Charity Registration No. 1020192 Company Registration No. 02806429 (England and Wales) The Grace Eyre Foundation Consolidated Report and Financial Statements for year ended 31 March 2025 grace eyre ABILITY EQUALITY INDEPENDENCE
Page Company information Trustees, report 4-22 Statement of Trustees, responsibilities Independent auditorfs report 23 24-28 Statement of financial activities 29-30 Balan sheet 31 Statement of cash flows 32 Notes to the financial statements 3349
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DETAILS Registered OfficelAddress: Telecom House Ground Floor West 12&135 Preston Road Brighton, East Sussex, BN16AF Bankers: Bardays Bank PLC 139-142 North Street Brighton, East Sussex, BN1 1 RU Independent Audltors: TC Group One Bell Lane Lewes East Sussex, BN7 1 JU Legal Advisors: DMH Stallard Griffin House 135 High Street Crawley West Sussex, RH10 1 DQ Company No: 02806429 Charity Reglstratlon No: 1020192 SecretsrylCEO: Eva Eriksson TrusteeslDirector Anna Cooley- Chair Andrew Horne - Treasurer, joined 3110512024 Simon Owen Stuart Leaney stephanie Smith Josh Puglia Lisa Ryan Baldeep Dhol Mark Blake - joined 3110512024 Dominic Mcmahon - joined 07107125 Camilla Gauge - resigned 1610512024 Lenna Cumberbatch - resigned 0610712024 Peter Begley - resigned 0711112024 Kirsty Pentecost- resigned 0711112024 Samantha Boast- resigned 1811212024 Elisabeth Corbishley - resigned 0310112025 Daniel Parsonage - Signed 2410612025
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES REPORT The trustees have pleasure in presenting their report and financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Ststement of Recommended Pracb"ce applicable to charities preparing their accounts in accordan with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). PURPOSE, CHAR TER, VISION. MISSION AND VALUES The principal objective of the Gra Eyre Foundation is to support and assist people with leaming disabilities, mental health needs, physical or sensory disabilities, old age or any other similar support need by arranging, providing or assisting in providing accommodation, employment, education, training, recreation, occupational activities and similar sen41s. Our Charter Our Charter is about living our lives in the way we want to, getting support from kind and friendly people: We want to be listened to We want to be part ofour community We want to have strong and supported relationships We want good housing We want jobs We want to travel around We want to ty new things We want to be heafthy
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Our Vislon Grace Eyre's vision is for a society where people with a learning disability and autistic people can fulfil their dreams and wishes, are respected as equal citizens, and are part of, and contribute to their communities. Our Misslon Grace Eyre's mission is to deliver Our Charter created by people with a leaming disability and autistic people who want: to be listened to,. have aCsS to housing" be part of their community,. have strong and supported relationships., have jobs; travel around. try new things and to be healthy. Our Values Our organisational values are a shared set of standards that everyone at Gra Eyre can aspire to and help us to bring our vision, mission, Charter and Our Plan to life. Our values are: Welcoming - everyone invited Encouraging - in it together Pioneering- aiming high Joyfvl - having fun Celebratory - sharing SucsS grneyre values Encouraglng In it tO9lhr Pioneering Aiming hh Celebratory Sh4Vry succe55
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 THE FOCUS OF OUR WORK The Grace Eyre Foundation supports people with a learning disability and autistic people through four key services: Active Lives, Shared Lives, Choices, and Gra Eyre Housing. In addition, the four ServIS are supported by 'Our Voices,, which is headed up by an Inclusion & Projects Director and a team of people with lived experience of a leaming disability andlor autism, and works towards Grace Eyre being led by people with a learning disability andlor autistic people. Throughout the year we had enquiries and referrals from 296 individuals and of those we were able to offer a service to 73 people. This shows the need for the services Gra Eyre offer is in great demand and the need to expand is great. The charity adds to the social care fees from local authorities by fundraising for projects that would otherwise not be funded. This year we achieved funding for our allotment, business transformation, employment, health and well-being, Pioneer Arts, Preston Park Station Mural, Purple Production and Travel Buddy project. In total we raised £390k from trusts & foundations, fundraising events and donations. Active Lives has been sucSsful in developing its ServIS further to become more community based. By March 2024, 182 individuals took part in activities delivered as part of the building-based support and our projects such as Travel Buddy Project and Employment Project. We moved our day opportunities base to Telecom House in November 2024 and started activities in a further four community spaces as well as eight sports and leisure centres across Brighton & Hove and West Sussex. [/. The Travel Buddy Project completed their successful home to school pilot project in Brighton & Hove and has been successful in gaining a three-year grant from
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Motability, which has seen the project so far working with 6 individuals learning to travel and 23 people attending workshops on independent travel. Our Employment Project has been supported by grants, in particular from West Sussex Adult Education Learning, towards Skills for Work and Skills for Life training across West Sussex, with a focus on Worthing, Chichester and Crawley. In addition, 43 people completed numeracy training, and we trained 8 numeracy champions. Pioneer Arts, an online gallery, was started with a grant from Brighton & Hove City Council and has continued to attract some other smaller grants. The aim is to showcase and sell art from marginalised artists with a learning disability andlor autistic people. Shared Lives supports 63 people with a leaming disability, autistic people, and mental health needs, matching individuals with 48 paid carers so that they can live and participate in the community and provide ongoing support. We continue to work with over 15 local authorities through this service. Shared Lives has reviewed its SeNiS and diversified its offers, such as 'Shared Lives Local, (people supported by self-employed carers living nearby) and 'HomeShare' (where a person with a larger property shares with a person for reduced rent and in return supports the individual with some light housework etc.). The aim going foTrvard is to break even financially by 2027. Choices supports 293 individuals and offers two types of services across Brighton & Hove and West Sussex.. supported living and community outreach support to individuals, with a flexible service varying from 24-hour daily support to 1-20 hours of support per week. The Reach graceeyre IY.
