**Report of the Board of Trustees For the year ended 31 August 2020**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020.
## **Reference and Administrative Details of the Charity, its Trustees and Advisers**
Name of charity:
Croft Pre-School
Charity Registration Number: 1020205
Principal Operating Address:
The Scout and Guide HQ Providence Row Market Weighton East Yorkshire YO43 3FE
## Trustees:
Names of trustees who served during the year were as follows:
Gemma Charlton Chairperson Until 26[th] February 2020 Gemma Charlton Secretary From 26[th] February 2020 Stephen O’Neill Treasurer Lucinda Todd (Hemingbrough) Secretary Until 26[th] February 2020 Lucinda Todd (Hemingbrough) Chairperson From 26[th] February 2020 Jennifer Kitchen Committee Trustee From 26[th] February 2020
**Report of the Board of Trustees**
**For the year ended 31 August 2020**
Bankers CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
## **Structure, Governance and Management**
## Governing Document:
Croft Pre-School is a registered charity, number 1020205 and is therefore regulated by the Charity Commission. The charity is an unincorporated association governed by a constitution adopted on 23 January 1992 and amended on 29 October 1997 and 31 January 2012. Croft Pre-School registered as a charity on 26 April 1993.
## Recruitment and appointment of Trustees
The trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate trustees in advance of the AGM.
The Constitution states that the executive committee shall consist of not more than 12 members being the Honorary Officers plus up to 9 members elected at the annual general meeting who shall hold office from the conclusion of that meeting. The Executive Committee may in addition appoint not more than 3 co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members. Each appointment of a co-opted member shall be made at a special meeting of the Executive Committee.
**Report of the Board of Trustees**
**For the year ended 31 August 2020**
## Trustee Induction and Training:
New trustees undergo induction training. The induction includes a discussion about the role and responsibilities of trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of trustees, general procedures of the organisation. New trustees are introduced to members of staff and other trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of trustees. Any additional training required by the new trustees will be identified during induction, and may be requested at any point by new and existing trustees, where it is considered useful to their role as trustee.
## Organisational Structure:
The board of trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The board holds meetings quarterly.
## Risk Management:
The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and the charity’s own aims and objectives.
## **Objectives and Activities**
The objects of the charity as per the Charity’s governing document are:
- 1) to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
- 2) To provide a safe, secure and stimulating environment.
- 3) To work within a framework, that ensures equality of opportunity for all children and families.
**Report of the Board of Trustees For the year ended 31 August 2020**
## Summary of activities undertaken for the public benefit in relation to these objects:
We offer children:
- A specially tailored curriculum leading to approved learning outcomes.
- Individual care and attention made possible by a high ratio of adults to children.
- The opportunity to have fun and develop friendships.
- The support of a personal key person.
- Opportunities for parents and families to be directly involved in the activities of the preschool and their own children’s progress.
The Trustees have taken regard of and adhered to, the guidance of the Charity Commission on public benefit during the identification and implementation of the above activities.
## **Achievements and Performance**
## - Review of Activities 2019 2020
During the 2019/2020 we undertook the following:
- Ran supervised pre-school sessions for children aged 2 to 5 years over 38 weeks reaching 38 children and 36 families.
- We have continued to partake in additional fundraising activities where possible (Covid restrictions).
## **Financial Review**
## Reserves Policy
It is the aim of the Trustees to retain 6 months running costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions.
## **Plans for Future periods**
Please see main objectives for the following year.
**Report of the Board of Trustees For the year ended 31 August 2020**
## **Trustees Responsibilities**
The Charities Act requires the trustees to prepare financial statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have elected to prepare the accounts on the Receipts and Payments basis. This is an acceptable format for all non-company charities with an income below £250,000.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Statement of disclosure of information to Independent Examiner**
We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:
- there is no relevant information of which the charity’s Independent Examiner is unaware; and
- we have taken all the steps that we ought to have taken as trustees in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner’s are aware of that information.
