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2nd Southam (Open) Scout Group
2nd Southam Scout Group||||||||||| ||||The Scout Hut||||||||||| ||||Welsh Road West||||||||||| ||||Southam||||||||||| ||||Postcode||||C|V|4|7|0|J|N| ||||the charity||||||||||| _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Gordon Ferguson|GroupScout Leader|| ||Margaretgreenway|GroupTreasurer|| ||Malcolm Anderson|Scout Section Leader|| ||HilaryCrosby|Beaver Section Leader|| ||Lee Thomas|Cub Section Leader|| ||Kyle Fergusom|Scout Section Leader|| ||Kathryn Ferguson|Explorer Section Leade|r| ||Ian Gale||| ||Briony Walster||| ||SallyForgan||| ||Sean Tonelli||§| ||Jordan Smith||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
(e.g. trust deed, constitution)|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**| ||The group has in place systems of internal controls that are| ||designed to provide reasonable assurance against material| ||mismanagement or loss, these include 2 signatories for all| ||payments and a comprehensive insurance policies to ensure| ||that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects 3 LT700001 (3rd December 2018) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The Group has had a full and varied program of events called
'Skills for Life'.
In May 2023 the group attended the District Camp that took
place at Blackwell Court campsite. We also took part in the
Haarlem Jamborette 2023. This is a 10 day international
Scout & Guide camp that takes place in July/August every
four years in The Netherlands. The group has been attending
the camp since 2011.
The group sections have also run a variety of events away
from the hut, the following list has been undertaken by more
than one of the sections.
Ice Skating, participating in the Wags Gang Show, Watching
the Wags Gang Show, Swimming Gala, District Cubs Quiz,
Kayaking, Paddle Boarding, Night Hikes, Sleepovers, Cycle
Rides, Christmas Capers, Disk Golf, Bronze DofE Expeditions,
Silver DofE Expeditions, Scouts Expeditions, Summer
Sleepover, Night Hikes with Sleepovers, Laser Quest, District
Explorers BBQ, Escape Rooms, Outdoor Badge Work and of
course the compulsory end of year water fights.| ||| |**Section E**|**Financial Review**| |Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £15k against this
at year end.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £10k.| 4 LT700001 (3rd December 2018) Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) 5 LT700001 (3rd December 2018) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks. • how expenditure has supported the key objectives of the charity; • investment policy and objectives; ## ~~ee~~ **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## ~~ee~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Gordon Ferguson Margaret Greenway Position (eg Secretary, Chair) ~~e~~ Group Scout Leader ~~e~~ Group Treasurer Date 3 1 0 5 2 4 ~~[ J J J JT TJ~~ 6 LT700001 (3rd December 2018) ## **2nd Southam Scout Group Assets & Libilities** |**For the year from**|**Year start date**
**Year end date**|**Year start date**
**Year end date**|**Year start date**
**Year end date**| |---|---|---|---| ||**01/04/2023**|**To**|**31/03/2024**| ## **Statement of Assets and liabilities at the end of the year** |**Statement of Assets and liabilities at the end of the year**|**Statement of Assets and liabilities at the end of the year**|| |---|---|---| |**2023/24**
**£**
**Cash funds**
International Fund
-
**£ 514.45**
**-**
**£**
Deposit Account
-
