Trustees, Annual Report for the period Period start date Period end date From oi To y) Aprm 2021 Section A Reference and administration details Charity narne St Joseph's Pre-school Other narnes charlty Is known by Reglstered charity number Ilf any) lo2(￿13 Charitys principal address 1223 Ladbroke Road Redhill Surrey Postcode RHI ILF Names of the charlty trustees WIKI manage the charlty Trustee name oirt¢e lrfanyl Datesacted rfnotforwl*)le year Name ot pErson lor body) entltled Int trustoo tf anyl Sarah Duntan Chair To 16 Nov-20 Committee Stscey Marie Chalk Steve McLoughlin Marlies Mehta Co-chair To 16 Nov-20 Committee Treasurer Committee Secretary Lead Fundraiser To 16 Nov-20 Committee Alana Quant Sally Benton-cummins Steve Benton-cummins To 16 Nov-20 Committee Chair From 16 Nov-20 Commrf(tee Co-thair From 16 Nov-20 Committee Karen Stapley Emma Labrador-Becker Secretary Lead Fundraiser From 16 Nov-20 Committee From 16 Nov-20 Committee Names of the trustees for the charlty, rf any. (for example. any custodlan trusteesl Name Date5 acted ff not for whole year Names and addresses of advisers (Optional inforn)atlon) Type of Narr Address adviser Name of chief executive or names of senlor staff members (Optlonal information) Nicky Puttick (Pre-school Monogerj TAR March 2012 Section B Structure, governance and management Description of the charitvs trusts Type of governin8 document Constitution (adopted 01 July 1992 as amended on 16 July 2019) How the charlty Is constituted Trust Trustee selection methods Appointed by existing Committee members Additlonal zovernance issue5 (Optional Information) NIA You may choose to include additional inforniation, where relevant, aljout.. policies and prO￿d￿re$ adopted for the induction and training of trustees,. the charivs organisational structure and any wider network wlth which the charity works- relationship with any related parties; trustees, consideration of major risks and the 5Y5tem and procedures to manage them. Section C Objectives and activities Charftable Objects: To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by= {al Offering appropriate play faalities and training courses. together with the right of parents to take responsibility for and to become invofved in the activities of such groups. ensuring that such groups offer opportunities for all children. regardless of race. culture. religion or means Ibl Encouraging the study of the needs of such children and their families and promoting public Inte￿5t in and recognition of such needs in the local areas Icl Instigating and adhering to and furthering the aim of the Pre-school's association. Summary of the objects of the charity set out In Its governlng document TAR March 2012 St Joseph's Pre-school is an integral and important part of the Parish of the Nativity of the Lord IRedhilll- We were rated as Outstsnding during our last Ofsted inspectK)n. Children are excited and motwated to leam through play,. in a loving, nurturing and caring environment where each child is valued for whom they are. The children take their tentative step5 to independence and belonging to another famity- making new friends. exploring different resources and the local environment. Children can start theirioumey from two and a half years old as Caterpillars. During this year they can attend up to four afternoon sessions from 12.15pm until 2.45pm. Children spend the year before they attend school as Butterfiies and attend up to four moming sessions from 8.30am to 11.30am. We do offer an extended session on a Monday where children can bring lunch and stay until 2.30pm. We are Ofsted registered. in receipt of FEET fundin& Early Years Free Funding and 30 hour5 Free Childcare. Summary of the main artlvlties undertaken for the public benefit in relation to these objects (Include within thi5 sectlon the statutory declaration that trustee5 have had regard to the guidance Issued by the Chaflty Commi55ion on public benefrt) For further inforniation. please visit www.st' se re5choolredhill.co.uk. In accordance wtth sertion 17151 of the Charities Act and the Charities (Accounts & Rewirtsl Regulations 2￿8. all tmstees have reviewed the 8uidan on public benefit issued by the Charity Commission. Addltlonal detslls of obJectlves and activities {Optional inforrnation) NIA You may choose to include further statement5. where relevant. about: policy on grantmakin& policy programme related investment,. contribution made by volunteers. TAR March 2012 Section D Achievements and performance s￿MMary0f the main achievements of the charity during the year Staff Report for acadenlic year 2020121 as presented by Nicky Puttlck [Prfrschool Manager] at the AGM held on 21 September 2021: Well, here we are forour2 zoom AGM; thankyou for taking the time to be here tonight. I'm sure we didn't antlcipate what would be in store for us when V￿ met last Novemberl Icovid 19 Lockdown) But let's celebrate how we got through it... firstly from the huge Lsnderstanding from our parents and carers when we asked you to choose between settings if yourchild attended morethan one. We also had to delay ourjanuary Caterpillar5 starting until after the February half term. It must have been very difficult for you as parents when our open dC￿r pollcy was re5tritted and you were asked to leave your child at the 8ate. They all coped incredibly well Iso did youl) Christmas was beginning to feel NOT a lot like Christmas, when families were