Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1[st] June 2020 To 31[st] May 2021
Section A Reference and administration details
Charity name
The Good Shepherd Pre-School
Other names charity is known by
Registered charity number (if any) 1020606
Charity's principal address 78a Weaverthorpe Road Woodthorpe Nottingham Postcode NG5 4PT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Kate Hayman | Chair | |||
| Gemma Volpe | Treasurer | |||
| Emma Holmes | Secretary | |||
| Helena O’Hara | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Pre-School Learning Alliance Constitution
(e.g. trust deed, constitution)
How the charity is constituted
Trust
- (e.g. trust, association, company)
AGM Election for a period of 1 year Trustee selection methods (e.g. appointed by, elected by)
Additional governance issues (Optional information)
The Good Shepherd Pre-School is a registered charity numbered You may choose to include 1020606. It is also registered with OFSTED (EY334654) and a member of additional information, where Early Years Alliance. relevant, about:
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policies and procedures The Pre-School has a childcare protection policy in place which includes adopted for the induction and carrying out DBS checks for new and existing members of staff. These training of trustees; checks are carried out every 3 years in line with official requirements.
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the charity’s organisational All trustees give their time voluntarily and received no remuneration or
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structure and any wider benefits.
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network with which the charity works;
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The Pre-School rents the school room and associated facilities in which it
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relationship with any related provides Early Years education and childcare. This is from the 1[st] Arnold &
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parties; Woodthorpe Scout Group.
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To enhance the development and education of children under statutory school age by offering appropriate play, education and care facilities and adhering to the aims and objectives of the Early Years Alliance. Summary of the objects of the charity set out in its governing document
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The Good Shepherd Pre-School is a friendly setting providing a varied, interesting and informative Early Learning Years education and childcare Summary of the main for children between the age of 15 months to five years from the activities undertaken for the Woodthorpe and surrounding district. The primary purpose to create a public benefit in relation to safe and caring environment; preparing children for the transition to full these objects (include within time school. this section the statutory declaration that trustees have The Pre-School employs 5 part-time staff (Manager, Deputy Manager had regard to the guidance and Early Years Practitioners) during the year to provide morning, issued by the Charity afternoon and lunch club sessions. Commission on public benefit) We welcome all children within the age range regardless of personal circumstance, gender, faith, cultural background and ability.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
This year has, like 2019-2020, proved to be a challenging year for the pre-school due to the Covid-19 pandemic. Financially the charity has suffered a financial setback. Though it must be said, because of the strong financial position of the pre-school prior to the pandemic, we remain in a healthy situation.
Sadly the pandemic has meant that fundraising activities that usually take place, such as summer and Christmas fayres, have not been able to take place. Nor were we able to do our annual summer trip with the children.
We have however gone ahead with our intention to invest in ICT with the purchase of an interactive whiteboard for the children which has been well received and enjoyed by both the children and the staff. It has also meant that we have been able to introduce a number of health and wellbeing activities for the children, such as online yoga videos specifically aimed for preschool aged children.
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Section E Financial review
The Good Shepherd Pre-School has a formal Reserve Policy is in place Brief statement of the which has been reviewed and ratified by the Trustees. charity’s policy on reserves The policy typically covers 3 Months Operating Costs, Staff Redundancy Payments and estimated Relocation Costs.
Funds are ring-fenced within a wholly separate bank account.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Main funding is provided by Nottinghamshire County Council.
Additional funding is secured from non-funded fees, in addition to fundraising.
- It should be noted that NCC Funding figures are reported as lower than last year. This is due to Covid-19. At the beginning of lockdown in March 2020 NCC paid the summer term funding in full (instead of spread out over the term) and as a result, summer term 2020 was reported in last year’s (19/20) financial reports. For this financial year there has also been no income from 15 month club and no fundraising from summer & Christmas fayres. Income from non-funded fees over the summer term was also affected by the lockdown.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Kate Hayman Full name(s)[Gemma Volpe ] Position (e.g. Secretary, Chair, TREASURER CHAIRPERSON etc.)
