 | 434 | 2,371 | 1,500 |
| ---------------------------------- | ---------------------------------- | ---------------------------------- | ------------------------------------ | |
| 9,272 | 4,370 | 13,642 | 11,117 | |
| ================================= | ==================================== | ============= =================== | ==================================== | |
| THER INCOME | ||||
| Restricted | Unrestricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2020 | 2019 | |||
| £ | £ | £ | £ | |
| Interest received | - | 6 | 6 | 7 |
| ------------------------------------ | ------------------------------------ | ------------------------------------ | ------------------------------------ | |
| - | 6 | 6 | 7 | |
| ==================================== | = =================================== | ==================================== | ==================================== |
3. GRANTS AND DONATIONS
4. OTHER INCOME
Page 10
SHEPHERDSWELL PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
31 AUGUST 2020
5. COST OF CHARITABLE ACTIVITIES
| Restricted | Unrestricted | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |
| 2019 | 2019 | |||
| £ | £ | £ | £ | |
| Salaries and National Insurance | 9,272 | 82,206 | 91,478 | 109,991 |
| Employee Pensions | - | 1,092 | 1,092 | 3,026 |
| Training | - | 426 | 426 | 946 |
| Rent and Utilities | - | 4,850 | 4,850 | 7,472 |
| Insurance | - | 1,438 |
1,438 | 624 |
| Building Repairs | - | 445 | 445 | 353 |
| Garden Expenses | - | - | - | 1,318 |
| Play Equipment | - | 364 | 364 | 1,581 |
| Other Equipment | - | 440 | 440 | 830 |
| Cleaning Materials | - | 731 | 731 | 1,025 |
| Refreshments | - | 625 | 625 | 1,187 |
| Postage and Stationery | - | 1,156 | 1,156 | 1,672 |
| Subscriptions and Registrations | - | 976 | 976 | 729 |
| Professional fees | - | 911 | 911 | 1,418 |
| Legal fees | - | 71 | 71 | 1,127 |
| Fundraising activities and costs | - | 130 | 130 | 648 |
| Sundry Expenses | - | 331 | 331 | 241 |
| ---------------------------------- | ---------------------------------- | ---------------------------------- | ---------------------------------- | |
| 9,272 | 96,192 | 105,464 | 134,188 | |
| ==================================== | ==================================== | = =================================== | ==================================== |
6. PAYMENTS TO TRUSTEES
No renumeration, pensions or expenses were paid to Trustees during the year (2019: Nil).