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 We also opened 'The Reach, in March 2024 in a central location with good bus routes. It offers a service to people living in Brighton & Hove with lower support needs in a way that meets their needs and enables them to make connections with others, access support when they need it and promotes independence. It provides a drop-in Servi together with a home visit or some group activities in the community with a view to people making friendships and eventually organise these on their own. The first year has been positive and we have leamt a lot.. We have supported people with the transition to this new support model - both staff and people we support. We have supported people to pay client contributions, which have risen andlor are new to people. We have considered the layout of the room to be as productive as possible while also making it a warmlwelcoming spa We have met new people who have lower support needs but come to us with a different set of problems, such as tenancy support, budgeting, healthy lifestyles, drug and alcohol related problems, exploitation from friends. The managers and staff have had to upskill themselves to support these new areas. People have been making friendships through The Reach and arranging to spend time together without paid support. People have been trying new things in the community, for example: we supported people to go to London because they said they had never had before; someone went to the dentist for the first time,. people have been accessing different community groups and have continued to attend these groups without support. The serrfice needs to grow in numbers to make it more sustainable so we are taking on new referrals this year. We want a smaller more focussed staff team who embrace this new way of providing support. We will ensure the space is welcoming to everyone, taking into consideration different requirements, for example, more autism-friendly times, quiet times, or specific topics of support times. We have put individual's wants and wishes at the ntre of this service, and it is changing people's lives. It is providing more immediate positive outcomes for people as when they come in with a problem it can often be resolved straight away or within a shorter time scale. The people we support can be vulnerable in the community, but The Reach offers a safe, supportive environment with a team that can resolve issues and find ways to keep people safe in their communities. People are gaining the skills and confidence to enjoy what Brighton & Hove has to offer with friends made at The Reach, rather than with a paid worker. We have worked in positive partnership with Brighton & Hove City Council Commissioners and Social Work Teams to develop this alternative way of providing support.
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Grace Eyre Housing has 162 bedspaces across Brighton & Hove and West Sussex. They act as the landlord for people with a leaming disability, autistic people and people with mental health needs living in their own accommodation. Grace Eyre Housing has grown significantly during the year and is beginning to make a real difference to the housing challenges for people with a learning disability, autistic people and people with mental health issues. We work in partnership with many care and support providers including Venture People, Arundel Care, Achieve Together, SPINC, Mencap, Amaze, Sands Project, Caremark etc. and of course Grace Eyre's own Choice's and Shared Lives services. The most exciting project during the year has been the Peer-to-Peer Project, funded by Nationwide. A team of one Peer Tenancy Support Coordinator and bNo Tenant Mentors have contacted 34 tenants who reiVed 1-1 visits. The introduction of Peer Mentors has given tenants that haven't previously engaged the opportunity to engage with someone they can relate to. The project has provided groups and activities, including tenant meetings and drop- ins, in both West Sussex and Brighton, as well as sending out regular updates to tenants, The meetings provided opportunities for tenants to come together, share eXperIenS and feedback so that Housing can be more inclusive. Other events run by the project included: Two large social events (summer 2024 & Dernber 2024), with tenants helping on the day Four LGBTQ tenant meet ups and plans to work in partnership with another agency going forward (Speak Out) Three games nights in collaboration with Purple Productions, where we supported tenants to attend Four video workshops to create acSsible housing content. Two Creativity Clubs (in collaboration with The Reach), introduced based on eviden that many tenants value creative outlets to help with wellbeing and self-expsSion. One tenant led on this, creating a poster, then planning and delivering the session Supporting three tenants with shortlisting and sitting on the interview panel for the recruitment of the Peer Mentors One tenant giving a talk on his housing experiences to younger people with leaming disabilities looking to move into more independent living The Peer to Peer Project had made a big difference to tenants as they now have opportunities to meet other tenants, develop friendships, and participate in activities that build Confiden and skills, and support mental wellbeing. One tenant who was feeling anxious over financial difficulties and who came to the tenant meeting said: .1 can say hand on heart that assuredly you have created safe spaces in the tenancy groups, and coming to the group on Wednesday did my mental health and sense of stability a wortd of good".
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 In another example, a tenant, who had previously had little engagement with the Peer-to-Peer project, was part of an interview panel for the recruitment of a peer mentor. They were initially nervous but were supported before and during the process. Everything went well and after the first interview, their Confiden grew and they ended up enjoying it. The tenant then agreed to work with the newly recruited mentor to develop a women's group, which will help to continue to build their confidence and engagement. The project has also supported people with their daily living skills. For example, one tenant who struggled with their cooking was helped by others in the group to come up with a new, easy recipe they could try and talked through how to make it. Other subjects covered by the group included voting and politics and how to make them more accessible. Our Voices makes sure that both Gra Eyre and wider society a inclusive of people with a leaming disability and autistic people. There are seven members of staff, 820A of whom are people with a learning disability or autistic people. Two members of staff went through a redundancy consultation due to the closure of the Quality Checker Project. They now have new roles in the organisation as Oliver McGowan Lived Experience Co-facilitators. We have three trustees with lived experience and we are in the prOsS of recruiting a fourth trustee. In the next year, we will have a fifth trustee with lived experience of a learning disability or autism. We have 12 Ambassadors and eight Purple Production volunteers. The Our Voices team ran four campaigns this year: Scrap Disability Tax- in development in 2024 and is now on hold Employment- September 2025 launch Stay Up Late - events ending after 10pm, reflecting the Stay Up Late campaign My Vote, My Voice campaign - organised Hustings alongside Brighton & Hove Speak Out 2024. 10
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 £IRAI The team worked or networked with 18+ organisations: Learnlng Dlsablllty England - Annual Conference watch paty, forums and focus groups. Co-produced Leaming Disability Pride events with Gary as speaker Regional Stak8hold8r Network - Part of the Disability Unit advocating disability issues Brlghton and Hove Councll - Infonnation and advi work stream and Disability Panel, community engagement collaboration-funding Speak Out - Research, training, acSsible hustings, meeting links, events partner Mencap - Advocacy and campaigning, sitting on committee, Funfest funding Carousel - Pride and events, radio show, Arts Cafe Unity Night Club- Pride and events Heart Venture - Pride and events CGL- Specialist advice on supporting autistic people into employment. Joyfully Diffaront -Disability inclusion in the workplace Aldingbourne Trust- Social care day of action, Chichester stay Up Late - Campaign partner, Pride and Endless Summer events partner, social care day of action, Hove Puzzle bored - Events and Ambassadors meetings Brighton Fringe . Fringe artist with Laughter Lounge (Brighton's onty Neuro- diverse Comedy night), Grace Eyre Fringe venue NHS - Panel to inform NHS policy for Learning Disabled patients Amaze - Partner for events Pride Parade Spiral - Partner for events Edge - Partner for events, partners roundtable 11