Date 23/03/2021
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Good Shepherd Pre-School - Income & Expenditure Summary (UPDATED 10/03/2021)
| Income | 2009/10 | 2010/11 | 2011/12 | 2014/15 | 2015/16 | 2016/17 | 2017/18 | 2018/19 | 2019/20 | 2020/21 | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Notts CC Funding | 42,055 | 63,655 | 51,712 | 60,354 | 51,060 | 49,539.20 | 81,508.09 | 72662.37 |
£98,302.43 | 56617.98 | |
| Pre-School Fees | 12,869 | 7,306 | 20,490 | 20,013 | 11,776 | 20,196.64 | 16,637.44 | 23470.41 |
£16,686.02 | 13570.75 | |
| Fundraising | 941 | 861 | 1,397 | 823 | 1,860 | 1,172.39 | 1,779.66 | 106.50 | £894.65 | 0.00 | |
| Grants | 450 | 4,236 | 0 | 0 | 0 | 0 | 0.00 | 0.00 | £0.00 | 0.00 | |
| Donations | 0 | 16 | 0 | 0 | 200 | 0 | 0.00 | 0.00 | £285.38 | 27.50 | |
| Miscellaneous | 861 | 335 | 2,137 | 438 | 8 | 341.62 | 5.00 | 7.49 | £525.38 | 0.00 | |
| Interest | 12 | 18 | 0 | 0 | 0 | 0 | 0.00 | 0.00 | £32.66 | 9.67 | |
| Total | 57,188 | 76,427 | 75,736 | 81,628 | 64,904 | 71,250 | 99,930.19 | 96246.77 |
£116,726.52 | 70225.90 | |
| Expenditure | 2009/10 | 2010/11 | 2011/12 | 2014/15 | 2015/16 | 2016/17 | 2017/18 | 2018/19 | 2019/20 | 2020/21 | |
| Salaries | 39,510 | 48,255 | 40,330 | 49,122 | 51,261 | 51110.31 | 48,271.61 | 58876.30 |
71420.84 | 68,170.38 | |
| Rent | 3,552 | 4,960 | 5,850 | 6,790 | 6,918 | 7005.00 | 5,908.00 | 6248.04 | 7602 | 7,743.00 | |
| HMRC | 4,315 | 4,379 | 2,827 | 3,227 | 3,155 | 3880.20 | 2,524.68 | 4389.12 | 7678.3 | 6,481.16 | |
| Capital Expenditure | 0 | 2,953 | 0 | 0 | 0 | 0.00 | 0.00 | 0.00 | 0 | - | |
| Activity Supplies | 1,526 | 1,655 | 1,133 | 5,155 | 3,600 | 861.41 | £3,484.20 | ||||
| Payroll Expenses | 402 | 351 | 356 | 474 | 582 | 950.40 | 1,243.20 | 1129.20 | 1252.8 | £894.00 | |
| NEST | 157.84 | 319.52 | 1364.84 | 2408.47 | £2,663.57 | ||||||
| Trips & Outings | 803 | 385 | 435 | 534 | 0 | 0.00 | 0.00 | 537.50 | 353.5 | £0.00 | |
| Insurance | 437 | 378 | 432 | 476 | 483 | 497.96 | 515.67 | 519.59 | 528.06 | £734.56 | |
| Materials | 1106.63 | 1,717.44 | 3797.88 | 1139.68 | £976.57 | ||||||
| Print & Stationery | 894 | 166 | 14 | 222 | 75 | 546.99 | 0.00 | 55.16 | 0 | £75.00 | |
| Maintenance | 0 | 0 | 170 | 116 | 118 | 0.00 | 0.00 | 0.00 | 70.81 | 0 | |
| Snacks & Milk | 802 | 603 | 483 | 837 | 893 | 566.74 | 517.70 | 976.70 | 586.54 | £406.98 | |
| Petty Cash | 807 | 180 | 0 | 0 | 0 | 0.00 | 0.00 | 0.00 | 0 | 0 | |
| Phone & Internet | 148 | 0 | 404 | 462 | 576 | 439.47 | 555.05 | 634.35 | 649.95 | 766.04 |
| Training | 0 | 245 | 630 | 0 | 0 | 150.00 | 0.00 | 0.00 | 530 | 0 |
|---|---|---|---|---|---|---|---|---|---|---|
| Miscellaneous | 496 | 697 | 1,453 | 7,650 | 2,436 | 2618.09 | 504.00 | 2490.47 | 733 | 530.48 |
| Total | 53,692 | 65,207 | 54,516 | 75,065 | 70,097 | 69,029.63 | 62,076.87 | 81,880.56 | 94953.95 | 92925.94 |
| Surplus/ Deficit | 3,496 | 11,220 | 21,220 | 6,563 | -5,194 | 2,220 | 37,853 | 14,366 | 21,773 | -22,700 |
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