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2023-03-31-accounts

Lightcliffe Scout Group

AGM

Tuesday 6[th] June 2022

Agenda

  1. Welcome and introductions (led by Group Chair)

  2. Apologies for absence

  3. Approval of the Minutes of the previous meeting of the Group Scout Council (AGM 2022)

  4. The Group Scout Council to receive and consider the Annual Report and Accounts (led by the Group Chair)

  5. Approval of the Group Scout Leader’s nomination of the Group Chair

  6. Election of the Group Secretary

  7. Election of the Group Treasurer

  8. Election of members of the Group Scout Council to the Group Executive Committee

  9. Approval of the Group Scout Leader's nomination of members of the Group Executive Committee

  10. Appointment of independent auditor, examiner or scrutineer

  11. Section awards

  12. Close

Wine and cheese social

Page | 1

jj Lightcliffe Scout Group AGM 7[th] June 2022 Minutes

  1. Welcome and introductions.

Meeting opened and welcome and thanks provided by Andrew Donaldson (Chair) for opening remarks:

Helen French (Scout Leader), Sarah Fuscoe, Jane Smallbones

  1. Approval of the minutes of the previous meeting:

Proposed – Margaret Knapton, Seconded – Brian Reeves

  1. The Group Scout Council to receive and consider the annual report and Accounts:

Proposed – David Manning, Seconded – Stewart McConnell

  1. Approval of the Group Scout Leader’s nomination of the Group Chair. Brian nominated Andrew Donaldson who agreed to remain as Chair for the ongoing year. Approved.

  2. Election of the Group Secretary. Helen Jeffrey elected into this role. Proposed – Andrew Donaldson Seconded – Brian Reeves

  3. Election of the Group Treasurer. Margaret Knapton elected into this role. Proposed – Andrew Donaldson Seconded – Julie Santa

Page | 2

  1. Election of members of the Group Scout Council to the Group Executive Committee .

Voted on to the Executive Committee: David Manning Stewart McConnell Sarah Fuscoe Suzanne Drakeford

Proposed – Margarret Knapton Seconded – Helen Jeffrey

Nominated to the Executive committee by the GSL: Jane Smallbones Sarah Fuscoe

Proposed – Margaret Knapton Seconded – Helen Jeffrey

Section leaders on the committee: Julie Santa (Cubs) Helen French (Scouts)

  1. Appointment of independent auditor, examiner, or scrutineer (Jo Marshall YPS / Barry Smith FCA).

It was agreed that Jo will no longer be needed to prepare the accounts for scrutiny now Margaret is Treasurer.

The meeting voted unanimously to accept Barry Smith to continue his role as scrutineer. Margaret will deal with him direct.

10. AOB

Date of next meeting:

Minutes prepared by H Jeffrey (Secretary)

Page | 3

Treasurer's re ort Accounts 2022123 Lightcliffe Scout Group Receipts and Payments Account Year Start datè Y•ar end dat• For th• year from 0IIOW2022 To 3110312023 Receipts and payments 2022123 2021122 fvnd• •c8i Donatbon¥ I 4cIM and Blmllar Ineom• Membership subs¢rlptKJn$ Don8iiorA Refvnds This Year Last Ymr 9,572 500 8,961 Sub totsl 10.072 Grnnts Covjd Grant HMRC Gift 8,951 2.915 Sub t<rtal Fundrnl•l Fundraisiro events 10,6ts) Sub totAI In¥thnt Ineom• Bank intere6t. NS&I Ban Ini¢rv51- LWS B81ry6th opth rent Inco￿ 41 80Q sub tot1 Youth Pro Actlvitie$ Carr¥) Blankets Rejole h•r rnmffl• & Actlv Incom• 1,718 126 10 1,804 3.380 3.380 8ub lot•1 A•••t Ind Inv••tm•rt Ml••. •te. 30.253 Pag814

