Trustees, Annual Report For the period From {start date) to end date Section A Reference and administration details Charity name 11th Southgate Scout Group Other names the charity is known by 11th South ate Chrisl Church Cockfosters Scout Grou Registered charity number (if any} HQ registration number Charity's principal address Scout Head uarters 1c Chalk Lane Cockfosters Barnet, Herts Postcode Names of the charity trustees who manage the charity (Thtrse puollshedm th8 8nnual reportoflhe ch8hty andth$ Chatty R8ViSt•rrfr•porting lor* Reg18terod Chartly wilh a ch•rilyregu18to¢ Trustee Name Office (if any) Dates acted if not for whole year Dar l Ashin Geraldine Palfreman David Hunter Glenda Hunter Nafisa Ashin Emil Thom son Andrew Dudd Steven Nixon Grou Scoul Leader Chair erson Treasurer Secretar HQ Bookin Trustee Board member Trustee Board member Trustee Board member 10 12 13 14 15 Names and addresses of advisers (optional infomiation but encouraged as best pr8Ctice) (These Mll bp publishedin the 8nnu81 report Jf the charity) Type of advisor Name Address I LT70000113rd December 2018)
Section B Structure. governance and management Description of the charitws trusts Type of governing document The Group's goveming documents are those of the The Scout Association. They consist of 8 Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust estsblished under its rules which are common to all Scouts. (e.g. trust, associatlon, company} Trustee selection methods le.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice> You may choose to Include additional information, where relevant, about.. The Group is managed by the Group Trust@e Board, which meets 3 times eah year, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities, This includes the registration, keeping proper accounts and making returns to the Charity Commission as approprlate. Policies and procedures adopted for: a) the induction and training of trustees,. b) trustee, consideration of major risks and the systems and procedures to manage them The Commlltee conslsts of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the SPonsIbl11ty> and parent's representalion and meets every # months. Members of the Trustee Board complete mandatory training tralnlng within the first 5 months of joining the committee. This Group Trustee Board exlsts to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property. The raising of funds and the administration of Group finance., The insurance of persons, property and equipment., Group public occasions., Assisting in th& recruitment of leaders and other adult support., Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. 2 LT70000113rd December 20181
Section B Structure, governance and management Icontlnued) Risk and Internal Control Ispeclmen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist wilh these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations n8tion818ccident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduclion in income. The Committee could raise the value of subscriptions lo increase the income to the group on an ongoing basis, either temporarily or pemianently. Reduction or loss of leaders, The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction In the number of leaders to an unacceptable level in a particular seclion or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reductlon or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Rlsk and Internal Control (Speclmen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signalories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT70000113rd December 20181
Section C Objectives and actlvltles Summary of the object5 of the charity set out in its governing document The Purpose of Scoutlng Scouting exists to aclively engage and support young people in their personal development, empowering them to make a positive contrlbution to society. The Values of Scoutlng As Scouts we are guided by these values., Integrity - We act with integrity., we are honest, trus4Northy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Bellef . We explore our faiths, beliefs and attitudes. Co-operation . We make a positive difference., we co. operate with olhers and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objeds To train young people in scouting skills which covers a wide range of activities. 4 LT70000113rd December 20181
Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about- policy on grantmaking., contribution made by volunteers., policy on investments. Public benef1t statement The Group meets the Charity Commission's public benefit criteria under both the advancement ol education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year 9 of which were Chief Scout Bronze Awards . The number includes 56 Challenge badges and many other topics from Animal Friend and Book Reader to Communicator and Gardener. Cubs awarded 252 badges 2 of which were Chief Scout Silver Awards. The badges awarded included 36 Challenge badges plus other ranging from topics such as Artist and Alhlete to Environmental Conservation, Disability Awareness and Community Impact. Scouts awarded 117 badges. 2 of these were Chief Scout Gold awards. Included in the numbers were 48 Challenge Badges and others ran in from Emer enc Aid to Hikes and Navi ation. Sectlon E Financlal Review Brief ststement of the charity's policy on reserves Reserves Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should Income and fundraising activities fall short. The Group Trustee Board consider5 that the group should hold a sum equivalenl lo 6 months running costs, circa £10,000. The Group held reserves of approximately £38,000 against this at year end. This is above the leve required for operating expenses. Quantify and explain any designations Details of any funds materially in deficit {circumstances plus steps to eliminate) 5 LT70000113rd December 20181
