Charity registration number: 1020127
Busy Bees Playgroup
Annual Report and Financial Statements for the Year Ended 31 July 2021
Partners In Enterprise Ltd Accountants & Tax Advisors 1st Floor Offices 5 Bartholomews Brighton East Sussex BN1 1HG
Busy Bees Playgroup
Contents
| Contents | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2 to 3 |
| Statement of Trustees' Responsibilities | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
Busy Bees Playgroup
Reference and Administrative Details
Chairman
Mr Benjamin Whyall
Trustees
K L Panter
Principal Office
Millfield School Grange Lane Littleport Ely Cambridgeshire CB6 1HW
Charity Registration Number
1020127
Independent Examiner
Partners In Enterprise Ltd Accountants & Tax Advisors 1st Floor Offices 5 Bartholomews Brighton East Sussex BN1 1HG
Page 1
Busy Bees Playgroup
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 July 2021.
Objectives and activities
Objects and aims
The aim of the pre-school is to enhance the development and education of children primarily under school age by: 1. Encouraging parents to understand and provide for the needs of their children through community groups; 2. Offering appropriate facilities and training courses;
-
Offering parents, the right to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
-
Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
-
Instigation and adhering to and furthering the aim of the Pre-school Learning Alliance.
Objectives, strategies and activities
Throughout the year the playgroup continued to offer high quality pre-school education to local children.
Public benefit
We as a charity offer all members of our community access to high quality childcare and supported development through structured play and learning. We are the only setting within the community taking children from two years of age, and we also take a wide selection of children from across all backgrounds including those with additional needs be those physical, mental or developmental.
We give back to the community as well by participating in community events and with regular contacts with a local residential care home.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Financial review
Policy on reserves
The trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. The trustees are happy with the current level of reserve.
Structure, governance, and management
Nature of governing document
The charity was created by the adoption of the standard Pre-school Learning Alliance constitution on 2nd April 1993. The constitution has subsequently been amended in accordance with PLA recommendations.
The annual report was approved by the trustees of the charity on 18 February 2022 and signed on its behalf by:
Page 2
Busy Bees Playgroup
Trustees' Report
......................................... Mr Benjamin Whyall Chairman
Page 3
Busy Bees Playgroup
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 18 February 2022 and signed on its behalf by:
.........................................
Mr Benjamin Whyall Chairman
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Busy Bees Playgroup
Independent Examiner's Report to the trustees of Busy Bees Playgroup
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2021 which are set out on pages 6 to 12.
Respective responsibilities of trustees and examiner
As the charity’s trustees of Busy Bees Playgroup you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Busy Bees Playgroup's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Busy Bees Playgroup as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Robin Headlam Accountants & Tax Advisors
1st Floor Offices 5 Bartholomews Brighton East Sussex BN1 1HG
18 February 2022
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Busy Bees Playgroup
Statement of Financial Activities for the Year Ended 31 July 2021
| Unrestricted Total |
|
|---|---|
| funds 2021 |
|
| Note | £ £ |
| Income and Endowments from: | |
| Donations and legacies | 85,723 85,723 |
| Investment income 3 |
26 26 |
| Other income | 17,793 17,793 |
| Total income | |
| 103,542 103,542 |
|
| Expenditure on: | |
| Charitable activities | (86,403) (86,403) |
| Total expenditure | |
| (86,403) (86,403) |
|
| Net movement in funds | |
| 17,139 17,139 |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 46,204 46,204 |
|
| Total funds carried forward 9 |
|
| 63,343 63,343 |
|
| Unrestricted Total |
|
| funds 2020 |
|
| Note | £ £ |
| Income and Endowments from: | |
| Donations and legacies | 91,611 91,611 |
| Investment income 3 |
32 32 |
| Other income | 7,393 7,393 |
| Total income | |
| 99,036 99,036 |
|
| Expenditure on: | |
| Charitable activities | (71,499) (71,499) |
| Total expenditure | |
| (71,499) (71,499) |
|
| Net movement in funds | |
| 27,537 27,537 |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 18,667 18,667 |
|
| Total funds carried forward 9 |
|
| 46,204 46,204 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 9.