By order of the Board
## **Chairperson**
Lucinda Todd
Date: 28.06.21
Registered Charity Number: 1020205
## CROFT PRE-SCHOOL
## FINANCIAL STATEMENTS
Year ended 31 AUGUST 2020
Phoenix Accountancy and Business Consultancy Limited
Charity No: 1020205
CROFT PRE-SCHOOL
## **Contents to the Financial Statements For the year ended 31 August 2020**
||Page|
|---|---|
|Trustees Annual Report|3|
|Independent Examiners’ Report|8|
|Receipts and Payments Account|9|
|Statement of Assets and Liabilities|10|
|Notes to the Financial Statements|11|
2
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
The Trustees present their report with the financial statements of the charity for the year ended 31 August 2020.
## **Reference and Administrative Details of the Charity, its Trustees and Advisers**
Name of charity: Croft Pre-School Charity Registration Number: 1020205 Principal Operating Address: The Scout and Guide HQ Providence Row Market Weighton East Yorkshire YO43 3FE
## Trustees:
Names of Trustees who served during the year and since the year end were as follows:
Gemma Charlton Chairperson Until Feb 2020 Secretary From Feb 2020 Lucinda Todd (was Heminbrough) Committee Member Until April 2019 Secretary From April 2019 until Feb 2020 Chair From Feb 2020 Stephen O’Neill Treasurer Hannah Milson Committee Member From Feb 2019 until Feb 2020 Jennifer Kitching Committee Member From Feb 2020 until Jan 2021
Independent Examiner Sian Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant, Director of: Phoenix Accountancy and Business Consultancy Limited Morley’s Cottage Morley’s Yard Walkergate Beverley East Yorkshire HU17 9BY
3
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Bankers
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
## **Structure, Governance and Management**
## Governing Document:
Croft Pre-School is a registered charity, number 1020205 and is therefore regulated by the Charity Commission. The charity is an unincorporated association governed by a constitution adopted on 23 January 1992 and amended on 29 October 1997 and 31 January 2012. Croft Pre-School registered as a charity on 26 April 1993.
## Recruitment and appointment of Trustees
The Trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM.
The Constitution states that the minimum number of members shall be 5 and the maximum shall be 12 being the Honorary Officers plus up to 9 members elected at the annual general meeting who shall hold office from the conclusion of that meeting. The Executive Committee may in addition appoint not more than 3 co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members. Each appointment of a co-opted member shall be made at a special meeting of the Executive Committee.
The Constitution allows for paid employees who are affiliate members to be nominated to the Committee in certain circumstances.
4
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Trustee Induction and Training:
New Trustees undergo induction training. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of Trustees, general procedures of the organisation. New Trustees are introduced to members of staff and other Trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of Trustees. Any additional training required by the new Trustees will be identified during induction, and may be requested at any point by new and existing Trustees, where it is considered useful to their role as Trustee.
## Organisational Structure:
The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The board holds meetings quarterly.
## Risk Management:
The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and the charity’s own aims and objectives.
## **Objectives and Activities**
The objects of the charity as per the Charity’s governing document are:
- 1) to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
- 2) To provide a safe, secure and stimulating environment.
- 3) To work within a framework, that ensures equality of opportunity for all children and families.
5
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Summary of activities undertaken for the public benefit in relation to these objects:
We offer children:
- A specially tailored curriculum leading to approved learning outcomes.
- Individual care and attention made possible by a high ratio of adults to children.
- The opportunity to have fun and develop friendships.
- The support of a personal key person.
- Opportunities for parents and families to be directly involved in the activities of the pre-school and their own children’s progress.
The Trustees have taken regard of and adhered to, the guidance of the Charity Commission on public benefit during the identification and implementation of the above activities.
## **Achievements and Performance**
## - Review of Activities 2019 2020
During the 2019/2020 we undertook the following:
- Ran supervised pre-school sessions for children aged 2 to 5 years over 38 weeks reaching 38 children and 36 families.
- We have continued to partake in additional fundraising activities where possible.
During the year the country was put on lockdown due to the Coronavirus Covid-19 pandemic. As a result the charity utilised the Governments Coronavirus Job Retention Scheme to avoid reducing staff numbers.
