## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 4** to end date **3 1 0 3 2 5** ||From (start date)
**0**
**1**||to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|to end date
**0**
**4**
**2**
**4**
**3**
**1**|**0**|**3**|**2**||**5**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Section A**||**Reference and administration details**|||||||||||||||||||| |**Charity name**|||**7TH**||**WOKING (ST**||||**MARY OF BETHANY) SCOUT GROUP**|||||||||||||| |||||||||||||||||||||||| |**Registered charity number (if any)**|||**1**||**0**
**2**||**0**||**5**||**3**|**9**||||||||||| |||||||||||||||||||||||| |HQ registration number|||1||0
0||1||0||5|8||0||||||||| |||||||||||||||||||||||| |**Charity’s principal address**|||**The**||**Hoe Valley Community Building**|||||||||||||||||| ||||**Kingfield Road**|||||||||||||||||||| ||||**WOKING, Surrey**|||||||||||||||||||| ||||||||**Postcode**|||||**G**||**U**||**2**|**2**|**9**|**B**||**A**|| |||||||||||||||||||||||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ ||**Trustee Name**|**Office (if any)**
**Dates acted if not for**
**whole year**|**Office (if any)**
**Dates acted if not for**
**whole year**|**Office (if any)**
**Dates acted if not for**
**whole year**||| |---|---|---|---|---|---|---| |1|Neil Hampton|Group Lead Volunteer||||| |2|Tracy Hampton|Chair||||| |3|Sarah Summerhill|Secretary||||| |4|Lorraine Ozanne|Treasurer||||| |5|Michael Dey|||||| |6|Peter Askew|||||| |7|Tracy Wright|||||| |8|Jan Parker|Cub Scout Leader||||| |9|Clare Grigsby|Beaver Scout Leader
to 26 September 2024||||| |10|Dan Weeden|||||| |11|Deborah Hickman|||from 13 January 2025||| ||**Section B**|||**Structure, governance and management**||| |Description of the charity’s trusts||||||| |Type|of governing document|||The Group's governing documents are|those of the The Scout|| |||||Association. They consist of a Royal Charter, which in turn gives||| |||||authority to the Bye Laws of the Association and The Policy,||| |||||Organisation and Rules of The Scout Association.||| |||||||| |How|the charity is constituted|||The Group is a trust established under|its rules which are common|| |||||to all Scouts.||| |||||||| 1 LT700001 (3rd December 2018) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues |||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| |---|---|---| |||| |||The Group is managed by the Board of Trustees, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Lead Volunteer,
individual section leaders (if opted to take on the responsibility)
and parent’s representation.
Members of the Board of Trustees complete
and
training within the first 5 months of
joining the committee.
This Board of Trustees exists to support the Group Lead Volunteer
in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
_'Essential Information'_
_'Trustee Introduction'_| |||| |**Section B**||**Structure, governance and management (continued)**| |||The Group Board of Trustees has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Association's
national accident insurance policy. Risk Assessments are
undertaken before all activities.
**Risk and Internal Control**| 2 LT700001 (3rd December 2018) Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board of Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14.5 years. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |||Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The Board of Trustees could raise the
value of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 14.5 years. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.| |---|---|---| |||| |**Section C**||**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation to
these objects||**The Purpose of Scouting**
**The Values of Scouting**
**Integrity -**
**Respect -**
**Care -**
**Belief -**
**Co-operation -**
**The Scout Method**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
As Scouts we are guided by these values:
We act with integrity; we are honest, trustworthy and
loyal.
We have self-respect and respect for others.
We support others and take care of the world in which we
live.
We explore our faiths, beliefs and attitudes.
We make a positive difference; we co-operate with
others and make friends.
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| |||| |||The main activities of the Group comprise of weekly meetings for
all sections, residential camps (up to 1 week), weekend activities
and adventurous activities carried out in accordance with the rules
of The Scout Association.| 3 LT700001 (3rd December 2018) |Public benefit statement|Public benefit statement||||||||| |---|---|---|---|---|---|---|---|---|---| |||||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|||||| ||||||||||| |Summary of the main achievemen
the charity during the
The trustees declare that they have app
Signed on behalf of the charity’s trustee
Brief statement of the charity’s policy on
reserves
**Section D**
**Section E**
**Section F**|||**Achievements and performance**||||||| ||||||||||| |||ts of The most significant achievement of this year was the successful
launch of our Squirrel Drey, opening up Scouting to even younger
children aged 4–6. This has brought new energy to the group and
has allowed us to extend our values of fun, friendship, and
adventure. Our calendar was full of events and activities including
our annual Cub Pack Holiday to Scammonden and our Summer
Camp to a Christmas tree farm in Wadhurst. Our group continued
to run weekly section meetings, participate in events, and uphold
the values of Scouting throughout.