Llghtcliffe Scout Group Receipts and Payments Account Year stsrt dale Y•ar end dale For th• yoar 0110412022 To 3110312023 Receipts and payments 2022123 2021122 fvnd• Thh Y•ar Dontlon lo• and •lmilar • m8ml￿hIp $ub9cripUons lo Cl•tr DO￿.0￿$ L•t Y￿r 4.138 665 2,133 -00 Sub total Youth rnmme Ind a¢tlvlti Aafvibes- Beavws Aclivlls- C i￿1. Scouts i￿lIeS. Ml Seclioni 286 450 1,636 434 582 183 Sub total Overh•ad• Aco)unlino, and proknsK￿sI ull Surp￿1 and Traihln & UnK¢ffji Pur£h•8os 88nk Ch Buihthn Rewr¥ R￿e￿I$ Blanket8 Sold uier D￿41￿ & Brolband FuTrJr8i$in H•ati Irrfaurar Maknials and EqUIpn￿l Miscdlar￿c4 Mebib Phone Offit• •￿j Admin Refreshm•Ms lor Moel" and Enttytsinm•nt Iwc4• 252 2S7 628 378 4.￿5 1.472 9.133 3,704 893 324 386 180 182 250 1537 J07 137 326 600 Sub totsl 20.888 Commun Pm•ne• ind Oonatlon• ChantsN• Lkrfwttr -00 Sub toi41 Total Grw8 Exp•nditure N•t of r•c•lpt81(wymonts) C••h fund• last end Ca*h funds thls ye•r•nd 1461 18,795 21,276 Pag815

Stateineiit of assels aiid liabilities at thc eiid of tlie year 3110312023 3110312022 Ca•h fund i)￿ty Ms&i Cash Flo 4J10 3.143 41J Totsi ¢4oh lun 23.$56 21.276 othor mon•ta Sub tolal In￿lIment othor In¥￿IMe•￿tI. Pvbrl Subt¢knl Non mon ••••ts lor ¢h• sub tot• U•blllll•• A￿oUntr I pHKI. Attounts nrl ￿ P9￿. nseg IroJff•d btsl I￿t S￿Scri nsn txhw IWJI 8ubtst41 308 .00 Con nt Il•bllltl• and firtur• obll •llo Sub t¢t•l Tot•1 A•••t• Totsl Ll•bllitl•• 8olvgn¢y IWI4248 W 21.271 23.$66 21.276 Th• above rec•ipt• •nd P￿rn•￿ts •ccouni •nd sta1￿￿rt ofug•ts #nd Ilatsllltl•• tw•rn •pprov•d by th• Twystee on 23 May 20231th• dt• of th• Exrfuttv• Commlll•• meetlng th•t ppm•d th• accounts) •nd 81gn•d on thelr trh•lf by intN {C￿r) Q-** Marg•r•t Ifnapton (rml￿r) Pag816

Group Scout Leader Report

Looking back over the last 12 months, Lightcliffe Scout Group has had a very successful year with lot of activities taking place across all the sections and a continued growth in the number of young people joining the group. Indeed, we have seen all sections grow to pre pandemic numbers.

As part of the growth within the group we have had a number of changes of leaders; with the addition of five new beaver leaders and one new assistant Scout Leader. I am pleased to say that all sections have a healthy number of leaders with a number of them completing their wood badges before the training scheme changes. I am pleased to say that Julie Santa has now completed her wood badge and is waiting for it to be presented.

All sections have had very healthy and well-planned programmes for the past year with lots of exciting activities delivered for the young people. There have been a number of camps and scouts took part in Sub Aqua diving at Robin Hood Water Sports.

All sections are working together to make sure that the young persons journey through the sections within the group is smooth and they are achieving the full experience of scouting.

As a result of these activities, there have been a large number of badges awarded across all sections of the group and a number of investitures of both young people and the new leaders.

As part of continuing that challenge, we have been able to invest in equipment to allow us to have an indoor rifle range and, thanks to securing a number of grants, we have also purchased a full set of archery equipment that can be used both inside and outside.

I would also like to take this opportunity to thank the parents and committee that help us to organise fundraising events that enable us to buy much of the equipment need to run the sections on a week-to-week basis.

It must be recognised that all our leaders are volunteers and work extremely hard to provide these great experiences for our young people. I would like to take this opportunity to thank them all for the hard work put into their sections, ensuring the group is successful and that keeping young people interested in scouting and excited about the challenging activities that we provide for them.