told that they couldn't visit each other over Christmas and had to stay in their own 'bubbles'. However. we hope that we managed to bring the Butterfly families a Itttle cheer when Mark Chaddock filmed each bubble performing their NatNtty. What a ffi)y it was when our'road to un-bubblinl led us to remove the outside barrier and the children were able to mix outside. Then with the rate of infertion decreasing and the vaccination program well on its way we were able to allow the children to mix inside with free access to both side5 of Pre-school. though different, we had a very meaningful Thanksgiving Celebration around the cross outside the thurch. The children held up photos of themselves doing their favourite thing in Pre-school. What a lovely array of activities were displayed - snack time. water play, painting. dressing up with their friend, spinning on the trapeze. building with the large blocks, just to name a few... After our leavers. Princess and Pirate party we all continued the celebration with a picnic and live music organised by the parents. This was such a wonderful opportunity, particularly after so much disruption to spend time with the families to say a proper'goodbye. and wishing them well on theirjournev to school in September. We're excited about what this new year at Pre-school will bring- already we've seen great resilience and resourcefulness, awe and wonder at finding snails and spiders hiding in the outside tsp housing, fantastic creations in block building, painting and collages. The children are 'buzzinB' and we really want to be part of their journey as they discover and consolidate their leaming and friendships through their play. Just a reminder that'plaw 15 not aNYays c￿an1 Today they worked really hard playing in the mud,. learrsing to share resour￿$. listening to each other and their ideas. and discovering new ways to do things. Although this is only the Caterpillarfs 2 week with us. we saw some lovely caring PSE development within the group. One child was a little upset SO another child Spontaneous￿ collerted two puzzles and gave one to her, and they sat down together to do them. I remember a reception teacher coming to our AGM a few years ago and sayin8 how important it 15 to remember to have your's a day'_ She wasn't talking about your fruit and vegetables lalthough very importantl, but the importance of reading 5 stories a day to and with your child to foster a love of books and readin& which reminded me of this quote from Dr. Seuss.... You're never too old. too whacky, too wild To pick up a book and read to a childl We have some lovely photos you sent in of your children read1n￿shar￿g books March 2012 TAR Section D Achievements and performance with you. but we've always room for more- so please feel free to send them in or email them to U5. We welcomed Sue as a volunteer to ourgroup on Wednesday and Friday mornings. Please do make her feel wekome when you see her. I'd like to say a huge thank you to our brilliant staff team who work so hard to make Pre-sch(￿1 a fun, caring and interesting place to be. Also, to our committee. for giving up your time and supporting us throughout Covid and beyond! And to Fr Tony for his support. thoughtfulness and understanding. Lastfy, thanks to the children in Pre-school who each have their own unique gifts that they bring to our group. They are a credit to you. TAR March 2012 Section E Financial review The Committee decided thatthere must be a minimum of£40k held In cash reseNes at any one time in order to adequately cover contin8enry costs. As at 30 Apr-21 the balan￿ of accumulated unrestricted Icashl rese￿eS was in the sum £85k. Brief statement of the chaiitvs policy on reserves Detalls of any fvnds materially in deficit NIA Further financial review details (Optional informalionl The accounts for the year to 31 Apr-21- which have been independently verified by Countryside Accountin8 Ltd- were prepared on a 'receipts and payments. (cash) basis and all fijnds as at 30 Apr-21 are designated unrestricted Income o Total income of £125K up £20k119%1 on prior year. o Total fees of £121K up £22k122%1 on prior year and this is due to: You may choose to include additional information. where relevant about: the charit¢5 principal source5 of fund5 (including any fundraising); how expenditure has supported the key objectives of the charity: investment policy and objectives including any ethical investment policy adopted. £13k grant recerved in the year from Surrey County Council's Early Years Recovery Fund (with nothing similar recerved in the prior yearl. £9k increase In Early Intervention Funding received from Surrey County Council. Regular fees and dISc￿tiOnary funding are both flat to prior year. Other income of£3.5k. down £2k134%1 on prioryear. This reflects the fact that several key traditional fundraising actNlties- most notably the Christmas Fair- were not able to go ahead during the year. Expense o Total Expense of £97k, down £9k19%1 on prior year. o Payroll costs of £82k, down £4k14%1 on prior year. o Property costs £4.Sk, down £2k132%1 on prior year and this is due to a rent holiday extended by the landlord for the period when Prtrschool was not able to operate. Equipment Elk. down £lk on prior year. Membership Fees £ nil, down £2k on prior year and due to timing in that two lannuall subscription payments to the Pre- School Leaming Alliance were captured in the 2020 accounts. Net surplu5 of £27397 compared to a net deficit of £1,673 realised in 2020. Total Funds Cash at bankas at30 Apr-21 was £85,430 and this was up £27,997149%} on prior year. TAR March 2012 Section F Other optional information N/A Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlvs trustees Signature{s) Full namels) Position (eg Secretsry, Chair, etc) Deborah Susan Watson Stephen James McLoughlin Treasurer Secretsry Date 10/2o?I TAR March 2012 **St Joseph's Pre-School** |**oseph's Pre-School**|||| |---|---|---|---| |**ome & Expenditure for year ending**