## **Financial Review**
## Reserves Policy
It is the aim of the Trustees to retain 6 months running costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions.
## **Plans for Future periods**
Please see main objectives for the following year.
6
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## **Trustees Responsibilities**
The Charities Act requires the Trustees to prepare financial statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have elected to prepare the accounts on the Receipts and Payments basis. This is an acceptable format for all non-company charities with an income below £250,000.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Statement of disclosure of information to Independent Examiner**
We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:
there is no relevant information of which the charity’s Independent Examiner is unaware; and
- we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner’s are aware of that information.
By order of the Board
The signature has been removed for security purposes
Lucinda Todd **Chairperson**
Date: 28 June 2021
7
Charity No: 1020205
CROFT PRE-SCHOOL
## **Independent Examiner’s Report to the Members of Croft Pre-School**
I report on the accounts of Croft Pre-School for the year ended 31 August 2020 which are set out on pages 9 to 12.
## **Respective responsibilities of Trustees and examiner**
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act);
- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met;
(2) In my opinion, in connection with the Independent Examination of the accounts attention should be drawn to the following:
- During the year, the number of Trustees fell below the minimum number required by the Charity’s Constitution but the Charity was still quorate in relation to decision making.
## The signature has been removed for security purposes
Sian Broughton ACMA, CGMA, DChA, MAAT
Chartered Management Accountant Director of Phoenix Accountancy and Business Consultancy Limited Morley’s Cottage Morley’s Yard Walkergate Beverley HU17 9BY
Date: 28 June 2021
8
## **Receipts and Payments Account For the year ended 31 August 2020**
|**Notes**
**RECEIPTS**
1
Fees (Including Toddlers)
2
Donations
Grant – Tesco Bags of Help
Fundraising and Raffles
Interest Received
Trips
Uniforms
Insurance Claim
Coronavirus Job Retention Scheme
**PAYMENTS**
Staffing Costs
3
Travel Expenses
Trips and Activities
PLA, Subs and Insurance
Rent
Toys, small equipment and craft
Office Costs
Refreshments
Gifts and Gratuities
Accountancy Fees
4
Cleaning, Maintenance, Security and Repairs
Uniforms
Fund Raising
Equipment
Legal and Professional Fees
Advertising and Promotion
Other Expenditure
**Net Surplus/(Deficit) for the period**
Cash & Bank Balances brought forward
Cash and Bank Balances carried forward|**2020**
**2020**
**2020**
**2019**
**2019**
**2019**
**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
95,788
-
95,788
109,643
-
109,643
675
-
675
285
-
285
-
-
-
-
2,000
2,000
591
-
591
2,120
-
2,120
56
-
56
45
-
45
-
-
-
229
-
229
209
-
209
412
-
412
-
-
-
4,029
-
4,029
194
-
-
-
194
-|
|---|---|
||97,319
4,029
101,348
112,928
2,000
114,928|
||72,711
4,029
76,740
83,014
-
83,014
64
-
64
160
-
160
-
-
-
647
-
647
1,381
-
1,381
1,139
-
1,139
10,519
-
10,519
7,985
-
7,985
959
-
959
378
2,000
2,378
1,274
-
1,274
1,873
-
1,873
456
-
456
757
-
757
230
-
230
317
-
317
1,020
-
1,020
992
-
992
688
-
688
921
-
921
301
-
301
801
-
801
121
-
121
150
-
150
419
-
419
174
-
174
-
682
-
-
-
682
407
-
-
-
407
-
64
-
64
76
-
76|
||90,889
4,029
94,918
99,791
2,000
101,791|
||**6,430**
**-**
**6,430**
**13,137**
**-**
**13,137**
62,436
-
62,436
49,299
-
49,299|
||68,866
-
68,866
62,436
-
62,436|
9
## **Statement of Assets and Liabilities As at 31 August 2020**
|**Notes**
**Monetary Assets**
Current Account – CAF Cash
Savings Account – CAF Gold
Petty Cash
**Total Monetary Assets**
Comprising:
Unrestricted Funds
Restricted Funds
5
**Non Monetary Assets and Liabilities**
**Fixed Assets for the Charity's use (at cost)**
Furniture
Equipment
Toys
**Debtors**
Sundry Debtors
**Creditors**
Trade Creditors – Accounts Fee
Accounts Software
HMRC
Pension
Other|**2020**
**2019**
**£**
**£**
31,721
25,156
36,941
36,885
204
395|
|---|---|
||68,866
62,436|
||68,866
62,436
-
-|
||68,866
62,436|
||3,638
3,425
7,933
7,933
2,655
2,490|
||14,226
13,848|
||419
517|
||(582)
(650)
(48)
(99)
(634)
(789)
(4)
(475)
(8)
(126)|
||(1,276)
(2,139)|
These financial statements were approved by the committee on _________________ and signed on its behalf by:
The signature has been removed for security purposes
___________________________________________________Lucinda Todd, Chairperson
The signature has been removed for security purposes ___________________________________________________Stephen O’Neill, Treasurer
The notes on pages 11 to 12 form part of these financial statements.
