## **Trustees’ Annual Report for the period** **From 01/04/2021 Period start date To 31/03/2022 Period end date** **Charity name: Blandford Scout Group** ## **Charity registration number: 1020421** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and
support young people in their personal
development,
empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
Integrity - We act with integrity; we are
honest, trustworthy and loyal.
**Respect -**We have self-respect and
respect for others.
**Care -**We support others and take care of
the world in which we live.
**Belief -**We explore our faiths, beliefs and
attitudes.
**Co-operation -**We make a positive
difference; we co-operate with others and
make friends.
**The Scout Method**
Scouting takes place when young people,
in partnership with adults, work together
based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
-make and live by their Promise.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Committee / Group activities
•
Clearing of the outside area,
removal of rubble and stone,
flattening the area and planting gras
seed
Scout Section Activities:
•
St George’s Day District celebration
and renewal of promises-Zoom| |||•
Supported Mayoral Fun Day
•
Opening of 2ndScout Troop in
September
•
80+ members attended
Remembrance parade
•
Attended Yuletide festival with
homemade recycled Christmas tree
lanterns
•
Town Council Expo to promote
Scouting in Blandford
•
Beaver section activities included –
campfires, painting and hiding
stones, Hazard Hike, trip to the local
supermarket. Activity Day with
archery, crate stacking and caving
in a bus. Health and Safety, a
sleepover and many more activities.
•
Cub section activities included –
bike rides, outdoor games,
community walks and orienteering.
Cubs learned about Mexico, Geo-
Caching, First Aid, Bike
Maintenance, knots and lots more.
•
Scout section activities included -
Scout skills; pioneering, knives &
saw skills, fire lighting and
navigation. Hikes and night hikes,
rifle shooting, visiting the Gurkha
temple at Blandford Camp and an
expedition with overnight camp, plus
lots more| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity Commission's
public benefit criteria under both the
advancement of education and the
advancement of citizenship or community
development headings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
In April a working party got together
to clear the area to the right of the
entrance gate. Loads of rubble,
stones, bricks, metal sheets, roots
and weeds were removed to make it
safer for any young people (and
adults). The weeds have grown
back, and we need to decide what
to do with the area, but at least it is
safe now.
BSG took part in the Yuletide Festival,
supporting the Yuletide Festival Committee
as well as fundraising for our group.
The group is fully inclusive, and we pride
ourselves on giving everyone an equal
opportunity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our financial position at the end of March
2022 was broadly the same as at the start
of the period in April 2021. We have
continued to be well supported by the
families in the local area meaning that all
our sections are oversubscribed and we
have a waiting list for each which allows us
to collect the maximum amount of
membership payments to go towards the
running of the scout hut and the activities
which the young people undertake during
their meetings. We have a number of
regular hirers meaning our hut income is
stable and covers most of the running
costs. Overall our funds held has increased
by £5,000 over the course of the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our group, like most charities, hold some
funds in reserve. Our level of reserves is
set to ensure that there are sufficient
resources to continue the core charitable
activities of the group should income and
fundraising activities fall short. The group
executive committee considers that the
group should hold a sum equivalent to
three months running costs in Scouting
account and a sum equivalent to six
months running costs £4,000 in HQ
account in reserve and this is held on
deposit as detailed in article 2a of the
Reserves policy. Should the level of
reserves fall below the target level, the
group executive committee will make
efforts to restore the level within the next
financial year. The amount of reserves held
are: £4,000 in HQ a/c + three month
running costs in Scouting a/c| |Amount of reserves held|Para 1.22|Current combined bank balances total just
over £29,000 at the end of the period, an
increase of £5,000 from the start of the
year. Reserves held are sufficient and meet
the requirement to hold three months
running costs in the scouting account and
six months running costs in the HQ
account.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The majority of our funds come from the
membership fees our young people pay,
regular hirers of our scout hut and
fundraising for specific projects.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The group does not have sufficient funds to
invest in longer term investments. The
Group has therefore adopted a risk averse
strategy to the investment of its funds. All
funds are held in cash using only
mainstream banks or building societies.| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Group's governing documents are
those of The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The Policy, Organisation
and Rules of The Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Group is managed by the Group
Executive Committee, the members of
which are the 'Charity Trustees' of the
Scout Group. As charity trustees they are
responsible and act collectively as Charity
Trustees:
• Comply with the Policy, Organisation and
Rules of The Scout Association
• Protect and maintain any property and
equipment owned by and/or used by the
Group
• Manage the Group finances
• Provide insurance for people, property
and equipment
• Provide sufficient resources for Scouting
to operate. This includes, but is not limited
to, supporting recruitment, other adult
support, and fundraising activities
• Promote and support the development of
Scouting in the local area
• Manage risk and implement the Safety
Policy locally (review incidents to prevent
further ones)
• Ensure that a positive image of Scouting
exists in the local community
• Appoint and manage the operation of any
sub- Committees, including appointing
Chair to lead the sub-Committees
• Ensure that Young People are
meaningfully involved in decision making at
all levels within the Group (under 18's can
form a sub committee)
• Appoint administrators, advisors and co-
opted members| |---|---|---| |||• Approve annual report and accounts,
present to Scout Council at AGM and
submit to the charity commission
• Maintain appropriate confidentiality - don't
discuss committee business outside of
meetings
• The opening, closure and amalgamation
of Sections in the Group as necessary| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|EX-OFFICIO MEMBERS:
Group Scout Leader
Group Chairperson
Group Treasurer
Group Secretary
Section Leaders
Ex-officio members have a role on the
Committee due to their role in Scouting.
