2022-03-31-accounts - Yapton And Ford Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2022

for

Yapton and Ford Village Hall

Contents of the Financial Statements for the Year Ended 31 March 2022

	Page
Charity Information	1
Report of the Trustees	2
Statement of Financial Activities	4
Balance Sheet	5
Notes to the Financial Statements	6
Independent Examiner’s Report	11

Yapton and Ford Village Hall

Charity Information for the Year Ended 31 March 2022

TRUSTEES:	Mr D G Ambler (Chairman)
	Mrs S J Boxall
	Mrs G Field
	Mrs J Bradley
	Mr M Coleman
	Mrs A V Boxall
	Ms P Evans
	Ms G Henry
	Mr M Wingham
REGISTERED ADDRESS:	11 Graham Road
	Yapton
	West Sussex
	BN18 0JT
REGISTERED CHARITY
NUMBER:	1020328
INDEPENDENT EXAMINER:	Rachel Hall
	R S Hall and Co
	27 Belle Meade Close
	Woodgate
	West Sussex
	PO20 3YD

Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2022

The trustees present their report with the financial statements of the charity for the year ended 31 March 2022.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. Risk management

The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES

The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.

The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-

To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.
Letting the Village Hall to local users for community activities.

REVIEW OF ACTIVITIES

Much has changed over the last year of Covid-19 pandemic restrictions, but it appears we are over the worst of it.

Bookings are picking up, and thanks to the continued support of both Ford and Yapton Parish Councils, together with some unrestricted financial grants, we are financially stable without recourse to the reserve fund which has been built up over past years.

Income has not yet returned to pre-pandemic levels but we are pleased that nearly all of our regular clubs and hirers have returned.

Some of the regular clubs which cater to the older members of our local community have suffered a loss of members, but we are working with them to attract new members and maintain their viability.

I must thank my fellow Management Committee members for their unfailing support throughout the last year. Our aim is not only to preserve the hall but to improve it, for the benefit of the local community.

TRUSTEES

Mr D G Ambler (Chairman) Mrs S J Boxall Mrs G Field Mrs J Bradley Mr M Coleman Mrs A V Boxall Ms P Evans Ms G Henry Mr M Wingham

No expenses were reimbursed to Trustees in the year.

Yapton and Ford Village Hall

Report of the Trustees for the Year Ended 31 March 2022

TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and apply them consistently;
Observe the methods and principles of the Charities SORP;
Make judgements and estimates that are reasonable and prudent
State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

RESERVES POLICY

The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.

ON BEHALF OF THE BOARD:

.................................................................... D G Ambler Chairman Date: .............................................

Yapton and Ford Village Hall

Statement Of Financial Activities

For the Year Ended 31 March 2022

Note 2 Other trading activities 3 Investment income Total 4 Charitable activities 5 Support costs 6 Total *Net income / (expenditure)* Transfers between funds *Net movement in funds* Total funds brought forward *Total funds carried forward* 10 Resources expended Charitable Activities Other receipts Donations and legacies Income Raising funds	Total Total Year Ended Year Ended 31 March 2022 31 March 2021 £ £ £ £ 10,691 - 10,691 22,377 25,274 - 25,274 10,163 - - - - 4 - 4 14 - - - - Unrestricted funds Restricted funds
	35,969 - 35,969 32,554
	- - - - 21,417 3,005 24,422 25,485 978 - 978 1,044
	22,395 3,005 25,400 26,529
	13,574 (3,005) 10,569 6,025 - - - -
	13,574 (3,005) 10,569 6,025 44,381 29,633 74,014 67,989
	57,955 26,628 84,583 74,014

Yapton Village Hall

Balance Sheet 31 March 2022 31.3.22 Notes £ FIXED ASSETS Tangible assets 7 CURRENT ASSETS Stock 15 Debtors 8 1,123 Cash at bank and in hand 73,180 74,318 CREDITORS Amounts falling due within one year 9 1,757 NET CURRENT ASSETS/(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES Restricted funds 10 General Unrestricted Fund 10	£ 12,022 72,561 84,583 57,955 26,628 84,583	31.3.21 £ 15 186 59,387 59,588 601	£ 15,027 58,987
			74,014
			44,381 29,633
			74,014

The financial statements were approved by the Trustee on ............................................. and were signed on its behalf by:

.................................................................... Trustee .................................................................... Trustee

Yapton and Ford Village Hall

Notes to the Financial Statements for the Year Ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and with the Charities Act 2011.

Income

Voluntary income and donations are accounted for as they are received.

Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.

Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.

Investment income (bank interest) is included in the accounts when receivable.

