| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 1 | Sept | 2021 | 31 | Aug | 2022 | |||
Section A Reference and administration details
Charity name Elstow Pre-School - The Ladybirds
Other names charity is known by
Registered charity number (if any) 1020327
| red charity number (if any) | 1020327 | |
|---|---|---|
| Charity's principal address | The Bunyan Meeting Place | |
| High Street, | ||
| Elstow | ||
| Postcode | MK42 9XP |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Joanna Jameson | Treasurer | ||
| Lorraine Kemp | Administrative Manager |
||
| Sonya Ford | Chair | ||
| Colin Kemp | Vice Chair | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| EYFS Business Development officer |
Karen Davis | Bedford Borough Council, Cauldwell St, Bedford, MK42 9AP |
| EYFS Adviser for Teaching & Learning |
Nicola Millard | Bedford Borough Council, Cauldwell St, Bedford, MK42 9AP |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution (eg. trust deed, constitution) How the charity is constituted Committee (eg. trust, association, company) Trustee selection methods Voluntary/Elected (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
The Committee adopt and review pre-school policies & procedures on a rolling adaptation basis.
New committee members are inducted via welcome packs and guides.
Chair, Treasurer and Secretary have specific induction/hand over packs.
The pre-school has a line management flow chart within the staff handbook that details the structure and responsibilities of both staff and committee.
We also work with and are advised by Bedford Borough Council Early Years Foundation Stage officers.
Members of the Pre-School Learning Alliance.
- Monitored by Bedford Borough Council EYFS during academic year and OfSTED inspection every three years.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To provide a protective, happy, caring and stimulating environment for young children to gain essential early skills, thereby affording peace of mind to parent/carers when entrusting us with their child’s care.
Enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children.
Summary of the main
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The main activities undertaken by the pre-school are:
Provide accommodation and equipment. Raise money to pay for pre-school activities. Make such payments as shall be necessary. Fix and collect the fees payable in respect of children attending sessions run by the pre-school.
activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Subject to adherence with all applicable legistration, to control the admission of children to the sessions run by the pre-school and if appropriate, require parents or guardians to withdraw them. Insure the property and assets of the pre-school against any foreseeable risk and to take out other insurance policies to protect the pre-school as required.
Provide indemnity insurance to cover the liability of the committee members which by virtue of any rule of law would otherwise attach to them in respect of any negligence, default, breach of trust or breach of duty of which they may be guilty in relation to the pre-school. Ensure that any such insurance shall not extend to any claim arising from any act or omission which the committee members knew to be a breach of trust or duty or which was committed by the committee members in reckless disregard to whether it was a breach of trust or duty or not. Also that any such insurance shall not extend to the costs of any unsuccessful defence to a criminal prosecution brought against the committee members in their capacity as committee members of the preschool.
Employ paid and unpaid staff, agents and advisors as maybe required from time to time.
To do any other lawful things which are necessary or desirable to enable the pre-school to achieve its aims.
Additional details of objectives and activities (Optional information)
Membership of the pre-school committee is voluntary and is divided into two kinds:
- (a) Family Membership
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Parents or guardians of all children who attend any group
run by the pre-school wishing to support the aims of the pre-school.
Each family holding Family Membership will count as one member of the pre-school and will be entitled to one vote at any general meetings of members of the pre-school.
(b) Affiliated Membership
Affiliated Membership is open to those individuals, organisations or other bodies interested in supporting the aims of the pre-school, but who may not have a child attending the pre-school.
An Affiliated Member will be entitled to one vote at any meetings of the pre-school.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The pre-school continues to keep the number of children at suitable levels to ensure the continuing employment of staff.
New play equipment has been purchased and we replace equipment and toys that are more popular as and when required.
The committee has continued with a good level of membership with some turnover of members as children join and leave the preschool.
Key roles in the committee have been stable for several years.
Stable financial processes enable us to monitor and predict future spending and saving.