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Ambassadors represented Grace Eyre at the Learning Disability England Partnership Board, Brighton Autistic Movement, and other one-off events. Vrfe took part in a research discussion about long hospital stays for autistic people and people with a leaming disability. The Ambassadors also worked with members of Speak Out on a presentation about how to organise accessible hustings for general elections. This was presented in 2024 at the annual Learning Disability England conference in London. The Ambassadors co-delivered 'working with patients with a learning disability, training to physician associate students at the Brighton & Sussex Medical School. This training is c0-produd with the Ambassadors and includes self-advocacy skills, Makaton for healthcare professionals, easy read and the Accessible Information, Mentsl Capacity Act, leaming difficulty vs leaming disability, etc, The training was a success and has been scheduled again for the following year. Other Our VolS projects this year included: The Ambassadors produced social media content forAutism Acceptan Month 2025. We continued our Trustee Training to support people into trustee positions. Our Voices supported the organisation during Co-production Week, 1-5 July. Over the year we trained two Grats Eyre teams and 20 colleagues in co- production which was rolled out in March 2024. We trained four Grace Eyre teams and 22 colleagues in easy read training, which was rolled out in March 2024. Our Inclusion and Projects Director worked with Human ReSoUrS to present a workshop on 'understanding of reasonable adjustments, at our annual staff conference. Our Voices contributed to the Employment strategy, making local connections with organisations that are keen to support us. We helped improve our internal processes to be more acSsible by working with Human ReSoUrs. Charter Checkers completed five checks of services over the year. We trialled VideoAsk with the Ambassadors as a feedback platform for the organisation. This was very sucSsful 12
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 ENSURING OUR WORK DELIVERS GOOD OUTCOMES Our aims and outcomes are captured in Gra Eyre's Strategic Plan for 2020-2027- known as "Our Plan. which sets the direction for all our work. "Our Plan" is reviewed annually with input from people who use our services, staff, and trustees. In the review, we identify what we have achieved and the outcomes of our work in the previous year. The review looks at the perf0rnan of each key activity and identifies benefits achieved as well as issues to be addressed in the coming year. The review process helps us ensure our aims, objectives, and activities remain focused on our stated purpose. The overarchlng alm of the strategy is to build a growing, financially strong, and high-quality organisation that listens to and is led by people with leaming disabilities andlor autistic people. What we want to achieve Finances and Services.. We will be financially sustainable. We will achieve full cost recovery for Shared Lives by 2027 and maintain full cost recovery for Choices, Housing and Active Lives. We will achieve fundraised income to support our key projects. We will achieve trading income to ensure can deliver good housing and two trading projects. We will ensure people wrth a learning disability and autistic people are employed in our communities. uali and Im rovement. Governan. We will continue to develop the Quality Management Framework for Choices, Active Lives, Shared Lives and Housing by introducing Quality Checkers. We are improving our use of technology to support staff and the people we support. We will monitor, evaluate and report on our impact so we can measure the impact we make. We will improve board performance by supporting trustees with lived experience and ensure reporting is easy read and supported by detailed annexes by 2025 We will measure trustee involvement by volunteer hours. Diversi and Inclusion. Workforce: Through our Inclusion Strategy, we will be stronger by listening to people with leaming disabilities and autistic people and reflecting on the Sussex communities we engage with. We will remain an employer of Choi by our staff by 2027. We will develop a Volunteer Strategy and will recruit and support volunteers. 13
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Partnershi s and Sustainabili We will harness the power of partnerships to achieve more. We are reducing our environmental footprint. ACHIEVEMENTS AND IMPACT Flnances and Services Overall, the organisation achieved a surplus of £113,287. We have reviewed and looked at options for our loss-making ServiS, with the only losses occurring in Shared Lives this year. Housing has seen a growth in the number of bedspaces and tenants they have been able to house. There is a growing demand for secure supported housing for the people we support. Shared Lives has lost all placements from West Sussex County Council Sin 1 $t April 2025. However, Shared Lives is part of a North East London Consortium that received funding from the Department of Health, with Gra Eyre representing Barking and Dagenham. A plan is in place of reducing the los*s in Shared Lives to zero by 2027. The main reason for the small surplus has been the difficult financial position of local authorities with low fee increases and slow payments. Brighton & Hove City Council changed their contract from April 2024, which meant we do not re1ve payments for voids in our supported living services, which has resulted in a £134,000 financial loss to the charity. We work closely with all of our 19 local authorities and in particular Brighton & Hove City Council and West Sussex County Council. Recruitment is still challenging and in resolving these issues we are continuing to use agency staff, which costs up to 600/0 higher than our own staff costs. Finance and Servlces Objective Target by 2027 March 2025 On Track? Financialty Sustainable 1.5 % Profit 0.89¥0 On track Cashflow panel in pla Reducing On track Cash of£1m 10 % overheads 14.8 Full cost recovery Shared Lives 1.5Yo profit by 2027 n track 14
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Fundraising income to support the Big Build and key projects Fundraising 50/0 total 20/0 income Project cancelled; income used for other priorities where possible On track Trading income to ensure Housing and trading companies 200A of income from trading Two trading companies set up Fundraising for employment project £300k On track Galle Employment for all £150,289 Progressing Support 100 people to jobs, volunteer or training 53 Progressing Quality and Improvement; Governance Objective Target by 2027 March 2025 On Track? Use of technology Quality checks for all ServIS Combined checks by Quality Checkers and Quality Manager. Business transfonnation 2new Soare for care management and HR in place Progressing Outcomes and impact Standardised reporting - what reporting format by differen do we make? 2025 Not achieved - project moved to Marketing. Become user-led - trustees with lived experien Five trUstS with lived experien, all reports easy read. Easy read templates and guidance in place, 4th trustee has been recruited. 15
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Equallty, Dlverslty and Incluslon; Workforce Objective Target March 2025 On Track? Equality, Diversity and Inclusion Strategy implemented Staff forums set up 1setup Progressing 20% stsff with lived experience 9.40 Progressing People we support choosing their own staff. Report on diversity Pay gap reporting includes diversity and will continue to be enhand. Employer of choice Competitive rates of pay and benefits Vacancies are over target and staff tumover are within targets. vacancy turnover Achieve IIP Gold by 2027 Silver On track. IIP silver this year. Volunteer Strategy Recruit 100 volunteers 31 New volunteer guidance and support in place. Partnerships and Sustainability Objective Target March 2025 On Track? More partnerships 6 formal partnerships Achieved Redu our environmental impact Green Team set up to increase organisational sustainability, including waste reduction and more recycling Achieved up 16