**_Income_**
Fees & Registration Fees
Other Income
**_Total Income_**
**_Expenditure_**
IT Costs
Cleaning Expense
Committee Expenses
Equipment, Arts & Crafts
Fundraising Costs
Outings Costs
Payroll Costs
Professional Services
Postage & Telephone
Property Costs
Registration Fee Refund
Staff Training
Supplies
Miscellaneous Costs
Bank Charges
Subscriptions
Staff Bonus
Membership Fees
**_Total Expenses_**
**_Total Income less Expenditure_**
Accumulated Unrestricted fund brought forward
Accumulated Unrestricted fund carried forward|**£**
**£**
121,172
3,574
**124,746**
949
880
-
1,051
1,416
-
82,445
540
1,235
4,673
-
1,260
1,235
252
94
298
420
-
**_96,749_**
**27,997**
57,432
**85,430**
**30th April 2021**|**£**
**£**
**30th April 2020**|| ||949
880
-
1,051
1,416
-
82,445
540
1,235
4,673
-
1,260
1,235
252
94
298
420
-|1,047
1,600
26
2,257
1,565
19
86,042
520
1,234
6,891
25
300
899
195
170
551
420
2,324|98,979
5,432
**104,412**
**_106,085_**| ||||**(1,673)**
59,105
**57,432**| ## **Income & Expenditure for year ending** _These accounts have been prepared on a receipts and payments basis as permitted under section 133 of the Charities Act 2011._ **St Joseph's Pre-School Statement of Assets & Liabilities as at** **30th April 2021 30th April 2020** |**Current Assets**
Cash at bank and in hand
Current account
Deposit account
**Creditors**
Amounts falling due in one year
**Net current assets**
**Total Assets less Current Liabilities**
**Total Accumulated Unrestricted Funds**|**£**|**£**
**_85,430_**
**85,430**
**85,430**|**£**|**£**| |---|---|---|---|---| ||55,390
30,039||27,400
30,032|**_57,432_**| ||85,430
-||57,432
-|| |||||| |||||**57,432**| |||||**57,432**| ## **Countryside Accounting Ltd L R Baharier FMAAT** Licensed & regulated by the Association of Accounting Technicians to provide services in accordance with Licence 2385 **Report to the trustees/ members of** **St Joseph’s Pre-School** **On accounts for the year** 30/04/2021 **ended Set out on pages** 1 to 3 **Charity no (if any)** 1020613 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under section 144 **trustees and examiner** of the Charities Act 2011 (the Charities Act) and as amended by FRS 102 effective 1[st] January 2015 and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. www.countrysideaccounting.com Telephone: 07815842133 Fax: 01883 742336 E-mail lrbaharier@yahoo.co.uk 1, Castlehill Cottages, Outwood Lane, Bletchingley, Surrey RH1 4LR Company House Registration 6870960 ## **Independent** In connection with my examination, no matter has come to my attention (other than **examiner's statement** that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2011 amended 2015 - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** Linda Baharier FMAAT **Date:** 06/10/2021 **Name:** Linda R Baharier FMAAT **Relevant professional** Fellow Member of the Association of Accounting Technicians **qualification(s) or body (if any):** **Address:** 1, Castlehill Cottages, Outwood Lane Bletchingley, Redhill, Surrey RH1 4LR ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems. www.countrysideaccounting.com Telephone: 07815842133 Fax: 01883 742336 E-mail lrbaharier@yahoo.co.uk 1, Castlehill Cottages, Outwood Lane, Bletchingley, Surrey RH1 4LR Company House Registration 6870960 **Give here brief details of any items that the examiner wishes to disclose** . _This year there was an increase in the overall balance of funds & despite the lockdown due to Covid. I do understand the Trustees concern in investing, even in COIF Charities Investment Fund or the COIF Charities Ethical Investment Fund. That investments can go down as well as up, over all this has not been the case with COIF which over this year where paying out around 3%. I would still advise an investment there._ _At the moment the balance on reserve account is £ 30,039.23 and the current account is £ 55,390.34 – giving a total of £ 85,429.57. The Trustees feel they need a reserve of £ 40K, so increase the Reserve account to £ 40,000, leave £ 25,429.57 or £35,429.57 in the current account and transfer £ 20,000 or £ 10,000 to an investment. This would be a prudent management of the money spreading the risks and being careful with the nursery funds._ _I note there is a £ 13,600 Covid related grant this should be recorded as separate income as a Covid related grant & not I other income. I know this is being a little pedantic, but it is as HMRC is stating they want to see these monies._ _I am aware that you have only claimed a small amount of Furlough payment as you felt with the grant you didn’t need to. I would advise in the future you claim what ever you are entitled to, as you never know what may be needed._ www.countrysideaccounting.com Telephone: 07815842133 Fax: 01883 742336 E-mail lrbaharier@yahoo.co.uk 1, Castlehill Cottages, Outwood Lane, Bletchingley, Surrey RH1 4LR Company House Registration 6870960