10
Charity No: 1020205
CROFT PRE-SCHOOL
## **Notes to the Accounts For the year ended 31 August 2020**
## **Notes**
## **1 Basis of Preparation**
These accounts have been prepared on a receipts and payments (R&P) basis in line with charity commission guidance for a charity of this size.
## **2 Fees (including Toddlers)**
|ERYC Funding
Under 3’s Fees
Toddlers|**Total**
**2020**
**Total**
**2019**
**£**
**£**
83,100
91,471
12,465
17,506
223
666
95,788
109,643|
|---|---|
## **3 Staffing Costs**
|Wages and salaries (inc e’ers NI &
Pension)
Training|**Total**
**2020**
**Total**
**2019**
**£**
**£**
76,740
79,681
-
3,333
76,740
83,014|
|---|---|
## **4 Accountancy Fees**
|Annual Accounts and Independent
Examination (ERVAS)
Quickbooks Subscription (ERVAS)|**Total**
**2020**
**Total**
**2019**
**£**
**£**
650
535
370
457
1,020
992|
|---|---|
11
Charity No: 1020205
CROFT PRE-SCHOOL
## **Notes to the Accounts For the year ended 31 August 2020**
## **5 Restricted Funds**
|Coronavirus Job Retention
Scheme|**Balance**
**as at**
**01/09/19**
**Incoming**
**Outgoing**
**Balance**
**as at**
**31/08/20**
**£**
**£**
**£**
**£**
-
4,029
(4,029)
-
-
4,029
(4,029)
-|
|---|---|
A brief description of the restricted funds is shown below:
## **Coronavirus Job Retention Scheme**
During the year there was a global pandemic of Coronavirus. This led to a national lockdown. The Government put in place the Coronavirus Job Retention Scheme to support employers who furloughed staff.
## **6 Taxation**
The association is a registered charity, registration number 1020205. All the associations’ income is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.
## **7 Trustee Remuneration**
Remuneration was paid to the following Trustees during the year out of the funds of the charity, these payments were not for carrying out the duties of a Trustee, but for work undertaken within the Pre-School as an employee:
|**Trustee**
Carolyn Stocker
Louise Cornell|2020
£
2019
£
-
6,278
-
8,109
-
14,387|
|---|---|
Carolyn Stocker and Louise Cornell both resigned their positions as Trustees at the end of March 2019 so payments made to them have only been recorded up to this point.
These represent transactions conducted at arms-length, which are permissible in line with the Constitution of the Charity, which allows employees to become affiliate members of the Pre-school and to be elected to the Board of Trustees.
There was no reimbursement of travel expenses to Trustees during the year (2019: £42 to 2 Trustee).
Travel is paid at a rate of £0.40 per mile to Trustees and staff.
