St Paul’s Pre-School AGM and Committee Meeting Wednesday 15th October 2025 4 Shelley Close, Winchester, S022 5AS
AttendeesMark Gilbert (Chair) MG Sarah Crisp (Secretary) sc Louise Richardson LR Georgia Tollerfield GT Silvia Brown SB Cathy Blackburn CB Yoosun
Apologies Sarah Hutchison (Treasurer) SH Nadine Marshall (Deputy-Chair) NM Elle Walker-Arnott EWA JackKatie GardenerGilbert KG JG Vaso Paraschidou VP
Agenda ee ee la Thanks to our dedicated staff and an engaged committee 2024-5 was a good academic yeal for St Paul s preschool Consistently high pupil numbers across all sessions meant that more children and more families could benefit from the setting and we welcomed four new staff members over the year three as bank staff - Smilin Lee Katie WalkerArnott and Helen Ford and we welcomed Rebecca |West as a new Deputy Supervisor In September 2025 We also said a fond farewell to Leonie Platt who leaves after an excellent 8 years at St Paul's Preschool. As chair I've been incredibly fortunate to have been supported by a keen, active committee of ten I'd like to formally thank Jack Gardener Katie Gilbert Sarah Neate Vaso Paraschidou Georgia Tollerfield for all their hard work on the committee and to the officers to Sarah Crisp who served as Secretary Sarah Hutchison as Treasurer and to Nadine Marshall as Deputy Chair The committee worked well both in administrative oversight and in fundraising In fundraising. the pre-school! raised £8 300 over the academic year Notable highlights included the Chnstmas Market and raffle which raised around £2 000 the fundraising gig in May which featured pre-school staff and parents. the carboot sale the roll & nde (£780); and the disco We were also extremely grateful to receive “match funding through Nick Marshall's employer As well as supporting the pre-school and being great fun these events also raised
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our profile in the community Thank you to everyone who helped make
these events happen’
Just as important as the fundraising was the things tt enabled - keeping
costs down on our trip to Manor Farm which featured a double-decker
bus, educational workshops and lots of farm animals. bringing some
smaller and scaler animals to pre-school via the mobile zoo and paying
for our brand new wooden climbing frame in the meadow
Finally, the beating heart of the preschool |S Our staff. Thank you to
Yoosun and Lisa for keeping us organised Thank you to Dawn for
getting everything ready and packing It away again and thank you to all
the teachers for looking after and educating our children. and for all your
hard work and professionalism
Finance Report from Yoosun and Sarah Hutchison So
|| Total income 2024/2025. £194,817 ia
Lead Teacher s report from Silvia Brown Fs
The following committee was elected
Mark Gilbert (Chair) MG
Sarah Crisp (Secretary) SC
Louise Richardson LR
Vaso Paraschidou VP
Georgia Tollerfield GT
Ellie Walker-Arnott EWA
2
DBS / EY2 Update & Early Years Central Training Yd
VP EY2 training to be completed VP to complete
training
SB would like a list of Ofsted prep questions to help staff prepare MGwith toSB checkaboutin
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| Gate lockandslowcloserare withtheChurch tobe fittedonFriday buyingsomeprep Therearetwo keyswiththelock. whichshouldbeheldby Churchand questions. |
|---|
| PreschoolSa |
| Lisa, Yoosun or SB |
| SBhasrequested thata StaffCode ofConduct !s included with the policies - this was reviewed bythecommittee andapproved it |
| confirming these with Yoosun |
| The committee was nothappy toapprove this change. but would like to have a formalagreementofpre-approved overtime forthesummer holidays which willbediscussedandagreed inJune/July 2026 The committee was alsokeen to recognise and thank the stafffor all their |
| hard work over the summer Oe |
| Financial overview 1s included with the minutes Notes that greater controls should be applied to the fundraising account andensuring that operational costs are not funded from this account The fundraising account 1s iookinga liftle low Coming into 2025/26 SC |
| this needs to be addressed |
| SBhasrequested a training budgetof£2 500 for2025/26 which is SCtoreplytoSB used for course costs as wellas stafftimeandcover The committee aboutthe training approvedthebudgetbutrequests thatSB tracks thespend for thisand |
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| | 7.3 Consumables budget FC
SB has requested an increase I! the monthly transfer for consumables
The committee approved an adaitional £1 500 for a start of term refresh
and given fhe current hild numbers have decided deferred a review
of the monthly consumables budget to the October committee meeting
Sa
| | 8.1 End of term celebrations fo
The missing recipe books are not at any committee members house so KG to ask if
church liaison needs to ask if these have been found by the Church Churchcook books have the
26th October 2025 confirmed Parent volunteers will be needed to MG to include the
collect the seller fees (around 9 30am) and do a litter pick (from details of this in the
email to parents.