No permanent endowments or material legacies were received in the year.

Income from hire of the village hall is recorded as incoming resources from charitable activities.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings – 20% on reducing balance

Support Costs

Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.

Yapton and Ford Village Hall

Notes to the Financial Statements for the Year Ended 31 March 2022

2 DONATIONS AND LEGACIES

Donations and gifts Grants 3 OTHER TRADING ACTIVITIES Fundraising events 4 RAISING FUNDS Fundraising costs Advertising	Total Total 31 March 2022 31 March 2021 £ £ £ £ 24 - 24 0 10,667 - 10,667 22,377 Restricted funds Unrestricted funds
	10,691 - 10,691 22,377
	Total Total 31 March 2022 31 March 2021 £ £ £ £ - - - - Unrestricted funds Restricted funds
	- - - -
	Total Total 31 March 2022 31 March 2021 £ £ £ £ - - - - - - - - Unrestricted funds Restricted funds
	- - - -

Yapton and Ford Village Hall

Notes to the Financial Statements - continued

for the Year Ended 31 March 2022

5 CHARITABLE ACTIVITIES

Total Total 31 March 2022 31 March 2021 £ £ £ £ Kitchen / hall supplies & equipment - - - - Cleaning 294 - 294 80 Licenses 271 - 271 346 Insurance 874 - 874 822 Light and heat 4,266 - 4,266 3,729 Repairs and maintenace 3,115 - 3,115 4,987 Rent and rates 1,547 - 1,547 715 Gross wages 11,050 - 11,050 11,050 Depreciation - 3,005 3,005 3,756 21,417 3,005 24,422 25,485 5a STAFF COSTS 31 March 2022 31 March 2021 Average number of employees 1 1 6 SUPPORT COSTS 31 March 2022 31 March 2021 Administrative expenses 498 564 Interest - - Independent Examiner 480 480 978 1,044 Unrestricted funds Restricted funds	Total Total 31 March 2022 31 March 2021 £ £ £ £ - - - - 294 - 294 80 271 - 271 346 874 - 874 822 4,266 - 4,266 3,729 3,115 - 3,115 4,987 1,547 - 1,547 715 11,050 - 11,050 11,050 - 3,005 3,005 3,756 Unrestricted funds Restricted funds	Total Total 31 March 2022 31 March 2021 £ £ £ £ - - - - 294 - 294 80 271 - 271 346 874 - 874 822 4,266 - 4,266 3,729 3,115 - 3,115 4,987 1,547 - 1,547 715 11,050 - 11,050 11,050 - 3,005 3,005 3,756 Unrestricted funds Restricted funds
	21,417 3,005	24,422 25,485
		31 March 2022 31 March 2021 1 1 31 March 2022 31 March 2021 498 564 - - 480 480 978 1,044

Yapton and Ford Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

7 FIXED ASSETS

7 FIXED ASSETS
COST At 1 April 2021 Additions Disposal At 31 March 2022 DEPRECIATION At 1 April 2021 Charge for the year At 31 March 2022 NET BOOK VALUE At 31 March 2022 At 31 March 2021 8 DEBTORS Trade debtors 9 CREDITORS Trade creditors Refundable deposits Accruals	FIXTURES & FITTINGS 41,399 - - 41,399 26,372 3,005 29,377 12,022 15,027 31 March 2022 1,123 1,123 31 March 2022 1,127 150 480 1,757		TOTAL 41,399 - -
			41,399
			26,372 3,005 -
			29,377
			12,022
			15,027
		31 March 2021 186
		186
		31 March 2021 121 - 480
		601

Yapton and Ford Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2022

10 ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND

Fixed assets Stock Debtors Cash Creditors Total	General Funds Restricted Funds Total 31 March 2022 £ £ £ - 12,022 12,022 15 - 15 1,123 - 1,123 58,574 14,606 73,180 (1,757) - (1,757)
	57,955 26,628 84,583

11 TRANSACTIONS WITH RELATED PARTIES

No remuneration was paid to Trustees in the year (2021 - NIL).

Reimbursed expenses paid to Trustees totalled £NIL (2021 - NIL)

Yapton and Ford Village Hall

Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2022

I report on the accounts of the charity for the Year Ended 31 March 2022, which are set out on pages 4 to 10.

Respective responsibilities of trustees and examiner

The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:

examine the accounts under section 145 of the 2011 Act,
• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the 2011 Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the
2011 Act

have not been met ; or

reached.

Rachel Hall R S Hall and Co 27 Belle Meade Close Woodgate Chichester West Sussex PO20 3YD

Date: 5 December 2022