ELECTED MEMBERS:
Bookings Secretary
Trustee/Parent
Trustee/Community Volunteer| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Blandford Scout Group| |---|---| |Other name the charity uses|n/a| |Registered charity number|1020421| |Charity’s principal address|Blandford Scout Hut
Eagle House Gardens
Blandford Forum
DT11 7BS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sam Elliott|GroupScout Leader||| ||Sybille Maddock|Chairperson||| ||AmyDennis|Treasurer||| ||Mike Booth|GroupSecretary||| ||Jonathan Bowell|Elected Member||| ||Rebecca Rodwell|Elected Member||| ||Christine Minchella|Elected Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sam Elliott **Full name(s)** Sybille Maddock **Position (eg Secretary,** Chairperson Group Scout Leader **Chair, etc) Date** 06/01/2023 8iANDFORD SCOUTGROUP 8alance of Accounts- Financials 01.04.2021 to 31.03.2022 Scout Income SCO￿ Ex nditure Deer Park Beavers Rlversdale Beavers Portrnan Cub5 Shctt5ford Cubs Stour Valley Scouts Jack Thomas Scout5 Tuck Shop Scout FR Gift Aid Misc HQrelated 973.54 880.42 2.015.69 2.776.26 2.176.55 1.076.12 r)eer Park Beavers River5dale Seavers Porttnan Cubs Shottslord Cubs Stour Valley Scouts Jack Thomas Scouts Winterbourne Whitechurch Adu￿$ & LEader5 Tuck Shop Scout FR Badges General Supplie5 & Mlsc CapitatH)n Transferto HQ3ccount 536.77 505.37 1.654.12 1,698.34 1.018.64 612.23 45.90 439.71 231.96 866.25 5.648.40 348.25 2.ITI.54 5.572.(K) Totsls £ 16.645.19 £ I4￿(*9? Income nditure Float HQFR Float HQFR HQ Exper￿5 Ground5 Maintsnce HQMaintsr HQ Projects Equipmerrt Insvrance Powei Rates Water Mtsc 3,050.00 831.83 470.08 £ L191.29 Charity Donètion5 Mlsc. £ IL2J4.55 8.49 1.292.94 1.153.01 130.70 308.13 5.622.IX) Totals £ 14.Z6455 £ IL(mA7 SctyJilnK Account HQA(c(￿t Opening BalancÈ IncomeTotal Expenditure Totsl 2.221.85 £ 16.645.19 £ 14,608.87 Opening BalarKe Income Total Expenditure Totsl £ 22.LN)4.06 £ 14.264.55 £ 11.O)8.47 Balance f 4258.17 balan￿ £ 25260.14 Comblned Accounts Opening Balance Income Total Expenditure Tot?1 £ 24,225.91 £ 30,909.74 £ 25.617.34 24 May 22 0alance £ Z9,518.31 IndependÈnt exarntner C. Westbrook 24th May 2022 ReRSstered Chartty tr40. 1020421 BLANOFORD SCOUT GROUP Oalance of Atcounts- Financia￿ 01.04.2021 to 31.03.2022 Note5 SwutlnB Incorne Misc 39.90 Winterbotjrnes relmbursement for Athityday bad8es and rEfrE5hrnen5t S.OD A Tanner Xma5 rneal 1.50 Uniform Donations £ 5,572.rxJ Transferfrotn HQto covercapttation pa￿ent Fundraising 117.96 Mayor'5 dav 99.00 Yuletide Hq Income Fundrèising Misc 8.CKM).00 Dors￿ Council- LeisureGrarrt 13.53 Amazon Smile recefved 24105121 11.09 Amazon Smile received 17108121 7.59 Amazon Smile received 13112121 8.(M) Wayleave 17.38 Amaton 5mlle re￿iVEd 23102122 489.96 Transfer from 5￿tr￿- September to December 2021 tem) Scoutlng ExpeDdlture Transfer to HQ account Supplie5 & Mi5 49.98 05M AccountscyTools & Waterproofftn8fortents Scout FundrÈisin8 HQ Expendfture Mlsc 50.fK> Refund of hut booking dueto cancellation 5.572.UJ Transfer to Scoutfngto cover Capltation due tc lack of hJnd5 In aCCOLint Fundra1￿ng totals Ilnc prloryearsl Work5 to Hut and Grounds Nature Reserve Scoutlng events 5.111.63 I,(yJo.(K) 758.31 Registered Charity No. 1020421 INCOME AND EXPENDITURE ACCOUNTS Independent Examiner's Report Report to the trusteesl members of BLANDFORD SCOUT GROUP On accounts for the year ended Charity no 1020421 31ST March 2022 Respective The charity's Iruslees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under sedion 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, Follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{51{b} of the Charities Act. and Slate whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions examiner's statement given by the Charity Commission. An examination includes a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounls, and seeking explanations from the trustees COn￿rning any such matters. The procedures undertaken do nol provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fair. view and the report is limited to those matters set out in the statemenl below. Independent In connection with my examination. no malerial matters have come to my examiner's statement attention which gives me cause to believe that in, any matenal respect.. Accounting records were not kept in accordance with section 130 of the Charities Act or The accounts do not accord with the accounting records. I have come across no olher matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 24" May 2022 Signed: Name: Colin Weslbrook. GSL St Mary Gillingham Scout Group Address: The Cedars, Bay Lane, Gillingham, Dorset SP8 4ER