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Management of energy and utilities started measufing via the ESOS scheme Progressing Improve green Started with spaces by setting the allotment up a horticultural project stsrted project STRUCTURE, GOVERNANCE AND MANAGEMENT The Grace Eyre Foundation is a charitable company limited by guarantee, incorporated on 2 April 1993 and registered with the Charity Commission on 23 April 1993. In the event of the company being wound up, members are required to contribute an amount not exceeding £1. The governing document of the organisation is its Articles of Association. The skills and knowledge of the trustees, who also act as Directors of the Company, were reviewed during the year to identify gaps with a view to ensuring that the trustee body has an appropriate range of relevant skills and experience. Six trUStS resigned during the year, which leaves the number of trustees at ten. The new Chair, Anna Cooley, together with the trustees, will look at gaps in skills needed for the board and any vacancies identified will be advertised. The charity is committed to ensuring that the voice of people with a leaming disability and autistic people is reflected in decisions made by the board of trustees. Three of the trustees have lived experience, and a target has been set of having five trustees with a learning disability or autistic people by 2026. The Committ structure remained the same with three committees: The Big Build Committee has been overseeing the Montefiore Road refurbishment work. However, this committee had its last meeting on the 24th March 2025 and has now been closed. The Audit & Risk Committee has been invaluable in steering the charities, finanS and quality scrutiny. A new chair, Andrew Horne, was appointed by the Board in May 2024. The Remuneration Committee meets once per year to determine salaries and terms and conditions for the Chief Executive and the Directors that make up the Executive Team. The committees support the work of the Board of Trustees. Trustees have undertaken training throughout the year and have explored the Charity Governance Code at each of their meetings to ensure trustees fully understand their role and purpose. An external Governance Review will be undertaken in the coming year. 17
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 The trustees have in place prOsseS for decisions in relation to the charity's finances, human and other reSoUrS including setting the annual budget and deciding on major financial commitments, the strategic plan - Our Plan 2020-2027, the risk management plan, Health & Safety, and other major policies and pr0dUreS. The trustees have monitored the implementation of the cUrnt strategic plan. The trustees are satisfied that the charity has achieved some of what it set out in the first five years of the plan and will undertake a review of our strategic plan with view to developing a new strategic plan from 2026. During the year, trustees will discuss the key priorities and agree new objectives and targets, risks and timescales. A Board Assurance Framework will be developed to support the trustees. The Big Build The charity purchased 36 Montefiore Road in Hove in 1950, and it has been our base since then. However, the trustees had to make the very difficult decision not to go ahead with our Big Build at their meeting on 31st March 2025. We have been planning this amazing development Sin 2018 and, this year, the trustees were at last ready to go ahead with this ambitious and exciting n0VatIOn project to transform the headquarters of the charity into eight flats for people with a learning disability andlor autistic people. office space for our staff,. and a state of the art community arts centre for artists to exhibit and including a theatre run by and used by people with a learning disability andlor autistic people. However, the harsh reality of a difficult social care climate, caused by the actions of the government and local authorities, has tipped the feasibility of the project away from us. The introduction of increases to National Insurance and the Real Living Wage has cost us over £700k, which represents a rise in costs of 8 % . Additionally, a local authority's decision to offer us a Ovo increase to provide our ServIS has further increased our uncertainties and we are probably facing the most difficult financial environment of the last 15 years. Grace Eyre is detemiined to ensure our charity can continue to support more than 600 people with a learning disability andlor autistic people going forward, which is why the trustees have had to take this very difficult decision. We need all our resources to continue our work, and we will continue to stand firm against any additional pressures that may compromise the health and well-being of society's most vulnerable members. It was noted that low fee income from local authorities continues to create real difficulties in recruiting and retaining staff, however we continue to support the real living wage. To ensure we have a clear plan to manage the volatile financial environment we find oUrSeeS in, since the introduction of raised employers, national insurance and the National Living Wage and the continued difficult financial position of local 18
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 govemments, on their away day in April 2025, trustees started discussions about the key priorities for a new strategic plan, PUBLIC BENEFIT In shaping our objectives and planning our activities for the year, the trustees have given consideration to the duties as set out in section 17(5) of the Charities Act 2011 to have due regard to public benefit. In particular, the trustees have considered how the planned activities will contribute to the overall aims and objectives that they have set. The trustees believe that the following paragraphs on the vision, mission and the Charter, developed by people wilh a learning disability and autistic people, relate in detail to the benefit that the charity provides to the public. RISK MANAGEMENT At their Audit & Risk Committee meeting and as part of the Our Plan review, the trustees debated and considered major risks affecting the charity. The principal risks and uncertainties facing the charity, as identified by the trustees are.. rfxi Top 5 Risks to the Organisation No Rlsk What are we dolng to reduce the rlsk? Flnance: Cashflow Poor financial Performan of the charity resulting in a loss position and inability to meet our payments as they fall due to insufficient cash. Set up a cashflow panel monitoring cash on a daily and weekly basis. PrOdud a 13-week cashflow projection. Working with debtors for payments of debts owed to us and reducing unpaid voids. Finance: Incom8 - local authority fee levels- are inadequate to ensure sufficient income to make a surplus. Finance: Spending- poor control of costs resulting in a loss position. Ongoing negotiations with local authorities, diversification of income, innovation and consider partnerships and mergers. Business partners working closely with budget holders, increased monitoring through management accounts. Senior Managers have been tasked with making savings where possible. Reviewed stsffing levels for all services. Renegotiating some key contracts e.g. mobile phones. 19