Brian Reeves

Group Scout Leader

Page | 7

Over the past year the beaver section as grown back to 21 beavers and there has been an exciting programme for them to take part in.

In October last year, Helen French along with some newly recruited leaders ran a very successful camp at the headquarters which was attended by all of the beavers. They had a number of activities organised during the day and a film night on the Saturday evening complete with drinks and popcorn.

As Helen organised the camp along with Georgina Knightley, she was able to obtain her camping permit within scouting.

Throughout the rest of the year the beavers have taken part in lots of beaver activities including cooking on open fires, craft and games nights, Irish dancing, nature walks and adventures on the zipwire.

All the beavers have had plenty of opportunities to earn badges and I am also very pleased that, with Helen's hard work alongside the other leaders, we were able to present seven bronze awards.

From a leader point of view, Helen French stepped in to help run the beavers last year after our previous leader Alex left us due to work commitments and we were able to persuade two parents, Liz and Nikki, to take up uniform as Assistant Beaver leaders.

Since then the number of leaders has grown again, when Julie and Linda also came in to the group. Julie Jessop is now the new Beaver leader working with Linda, Liz, and Nikki.

I would also like to take this opportunity to thank parents who have helped with the various activities we have run through out the year.

Brian Reeves

Group Scout Leader on behalf of the Beaver Section

Page | 8

Cub Section Leader - Julie Santa

Cub Assistant Leader - Gillian Ramsey

Cub Assistant Leader - Chris Elkington

Cub Assistant Leader - Terry Firth, joining us in 2022 as a regular member of our team.

Young Leader - Edward Todd - In May 2022 we said farewell and good luck to Edward as he left us to pursue his studies at University.

Young Leader - Owen Clayton - We welcomed Owen in Nov 2022, joining us as a valued regular member of our team.

We had 25 Cubs as of the 1st of April 2022 and maintained an average 24 throughout the year, with 24 Cubs on the 31st March 2023.

From April 2022 to March 2023 we were able to deliver quality Cub sessions of learning, achieving new skills, working towards badges and most importantly having plenty of fun.

Some of the activities Cubs have completed are:-

Backwoods Cooking Hikes Orienteering Tracking Navigator Armpit Fudge Air Activity Halloween and Christmas parties

During May 2022, 14 of our Cubs attended the County Cub Badge Day, thus enabling them to achieve one or more of the following badges: Communication, Backwoods Cooking , Pioneering or DIY.

On Sunday 17th July 2022, 13 of our Cubs had a fantastic time after taking up the wonderful opportunity to do Kayaking on the River Calder.

In February 2023, 20 of our Cubs attended The Climbing Hub, with 18 Cubs sleeping over. Many being away from home for the first time, so we'll done all.

We are so proud that we have had the great pleasure of presenting 5 of our Cubs with their Chief Silver Awards. Also pleased that 4 of these young people have moved on and have become Scouts.

Cubs also have some fun packed, exciting programmes planned for the coming year, which we are all looking forward to delivering.

Julie Santa

Cub Scout Leader

Page | 9

The Scout section now has 13 scouts and 4 leaders. There have been a number of cubs coming into the scout section which has started to backfill the loss of some of the older scouts who had turned 14. The section is well attended and all the scouts appear to enjoy the activities that are laid on for them.

We have a varied programme which has enabled the Scouts to complete the Model Maker badge through to the Fire Safety badge. The programme has had a mix of traditional scouting activities eg learning to build fires through to modern day skills like making bread and Pizza’s. As part of the activities, the scouts have also been on a number of walks away from the Scout Headquarters including the famous chip shop hike.

The Scouts planted saplings within our grounds as part of the Green Canopy Project for HM The Queens Platinum Jubilee Celebrations and the group also attended the St. George’s Day Parade in Brighouse.

During the last 12 months we had 5 young people who received their Chief Scouts Gold Award before leaving the scout section.

Some of the scouts also helped with the fundraising at the annual group bonfire held last October.

As part of the growth of the scout section leadership team we are pleased to welcome Georgina Knightley as a new assistant scout leader who will bring with her a vast amount of experience in scouting which will add to the very experienced team already in place.

