North Tyneside Guide Association A Charity Registered in England & Wales Registration no: 1020096 Financial Statements and Trustees, Report Financial Period to 31 March 2023 Legal and Administrative Informatlon Name: North Tynesidè Guide Asgo¢lallon Reg'd Charity No: 1020096 Structure Registered Charity Trustees: April 2022- only Gra¢e Paul- Division Commissioner Felicty Ripley- Division Commissioner Lucy Skillen- DNision Commissioner April 2022 . September 2022 Victoria Hogg - Dlvislon Commissioner Aprfl 2022 - November 2022 Nicola Mclntyr6 - Division Commissio￿r Aprtl 2022 - Fobruary 2023 Mlchelle Harrison- Division Commissionor April 2022 - March 2023 Iren8 Johnson - County Commissioner Joanne 8amfather- Division Commissl¢)ner Gemma Robson - Division Commissloner Gail Gordon- Dimsion Commissroner Ashleigh Mttchell - Division Commissioner soplembgr 2022- Mar¢h 2023 Fiona Smith- Division Commission8r November 2022- March 2023 Chica Harrison- Division Commissioner Febrnary 2023- March 2023 Rebecca Lloyd- Division Commi55ioner Address: Trefoil House 31 Howard St Norlh Shields NE30 1AR Bankers: Barclays Bank Independent Examin8r. Mark Thompson WAT VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer FiT5t Centre 16 The Forum WallseThl Trustee$p￿A￿aI Report-for the yearended31 M•rth 2023 The Trustee5 presentthelr report and atwynt51or the year ended 31 Marth 2023. StNcture Glrlguldlng NorthTyneside isa registered charty, currethtly WTth ei8httru5tee5a5 Ilsted on the prevlous page. The Trustees representour Di￿510Th$ and each D￿S￿on has a vote at Executive meetings, whlch are held quarterty to [￿SIde1 all organisatlonal Issues Indudlngflnancial matters relating tothe runnln8 ofthe organi5atlon. None ef the Trustees have a beneffclal Intere￿ Intheorganlwlon hève no business Interest Ilnked to It. AIITrustee5are members of Glrl8uldiNd UK. Gowrnan￿ and M•n•8emeni TrETw51ee5each hold IndI￿dUal roles wtthln the o￿anIsatiOn, i.e. c￿nty Commlssloner or Dnii5ion Commlssloner. Trustees complete tralnlng relevènt to th￿r role includlnRSafe Space Isafeguardingl trainlng and all have an enhanced DBS disclosure. New trustees complete a local induction and trainin8With other commissioners In North East England èt)d have ongoing peer SUPPOrt Trustees agree the1utV￿ plan5 and direction of our Qrganisation im line wi(h Girl8uidln8 UKstrate8y. Trustees have rnetthrou8ho￿Ihe year vlrtualty and In ￿r$on. where possible. to reviewourvision amd agree plin5. Trustees have a￿$S¢d Tnalor risks to whlch the charly Is exposed and are 5ati4fied that systems are in to rn￿1￿3te such rSsks. orBanlshtlon has pU￿C lIa￿lIty lThsuran¢e. Flm•ncl•l re¥lewattd re5ervos pallry The organisation has a Fin8ntÈ tomrnittee and recommendatK)nsare made to Trustee5 re8ardlngthe financial P05it1on and control Systems. Trustees re￿eW these recommendatiens and ratwy decfjslons at regular Executlve meetln8S. le¥ementsahd Pqrf0nn￿¢e Objr membershlp numbers have risen steadity during the year, and whlle not * pre-pandemic le¥el¥ we are satisf*d wlth the Kentle 8rowth. transltion between sect￿n5 and retenfjen of volunteers We carried out a consultatlon and TeStrL￿Ure durln8 the year to reduce ihe number of DI￿s1On$ ID the Cr•Jnty and re8ulate dis￿rIty of unit5 and mernber5 In each. The TrU￿ee5 held meetlngs to share ￿an5 and listened to£on¢erns from volunteer5 before makin8 a final decision. All members were Snvolved in the namlnB of the new Dfvlslons. le•din8togreater ownershlp of the areas. Our pr¢pertie5 in knrknewton and North Shields have been well managed. and have been subjvtto onBoinB Improvement and maintenance to keepto a hlgh sta)dard. Future Plans Atth¢llm¢ of wrttln& bookings for our resideThtlal propertywere good lorthe remalnder of 2023 and we have several fomi booklngsand enqulrles Into 2024. 