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Busy Bees Playgroup
(Registration number: 1020127) Balance Sheet as at 31 July 2021
| 2021 2020 |
|
|---|---|
| Note | £ £ |
| Fixed assets | |
| Tangible assets 6 |
5,813 857 |
| Current assets | |
| Debtors 7 |
3,850 2,069 |
| Cash at bank and in hand | 54,424 45,704 |
| 58,274 47,773 |
|
| Creditors: Amounts falling due within oneyear 8 |
|
| (744) (2,426) |
|
| Net currentassets | |
| 57,530 45,347 |
|
| Netassets | |
| 63,343 46,204 |
|
| Funds of the charity: | |
| Unrestricted income funds | |
| Unrestricted funds | 63,343 46,204 |
| Total funds 9 |
|
| 63,343 46,204 |
The financial statements on pages 6 to 12 were approved by the trustees, and authorised for issue on 18 February 2022 and signed on their behalf by:
.........................................
Mr Benjamin Whyall Chairman
Page 7
Busy Bees Playgroup
Notes to the Financial Statements for the Year Ended 31 July 2021
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Busy Bees Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received, and the amount can be measured with sufficient reliability.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings, they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
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Busy Bees Playgroup
Notes to the Financial Statements for the Year Ended 31 July 2021
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: 25% reducing balance.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Trade creditors
are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.
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Busy Bees Playgroup
Notes to the Financial Statements for the Year Ended 31 July 2021
- 2 Income from donations and legacies
| 2 Income from donations and legacies |
|||
|---|---|---|---|
| Unrestricted | |||
| funds | |||
| Total | Total | ||
| General | 2021 | 2020 | |
| £ | £ | £ | |
| Grants, including capital grants; | |||
| Grants from other charities | 85,723 | 85,723 | 91,611 |
| Regulargivingand capital donations | - | - | - |
| 85,723 | 85,723 | 91,611 |
3 Investment income
| 3 Investment income |
|
|---|---|
| Unrestricted | |
| funds | |
| Total Total |
|
| General 2021 2020 |
|
| £ £ £ |
|
| Interest receivable and similar income; | |
| Interest receivable on bank deposits | 26 26 32 |
| 4 Other income |
|
| Unrestricted | |
| funds | |
| Total Total |
|
| General 2021 2020 |
|
| £ £ £ |
|
| Fees and supplies | 17,793 17,793 7,393 |
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Busy Bees Playgroup
Notes to the Financial Statements for the Year Ended 31 July 2021
5 Taxation
The charity is a registered charity and is therefore exempt from taxation.