**£ 12,778.89**
**-**
**£**
Current Account
-
**£ 442.47**
**-**
**£**
Expense Account
-
**£ 1,700.73**
**-**
**£**
Monzo Account
-
**£ 75.45**
**-**
**£**
**Total cash funds**
**£ 15,511.99**
**Other monetary assets**
**£ -**
**£ -**
**£ -**
**Sub total**
**£ -**
**Investment assets**
**£ -**
**£ -**
**£ -**
**Sub total**
**£ -**
**Non monetary assets for charity's own use**
Badge stock
**£ 500.00**
Land and buildings
**£ 217,345.00**
Scouting equipment, furniture etc
**£ 31,913.00**
Other
**£ -**
**Sub total**
**£ 249,758.00**
**Liabilities**
Scout Association Capitaion
**£ 7,500.00**
Stratford District Council Land Rent
**£ 385.00**
Council Tax
**£ 50.00**
Electricity Bill
**£ 1,200.00**
Water Plus
**£ 250.00**
Insurance
**£ 1,100.00**
Proficiecy Badge Bill
**£ 900.00**
Normal Running & Maintenance Costs
**£ 5,700.00**
**Sub total**
**£ 17,085.00**||**2022/23**
**£**| |**Cash funds**||| |International Fund
-|**£ 514.45**|**£ 8,280.70**| |Deposit Account
-|**£ 12,778.89**|**£ 17,019.33**| |Current Account
-|**£ 442.47**|**£ 1,676.68**| |Expense Account
-|**£ 1,700.73**|**£ 2,224.24**| |Monzo Account
-|**£ 75.45**|**£ 260.63**| |**Total cash funds**|**£ 15,511.99**|**£ 29,461.58**| |**Other monetary assets**||| ||**£ -**|**£ -**| ||**£ -**|**£ -**| ||**£ -**|**£ -**| |**Sub total**|**£ -**|**£ -**| |**Investment assets**||| ||**£ -**|**£ -**| ||**£ -**|**£ -**| ||**£ -**|**£ -**| |**Sub total**|**£ -**|**£ -**| |**Non monetary assets for charity's own use**||| |Badge stock|**£ 500.00**|**£ 500.00**| |Land and buildings|**£ 217,345.00**|**£ 194,061.00**| |Scouting equipment, furniture etc|**£ 31,913.00**|**£ 29,012.00**| |Other|**£ -**|**£ -**| |**Sub total**|**£ 249,758.00**|**£ 223,573.00**| |**Liabilities**||| |Scout Association Capitaion|**£ 7,500.00**|**£ 7,000.00**| |Stratford District Council Land Rent|**£ 385.00**|**£ 385.00**| |Council Tax|**£ 50.00**|**£ 200.00**| |Electricity Bill|**£ 1,200.00**|**£ 4,000.00**| |Water Plus|**£ 250.00**|**£ 100.00**| |Insurance|**£ 1,100.00**|**£ 1,200.00**| |Proficiecy Badge Bill|**£ 900.00**|**£ 1,500.00**| |Normal Running & Maintenance Costs|**£ 5,700.00**|**£ 2,500.00**| |||| |||| |**Sub total**|**£ 17,085.00**|**£ 16,885.00**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on xxth xxx 2024 and signed on their behalf by:** |**Trustees on xxth xxx 2024 and signed on their behalf by:**|| |---|---| |Signature|Print Name| ||**Gordon Ferguson**Chair (Act)| ||| ||**Margaret Greenway**Treasurer| ## **2nd Southam Scout Group Receipts and Payments Account** |**For the year from**|**Year start date**|**Year start date**|**Year end date**| |---|---|---|---| ||**01/04/2023**|**To**|**31/03/2024**| ||||| |**Receipts**|||| |Bank Interest
**0**
Donation
**_0_**
Events-County
**_0_**
Events-District
**_0_**
Events-International
**_0_**
Gift Aid
**_0_**
Group Fund
**_0_**
IT Systems
**_0_**
Membership Fees
**_0_**
Rent
**_0_**
Section Fund-Craven
**_0_**
Section Fund-Gold
**_0_**
Section Fund-Mani2
**_0_**
Section Fund-Raptor
**_0_**
Section Fund-Wolf
**_0_**|**2023/24**
**£**
£ 168.310
£ 250.00**_0_**
£- **_0_**
£ 120.00**_0_**
£ 11,985.00**_0_**
£ 3,831.24**_0_**
£- **_0_**
£ 132.00**_0_**
£ 17,521.70**_0_**
£ 200.00**_0_**
£ 144.70**_0_**
£ 536.00**_0_**
£ 1,580.80**_0_**
£ 163.80**_0_**
£ 340.00**_0_**||**2022/23**
**£**| |Bank Interest|£ 168.31||77.94
£| |Donation|£ 250.00||36.80
£| |Events-County|£-||2,235.00
£| |Events-District|£ 120.00||6,270.00
£| |Events-International|£ 11,985.00||23,650.00
£| |Gift Aid|£ 3,831.24||3,631.27