12
Registered Charity Number: 1020205
## CROFT PRE-SCHOOL
## FINANCIAL STATEMENTS
Year ended 31 AUGUST 2020
Phoenix Accountancy and Business Consultancy Limited
Charity No: 1020205
CROFT PRE-SCHOOL
## **Contents to the Financial Statements For the year ended 31 August 2020**
||Page|
|---|---|
|Trustees Annual Report|3|
|Independent Examiners’ Report|8|
|Receipts and Payments Account|9|
|Statement of Assets and Liabilities|10|
|Notes to the Financial Statements|11|
2
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
The Trustees present their report with the financial statements of the charity for the year ended 31 August 2020.
## **Reference and Administrative Details of the Charity, its Trustees and Advisers**
Name of charity: Croft Pre-School Charity Registration Number: 1020205 Principal Operating Address: The Scout and Guide HQ Providence Row Market Weighton East Yorkshire YO43 3FE
## Trustees:
Names of Trustees who served during the year and since the year end were as follows:
Gemma Charlton Chairperson Until Feb 2020 Secretary From Feb 2020 Lucinda Todd (was Heminbrough) Committee Member Until April 2019 Secretary From April 2019 until Feb 2020 Chair From Feb 2020 Stephen O’Neill Treasurer Hannah Milson Committee Member From Feb 2019 until Feb 2020 Jennifer Kitching Committee Member From Feb 2020 until Jan 2021
Independent Examiner Sian Broughton ACMA, CGMA, DChA, MAAT Chartered Management Accountant, Director of: Phoenix Accountancy and Business Consultancy Limited Morley’s Cottage Morley’s Yard Walkergate Beverley East Yorkshire HU17 9BY
3
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Bankers
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
## **Structure, Governance and Management**
## Governing Document:
Croft Pre-School is a registered charity, number 1020205 and is therefore regulated by the Charity Commission. The charity is an unincorporated association governed by a constitution adopted on 23 January 1992 and amended on 29 October 1997 and 31 January 2012. Croft Pre-School registered as a charity on 26 April 1993.
## Recruitment and appointment of Trustees
The Trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM.
The Constitution states that the minimum number of members shall be 5 and the maximum shall be 12 being the Honorary Officers plus up to 9 members elected at the annual general meeting who shall hold office from the conclusion of that meeting. The Executive Committee may in addition appoint not more than 3 co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members. Each appointment of a co-opted member shall be made at a special meeting of the Executive Committee.
The Constitution allows for paid employees who are affiliate members to be nominated to the Committee in certain circumstances.
4
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Trustee Induction and Training:
New Trustees undergo induction training. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of Trustees, general procedures of the organisation. New Trustees are introduced to members of staff and other Trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of Trustees. Any additional training required by the new Trustees will be identified during induction, and may be requested at any point by new and existing Trustees, where it is considered useful to their role as Trustee.
## Organisational Structure:
The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The board holds meetings quarterly.
## Risk Management:
The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and the charity’s own aims and objectives.
## **Objectives and Activities**
The objects of the charity as per the Charity’s governing document are:
- 1) to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
- 2) To provide a safe, secure and stimulating environment.
- 3) To work within a framework, that ensures equality of opportunity for all children and families.
5
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## Summary of activities undertaken for the public benefit in relation to these objects:
We offer children:
- A specially tailored curriculum leading to approved learning outcomes.
- Individual care and attention made possible by a high ratio of adults to children.
- The opportunity to have fun and develop friendships.
- The support of a personal key person.
- Opportunities for parents and families to be directly involved in the activities of the pre-school and their own children’s progress.
The Trustees have taken regard of and adhered to, the guidance of the Charity Commission on public benefit during the identification and implementation of the above activities.
## **Achievements and Performance**
## - Review of Activities 2019 2020
During the 2019/2020 we undertook the following:
- Ran supervised pre-school sessions for children aged 2 to 5 years over 38 weeks reaching 38 children and 36 families.
- We have continued to partake in additional fundraising activities where possible.
During the year the country was put on lockdown due to the Coronavirus Covid-19 pandemic. As a result the charity utilised the Governments Coronavirus Job Retention Scheme to avoid reducing staff numbers.