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Cyber crime e.g. ransomware, loss of systems IT is in-house. Training is held around cyber security. New training plan being developed. Working for Cyber Essentials accreditation. Safeguarding leads by director and trustee, safer recruitment, higher salaries, mandatory training, serous incident reviews, whistleblowing and code of conduct for staff and lessons learnt. Safeguarding - reputational damage leading to loss of contracts and downgrading by regulators. Issues in relation to new business and the Risk Management Plan are managed on a day-to-day basis by the Chief Executive and the Executive Team and monitored by the Audit & Risk Committee which reports to the Board of Trustees. As a charity, Gra Eyre closely monitors developments in both local and national policy. In rent years, significant changes have been required in how services for people with a learning disability or autistic people are delivered. We are fully committed to the emphasis on a person-centered approach with increased involvement of individuals who use our ServIS and their family carers in all aspects of Servi design and provision. Locally, in Brighton & Hove and West Sussex, the organisation has been closely involved in the Learning Disability Partnership Board (or equivalent) and Provider Forums which has proved invaluable in establishing joint working and in planning future servIs. The charity employs a Chief Executive, Eva Eriksson, who with the Executive Team of Jane Bettany, Naomi Cox, Julie Rossiter, Nathaniel Lawford, Chris Hill and Russell Jordan, manages the charity's operations on a day-to4ay basis. In total the charity employs 318 (233 FTE) employees. FUTURE PLANS The charity will continue to build our financial sustainability and continue to strengthen our values and culture. We believe that these key areas will support the aims in Our Plan 2020-2027: Sale of Montefiore Road and replacement of Head Office and Active Lives: Our Head offi and Active Ltves - day opportunities have moved to temporary premises while we are considering options for replacing Montefiore Road A Task and Finish Group has been set up to look at options for selling and replacing Montefiore Road. Financial Resilience: Ensure we monitor and improve our cashflow 20
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2026 Ensure all our services are profitable and can produce a minimum of 1.50 surplus Ensure our budget managers can control their costs as agreed in our budget Continuing to grow our services and keep overhead costs to 100 Business Transformatlon: Build our use of technology to ensure a better quality of life for the people we support and increase efficiencies to be able to have timely and accurate reporting to the board of trustees and all our rnanagers To embed new HR, Care Management and Fundraisinglmarketing software, to build on the use of InForm for Housing, and research the best accounting system for the charity FUNDRAISING We continue to invest in a fundraising team within our Income Generation Directorate to help diversify our income. All fundraising activities at The Grace Eyre Foundation are undertaken in accordan with Charities (Protection and Social Investment) Act 2016 section 13. All fundraising activities are carried out by staff employed directly by Grace Eyre. We do not undertake any direct fundraising activities such as door-to-door, private site or street-based fu ndraising activities. The Grace Eyre Foundation is voluntarily registered with the Fundraising Regulator and praCtIS its fundraising activities within the regulatorfs Code of Fundraising Practice. Senior fundraising staff are members of the institute of fundraising and abide to its compliance framework. There have been no instances of failure to comply with Fundraiser Regulatory standards and O complaints have been reiVed since our registration with them. Fundraising staff and volunteers adhere to the Association's Ethical Fundraising Policy and relevant safeguarding policies to ensure vulnerable people are protected. FINANCIAL REVIEW Against the backdrop of inflation, interest rates hikes, the cost-of-living crisis and UnrtaIntieS over the future funding of services, Grace Eyre Foundation made a surplus of £113,287 in 2024-25 compared to a loss of £374,931 in 2023124. SUCSSful actions have been taken to turn this around in 2025126 including looking at costs, such as renegotiating big contracts, growth, and diversifying income. INVESTMENT POLICY Funds that are surplus to current working requirements are invested in cash deposit accounts with major banks or similar financial institutions. Investments are reviewed periodically by the trustees to maximise returns and maintain capital value. 21
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 RESERVES POLICY Grace Eyre sets its reserves target based on a risk assessment. The risk-based reserves policy is designed to ensure that Grace Eyre has sufficient financial resources to meet its objectives while maintaining financial stability, considering the specific risks facing the organisation. The reserves target is reviewed annually by the Board of Trustees to ensure that it remains appropriate. The reserve requirement is calculated as follows: Total funds Less fixed assets Less restricted funds Totsl free reserves Reserves policy minimum target 3,356,236 2,246,640 255012 854 584 750,000 The level of reserves is currently slightly above Grace Eyre's target, AUDITOR In accordance with the company's articles, a re-tender will be undertaken to appoint new auditors, and the successful auditors will be approved at the Annual General Meeting in November 2025. DISCLOSURE OF INFORMA TION TO AUDITOR Each of the trustees has confirmed that there is no information of which they are aware which is levant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to estsblish that the auditor is aware of such information. The Trustees, Report was approved by the Board of Trustees on 7th July 2025. Anna Cooley - Chair Andrew Horne - Treasurer Trustee Trustee Date.. ..1&/ o.%../!olS 22
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 STA TEMENT OF TRUSTEES RESPONSIBIUTIES The trustees, who are also the directors of The Grace Eyre Foundation for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practi). Company Law reqUIS the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming reSoUrS and application of reSoUs, including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently obsenle the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. and prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. 23
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE GRACE EYRE FOUNDATION Opinion We have audited the financial statements of The Gra Eyre Foundation (the 'charity') for the year ended 31 March 2025, which comprise the statement of financial activities, the balan sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally ACpted Accounting Practice). In our opinion, the financial statements: give a true and fair view of the state of the charitable company's affairs as at 31 March 2025 and of its incoming resources and application of reSoUrs, including its income and expenditure, for the year then ended; have been properly prepared in accordan with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordan with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under those standards are further described in the Audito¢s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordan with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern We have nothing to report in respect of the following matters in relation to which the ISAS (UK) require us to report to you where: the trustees, use of the going conrn basis of accounting in the preparation of the financial statements is not appropriate., or the trustees have not disclosed in the financial statements any identified material UnrtaIntieS that may cast significant doubt about the charity's ability to continue to adopt the going conrn basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue. 24
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Other information The other information comprises the information included in the annual report other than the financial statements and our auditorfs report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly ststed in our report, we do not express any form of assuran conclusion thereon. Our sPonsIbl11ty is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements, or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to detenine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other infomation, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken during our audit.. the information given in the Trustees, Report for the financial year for which the financial statements are prepared, which includes the directors, report prepared for the purposes of company law, is consistent with the financial statements., and the directors, report included within the Trustees, Report has been prepared in accordance with applicable legal requirements. Matters on which we are required to report by exception In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audtt, we have not identified material misstatements in the directors, report included within the Trustees, Report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us,. or the financial statements are not in agreement with the accounting records and returns., or rtain disclosures of trustees, remuneration specified by law are not made; or 25
