1[ST] FLIXTON SCOUT GROUP TRUSTEES’ ANNUAL REPORT 2024/25 1 ## **1[st] Flixton Group Scout Council** Annual General Meeting Monday 14[th] July 2025 – 7pm ## **AGENDA** ## **1. Introduction and welcome** ## **2. Apologies for absence** ## **3. Governance topics** - a. Approve the minutes of the Annual General Meeting held on Thursday 19[th] September 2024 - b. Adopt the model constitution from Policy, Organisation and Rules (POR) - c. Note the Group’s financial year - d. Agree the number of members that may be appointed to the Trustee Board - e. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) **4. Review of the previous year** - a. The Group Lead Volunteer’s review of Scouts during the past 12 months. - b. The District Lead Volunteer’s remarks. - c. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **5. Making appointments** - a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board - b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board - c. (Re-)appoint Group President and/or Vice Presidents - d. Appoint the Scrutineer ## **Closing remarks** 2 **TRUSTEES’ ANNUAL REPORT FOR THE PERIOD 1ST APRIL 2024 TO 31 ST MARCH 2025** Charity name – 1[st] Flixton Scout Group Registered charity number – 1020643 HQ registration number – Unknown Charity’s principal address c/o Group Treasurer 33 Berkeley Avenue Stretford MANCHESTER M32 9TJ Names of the Charity trustees’ who manage the charity: |Trustee Name|Offce|Dates acted if not for
whole year| |---|---|---| |Angela Hart|Group Chair|| |Nicola Rostron|Group Lead Volunteer (ex-offcio)|| |Jennifer Carline|Group Treasurer|| |Paul Rostron|Appointed|| |Stuart Binks|Appointed|| |Thorsten Jansen|Appointed|from 25thNovember
2024| |Ruth Boyd|Appointed|from 25thNovember
2024| |Andrew Robinson|Appointed|from 25thNovember
2024| Names and addresses of advisors: |Type of advisor|Name|Address| |---|---|---| |Scrutineer|Michael Pearson|20 Patterdale Road
Northenden
Manchester
M22 4WG| 3 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees (including 1 Ex Officio Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. ## **RISK AND INTERNAL CONTROL** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. 4 ## **OBJECTIVES AND ACTIVITIES** The Purpose of Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 5 ## **GROUP LEAD VOLUNTEER’S REPORT** 2024/2025 has been another busy and jam-packed year at 1[st] Flixton and my first full year as GLV. The group has continued to retain high numbers of young people across all sections and our leaders do a fantastic job of creating a fun and varied programme of activities from camps to days out, hikes to sleepovers, competitions and more. Recruiting new adult members was a key focus for us this year and we’ve definitely achieved that goal. Following a hugely successful Family camp in May 2024 we welcomed on board Sam Hamilton who has joined our Beaver leadership team, Thorsten Jansen who originally signed up as Treasurer but quickly took over as Explorer Team Leader and Miri Firth who has taken on a helper role which she fully embraces helping us with camps, events and any other ad hoc tasks where she can. I would like to welcome them all and thank you for giving your time in all you do. We’ve also had two Explorers who have decided to take up leadership positions within the group after finishing Explorers. Lucy Ardron is a team member in our Beaver Section and Evie Boyd is a team member in our Cubs section, having previously been a young leader there. I’m so pleased you’ve both decided to continue your scouting journey with us and volunteer your time. We’ve also been working hard to bring scouting to our early years community recruiting leaders to the Group and planning to open the very first Squirrel Drey in Urmston and District. I would like to formally welcome Jen Durber and Craig Smith who have joined our Squirrels team leaders. They’ve made an excellent start and have the full support of the group as we navigate this new section. I am pleased with our improving financial performance which we can largely attribute to growing numbers of young people but also better budgeting by our trustee board as