The activities continue into this year and in the upcoming weeks we have a camp arranged at Fanwood where the activities planned will go towards a number of badges and we have a full day of water activities at Green Withens in July.

Helen French

Scouts Section Leader

Page | 10

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent oxaminerfs report on the accounts Section A Independent Examiner s Report Raport to th• tTU8teMI nwmbern of Lightdiffe Scwt Group On accounts for the year •ndod 31 Marth 2023 Charlty no (If any) 1020420 Sot (Krt on pages Attached 4 pag88 I report to the trustees on my examination of the acc¢xJnts of the above charity Trusf) for the yaar ended 31 March 2023. A8 the Charitys trustees, you are reSpOr￿Ible for the preparatlon of the accounts In acc￿￿ent with the requirements of the Charltie8 Act 2011 {Ihe A¢). Re•pon•lbllltlu and bul• of roport I r8POrt In re8P8Ct of my examination of the Tru8t'8 account8 carried out under $8clion 145 of the 2011 Aci and in carying out my examination, I have foFbw8d all the awicable Directions gI￿n by the Charity Comrnisslon (fKler 88Ction 145(5)(b) of tho Act. Indep•ndent I have complthl my examinaikjn. I confimi that no materlal matter8 h•ve oxamlnorf• 8tat•mont comè to my attention in ￿nn0(alon with the examlnation which gives me cause to believe that in, any material resw*: th• s￿oUnting records not kept in accordance wilh •ecllon 130 of the Charities Ad.. or the accounts did not accord with the accounting record8', or the accounts dKI not comply with the applica￿e requirements conceming the fomi and content of ac￿unt8 sel out in the Charitles (Account8 and Reports) Regulation8 21))8 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered a8 Pwt of an indeper￿ant examination. I have no concems and hav• come acm88 no Other mattern In connecllon wlth the examination to which attention should be drawn in this rep¢)rt in order to enatAe a propor urKkrslanding of the accounts to be r6athed Slgnod: Date: 2ts23 Nam•: John Bary Smith FCA Rolovant pro1￿lOnal qualificatlonl8) or body (11 any): Instrtule of Chartered Ac¢ount8nts Addr•ss: First Floor 1 EdmurKI Street, Bradlord West Yorkshire BD5 08H IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of con￿rn (see CC32. Independent examination of charity accounts: direclrons and guidan￿ for examiners). Gfv• horo brfef dotsllj of any Items thal the examlner wlshes to dl•clo8e. IER Oct 2018

Lightcliffe Scout Group Receipts and Payments Account Year stsrt dale Year end data For tho year from 0110412022 To 3110312023 Receipts and payments 2022123 2021122 Unmtrietod fuThd• Unrn•trithd fund• This Year Donations I aclos and slmllar Incom• Membership sUb￿rip110nS Donations R8funL18 Last Year 9,S72 soo 8.951 4)0 8.9S1 Sub tolal 10.072 Grants Covid Grant HMRC Grft 2,934 -00 2,91S 2,91'S Sub total Fundral•ln ro•8) Fun¢Jraising evenl8 2,934 14,571 10.800 1'0;600 Sub total Inve8tm•nt Incom• Bgnk inler66t- NS&I Bank Interest- Ljoyds BBln8tOnllne Pfoperiy Ignl income 41 800 841 Sub total 945 Youth Pro A¢tivitl86 Camp Blankets for Resale Other r•mmo & Actfvi Incom• 1.718 126 10 -00 3,380 Sub tolal 30253 28,810 A88et and Invostm•nt ul••, •t¢.