£| |Group Fund|£-||5.00
£| |IT Systems|£ 132.00||33.00
£| |Membership Fees|£ 17,521.70||17,058.00
£| |Rent|£ 200.00||200.00
£| |Section Fund-Craven|£ 144.70||90.00
£| |Section Fund-Gold|£ 536.00||484.00
£| |Section Fund-Mani2|£ 1,580.80||1,039.00
£| |Section Fund-Raptor|£ 163.80||95.00
£| |Section Fund-Wolf|£ 340.00||360.00
£| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| |**_Total Gross Income_**
**_Asset and investment sales, etc._**
**_Total receipts_**|**36,973.55**| |---|---| ||**36,973.55**| ## **2nd Southam Scout Group Receipts and Payments Account** |**For the year from**|**Year start date**|**Year start date**|**Year end date**| |---|---|---|---| ||**01/04/2023**|**To**|**31/03/2024**| ||||| |**Payments**|||| |Badges
**0**
CampingEquipment
0
Donation
0
Event Costs(GoCardless)
0
Events - County
0
Events - District
0
Events - International
0
GroupFund
0
Insurance
0
IT Systems
0
MembershipCosts
0
Rates
0
Rent
0
Section Fund - Beavers
0
Section Fund - Craven
0
Section Fund - Gold
0
Section Fund - Mani2
0
Section Fund - Raptor
0
Section Fund - Wolf
0
Utilities
0|**2023/24**
**£**
£ 730.450
£ 4,838.480
£ 250.000
£ 470.060
£ -0
£ 2,873.680
£ 23,209.870
£ 2,771.470
£ 979.120
£ 675.110
£ 7,482.810
£ 51.200
£ 700.000
£ 432.590
£ 392.090
£ 736.170
£ 1,917.000
£ 484.780
£ 333.450
£ 1,594.810||**2022/23**
**£**| |Badges|£ 730.45||£ 1,011.63| |CampingEquipment|£ 4,838.48||£ 3,092.31| |Donation|£ 250.00||£ -| |Event Costs(GoCardless)|£ 470.06||£ 847.44| |Events - County|£ -||£ 2,391.58| |Events - District|£ 2,873.68||£ 3,633.32| |Events - International|£ 23,209.87||£ 24,593.29| |GroupFund|£ 2,771.47||£ 1,409.16| |Insurance|£ 979.12||£ 1,177.34| |IT Systems|£ 675.11||£ 720.05| |MembershipCosts|£ 7,482.81||£ 7,762.69| |Rates|£ 51.20||£ 101.12| |Rent|£ 700.00||£ 400.00| |Section Fund - Beavers|£ 432.59||£ 494.18| |Section Fund - Craven|£ 392.09||£ 407.90| |Section Fund - Gold|£ 736.17||£ 718.46| |Section Fund - Mani2|£ 1,917.00||£ 1,401.03| |Section Fund - Raptor|£ 484.78||£ 260.43| |Section Fund - Wolf|£ 333.45||£ 614.41| |Utilities|£ 1,594.81||£ 4,194.94| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## _**Total Gross Expenditure**_ ## **Asset and investment purchases, etc.** _**Total payments**_ _**Net of receipts/(payments)**_ **Cash funds last year end** _**Cash funds this year end**_ **£ 50,923.14 £ 55,231.28 £ - £ - £ 50,923.14 £ 55,231.28 £ (13,949.59) £ 33.73 £ 29,461.58 £ 29,427.85 £ 15,511.99 £ 29,461.58** ## _**2[nd] Southam (Open) Scout Group**_ **Registered Charity No. 1020102** ## **Independent Examiner's Report to the Trustees of** ## _**2nd SOUTHAM (open) Scout Council**_ I report to the trustees on my examination of the accounts of the 2nd Southam (Open) Scout Group for the year ended 31[st] March 2024. ## **Responsibilities and basis of report** As the trustees of the 2nd Southam (Open) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 2nd Southam (Open) Scout Group accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the 2nd Southam (Open) Scout Group as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: ______** **_________________________** **Name: ____Ian Welch___________________________** **Relevant professional qualification(s) or membership of professional bodies (if any): ACMA** **________________________________________________________________________** **Address: _9 Knightcote Drive Leamington Spa CV325FA______________________________________________________________** **Date: _____23/4/2024___________________**