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 we have not retsived all the information and explanations we require for our audit., or the trustees were not entitled to prepare the financial statements in accordan with the small companies, regime and take advantage of the small companies, exemptions in preparing the Trustees, Report and from the quirement to prepare a strategic report. Responsibilities of trustees As explained more fully in the statement of trustees. responsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determ ine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concem, disclosing, as applicable, matters related to going concern and using the going concem basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the flnanclal statements Our objectives are to obtain reasonable assuran about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable assuran is a high level of assuran but is not a guarantee that an audit conducted in accordance with ISAS (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to Influen the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instsnces of non-complian with laws and regulations. We design prOdureS in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our prOdureS are capable of detecting irregularities, including fraud is detailed below: obtained an understanding of the nature of the sector, including the legal and regulatory framework that the charitable company operates in and how the charitable company complies with the legal and regulatory framework. inquired of management, and those charged with governan, about their own identth'cation and assessment of the risks of irregularities, including any known actual, suspected or alleged InStanS of fraud," and 26
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 discussed matters about non-complian with laws and regulations and how fraud might occur including assessment of how and where the financial ststements may be susceptible to fraud. As a result of these procedures, we consider the most significant laws and regulations that have a direct impact on the financial statements are FRS 102, Charities SORP {FRS 102), Companies Act 2006, Charities Act 2011, the charitable company's governing document, tax legislation and Charities (Protection and Social Investment) Act 2016. We performed audit procedures to detect non- compliances which may have a material impact on the financial statements which included reviewing the financial statements, including the Trustees, Report, and remaining alert to new or unusual transactions which may not be in accordan with the goveming document. The most significant laws and regulations that have an indirect impact on the financial ststements are employment law, health and safety regulations and the UK General Data Protection Regulation (UK GDPR). We performed audit procedures to inquire of management and those charged with governance whether the charitsble company is in compliance with these laws and regulations and inspected Corresponden with regulatory authorities. We identified the risk of management override of controls as the area where the financial statements were most sUsPtib1e to material misstatement due to fraud. Audit procedures performed included, but were not limited to, tssting manual journal entries and other adjustments, evaluating the business rationale in relation to significant, unusual transactions and transactions entered into outside the normal course of business and challenging judgments and estimates. Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-complian with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of InStanS of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than effor, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. A further description of our responsibilities is available on the Financial Reporting Council's website at: htt s'./lwww.frc.or . uklauditorsres onsibilities. This description forms part of our auditorfs report. 27
THE GRACE EYRE FOUNDATION TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025 Use of our report This report is made solely to the charitable company's members, as a body, in accordan with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent pennitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. Davld Martln FCA {Senlor Statutory Audltor) for and on behalf of TC Group LQ Statutory Auditor Offi. Lewes 28
THE GRACE EYRE FOUNDATION srATEMENT OF FINANCIAL AcfiviTIES INCLUDING INCOME AND EXPENDITURE Accoumr FOR THE YEAR ENDED 31 MARCH 2025 Current flnanclal year Unrestrlcted Restrlcted funds funds 2025 2025 Total Totsl 2025 2024 Notes Income from: Donations and legacie5 Charitable activities Other trading activities Investments 6,105 12,347,491 26,375 9,222 284,453 290,558 12,347,491 26,375 9,222 124,788 11,164,348 66,797 12,896 Total income 12,389,193 284,453 12,673.646 11,368,829 Ex nditure on: Ralsing funds 141.878 141,878 137.471 Charitable activities 12.323,169 95,312 12,418,481 11,606,289 Totsl expendlture 12,465,047 95,312 12,560,359 11,743,760 Net {expenditure)fincome for the yearl Net movement In funds (75,854) 189,141 113.287 1374.931} Fund balances at l April 2024 3,177,078 65,871 3,242,949 3,617,880 Fund balances at 31 March 2025 3,101,224 255,012 3,356,236 3,242,949 The statement of financial activities includes all gains and losses recoEnised in the year. The statement of financial attivities also complies with the requirement5 for an income and expenditure account under the Companie5 Act 2006. 29
THE GRACE EYRE FOUNDATION srATEMENT OF FINANCIAL AcfiviTIES (CONTINUED) INCLUDING INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Prior financial year Unrestrlcted Unrestrlrted Restrlcted funds funds funds general Designated 2024 2024 Total 2024 2024 Notes Int me from: Donations and le8acies Charitable activitles Other trading activities Investments 16,886 11,163,877 66,797 12,896 107,902 124,788 471 11.164,348 66,797 12,896 Totsl Income 11,260,456 108,373 11,368,829 endtture on: Ralsing funds 137,187 137,471 Charitable activltles 11,520.204 86.085 11.606,289 Total expenditure 11,657,391 86,369 11,743,760 Gross transfers between funds 1.021,522 11,039,125) 17,603 Net (expendfture)/lncome for the yearl Net movement in funds 624,587 11,039,125} 39,607 1374,9311 Fund balances at l April 2023 2.552.491 1.039.125 26.264 3,617,880 Fund balances at 31 March 2024 3,177,078 65,871 3.242.949 30
THE GRACE EYRE FOUNDATION BALANCE SHEEr AS AT 31 MARCH 2025 2025 2024 Notes Flxed assets Tan8ible a55ets 14 2,246,640 1,757,713 Current assets Debtors Cash at bank and in hand 15 2,020,960 260,571 1,373,394 920,267 2,281,531 2,293,661 Creditors: amaunts falllng due wlthln one year 16 11,171,935) 1808,425) Net current assets 1,109,596 1,485,236 Total assets less Current liabilities 3,356,236 3,242,949 Income funds Restricted fund5 Unrestritted funds Designated funds General unrestricted funds Revaluation reserve 19 255,012 65,871 18 2,921,680 179,544 2,997,534 179,544 3.101.224 3.177,078 3,356,236 3,242,949 The fin ial sta ements were approved by the Trustees on AC ley- Chair Trustee A Horne-Treasurer Trustee Company regi51ration number 02806429 31
THE GRACE EYRE FOUNDATION STATEMETrrr OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Cash flows from operatlng actlvltles Cash absorbed by operatlons 24 155.9021 1396,1971 lrniestlng actlvlties Purchase of tangible fixed assets Proceeds from disposal of tangible fixed assets 1612,7371 181,074) {2791 9,222 Investment income retrived 12,896 Net cash used In Investlng actlvltles 1603,7941 (68,1781 Net cash used In financlng actlvltles Net decrease in cash and cash equivalents {659,6961 1464,375) Cash and cash equlvalents at beginning of year 920,267 1,384.642 Cash and cash equlvalents at end of year 260,571 920,267 32
