Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021
for
Yapton and Ford Village Hall
Yapton and Ford Village Hall
## Contents of the Financial Statements for the Year Ended 31 March 2021
||Page|
|---|---|
|Charity Information|1|
|Report of the Trustees|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6|
|Independent Examiner’s Report|11|
Yapton and Ford Village Hall
## Charity Information for the Year Ended 31 March 2021
|**TRUSTEES:**
|Mr D G Ambler (Chairman)|
|---|---|
||Mrs S J Boxall|
||Mrs G Field|
||Mrs J Bradley|
||Mr M Coleman|
||Mrs A V Boxall|
||Mrs A Jackman|
||Ms P Evans|
||Ms G Henry|
||Mr M Wingham|
|**REGISTERED ADDRESS:**|11 Graham Road|
||Yapton|
||West Sussex|
||BN18 0JT|
|**REGISTERED CHARITY**||
|**NUMBER:**|1020328|
|**INDEPENDENT EXAMINER:**|Rachel Hall|
||R S Hall and Co|
||27 Belle Meade Close|
||Woodgate|
||West Sussex|
||PO20 3YD|
1
Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES**
The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.
The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-
1. To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.
2. Letting the Village Hall to local users for community activities.
## **REVIEW OF ACTIVITIES**
Our income this year has been seriously affected by hall closures entirely caused by the Covid-19 pandemic regulations. When we were allowed to open, social distancing regulations resulted in the cancellation of many regular bookings.
Government grants for businesses hit by the pandemic have enabled us to survive financially without the need to draw upon our reserves fund. We have continued to receive room rentals from both Yapton, and Ford, Parish Councils. Their continued support is much appreciated.
We are well prepared for a return to regular use as and when the government restrictions are eased.
My personal thanks are due to the members of the Hall Management Committee whose support throughout this difficult year has been constant and unfailingly helpful.
Our aim is not only to preserve the hall but to improve it, for the benefit of the local community.
## **TRUSTEES**
Mr D G Ambler (Chairman) Mrs S J Boxall Mrs G Field Mrs J Bradley Mr M Coleman Mrs A V Boxall Mrs A Jackman Ms P Evans Ms G Henry Mr M Wingham
No expenses were reimbursed to Trustees in the year.
2
## Yapton and Ford Village Hall
## Report of the Trustees for the Year Ended 31 March 2021
## **TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **RESERVES POLICY**
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.
## **ON BEHALF OF THE BOARD:**
.................................................................... D G Ambler Chairman Date: .............................................
3
## Yapton and Ford Village Hall
## Statement Of Financial Activities
## For the Year Ended 31 March 2021
|Note
2
Other trading activities
3
Investment income
**Total**
4
Charitable activities
5
Support costs
6
**Total**
**_Net income / (expenditure)_**
Transfers between funds
**_Net movement in funds_**
**Total funds brought forward**
**_Total funds carried forward_**
10
**Resources expended**
Charitable Activities
Other receipts
Donations and legacies
**Income**
Raising funds|**Total**
**Total**
**Year Ended**
**Year Ended**
**31 March 2021**
**31 March 2020**
**£**
**£**
**£**
**£**
22,377
-
22,377
10,000
10,163
-
10,163
35,908
-
-
-
2,327
14
-
14
53
-
-
-
-
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|
||32,554 - 32,554
48,288|
||-
-
-
1,037
21,729
3,756
25,485
27,734
1,044
-
1,044
1,332|
||22,773
3,756
26,529
30,103|
||9,781
(3,756)
6,025
18,185
-
-
-
-|
||9,781
(3,756)
6,025
18,185
34,600
33,389
67,989
49,804|
||**44,381**
**29,633**
**74,014**
**67,989**|
4
Yapton Village Hall
|Balance Sheet
31 March 2021
31.3.21
Notes
£
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Stock
15
Debtors
8
186
Cash at bank and in hand
59,387
59,588
**CREDITORS**
Amounts falling due within one year
9
601
**NET CURRENT ASSETS/(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**RESERVES**
Restricted funds
10
General Unrestricted Fund
10|£
15,027
58,987
74,014
44,381
29,633
74,014|31.3.20
£
15
872
49,268
50,155
949|£
18,783
49,206
67,989
33,389
34,600
67,989|
|---|---|---|---|
The financial statements were approved by the Trustee on ............................................. and were signed on its behalf by:
.................................................................... Trustee
.................................................................... Trustee
5
Yapton and Ford Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2021
## 1. **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.
The financial statements have been prepared in accordance with the Statement of Recommended Practice for Charities (SORP 2005), the Charities (Accounts and Reports) Regulations 2008 (SI 629), and The Charities Act 2011.