Provided one-to-one care for specific children, funded by government.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Ladybirds is run so as to keep an available cash balance in reserve, at a level sufficient to meet our statutory obligations under employment law, should we be unable to continue operating.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
-
Ladybird’s principal source of income is from Government funding of the pre-school places for children. This is available for all after their third birthday, though Ladybirds is also an approved setting for those children who are entitled to receive funding from 2 years old.
Additional income is derived from private fees charged for children before they are entitled to the government funding, and for sessions not covered by the funding for older children. We do our best to supplement this income with fundraising as far as possible.
- All Ladybirds expenditure is for the benefit of the children - employing caring competent staff, and providing stimulating and fun activities and play equipment, in a safe supportive environment.
Section F Other optional information
During the financial year to August 2022, the Covid-19 pandemic had a lesser effect on Ladybirds, but certain procedures developed during the pandemic have become standard, incorporated into everyday routines.
Child numbers have remained at or near capacity, keeping staff costs high.
Overall Ladybirds are showing a financial surplus position for this year, though as this is calculated on a receipts and payments basis, the increase is predominantly due to timing differences on certain expenses.
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sonya Ford | Joanna Jameson | |
| Chair | Treasurer | |
| 03/10/23 |
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Charity Name No (if any) Elstow Pre-School - The Ladybirds 1020327 Receipts and payments accounts CC16a For the period Period start date Period end date To from 9/1/2021 8/31/2022
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Government funding 126,501 Session and other fees 10,116 Sales 374 Other income 534 Overpayment received in error - - - - 137,524 - - Sub total - Total receipts 137,524 A3 Payments Staff costs 106,216 Payroll taxes 2,119 Overheads 10,531 Other miscellaneous costs 8,786 Overpayment refunded 2,422 - - - - Sub total 130,074 - - Sub total - Total payments 130,074 Net of receipts/(payments) 7,451 A5 Transfers between funds - A6 Cash funds last year end 30,473 Cash funds this year end 37,923 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 126,501 10,116 374 534 - - - - 137,524 - - - 137,524 106,216 2,119 10,531 8,786 2,422 - - - - 130,074 - - - 130,074 7,451 - 30,473 37,923 |
Last year to the nearest £ |
| - | 126,501 | 117,783 | ||
| - | 10,116 | 16,475 | ||
| - | 374 | 436 | ||
| - | 534 | 996 | ||
| - | - | 2,422 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 137,524 | 138,112 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 137,524 | 138,112 | ||
| - | 106,216 | 108,581 | ||
| - | 2,119 | 2,173 | ||
| - | 10,531 | 15,760 | ||
| - | 8,786 | 9,121 | ||
| - | 2,422 | |||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 130,074 | 135,634 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 130,074 | 135,634 | ||
| - | - | 7,451 | 2,477 | |
| - | - | - | - | |
| - | - | 30,473 | 27,996 | |
| - | - | 37,923 | 30,473 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Bank current account Petty cash Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 37,873 - 51 - - - 37,923 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - Print Name Joanna Jameson Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Joanna Jameson | 10/3/2023 | ||
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Soetlon A Ind8pondont Examlnor's Roport Report to the trusteesl members of Elsiow P¥e.School - The Ladybirds On accounts for the year ended 31 August 2022 Charity no (if any) 1020327 Set out on pages 1 and2 I report to Ihe Iruslees on my examination ol the accounts ol the above charity I'the Trusl") for the year ended 31 August 2022. Responsibilities and As the charity Iruslees ol the Trust, you are responsible lor the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 I-the Acl"}. I report in respect of my examination of the Trust's accounts carried out under section 145 01 the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515)Ib) ol the Act. I have completed my examination. I confifm that no material tnatiers have come lo my attention in connection with Ihe examination which gives me cause lo believe that in, any material respect". accouniing records were not kepi in accordance with section 130 01 the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination 10 which attention should be drawn in order lo enable a proper und ing ol the accounts lo be reached. Please d words in the brackets if they do not apply. lele th Signed: Date: Name: Roy Nicol Relevant professional qualification(s) or body (il any): FCCA Address: Wildwood, Bowers Lane Riseley Bedlordshire MK44 1 DL October 2018