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMEMrs FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcles Charity information The Grace Eyre Foundation Is a private company limited by guarantee incorporated in England and Wales. The registered office is Ground Floor West, Telecom House, 125-135 Preston Road, Brighton, BNI 6AF. 1.1 Accountlng conventlon These accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102"), °Accounting and Reporting by Charities" the ststement of Recommended Practice for charitie5 applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accountlng Prartlce as It applies from l January 2019. The charity is a Public Benefit Entlty as deflned by FRS 102. The financial statements are prepared in sterling, which is the funrtional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The prlncipal accountin8 policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charlty has adequate resources to continue in operational existence for the foreseeable future. Thus the trtsstees tontlnue to adopt the going concern basis of actountlng in preparing the flnanclal statements. 1.3 Charltable funds Unrestrirted funds are available for use at the discretion of the trustee5 in furtherance of their charitsble objectives. Restrlcted funds are subjett to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. IA Income Income is recognised when the charity is legally entitled to it after any performance condition5 have been met. the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relatlon to donatlons received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are reco8nised on receipt or otherwise if the charity ha5 been notif led of an impending distribution, the amount 15 known, and receipt is experted. If the amount is not known, the legary is treated as a contingent asset. 33
THE GRACE EYRE FOUNDATION N¢JfES TO THE FINANCIAL sfATEMENT5 (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 Accounting policie5 Icontlnued) 1.5 Expenditure Expenditure Is reco8nised once there Is a legal or constructlve obllgation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be requlred in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activlty. The tosts of each activity are made up of the total of direct costs and shared costs. including 5UPPOrt costs involved in undertaking each artivity. Direct costs attributable to a single activity are allocated dirertly to that artivity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central stsff costs are allocated on the basis of time spent. and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed as5et5 are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is reco8nised so as to write off the cost or valuation of assets less their residual values over their useful live5 on the following base5: Freeholdlleasehold buildin&s Property Improvements Flxtures and IT projects Motor vehicles 40 years 15 years lor the lease length, whichever is shorter) 215 years 4 years The 8aln or loss arlslng on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. Existing land and buildings are capitalised at the cost of purchase, plus any incidental expenses incurred in the purchase. If Grace Eyre undertakes a rnajor building project, all directly attributable costs incurred in bringing the asset into existence is capitalised. Furniture and equipment will be capitali5ed if the asset 15 intended for use of an on-going basis and costs over £l.000. A regular impairment is undertaken of the fixed assets. 1.7 Impairment of fixed assets At each reporting end date. the charity reviews the carrying amounts of its tangible a55ets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exlsts, the recoverable amount of the asset Is estimated in order to determine the extent of the impairment 1055 lif any). IA Cash and cash equivalents Cash and cash equlvalents include cash in hand, deposits held at call with banks, other short-term liquid Investments wlth orlglnal maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED31 MARCH2025 Accountin8 pollcles (Contlnued) 1.9 Financial Instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financlal Instruments Issues, of FRS 102 to all of Its flnanclal instruments. Financial instruments are recognised in the tharity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements. when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Baslc]Inanclal assets Basic financial assets, which include debtors and cash and bank balances. are initialty measured at transattion price including tfansaction costs and are subsequently carried at amortised cost using the effertive interest method unles5 the arrangement constitutes a financing transaction, Whe the transartion is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. BasicAinon¢iol liabilities Baslc financlal Ilabllltles, Includlng creditors and bank loans are Inltlally recognised at transaction price unless the arrangement constitutes a financin8 transaction, where the debt instrument is MeaSud at the present value of the future payments discounted at a market rate of interest. Financial liabilitie5 classified as payable wlthln one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course ol operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are reco8nised initially at transaction price and subsequently measured at amorti5ed cost using the effective interest method. Derecognition oAfinonciol liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee'5 services are received. Termination benefits are recogni5ed immediately a5 an expense when the charity is demonstrably committed to terminate the employment of an employee orto provide termination benefits. 1.11 Retirefflent benefits Payments to defined contribL*tion retirement benefrt schemes are charged as an expense as they fall due. 35
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 Critical accounting estimates and judgements In the application of the charlty's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Critiral judgements Depreclation The charity exercises judgement to determine useful lives of property, plan and equipment. The assets a depreciated down to their residual values over their estimated useful lives. Key sources of estimatlon un¢ertalnty Defined Benefit Penslon Scheme The present value of the Local Government Pension Scheme defined benefit liability depends on a number of factors that are determined on an actuarial basis using a variety of assumptions. The assumptions used in determining the net cost or income for pensions include the discount rate. Any changes in these assumptions, which are disclosed in note 17. will impact the carrying amount of the pension liability. Income from donatlons and legacles Unrestrirted Restricted fund5 funds 2025 2025 Total Unrestricted Restrirted funds funds 2024 2024 Total 2025 2024 Donations and gifts 6,105 284,453 290,558 16,886 107,902 124,788 36
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 Charitable artlvlties Charltsble aclMties Hou51 Charitab attivilies Housini T¢)tal 2024 2025 2025 Sale of goods Performance related grants Charltable rental income Other income 811 811 471 471 9,750,699 9.750,699 9,163,231 9,163,231 2,399,599 2,399,599 196,382 1,912,528 1,912,528 88,118 196,382 88,118 9,947,892 2,399.599 12,347,491 9,251,820 1,912,528 11,164,348 Analysls by fund Unrestricted funds- general Restricted funds 9,947,892 2,399,599 12,347,491 9,251,349 1,912,528 11,163,877 471 471 Income from other tradin8 activities Unrestricted Unrestricted funds funds 2025 2024 Fundraising events Shop income 14,465 11,910 51,745 15,052 Other trading activities 26,375 66,797 Income from investments Unrestricted Unrestrlcted funds funds 2025 2024 Interest receivable 9,222 12,896 37
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMENTS (CONTINUED) FOR THE YEAR ENDED31 MARCH 2025 Expenditure on raisin8 funds UnrestrlLXed Restrfrted funds funds 2025 2025 Total Unrestrlcted Restrfcted fund5 funds 2024 2024 Totsl 2025 2024 Fundralslng and publlclty Staging fundraising events staff costs 11,674 130,204 11,674 130,204 12,597 124,5 12.881 124,590 141,878 141,878 137,187 137,471 38
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMENfs (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 Charltable actlvltles Provlslon of Grace Eyre services Housing 2025 2025 Total 2025 Provision of Grace Eyre services Housing 2024 2024 Total 2024 Staff costs Depreciation and impairment Agency staff Care fees Registrations Food & provisions Staff costs Consultants Motor & travel Hygiene & repalrs Sessions Venue hire Prlntln& postage stationery & advert15ing Rent 6,587,918 354,333 6.942,251 6,409,912 301,629 6,711,541 7,274 39.611 1,420,715 15,194 8,919 80,437 18.711 87,155 52,773 41,457 26,453 55,585 62,859 39,611 1,420,715 15,194 8,919 80,437 18,711 87,155 94,719 41,457 26,453 6,133 43,164 1,409,745 4,351 8,528 7,225 34,382 83,062 45,988 21,459 16,560 46,864 52,997 43,164 1.409.745 4.351 8,528 7,225 34,382 83,062 72,166 21,459 16,560 41,946 26,178 1,858 1,858 676 676 189.155 1.289,044 1,478,199 83,748 83,748 11.434 71.595 64,567 136,398 1,005,968 1,142,366 73,290 73,290 12,194 54,423 88.556 Light & heat Rates Other housingcosts 60.161 64,567 42,229 88,556 8,672,812 1,865,636 10,538,448 8,313,067 1,511,424 9,824,491 Share of support costs {see note 91 Share of governance cost$1see note 91 1,830,738 1,830,738 1,646,182 1,646,182 49,295 49,295 135,616 135,616 10,552,845 1,865.636 12,418,481 10,094,865 1,511,424 11,606,289 Analysls by fund Unrestricted funds - general Restricted fund5 10,457.533 1,865.636 12.323,169 95,312 95,312 10,008,780 86,085 1,511,424 11,520,204 86,085 10,552,845 1,865,636 12,418,481 10,094,865 1,511,424 11,606,289 Provision of services includes Active Lives, Share5 Live5 and Choices 39