## **Income**
Voluntary income and donations are accounted for as they are received.
Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.
Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.
Investment income (bank interest) is included in the accounts when receivable.
No permanent endowments or material legacies were received in the year.
Income from hire of the village hall is recorded as incoming resources from charitable activities.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings – 20% on reducing balance
## **Support Costs**
Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.
6
Yapton and Ford Village Hall
## Notes to the Financial Statements for the Year Ended 31 March 2021
## 2 **DONATIONS AND LEGACIES**
|**DONATIONS AND LEGACIES**||
|---|---|
|Donations and gifts
Grants|**Total**
**Total**
**31 March 2021**
**31 March 2020**
**£**
**£**
**£**
**£**
-
-
-
11
22,377
-
22,377
9,989
**Restricted**
**funds**
**Unrestricted**
**funds**|
||22,377
-
22,377
10,000|
|3
**OTHER TRADING ACTIVITIES**
Fundraising events|**Total**
**Total**
**31 March 2021**
**31 March 2020**
**£**
**£**
**£**
**£**
-
-
-
2,327
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|
||-
-
-
2,327|
|4
**RAISING FUNDS**
Fundraising costs
Advertising|**Total**
**Total**
**31 March 2021**
**31 March 2020**
**£**
**£**
**£**
**£**
- -
-
1,037
-
-
-
-
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|
||-
-
-
1,037|
7
Yapton and Ford Village Hall
## Notes to the Financial Statements - continued
## for the Year Ended 31 March 2021
## 5 **CHARITABLE ACTIVITIES**
|5
**CHARITABLE ACTIVITIES**|||
|---|---|---|
|**£**
**£**
Kitchen / hall supplies & equipment
- -
Cleaning
80 -
Licenses
346 -
Insurance
822 -
Light and heat
3,729 -
Repairs and maintenace
4,987 -
Rent and rates
715 -
Gross wages
11,050 -
Depreciation
- 3,756
21,729
3,756
5a **STAFF COSTS**
Average number of employees
6
**SUPPORT COSTS**
Administrative expenses
Interest
Independent Examiner
**Unrestricted**
**funds**
**Restricted**
**funds**|**£**
**£**
- -
80 -
346 -
822 -
3,729 -
4,987 -
715 -
11,050 -
- 3,756
**Unrestricted**
**funds**
**Restricted**
**funds**|**Total**
**Total**
**31 March 2021**
**31 March 2020**
**£**
**£**
-
-
80
1,275
346
1,052
822
785
3,729
4,633
4,987
2,312
715
1,931
11,050
11,050
3,756
4,696|
||21,729
3,756|25,485
27,734|
|||**31 March 2021**
**31 March 2020**
1
1
**31 March 2021**
**31 March 2020**
564
852
-
-
480
480
1,044
1,332|
8
Yapton and Ford Village Hall
## Notes to the Financial Statements - continued
## for the Year Ended 31 March 2021
## 7 **FIXED ASSETS**
|**COST**
At 1 April 2020
Additions
Disposal
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for the year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020
8
**DEBTORS**
Trade debtors
9
**CREDITORS**
Trade creditors
Accruals|**FIXTURES**
**& FITTINGS**
41,399
-
-
41,399
22,616
3,756
26,372
15,027
18,783
**31 March 2021**
186
186
**31 March 2021**
121
480
601||**TOTAL**
41,399
-
-|
|---|---|---|---|
||||41,399|
||||22,616
3,756
-|
||||26,372|
||||15,027|
||||18,783|
|||**31 March 2020**
872||
|||872||
|||**31 March 2020**
469
480||
|||469||
9
Yapton and Ford Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
## 10 **ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND**
|Fixed assets
Stock
Debtors
Cash
Creditors
Total|**General**
**Funds**
**Restricted**
**Funds**
**Total 31 March**
**2021**
£
£
£
-
15,027
15,027
15
-
15
186
-
186
44,781
14,606
59,387
(601)
-
(601)|
|---|---|
||44,381
29,633
74,014|
## 11 **TRANSACTIONS WITH RELATED PARTIES**
No remuneration was paid to Trustees in the year (2020 - £nil).
Reimbursed expenses paid to Trustees totalled £NIL (2020 - £89)
10
Yapton and Ford Village Hall
## Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2021
I report on the accounts of the charity for the Year Ended 31 March 2021, which are set out on pages 4 to 10.
## **Respective responsibilities of trustees and examiner**
The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145
- (5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the
- 2011 Act
have not been met ; or
reached.
Rachel Hall R S Hall and Co 27 Belle Meade Close Woodgate Chichester West Sussex PO20 3YD
Date: 18 August 2021
11