Further financial review details (optional information) You may choose to include additional information, where relevant, about. the charity's principal sources of funds (including any fundraising)., Investment Pollcy (Specimen 1 The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks. how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensurè the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Treasurer considers the cash flow requirements. investment policy and objectives., Investment Pollcy (Speclmen 21 The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse stralegy to the Inveslment of its funds. All funds are held in cash using only mainstream banks or building societies. Sectlon F other Optional Information Plans for future perlods {details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Sign8ture(s} Full name(s) Geraldine Palfreman David Hunter Position leg Secretary, Chairl Chair Treasurer Date 6 LT70000113rd December 20181
11th Southgate Scout Group Receipts and Payments Account For tho year from 3110312024 To 3110312025 Receipts and payments 2024125 Unrestricted funds 2023124 Unrestrlcted funds Recelpls Donatlons, legacles and Slmllar Income Membership subscription8 6,987 7,906 Le55.'M&mb8rship subscriptions paid Dn INalionallCountyiAr881Dislrictl 2,678 2,871 Net rnembership subscripllons r&lained 4,309 5,035 Donations 41,907 738 L8g8C18S Gift Aid 1,330 1,324 Other similar income Sub total Grants Mainlenenacg grant Other grants 1,SSO Sub total Fundralslng (gross) 100 Club Detail 2 tail 3 Oiher fundraising activitie$ 898 528 Sub total Invastment Income Bank intere81 1,437 654 Building Society inteTg$t The Scout Associ8b"on Short Torm Invtrstment Service Property Rent income 4,190 5790 Other investment income Sub total Total Gross Income Asset and Investment sales, 8tc. Total recelpts I LT700002 Ilst January 20171
11th Southgate Scout Group. Receipts and Payments Account For the y•ar from 3110312024 To 3110312025 Receipts and payments 2024125 Unrgstrlcted funds 2023124 Unre6trlcted funds Payments Charitable Payments Youth programme and activities 2,301 Adult support and Ir8ining Rent Water and Sewaraga Eleolricily and Gas Insurance 2.250 2,623 Repairs and Renewals 2,351 Mgterials and equipment Prinllng and phol¢copylng Contribution to camp eo8ts Unlforms and Badges 509 704 AGM and trustee 8xpensè8 Minibu8 44,030 1,445 Other property costs 12,057 Group admin 2,513 Sub total Fundralslng expens88 100 Club Detail 2 Detai13 Other fundraising costs Sub total Total Gross Expenditure Asset and investment purchases. etc. Total payments Net of recelpts/(payments) , Cash funds last year end Cash funds this year end 2 LT700002 Ilst January 20171
Statement of assets and liabilities at the end of the year 3110312025 3110312024 Unrestricted funds Unrestrlcted funds Cash funds Bank current accounl 5,010 8,386 Bank deptrsil account 37,009 35.624 National Savinos Invèstment Bank 2,972 The Scout Association Short Term Investment Service CashlFloats Total cash funds other monetary assets Tax claim Oebts due from the CountylArealDi5tricVGroup Insurancè Claim Sub total Investment assgts Invèslm•nl prop•rty- detail Quoted investments Other investmen15- detail Sub total Non monetary assetg for charlty's own uso Badge stock Shop stock Debtor8lP8ymenls in advance 343 1,119 The above recelpts and payments account and Motor vehicles Scoutlng equipment, fvrniture etc Other Sub totsl Llabilities Accounts not yel pBid -3974 -1554 Expenses incurred bul not invoiced Subscriptions not yel paid Loan- del?il Other liabilities Sub total Contingent Ilabllltles and future obligallons The Group contlnues to occupy the bulldlng It has leased from the freeholder for over 60 years, although the lease expired in April 2024 and has not, been renewed by the freeholder. Negotiations regarding the contlnued occupation have not yet The above receipts and payments account and statement of assets and liabilltles were approved by the Trustees on 4th January. 2026 (tho date of the Trustee Board meeting that approved the accounts) and slgned on their behalf by Print Name Geralding Palfr¢man Chair T700002 Ilst J ary 20 Oavid Hunter Treasurer
Independent examiner's report to the trustees of 11th Southgate Scout Trustee Board. I report to the trustees on my examinatlon of the accounts of the 1111) Southgale Scout Group for the year ended 3151 March 2025. Responslblllties and basls of report A8 the charity trustees of Ihe 11 th Southgale Scout Group. you are responsible fof the preparaiion of the accotiiits In accordaiice wilh the fequlrements of the Charities Act 2011 ('the Act,). I report In respecl of my examination of the 11 Sotslhgate Scout Group accounts carried out under seclion 145 of Ihe 2011 Act and in carrying out my examination I have followed all the appllcabl@ Direciions given by Ihe Charily Commission undef section 14515){b) of Ihe Acl. Ih Independent examlner's statefnent I have completed my examirtalion. I confirm that no material matters have come to nry atlenlion In connection wilh the examination giving me cause to believe thai in any malerial respect". 1. accountlng records were not kepl In respecl of the11 Ih Southgate Scoul Group as required by section 130 of the Acl; or 2. Ihe accounts do not accord with those records. come across no other maiters In connectiDn wilh the ould be drawii in this réport In order to enable a counts to be reached. I have no concems and hav examinaiion to whic proper undersla the Signed: Name: Pro roKJ A Ikpry Relevanl professional quallfication or membership of professional bcKlies (il any). Address., Qpo4!L I Cfl trv4 Date: ¢rJL p gi