THE GRACE EYRE FOUNDATK)N N(JfES TO THE FINANCIAL sfATEMENTS ICONTINUEDJ FOR THE YEAR ENDED 31 MARCH2025 Support costs allocated to actlvltles 2025 2024 staff costs Depreciation Recruitment Training Staff costs Subscrlptlons Cleaning, hygiene & consumables Cornmunications IT costs Bank charges & interest Printin& postage, stationery & advertising Governance costs 1,145,229 61,229 27,335 53,208 29.342 29,279 114,173 126,458 199,404 4,567 40,514 49,295 1,095,061 51.570 25,756 53,217 41.744 18,055 120,258 195,894 86.500 2,756 23,179 67,808 1,880,033 1,781,798 Analysed between: Charitable artivities 1,880,033 1,781,798 10 Net movement in funds 2025 2024 The net movement In funds Is stated after chargin81{crediting): Fees payable for the audit of the charity's financial statement5 Depreciation of owned tangible fixed asset5 15,240 124,088 14,700 104,567 11 Trustees None of the trustees lor any persons connected with them) received any remuneration or benefits from the charity during the year. 40
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 12 Employees The average monthly number of employee5 durin8 the yearwas: 2025 Number 2024 Number Charitable activities Administration 305 304 li Total 312 315 Employment costs 2025 2024 Wages and salarles Social security costs Other pension cost5 7,190,436 653,275 373.973 7,007,256 583,878 340,058 8,217,684 7,931,192 The number of employees whose annual remuneration was more than £60,OCI) is as follows.. 2025 2024 Number Number £60,001 to £70.000 £80,001 to £90,000 13 Taxatlon The charity Is exempt from taxatlon on Its attivltles because all Its Income Is applled for charltable purposes. 41
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL sfATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 14 Tangible fixed assets Freeholdneaseh Property Flxtures and IT Motor¥ehkles old t11185 Impr0ments pmitcts Totsl Cost At l April 2024 Additions Disposa15 Transfer 1,386,066 1,409,740 559,259 {130,502) 32.348 584.018 53,478 28,199 3,408.023 612,737 1130,502) 132.348) At 31 March 2025 1,353,718 1,870,845 637,496 28,199 3,890,258 Depredatlon and Impalmient At l April 2024 Depreciation charged in the year Eliminated in respect of disposals Transfer 784,847 365,456 20,934 48,980 13281 1130.4531 (30,9801 30,980 497,071 47,124 2,937 1,650,311 7,050 124,088 (130,781) At 31 March 2025 774.473 314.963 544.195 9.987 1.643.618 Carrying amount At 31 March 2025 579,245 1,555,882 93,301 18,212 2,246,640 At 31 March 2024 601.219 1,044.284 86,948 25,262 1,757,713 The freehold property at Montefiore was revalued at £500,000 in April 1997 and this value is treated as the deemed cost, No depreciation is charged on the estimated value of land of £IOO,000 which is included in the freehold property. 15 Debtors 2025 2024 Amourrts falling due wlthln one year: Trade debtors Other debtors Prepayments and accrued income 1,473,246 206,222 341,492 962,998 126,291 284,105 2,020,960 1,373,394 42
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATÉMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 16 Credltors: amounts falllng due wlthin one year 2025 2024 Notes Other taxation and social security Deferred income Trade creditors Other creditors Accruals 205,317 665,171 211,170 83.265 7,012 198,599 418,569 134,148 47.878 9.231 17 1.171.935 808.425 17 Deferred Income 2025 2024 Other deferred income 665,171 418.569 Deferred income is included in the financial statements as follow5: 2025 2024 Deferred income is included within: Current Ilabllltles 665,171 418,569 Movernents in the year: Deferred income at l April 2024 Released from previou5 period5 Resources deferred in the year 418,569 1418,569) 665,171 455,955 {455,955} 418,569 Deferred Income at 31 March 2025 665,171 418,569 Deferred income amounts inc5ude carers fees, Active Live5 activitie5 and rental amounts that relate to the following year as well as grants awarded for a specific tlme period. 43
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (CONnNUED) FOR THE YEAR ENDED 31 MARCH2025 18 Retlrement beneflt schemes Defined contriblon schemes The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. The charge to profit or loss in respert of defined contribution schemes was £373,97312024- £340,058). Defined benefft schemes The Charity is one of several employing bodies included wÉthin the Local Government Pension Scheme (LGPS) which is administered by East Sussex County Council. The LGPS is a funded defined benefit scheme. with a55ets held in separate trustee administered funds. Contributions to the scheme are determined by qualified actuaries on the basis of triennial valuations using the projected unit method. The scheme is a multi*mployer pension scheme. The followin8 information is based upon full actuarial valuations of the funds at 31 March 2025 by qualified independent actuaries for the entire East Sussex Council Penslon Fund. Key 0ssumption5 2025 2024 Discount rate Expected rate of increase of pensions In payment Expected rate of salary in¢aSe$ 5.85 2.85 2.85 4.95 Mortality ossumptlons The post tirernent mortality assumptions used to value the benefit obligation are based on the CMI 2022 model assuming long term improvements of 2% p.a. The assumed life expectsncies, based on the assijmptions set out above, are set out in the table below: 202S 2024 Years Years Retiring today Males Females 20.9 23.9 20.9 23.8 Retiring in 20 years Male5 - Females 21.9 25.4 21.9 25.4 44
THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 18 Retlrement benefit schemes (Cortinued) 2025 2024 Present value of defined benefit obllgatlons Fair value of plan assets 3,095,000 3.063,th)0 (3,095,000} 13,063,000} Defiat in scheme 2025 Liabilitles at l April 2024 Surplus In scheme 3,063,OCM) 32,000 The penslon fund was transFerred on l July 2017 from East Sussex County Council. The Council will cover any deficlt in the pension fund up to that date. Any subsequent deficits will be covered by the charity. 2025 Fair value of assets at 31 March 2025 3,095,IXIo 2025 2024 Equity instruments Property Bonds Cash 2,015,000 457,OQ) 544,000 79,000 2,103,000 461,OLK) 456,0ts) 43,0 3,095,000 3,063,000 45
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THE GRACE EYRE FOUNDATION NOTES TO THE FINANCIAL STATEMENTS ICONTINUEO) FOR THE YEAR ENDED 31 MARCH2025 20 Analysls of net assets between funds Unrestrirted funds 2025 Restrirted funds 2025 Totsl 2025 At 31 March 2025: Tangible assets Current assets/{liabilities} 2,246,640 854,584 2,246,640 1,109,596 255,012 3.101.224 255.012 3,356,236 Unrestrlcted funds Z024 Restrlcted funds ZOZ4 Total 2024 At 31 March 2024: Tangible assets Current assetsl{liabilities) 1.757,713 1.419,365 1,757,713 1,485,236 65,871 3,177,078 65,871 3,242,949 21 Operatlng lease commltments Lessee At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operatin8 leases, which fall due as follows- 2025 2024 Withln one year Between two and five years In over five years 292,525 894,OC() 660,833 102,878 3,163 1,847,358 106,041 22 Related party transactlons 48
THE GRACE EYRE FOUNDATION N(yfES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 22 Related party transartlons (Continued) Transactlons wlth related partles Durln8 the year the charlty entered Into the following transactions with related parties: One Trustee received services from the charity during the year. These servlces were received on the same terms as received by other beneficiaries of the charity. 23 Analysis of ¢han8es in net funds The charity had no material debt duringthe year. 24 Cash generated from operations 2025 2024 Surplus1ldeficitl for the year 113,287 1374,9311 Adjustments for: Investment income recognised in statement of financial activities Depreciation and impairment of tangible fixed assets 19,2221 124,088 (12,8961 104,567 Movements in working capital: {Increase) in debtors Increaselldecrea5el in creditors Increa5e/(decreasel in deferred income 1647.565) 116,908 246.602 135.3211 140,230) 137.386) Cash absorbed by operatlons 155,902) 1396,197) 49