6 Tangible fixed assets
| 6 Tangible fixed assets |
6 Tangible fixed assets |
|---|---|
| Furniture and equipment Total |
|
£ £ |
|
| Cost | |
| Brought forwardplus additions 8,403 8,403 |
|
| At 31 July2021 8,403 8,403 |
|
| Depreciation | |
| Brought forwardplus charge for theyear 2,590 2,590 |
|
| At 31 July2021 2,590 2,590 |
|
| Net book value | |
| At 31 July2021 5,813 5,813 |
|
| 7 Debtors |
|
| 2021 2020 |
|
| £ £ |
|
| Trade debtors 1,894 2,069 |
|
| Other debtors 1,956 - |
|
| 3,850 2,069 |
|
| 8 Creditors: amounts falling due within one year |
|
| 2021 2020 |
|
| £ £ |
|
| Trade creditors | 744 2,426 |
| Other taxation and social security | - - |
| Other creditors | - - |
| 744 330 |
|
| 9 Funds |
|
| Balance at 1 Incoming Resources Balance at 31 |
|
| August 2020 resources expended July 2021 |
|
£ £ £ £ |
|
| Unrestricted funds | |
| General | |
| (46,204) (103,542) 86,403 (63,343) |
Page 11
Busy Bees Playgroup
Notes to the Financial Statements for the Year Ended 31 July 2021
| Balance at 1 August 2019 |
Incoming resources £ Resources expended £ Balance at 31 July 2020 £ (99,036) 71,499 (46,204) Unrestricted funds General £ Total funds 2021 £ 5,813 5,813 58,274 58,274 (744) (744) 63,343 63,343 Unrestricted funds General £ Total funds 2020 £ 857 857 47,773 47,773 (2,426) (2,426) 46,204 46,204 At 1 August 2020 £ Cash flow £ At 31 July 2021 £ 45,704 8,720 54,424 18,151 27,553 45,704 At 1 August 2019 £ Cash flow £ At 31 July 2020 £ 18,151 27,553 45,704 3,842 14,309 18,151 |
|---|---|
£ |
|
| Unrestricted funds | |
| General (18,667) |
|
| 10 Analysis of net assets between funds |
|
| Tangible fixed assets | |
| Current assets | |
| Current liabilities | |
| Total net assets | |
| Tangible fixed assets | |
| Current assets | |
| Current liabilities | |
| Total net assets | |
| 11 Analysis of net funds |
|
| Cash at bank and in hand | |
| Net debt | |
| Cash at bank and in hand | |
| Net debt |
Page 12
Busy Bees Playgroup
Statement of Financial Activities by fund for the Year Ended 31 July 2021
| Total | |
|---|---|
| Unrestricted Unrestricted |
|
| funds funds |
|
| 2021 2020 |
|
| £ £ |
|
| Income and Endowments from: | |
| Donations and legacies | 85,723 91,611 |
| Investment income | 26 32 |
| Other income | 17,793 7,393 |
| Total income | |
| 103,542 99,036 |
|
| Expenditure on: | |
| Charitable activities | (86,403) (71,499) |
| Total expenditure | |
| (86,403) (71,499) |
|
| Net income/(expenditure) | |
| 17,139 27,537 |
|
| Net movement in funds | |
| 17,139 27,537 |
|
| Reconciliation of funds | |
| Total funds brought forward | |
| 46,204 18,667 |
|
| Total funds carried forward | |
| 63,343 46,204 |
Page 13
Busy Bees Playgroup
Detailed Statement of Financial Activities for the Year Ended 31 July 2021
| Total Total |
|
|---|---|
| 2021 2020 |
|
| £ £ |
|
| Donations and legacies | |
| Committed giving | - - |
| Grants receivable | 85,723 91,611 |
| 85,723 91,611 |
|
| Investment income | |
| Interest on cash deposits | 26 32 |
| 26 32 |
|
| Other income | |
| Fees and supplies | 8,684 7,393 |
| Fundraising | 9,109 - |
| 17,793 7,393 |
|
| Charitable activities | |
| Rent | (724) (1,781) |
| Rates | (31) (576) |
| Light, heat and power | (-) (904) |
| Insurance | (1,135) (2,216) |
| Repairs and maintenance | (2,110) (333) |
| Wages and salaries | (72,371) (57,990) |
| Staff pensions (Defined contribution) - pension scheme 1 | (2,830) (2,128) |
| Subcontract cost | - - |
| Staff training | (344) (207) |
| Staff welfare | (83) (5) |
| Purchase of equipment | (-) (1,145) |
| Telephone and internet | (1,275) (1,408) |
| Printing, postage and stationery | (82) (122) |
| Operating costs | (1,421) (457) |
| Cleaning | (467) (537) |
| Advertising | (-) (51) |
| Accountancy fees | (973) (762) |
| Bad debts written off | (14) (73) |
| Depreciation of fixtures and fittings | (1,938) (286) |
| Sundry expenses | (297) (28) |
| Legal and professional fees | (219) (448) |
| Bank charges | (89) (42) |
| (86,403) (71,499) |
Page 14