11.30am)
2026 dates have been applied for and will be allotted in January 2026
| 8.3 Christmas Event 2025 fd
4th December with a new format of a family fnendly carol singalong MG to surface
and Christmas craft afternoon at 4pm-6pm_ with raffle. bar hot master
chocolates. face painting and transfer tattoos for kids anda few stalls spreadsheet from
St Paul’s Christmas Cracker. Christmas market
Sponsorship of £500 1s needed from a local business - Pearsons are tbc | MG to arrange
depending on whether they can afford to sponsor this 1s going to be alcohol and
discussed with them next week. so other businesses should be gambling licences.
contacted (Dybles. Charters. Carter Johnas (Sophie Richardson
Savills) if they aren't able to confirm EWA to create a
poster.
Gambling licence is needed for the raffle and an alcohol licence 1s
needed for the bar SC to contact
previous Stall
Poster/ flyer to be created by EWA holders and other
local estate agents
KG to lead the carolling with Silvia on guitar regarding
sponsorship
Previous stall holders to be invited to attend with the change of format
Lisa was happy to take on Church liaison role and invite her to the KG to arrange the
September meeting as a handover next liaison
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|meeting.|
|Climbing|frame|location|
|SB has requested|that|for|safety and safeguarding|reasons|radiator|KG|to ask church|
|covers|are|installed|before|the|winter months|For|these|reasons|to provide|radiator|
|committee|to|request|the|church|install covers|of thew|choice|(at|their|covers.|
|cost)|before|the|children|return|after October|half term|
|||||9.2 Window Covering Above Hall Entrance|ee|
|KG|to|ask|church|if|
|The|high|window above|the|entrance|to|the|hall creates|significant|these can be|
|discomfort|during|hot|or sunny|weather|SB|has|requested|we|look|at|installed.|
|the|installation|of a|blind|or|curtain|to|help|manage|indoor|temperature|
|and|improve|the|level|of comfort around|the|snack|tables|The|
|committee|1s|happy|to|explore|this|and|will|discuss|with|Church|
|||9.3 Door and Locking Mechanisms|FP|
|The|bolts|on|the|inside|of the|hall|doors.|including|the|fire|exit|need|KG|to|ask Church|
|attention|One|bolt|is|currently|loose,|we|are|not sure|if a|functioning|to|repair the|locks.|
|bolt|is|present|on|the|rear|fire|exit door|Church|to|be|asked|to|repair|or|
|replace|the|internal|bolts|on|all|relevant|doors|to|ensure|safety|and|
|policy|compliance|
|OCC|
|pafe|
|A|dead|tree|on|the Arbour|1s due|to be|cut down|and|the|wood needs|to|| MG|to ask|
|be|relocated|locally.|SH suggested|that|this|could be|used|to|replace|Jonathan|about the|
|the|rotting|climbing|log|at|Pre-school|possibility|of|
|replacing|the|log.|
|||||11.3 Rotary Santa Sleigh|Charity|fo|
||g|Officers’ items|(if any)|P||
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Registered Charity No. 1020155
St Paul's Pre-School
2024-2025 Report and Accounts
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|||||
|---|---|---|---|
|Statement|of assets and|liabilities|
|for the year ended|31 August 2025|2024|2024|
|£|£|
|Assets|
|Deposit account (Reserve)|£33,694|£33,385|
|Fundraising account|£4,763|£6,678|
|Current account|£52,465|£38,946|
|Liquid Assets|£90,922|£79,008|
|£0|£0|
|Outstanding Fees and|Monies|
|Total Assets|£90,922|£79,008|
|Liabilities|£7,972|£3,993|
|Net Assets|£82,950|£75,015|
|Carried forward at 31 August 2025|£82,950|£75,015|
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Page 2
Registered Charity No. 1020155
'
St Paul's Pre-School
2024-2025 Report and Accounts
Income and Expenditure account for the year ended 31 August 2025
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|||||
|---|---|---|---|
|2024|2024|
|Notjotes|€|€|
|IncomeLocal Authority funding|£138,954|£105,514|
|£45,937|£52,674|
|Fees from|parents|£0|£1,130|
|Holiday ClubsStudent Replacement and Charity Trust|£1,060|£560|
|Receipts from operating activities|£185,951|£159,878|
|Fundraising and donations|£8,557|£9,364|
|£309|£418|
|Bank|Interest|
|TOTAL INCOME|£194,817|£169,659|
|ExpenditureStaff Costs|£154,320|£122,248|
|Premises|£11,206|£10,457|
|Consumables/Essentials|£5,168|£3,690|
|Insurance|£1,774|£825|
|Administration|£3,943|£2,701|
|Art/Stationery/Printing|£0|£0|
|Payments for operating activities|£176,410|£139,921|
|Fundraising|£10,471|£11,773|
|TOTAL EXPENDITURE|£186,882|£151,694|
|Operating surplus / (deficit)|for the period|£9,540|£19,957|
|Net surplus /|(deficit) for the period|£7,935|£17,966|
|Balance|brought forward at 1 September 2024|£75,015|£57,050|
|Balance carried forward at 31 August 2025|£82,950|£75,015|
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Page 1
Financial Report and Accounts 2024-2025
.