Lightcliffe Scout Group Receipts and Payments Account Year stsrt date Year end date For the year from 0110412022 To 3110312023 Receipts and payments 2022123 2021122 Unrn•trict•d UnreBtrl¢t•d fvnd• ments Donations le •Gle8 and Slmllar ex Membership subscriptions to District Donations This Yoar Last Yèar nses 4,138 665 2.133 00 Sub totsl Youth ramm• and actlvftles Aciivilles - Beavers Activrfi8s- Cubs Activilie8- Scouts Activities- AJI SectlonB 285 530 1,536 434 183 Sub total Ov•rhead8 Accounttn , Legal ènd PrOfe88￿n￿l Adult Support 8nd T￿nin Bgdge & Unrforni Purcha8•$ Bank Char eB Buildin Re airs and Renewals Camp Blankets Sold Compuier Dom8ln & Bro8db8nd Fundraisin Healin , Lighlln , P0￿r In8ur8n¢g Material3 and E m13cellar￿￿s Mobile Phon off￿ and Admin Refreshmen18 for Meeii Regulatory and Enterlainmant Ilcence8 Rent 252 257 628 378 854 121 4,87S 2,445 198 1.153 9,133 1.450 849 2,537 307 137 10 28 326 1,472 6.638 3,704 693 324 182 600 20.658 Sub total Commun Pre8on¢e and Donatlon• Charitablo Donations +0 4JO sub totsl Total Gross Expenditure 27,974 24,329 Net of rnceipts/(payments) Cash funds last year ond Cash funds this year end 21.276 18.795

Statement of assets and liabilities at the end of the year 3110312023 3110312022 Unro8trFct fund8 fund$ Cash funds Unity Trust NS&I Cash Float Lloyd8 Bank Tr¢a8Lwern A¢count Llo d6 Bank Online Saver Expense Caids 16,806 4.310 159 3.143 20,000 413 23,556 Tolal ca•h funds Ot￿r monets -21.276 Sub total Inv08tmont a88018 Other invoslmenls- LaptOP8 and Printer8 -00 Sub total 4)0 Non mon8ta asuts lor charl '•ownu 410 -00 Sub totsl Liabllltlos Account8 not et P8id- Account8 not C8mp monts enses inGuNed but not Invoiced Subscri ions not aid Oth8T Ilabilitios as 62 105 410 308 -00 8ub total .00 Contln ent Ilabilities and future obll atlon• Sub total .00 Total A880ts 23,556 Total Liabiliti•• 308 Solvency 23.248 21,276 4)0 21.276 The above recelpts and paymonts account and statement of ••8ets and Ilabilitl•8 approved by the Trustsos on 23 May 2023 (the dats of the Exocutlve Committee meetlng that approved the accounts) and slgnod on thelr behalf by nature Print Name Andrew Donaldson (Chair) k4 Marga￿t l(napton (Treasurer)

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent oxaminerfs report on the accounts Section A Independent Examiner s Report Raport to th• tTU8teMI nwmbern of Lightdiffe Scwt Group On accounts for the year •ndod 31 Marth 2023 Charlty no (If any) 1020420 Sot (Krt on pages Attached 4 pag88 I report to the trustees on my examination of the acc¢xJnts of the above charity Trusf) for the yaar ended 31 March 2023. A8 the Charitys trustees, you are reSpOr￿Ible for the preparatlon of the accounts In acc￿￿ent with the requirements of the Charltie8 Act 2011 {Ihe A¢). Re•pon•lbllltlu and bul• of roport I r8POrt In re8P8Ct of my examination of the Tru8t'8 account8 carried out under $8clion 145 of the 2011 Aci and in carying out my examination, I have foFbw8d all the awicable Directions gI￿n by the Charity Comrnisslon (fKler 88Ction 145(5)(b) of tho Act. Indep•ndent I have complthl my examinaikjn. I confimi that no materlal matter8 h•ve oxamlnorf• 8tat•mont comè to my attention in ￿nn0(alon with the examlnation which gives me cause to believe that in, any material resw*: th• s￿oUnting records not kept in accordance wilh •ecllon 130 of the Charities Ad.. or the accounts did not accord with the accounting record8', or the accounts dKI not comply with the applica￿e requirements conceming the fomi and content of ac￿unt8 sel out in the Charitles (Account8 and Reports) Regulation8 21))8 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered a8 Pwt of an indeper￿ant examination. I have no concems and hav• come acm88 no Other mattern In connecllon wlth the examination to which attention should be drawn in this rep¢)rt in order to enatAe a propor urKkrslanding of the accounts to be r6athed Slgnod: Date: 2ts23 Nam•: John Bary Smith FCA Rolovant pro1￿lOnal qualificatlonl8) or body (11 any): Instrtule of Chartered Ac¢ount8nts Addr•ss: First Floor 1 EdmurKI Street, Bradlord West Yorkshire BD5 08H IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material matters of con￿rn (see CC32. Independent examination of charity accounts: direclrons and guidan￿ for examiners). Gfv• horo brfef dotsllj of any Items thal the examlner wlshes to dl•clo8e. IER Oct 2018