year||The most significant achievement of this year was the successful
launch of our Squirrel Drey, opening up Scouting to even younger
children aged 4–6. This has brought new energy to the group and
has allowed us to extend our values of fun, friendship, and
adventure. Our calendar was full of events and activities including
our annual Cub Pack Holiday to Scammonden and our Summer
Camp to a Christmas tree farm in Wadhurst. Our group continued
to run weekly section meetings, participate in events, and uphold
the values of Scouting throughout.|||||| ||||||||||| ||||**Financial Review**||||||| |||||**Reserves Policy**|||||| |||||The Group's policy on reserves is to hold sufficient resources to
protect the Group and delivery of its charitable programmes, to
ensure continuity and stability across generations of 7th members,
and to allow time to adjust to changing financial circumstances.|||||| ||||||||||| ||||||||||| ||||**Declaration**||||||| |||roved the trustees’ report above
s|||||||| |Signature(s)||**_N. Hampton_**|||||||**_T. Hampton_**| |Full name(s)
Position (eg Secretary, Chair)
Date|||||||||| |||Neil Hampton|||||||Tracy Hampton| ||||||||||| |||Group Lead Volunteer|||||||Chair| |||**2**
**7**
**0**
**7**
**2**
**5**|||||||| |||**2**||**7**|**0**|**7**|**2**|**5**|| |Signature(s)||**_N. Hampton_**|**_N. Hampton_**|**_N. Hampton_**|**_N. Hampton_**|**_N. Hampton_**||||||||**_T. Hampton_**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |Full name(s)||Neil Hampton||||||||||||Tracy Hampton|| ||||||||||||||||| |Position (eg Secretary, Chair)||Group Lead Volunteer||||||||||||Chair|| ||||||||||||||||| |Date||**2**
**7**||**0**||**7**||**2**||**5**|||||| 4 LT700001 (3rd December 2018) ## **Final Independently-Examined 7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2024 to 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted Unrestricted
funds funds
£ £
Receipts
Membership subscriptions See note 1 9,485 7,654
Events - Scouts See note 2. 13,162 4,460
Events - Cubs 5,055 6,341
Events - Beavers 617 1,008
Events - Squirrels 136 -
Events - general 1,146 917
Rent/Hire of Building and Equipment 6,448 3,617
Gift Aid See note 3. 5,266 3,111
Investment Income - Bank interest 2,074 1,067
Donations 1,383 648
Fundraising (gross) 16 2,850
Total Receipts 44,788 31,673
Payments
Activity Equipment (includes camping equipment) See note 4. 5,308 26,704
Events - Scouts 13,862 26,380
Events - Cubs 4,844 5,402
Events - Beavers 479 1,311
Events - Squirrels 41 -
Events - general 1,816 1,217
Fundraising - 1,388
Insurance 2,339 2,274
Meetings - Scouts 906 156
Meetings - Cubs 182 138
Meetings - Beavers 124 27
Meetings - Squirrels 978 -
Meetings - general 37 90
Bank Fees 137 130
Admin 854 187
Badges 1,092 1,399
Membership Costs - OSM fees 486 433
Training 488 3,666
Utilities 514 478
Venue Maintenance - minibus 818 1,666
Venue Maintenance - general 3,452 6,086
Total Payments 38,757 79,132
Net of Receipts/(Payments) 6,031 - 47,459
Cash funds last year end 109,312 156,771
Cash funds this year end 115,343 109,312
**----- End of picture text -----**
Page 1 Receipts and Payments 24-25 ## **7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts** **----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2024 to 31/03/2025
from
Statement of assets and liabilities at the end of the year
31st March 31st March
2025 2024
Unrestricted Unrestricted
funds funds
£ £
Cash funds
CAFcash Account Group Account 2,078 14,737
CAFcash Account Property Account 1,576 3,886
CAF Gold Account 48,326 -
Virgin Short Savings Account 33,272 32,966
Shawbrook CAF 60 Day Notice Account 25,456 54,000
Scottish Widows Robinson Fund 3,313 3,195
District Badge Account 430 55
OSM Expense Account 892 473
Total cash funds 115,343 109,312
Non-monetary assets for charity's own use £
Motor Vehicle - minibus 24,000
Scouting equipment including climbing wall and trailer 125,000
Liabilities
Service charges not yet demanded for Scout Hall See note 5. - 26,252 - 54,000
**----- End of picture text -----**
**The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on 29th May 2025 and signed on their behalf by:** |Signature
**_Tracy Hampton_**
**_Lorraine Ozanne_**|Print Name
Lorraine Ozanne (Treasurer) 29/05/2025
Tracy Hampton (Chair) 29/05/2025| |---|---| ## **General Notes to the Accounts** Note 1. Membership subscriptions are shown net of agency function capitation fees (membership fees passed onto Woking District Scouts) of £6,015 (£5,922 in 2023/24). Similarly capitation fees are not shown in Payments. Note 2. 2023/24 Receipts for "Events - Scouts" is net of refunds £5,778 from Denmark trip, main event income was in 2022/23. Note 3. Gift Aid income received in 2024/25 was in respect of 01/04/2023 - 31/12/2024 (21 months). Gift Aid income received in 2023/24 was in respect of 01/04/2022 - 31/03/2023 (12 months). Note 4. 2023/24 Payments for Activity Equipment included purchase of minibus of £23,494. Note 5. Recent communication from Woking Borough Council has informed the estimated total figure for historic service charges due as at 31/03/2025. Page 2 Receipts and Payments 24-25 Independent examinerfs report to the trustees of 7Th Woking 1st Mary of Bethany) Scout Group I report to the trustees on my examination of the accounts of the 7th Woking {St Mary of Bethanyl Scout Group for the year ended 3110312025. Responsibilities and basis of report As the charity trustees of the ￿ Woking (St Mary of Bethany) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act.). I report in respect of ry examination of the 7th Woking (St Mary of Bethany) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have foLLowed aLI the applicable Directions given by the Charity Commission under sect50n 145(5)(b) of the ACL Independent examinerfs statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the 7th Woking 1st Mary of Bethany) Scout Group as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Nigel Marlow Head of Credit Address". 11 Stoneyfieids Farnham GU9 8DU Date: 12th June 2025