income and Expenditure
Our total income for the year 2024/25 was £194,817, primarily from early years education funding £138,954, parents’ fees £45,937 and fundraising and donations £8,557. Our total expenditure amounted to £186,882. giving us a net surplus of £7,935. Our carried forward balance at 31st August 2025 was £82,950. Local authority funding £138,954 received increased by 32%, compared to the last academic year £105,514 because we had 19 children more at September 2024 (49 children) compared to September 2023 (only 30 children) however parents’ fees £45,937 has decreased by 13% compared to the last academic year £52,674. The reason for this is that more working parents are using 30 hours childcare funding. The LEA funding rate in April 2025 was £5.61 per hour for 3 and 4 year olds and £7.81 per hour for 2 year olds. The parents’ fee was increased to £7.60 per hour (from £6.90 per hour) for all ages from the summer term 2025. With inflation at an all time high, the Committee decided this 10% parent rate increase from the summer term was needed to help boost income but still remain affordable for parents, as a part of being a community based charity Pre-school.
Total staff costs increased by 26% to £154,320 compared to the last academic year £122,248. This year’s staff cost included a year end bonus of £14,142, SENCO extra duty payment of £687. The 2024 national living wage rate was £11.44, a 10% increase in cash terms on the 2023 national living wage £10.42 which had an impact on our staff ~ costs and the committee had approved a generous bonus scheme for all permanent staff 12% of yearly earning to appreciate the staff's hard work and for employee retention.
in this academic year, we raised £8,557 from various fundraising events and generous donations. We hada variety of fundraising events this year, such as the Christmas Fayre over £2,000 and Roll and Ride £780. The fundraising balance carried forward from the year 2023-2024 was £6,678. The fundraising income for the year 2024-2025 was £8,557 and the fundraising expense for the year 2024-2025 was £10,471 this year we spent £1,914 more than we earnt but a good balance was carried forward from the previous yesr the reason for that was the committee spent £2,555 on bank staff and volunteer vouchers as a thank you for their hard work.
_
Statement of Assets and Liabilities
Net assets as at 31st August 2025 were £82,950.
We successfully applied for the various grants to support disadvantaged children and families throughout the year and we were able to provide one on one care to the children in need by SEN provision. The Committee is working very closely with the staff to provide high quality education, maintain affordable parents’ fees as well as maintaining a stable head count which is crucial for ensuring the safety and well-being of the children. Our staff retention rate was incredibly stable this year.
The government is actively encouraging working parents to take advantage of the new childcare support scheme. In line with that, we are continuously accepting 30 hours funding as well as tax free childcare.
Thank you very much to the Committee, the teachers, the parents and the volunteers. Without your hard work and dedication, we would not be able to continue operating. We are all very much looking forward to another fantastic year together and we are very proud to be a part of the St Paul’s community!
Thank you. Yoosun Hur On behalf of the Treasurer
Zu! CHARITY COMMISSION | Independent examiner's report on the 134) FOR ENGLAND AND WALES accounts
Section A Independent Examiner’s Report
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Report to the trustees St Paul's Pre-School
On accounts for the year | 31% August 2025
ended
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Charity no | 1020155
(if any)
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- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2025.
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—Responsibilities and As the charity's trustees, you are responsible for the preparation of the 2asis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
- | report in respect of my examination of. the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent | have completed my examination. | confirm that no material matters have
-
examiner's statement come to my attention in connection with the which gives me cause to believe that in, any material respect:
- e the accounting records were not kept in accordance with section 130 of the Charities Act; or - e the accounts did not accord with the accounting records; or
—
- e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Signed:
Wf
Name: |KERRY TAYLOR
Relevant professional |FCCA
qualification(s) or body
(if any):
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Date: | 07/12/2025
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IER
1
Oct 2018
Address: | 39 BALMORAL CRESCENT
7
DORCHESTER
DORSET DT1 2BN
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018