Lightcliffe Scout Group Receipts and Payments Account Year stsrt dale Year end data For tho year from 0110412022 To 3110312023 Receipts and payments 2022123 2021122 Unmtrietod fuThd• Unrn•trithd fund• This Year Donations I aclos and slmllar Incom• Membership sUb￿rip110nS Donations R8funL18 Last Year 9,S72 soo 8.951 4)0 8.9S1 Sub tolal 10.072 Grants Covid Grant HMRC Grft 2,934 -00 2,91S 2,91'S Sub total Fundral•ln ro•8) Fun¢Jraising evenl8 2,934 14,571 10.800 1'0;600 Sub total Inve8tm•nt Incom• Bgnk inler66t- NS&I Bank Interest- Ljoyds BBln8tOnllne Pfoperiy Ignl income 41 800 841 Sub total 945 Youth Pro A¢tivitl86 Camp Blankets for Resale Other r•mmo & Actfvi Incom• 1.718 126 10 -00 3,380 Sub tolal 30253 28,810 A88et and Invostm•nt ul••, •t¢.

Lightcliffe Scout Group Receipts and Payments Account Year stsrt date Year end date For the year from 0110412022 To 3110312023 Receipts and payments 2022123 2021122 Unrn•trict•d UnreBtrl¢t•d fvnd• ments Donations le •Gle8 and Slmllar ex Membership subscriptions to District Donations This Yoar Last Yèar nses 4,138 665 2.133 00 Sub totsl Youth ramm• and actlvftles Aciivilles - Beavers Activrfi8s- Cubs Activilie8- Scouts Activities- AJI SectlonB 285 530 1,536 434 183 Sub total Ov•rhead8 Accounttn , Legal ènd PrOfe88￿n￿l Adult Support 8nd T￿nin Bgdge & Unrforni Purcha8•$ Bank Char eB Buildin Re airs and Renewals Camp Blankets Sold Compuier Dom8ln & Bro8db8nd Fundraisin Healin , Lighlln , P0￿r In8ur8n¢g Material3 and E m13cellar￿￿s Mobile Phon off￿ and Admin Refreshmen18 for Meeii Regulatory and Enterlainmant Ilcence8 Rent 252 257 628 378 854 121 4,87S 2,445 198 1.153 9,133 1.450 849 2,537 307 137 10 28 326 1,472 6.638 3,704 693 324 182 600 20.658 Sub total Commun Pre8on¢e and Donatlon• Charitablo Donations +0 4JO sub totsl Total Gross Expenditure 27,974 24,329 Net of rnceipts/(payments) Cash funds last year ond Cash funds this year end 21.276 18.795

Statement of assets and liabilities at the end of the year 3110312023 3110312022 Unro8trFct fund8 fund$ Cash funds Unity Trust NS&I Cash Float Lloyd8 Bank Tr¢a8Lwern A¢count Llo d6 Bank Online Saver Expense Caids 16,806 4.310 159 3.143 20,000 413 23,556 Tolal ca•h funds Ot￿r monets -21.276 Sub total Inv08tmont a88018 Other invoslmenls- LaptOP8 and Printer8 -00 Sub total 4)0 Non mon8ta asuts lor charl '•ownu 410 -00 Sub totsl Liabllltlos Account8 not et P8id- Account8 not C8mp monts enses inGuNed but not Invoiced Subscri ions not aid Oth8T Ilabilitios as 62 105 410 308 -00 8ub total .00 Contln ent Ilabilities and future obll atlon• Sub total .00 Total A880ts 23,556 Total Liabiliti•• 308 Solvency 23.248 21,276 4)0 21.276 The above recelpts and paymonts account and statement of ••8ets and Ilabilitl•8 approved by the Trustsos on 23 May 2023 (the dats of the Exocutlve Committee meetlng that approved the accounts) and slgnod on thelr behalf by nature Print Name Andrew Donaldson (Chair) k4 Marga￿t l(napton (Treasurer)