well as the move the online payments for camps and subscriptions. Looking ahead to rest of 2025 and 2026, we want to continue to build on the momentum we have made by welcoming more volunteers, welcoming Squirrels and bringing our focus back to fundraising so we can offer a better scouting experience. Finally, and as always, I want to thank each and every one of our adult volunteers for all that they do to make this group what it is. Without them, scouting simply couldn’t happen! Nic Rostron Group Lead Volunteer 6 ## **FINANCIAL REVIEW** The accounts are presented in a Receipts and Payments format recommended the ‘Charity Statement of Recommended Practice (SORP)’, which forms part of The Scout Association Policy, Organisation & Rules (POR). The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group Scout Council should income and fundraising activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs. ## Declaration The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signatures **----- Start of picture text -----**
Angela Hart Nicola Rostron
Full names
Angela Hart Nicola Rostron
Position
Group Chair Group Lead Volunteer
Date
2 1 0 5 2 0 2 5
**----- End of picture text -----**
7 ## **SCRUTINEER'S REPORT TO THE TRUSTEES OF THE 1ST FLIXTON (L’AVENIR) SCOUT COUNCIL** I report on the accounts of the Group/District for the year ended 31/03/2025 ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 3. ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: Michael Pearson CGMA Address: 20 Patterdale Road Northenden Manchester M22 4WG Date: 28/04/2025 8 1st Fllxton Scout Group Receipts and payments account Year 1:.4'0 For th• ygar Irom 0110412024 To J1103YZ025 rKeGvipii dliu paymen 231 Unreglricted lund• 2024J 2S LlnM8tr1cl•d furnd$ Donations Mernberyni OoryaJ,>ns and alrnllar Incom• on$ sut)scn 7.950.OQ 185 134 J2 100.00 1271948 138T05 1 138.85 19.311.46 Oihei &ryT La. incame 1092.00 25.093.63 Sub total Grnnts "'els 500.00 Sub to￿1 500.00 .Fundrnl¥bn Oeiai 1 C¢i•i 2 tel8113 ..Ornef •¥•nl• a¢tv*)e$ 1.6BO 36 1.••0.3a 5.708 3J S.TM.aJ I Seout hut incom• . Hire ¢. D Jiloft 'Hrfeol rrenl Ortter Scout Irw*e Sub Invesffiient Incom• Bank Inleiegt Builc1n S4xie In.e￿91 T￿? S¢uul Asi)ciatiw Term Inwes',men: Service 1.7 Sub totsl S5.79 91.701 Total Grnss Incom• ?• tu7 AM•t And IrMMtmBnt s•1*, •t Total r•c•ipts 21.Q47.11 31.393.6 1st Flixton Scout Group Receipts and payments account Fof th• y••r 011W2024 To 31m312025 2024125 Unrestricieil lund• Unr•stsict•d funds Chwftabl• Pa tion >d•n rnmme and xtvrtjes and tr*ni.- 3 131.76 19Q OQ 858.87 431.¢)0 Yo(rth Auull su Rent Waier ano Sertra Eloclii 8n(J Ga¥ InsufaTh ars and R8nth¥8 mertl 275.00 385.30 1,02a.lJ 788.44 334.00 925.wj 460.34 899.51 124. S1•.46 Com èx Unrfoiys ensès 7 937.67 712.47 1Q 801.78 19100 AOM Iius1¥¢ Oihef •xi8nses Go C&idie*s foés Fee$ 1,159 66 461.28 33.91 Sm• Sub tol•l Fundr•lJln D•',Ail I Dèig112 Dtiail 3 Oii*r lundiais. •x cos 926.87 926.67 2.228.78 2228.78 sub toi•l rot41 Gross Exwdltur• 29,623A2 Ass•t and Inv•stsn•nt Durcha¥M. •t rolal payments . Xl.623.42:, "23J84.28 N•t of r•c•iDtsIID•vm•nts) 49h fund9 Iui v•ar •nd Cash funds Ihl$ v•ar •nd 8m9.38 17211.jz Z5220.7U 16707 I J 1T.21 T.3Z 1st Flixton Scout Group Receipts and payments account For the year Iroffl 0110412024 To 3110￿025 2024125 UnrgStri¢t4d funds Unr•strict•d funds Gen¢rai AkrJu41 Carn Acccunl FLncfaiSiro A¢c¢uAt BuihJin Ac=ouYl CashiF&Jal$ OSM Carrjg Totsl cA•h 11 395.74 14 746 10 1Q,19Q 83 052 0.82 .55 17.211.32-. Taxcaim DeDig from trbe CD Insurance clwn lAre￿iStri¢l1G Sub totsl Ir¥estTDWt Quo•Ad Invostry￿nt8 cp,r*i Invesimenls . Oeiail Sub total 8ad e 51OCA ShD Stock ot￿r sic£ L8nJ and buildin Molur Ye￿1d•S Scwtn 175 OIXJ.00 lumilure •1¢ Sub totsl 175.(yJQ.fJ) 175.000.QQ AC￿untS nol ol •ld ns41S Incurred ixjt rt)I In¥oic•a Subscr, bctns rwl el •d Loan - detdil her Iiabilili io 8ub tol•l 192,211.32 - 200.220.70 Th• ibov• r•c•lpts and paym•nl8 account and ital•m•nt ol a••ets and Il•bllltl•• w•r• •pprov•d by th• Trusl••s on Ith• d•t• ol th• Ex•cutlv• Commltt•• m••tlng that •pprov•d th• a¢¢ounts) end 8lgn•d on th•lr b•half by Pifit N8rne J•nnif•r Cartn•- li