## **Financial Review**
## Reserves Policy
It is the aim of the Trustees to retain 6 months running costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions.
## **Plans for Future periods**
Please see main objectives for the following year.
6
Charity No: 1020205
CROFT PRE-SCHOOL
## **Report of the Board of Trustees For the year ended 31 August 2020**
## **Trustees Responsibilities**
The Charities Act requires the Trustees to prepare financial statements for each financial year. In accordance with the Charity Commission Guidance the Trustees have elected to prepare the accounts on the Receipts and Payments basis. This is an acceptable format for all non-company charities with an income below £250,000.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Statement of disclosure of information to Independent Examiner**
We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:
there is no relevant information of which the charity’s Independent Examiner is unaware; and
- we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiner’s are aware of that information.
By order of the Board
The signature has been removed for security purposes
Lucinda Todd **Chairperson**
Date: 28 June 2021
7
Charity No: 1020205
CROFT PRE-SCHOOL
## **Independent Examiner’s Report to the Members of Croft Pre-School**
I report on the accounts of Croft Pre-School for the year ended 31 August 2020 which are set out on pages 9 to 12.
## **Respective responsibilities of Trustees and examiner**
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act);
- to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met;
(2) In my opinion, in connection with the Independent Examination of the accounts attention should be drawn to the following:
- During the year, the number of Trustees fell below the minimum number required by the Charity’s Constitution but the Charity was still quorate in relation to decision making.
## The signature has been removed for security purposes
Sian Broughton ACMA, CGMA, DChA, MAAT
Chartered Management Accountant Director of Phoenix Accountancy and Business Consultancy Limited Morley’s Cottage Morley’s Yard Walkergate Beverley HU17 9BY
Date: 28 June 2021
8
## **Receipts and Payments Account For the year ended 31 August 2020**
|**Notes**
**RECEIPTS**
1
Fees (Including Toddlers)
2
Donations
Grant – Tesco Bags of Help
Fundraising and Raffles
Interest Received
Trips
Uniforms
Insurance Claim
Coronavirus Job Retention Scheme
**PAYMENTS**
Staffing Costs
3
Travel Expenses
Trips and Activities
PLA, Subs and Insurance
Rent
Toys, small equipment and craft
Office Costs
Refreshments
Gifts and Gratuities
Accountancy Fees
4
Cleaning, Maintenance, Security and Repairs
Uniforms
Fund Raising
Equipment
Legal and Professional Fees
Advertising and Promotion
Other Expenditure
**Net Surplus/(Deficit) for the period**
Cash & Bank Balances brought forward
Cash and Bank Balances carried forward|**2020**
**2020**
**2020**
**2019**
**2019**
**2019**
**Unrestricted**
**Restricted**
**Total**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
95,788
-
95,788
109,643
-
109,643
675
-
675
285
-
285
-
-
-
-
2,000
2,000
591
-
591
2,120
-
2,120
56
-
56
45
-
45
-
-
-
229
-
229
209
-
209
412
-
412
-
-
-
4,029
-
4,029
194
-
-
-
194
-|
|---|---|
||97,319
4,029
101,348
112,928
2,000
114,928|
||72,711
4,029
76,740
83,014
-
83,014
64
-
64
160
-
160
-
-
-
647
-
647
1,381
-
1,381
1,139
-
1,139
10,519
-
10,519
7,985
-
7,985
959
-
959
378
2,000
2,378
1,274
-
1,274
1,873
-
1,873
456
-
456
757
-
757
230
-
230
317
-
317
1,020
-
1,020
992
-
992
688
-
688
921
-
921
301
-
301
801
-
801
121
-
121
150
-
150
419
-
419
174
-
174
-
682
-
-
-
682
407
-
-
-
407
-
64
-
64
76
-
76|
||90,889
4,029
94,918
99,791
2,000
101,791|
||**6,430**
**-**
**6,430**
**13,137**
**-**
**13,137**
62,436
-
62,436
