## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|1|Sept|2020|**To**|31
Aug|2021|
## Section A Reference and administration details
**Charity name** Elstow Pre-School - The Ladybirds
**Other names charity is known by Registered charity number (if any)** 1020327
|**Charity's principal address**|
The Bunyan Meeting Place|
The Bunyan Meeting Place|
|---|---|---|
||High Street,||
||Elstow||
||**Postcode**|MK42 9XP|
**Names of the charity trustees who manage the charity**
|
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Joanna Jameson|Treasurer|||
||Lorraine Kemp|Administrative
Manager|||
||Sonya Ford|Chair|||
||Colin Kemp|Vice Chair|||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**EYFS Business**
**Development officer**|Karen Davis|Bedford Borough Council, Cauldwell St, Bedford, MK42 9AP|
|**EYFS Adviser for Teaching**
**& Learning**|Nicola Millard|Bedford Borough Council, Cauldwell St, Bedford, MK42 9AP|
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Constitution Committee Voluntary/Elected
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Committee adopt and review pre-school policies & procedures on a rolling adaptation basis. New committee members are inducted via welcome packs and guides. Chair, Treasurer and Secretary have specific induction/hand over packs.
The pre-school has a line management flow chart within the staff handbook that details the structure and responsibilities of both staff and committee.
We also work with and are advised by Bedford Borough Council Early Years Foundation Stage officers.
Members of the Pre-School Learning Alliance.
- Monitored by Bedford Borough Council EYFS during academic year and OfSTED inspection every three years.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To provide a protective, happy, caring and stimulating environment for young children to gain essential early skills, thereby affording peace of mind to parent/carers when entrusting us with their child’s care. Enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children.
**TAR**
March **2012**
2
The main activities undertaken by the pre-school are:
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Provide accommodation and equipment. Raise money to pay for pre-school activities. Make such payments as shall be necessary. Fix and collect the fees payable in respect of children attending sessions run by the pre-school. Subject to adherence with all applicable legistration, to control the admission of children to the sessions run by the pre-school and if appropriate, require parents or guardians to withdraw them. Insure the property and assets of the pre-school against any foreseeable risk and to take out other insurance policies to protect the pre-school as required.
- Provide indemnity insurance to cover the liability of the committee members which by virtue of any rule of law would otherwise attach to them in respect of any negligence, default, breach of trust or breach of duty of which they may be guilty in relation to the pre-school. Ensure that any such insurance shall not extend to any claim arising from any act or omission which the committee members knew to be a breach of trust or duty or which was committed by the committee members in reckless disregard to whether it was a breach of trust or duty or not. Also that any such insurance shall not extend to the costs of any unsuccessful defence to a criminal prosecution brought against the committee members in their capacity as committee members of the preschool.
- Employ paid and unpaid staff, agents and advisors as maybe required from time to time.
- To do any other lawful things which are necessary or desirable to enable the pre-school to achieve its aims.
## **Additional details of objectives and activities (Optional information)**
Membership of the pre-school committee is voluntary and is divided into two kinds:
- (a) Family Membership
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- Parents or guardians of all children who attend any group run by the pre-school wishing to support the aims of the pre-school.
Each family holding Family Membership will count as one member of the pre-school and will be entitled to one vote at any general meetings of members of the pre-school.
## (b) Affiliated Membership
Affiliated Membership is open to those individuals, organisations or other bodies interested in supporting the aims of the pre-school, but who may not have a child attending the pre-school.
An Affiliated Member will be entitled to one vote at any meetings of the pre-school.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
- The pre-school continues to keep the number of children at suitable levels to ensure the continuing employment of staff.
- New play equipment has been purchased and we replace equipment and toys that are more popular as and when required.
- The committee has continued with a good level of membership with some turnover of members as children join and leave the pre-school.
Key roles in the committee have been stable for several years.
- Stable financial processes enable us to monitor and predict future spending and saving.
- Provided one-to-one care for specific children, funded by government.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
Ladybirds is run so as to keep an available cash balance in reserve, at a level sufficient to meet our statutory obligations under employment law, should we be unable to continue operating.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
- Ladybird’s principal source of income is from Government funding of the pre-school places for children. This is available for all after their third birthday, though Ladybirds is also an approved setting for those children who are entitled to receive funding from 2 years old.
- Additional income is derived from private fees charged for children before they are entitled to the government funding, and for sessions not covered by the funding for older children. We do our best to supplement this income with fundraising as far as possible.
- All Ladybirds expenditure is for the benefit of the children - employing caring competent staff, and providing stimulating and fun activities and play equipment, in a safe supportive environment.
## **Section F Other optional information**
During the financial year to August 2021, the Covid-19 pandemic continued to affect Ladybirds as follows:
- Increased cost & staff effort in maintaining new cleaning routines, and “bubble” procedures , etc
- Increased levels of staff sickness / absence, cover staff requirements due to self isolation requirements.
- Reduced levels of Private fee income, as many children were kept at home with parents off work / working from home during lockdown periods.
- Government funding was maintained, to ensure settings remained open and available for key worker childcare.
Overall Ladybirds managed to maintain a breakeven position for this year.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
## **Signature(s)**
||**Declaration**
**ave approved the trustees’ report**
**s trustees**|**above.**|
|---|---|---|
||||
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|
Sonya Ford|Joanna Jameson|
||
Chair|Treasurer|
||29/6/22||
||29/6/22||
**TAR**
March **2012**
5
**----- Start of picture text -----**
Charity Name No (if any)
Elstow Pre-School - The Ladybirds 1020327
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2020 31/08/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Government funding 117,783 - - 117,783 113,596
Session and other fees 16,475 - - 16,475 7,847
Sales 436 - - 436 63
Other income 996 - - 996 588
Overpayment received in error 2,422 - - 2,422 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
138,112 - - 138,112 122,094
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 138,112 - - 138,112 122,094
A3 Payments
Staff costs 108,581 - - 108,581 98,032
Payroll taxes 2,173 - - 2,173 2,253
Overheads 15,760 - - 15,760 10,181
Other miscellaneous costs 9,121 - - 9,121 12,503
- - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 135,634 ] - - 135,634 122,969
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 135,634 - - 135,634 122,969
Net of receipts/(payments) 2,477 - - 2,477 - 875
A5 Transfers between funds - - - - -
A6 Cash funds last year end 27,996 - - 27,996 28,871
Cash funds this year end 30,473 - - 30,473 27,996
**----- End of picture text -----**
CCXX R1 accounts (SS)
30/06/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Overpayment to be returned
**Details**
**Details**
Bank current account
Petty cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,423**
**-**
**50**
**-**
**-**
**-**
**30,473**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**2,422**
**-**
**-**
**-**
**-**
Print Name
Joanna Jameson|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**Within 1 year**
Date of
approval
29/06/2022|
CCXX R2 accounts (SS)
30/06/2022
2
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's
report on the accounts
Rèport to the trusteesl
members of
Elstow Pre-school - The Ladybirds
1020327
On accounts for the year
ended
31 August 2021
Charity no
lif any)
Set oul on pages
1and2
iD¢qriAN Ihv Daoo numbers c,,
I report to the trustees on my examination of the accounts of the above
charity {"Ihe Trust") for the year ended 31 August 2020.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5)Ib) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention
in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Slgned:
Date:
Name:
Roy Nicol
IER
October 2018