49,299
-
49,299|
||68,866
-
68,866
62,436
-
62,436|
9
## **Statement of Assets and Liabilities As at 31 August 2020**
|**Notes**
**Monetary Assets**
Current Account – CAF Cash
Savings Account – CAF Gold
Petty Cash
**Total Monetary Assets**
Comprising:
Unrestricted Funds
Restricted Funds
5
**Non Monetary Assets and Liabilities**
**Fixed Assets for the Charity's use (at cost)**
Furniture
Equipment
Toys
**Debtors**
Sundry Debtors
**Creditors**
Trade Creditors – Accounts Fee
Accounts Software
HMRC
Pension
Other|**2020**
**2019**
**£**
**£**
31,721
25,156
36,941
36,885
204
395|
|---|---|
||68,866
62,436|
||68,866
62,436
-
-|
||68,866
62,436|
||3,638
3,425
7,933
7,933
2,655
2,490|
||14,226
13,848|
||419
517|
||(582)
(650)
(48)
(99)
(634)
(789)
(4)
(475)
(8)
(126)|
||(1,276)
(2,139)|
These financial statements were approved by the committee on _________________ and signed on its behalf by:
The signature has been removed for security purposes
___________________________________________________Lucinda Todd, Chairperson
The signature has been removed for security purposes ___________________________________________________Stephen O’Neill, Treasurer
The notes on pages 11 to 12 form part of these financial statements.
10
Charity No: 1020205
CROFT PRE-SCHOOL
## **Notes to the Accounts For the year ended 31 August 2020**
## **Notes**
## **1 Basis of Preparation**
These accounts have been prepared on a receipts and payments (R&P) basis in line with charity commission guidance for a charity of this size.
## **2 Fees (including Toddlers)**
|ERYC Funding
Under 3’s Fees
Toddlers|**Total**
**2020**
**Total**
**2019**
**£**
**£**
83,100
91,471
12,465
17,506
223
666
95,788
109,643|
|---|---|
## **3 Staffing Costs**
|Wages and salaries (inc e’ers NI &
Pension)
Training|**Total**
**2020**
**Total**
**2019**
**£**
**£**
76,740
79,681
-
3,333
76,740
83,014|
|---|---|
## **4 Accountancy Fees**
|Annual Accounts and Independent
Examination (ERVAS)
Quickbooks Subscription (ERVAS)|**Total**
**2020**
**Total**
**2019**
**£**
**£**
650
535
370
457
1,020
992|
|---|---|
11
Charity No: 1020205
CROFT PRE-SCHOOL
## **Notes to the Accounts For the year ended 31 August 2020**
## **5 Restricted Funds**
|Coronavirus Job Retention
Scheme|**Balance**
**as at**
**01/09/19**
**Incoming**
**Outgoing**
**Balance**
**as at**
**31/08/20**
**£**
**£**
**£**
**£**
-
4,029
(4,029)
-
-
4,029
(4,029)
-|
|---|---|
A brief description of the restricted funds is shown below:
## **Coronavirus Job Retention Scheme**
During the year there was a global pandemic of Coronavirus. This led to a national lockdown. The Government put in place the Coronavirus Job Retention Scheme to support employers who furloughed staff.
## **6 Taxation**
The association is a registered charity, registration number 1020205. All the associations’ income is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.
## **7 Trustee Remuneration**
Remuneration was paid to the following Trustees during the year out of the funds of the charity, these payments were not for carrying out the duties of a Trustee, but for work undertaken within the Pre-School as an employee:
|**Trustee**
Carolyn Stocker
Louise Cornell|2020
£
2019
£
-
6,278
-
8,109
-
14,387|
|---|---|
Carolyn Stocker and Louise Cornell both resigned their positions as Trustees at the end of March 2019 so payments made to them have only been recorded up to this point.
These represent transactions conducted at arms-length, which are permissible in line with the Constitution of the Charity, which allows employees to become affiliate members of the Pre-school and to be elected to the Board of Trustees.
There was no reimbursement of travel expenses to Trustees during the year (2019: £42 to 2 Trustee).
Travel is paid at a rate of £0.40 per mile to Trustees and staff.
12