2023 Is our SO birthdayyearand county ￿nIS h8¥e been held and are planned to cekbr￿eth￿s f¢t 8irls arbd adults, including d￿TrIpS, a ¢)mp and an interna￿0t}al trlp. Events are designed to provide adventure. thallenge and a btof fun fof Partiopants whSlst belngtonscious of our carbon footprlnt ènd the current economy. Financial reserve5 are 5uffirlentlo rnI￿gate Immedlate risks. subl¢£t to ongoin8oreful management wntrols. Irene John50n County Commlssk)ner On behawof the Trustee5 IO"Juty 2023 INDEPENDENT EXAMINER'S REPORT Roport to the trnsteos of North Tyneside Guide Associatlon On accounts for the year ended 31 March 2023 Charity no 1020096 Rospfr¢tive responsibilitles of trusteos and oxaminor The trustees of the organisation are responsible for the preparatlon of accounts.. they consider that an audit is not requlr6d for this year under section 144(2) of the CharTli8s Act 2011 and thal an Independent Examination is needed. It is my responsibility to • examine the a￿Unts lund8r section 145 of the 2011 Act). follow the procedures lald down in the General Directions given by the Charity Commission (under section 14515)(b) of the Act}, and stste whèther particular matters have Come to my attention. Basis of My examination was carried out in accordance with General Directlons Independ•nt given by the Charity Commissioners. An examination includes a review examlnefs of the accounting records kept by the charity and a comparison of the 5tatemgnt accounts presented with Ihose records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees conceming any Such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit. and consequentty I do not express an audbl opinion on the accounts. Indepondent oxamIne￿5 statemont In the course of my examination, no matter has come to my attention: which gives me reasonable cause to believe that in, any malerial respect, the trustees have not met the requirements to ensure that: proper accountSng records are kept lin accordance wth secllon 41 of the Act}; and . accounts are prepared which agree y￿th the accounting records and comply wth the accounting requirements of the Act,. or 2. to whSch, In my opinion. attentlon should be dravm in order to enable a proper understanding of the accounts to be reached. Slgnod: Dat•: 24 July 2023 Name: dress: Mark Thompson M4AT VODA Spirtt of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend North Tynesid• Guidg Assoclatlon Statement of Flnancial Activiligs for th• year perlod ending 31 March 2023 Unr•8trict•d Restrlcted Fund• Funds 2023 2023 T*thl Funds 2023 Totsl Funds 2022 R•c•lpts From Voluntary S•r¥ieoS Grants & Donations Membership Subscrfptions Tr3iniThJ Sundry income Income fnm) events From A88•ts Interest racèwéd From Trading Chovk)t vvaw hir• Souvenirs & Pid('n' mlx Dewt Sale Rgfund Tolal R•c•lpts 2803 12150 385 243 47757 2603 12150 385 243 47757 9208 60 775 3150 59 59 19573 213 17863 19573 213 17863 16653 213 17958 101046 101046 68553 Payments Experxliturè on events Building Refurbishment TraSning èxp8nsè8 Wage5 Dapot purchas8s Repairs & Renewals Bank tharg&s Acwunlancy LKJhting & Flaating T&l8phone & Intemet Water Rates Cl88ntng Travel expenses In$uran¢e Printing, Postage & Stalionary Equipm8nts MeM￿r$hIp subscrI)b￿S Souvènirs Refund Deposlt Webs￿6 & Publloty costs Credit Card chargas Sundry costs Extemal grant 2nd Earsdon a￿Al￿ts Depreciatic 49912 49912 664 929 7082 12322 15042 531 5151 9610 220 8750 12888 8585 426 500 3275 1038 12322 15042 531 5536 1084 5536 1084 5153 1040 3782 1052 1722 5153 1040 3762 1052 1722 847 4487 229 3436 IS85 600 391 369 346 736 177 44 359 733 516 1756 44 359 733 516 1756 2646 226 226 Total Payments 113842 113842 63842 SurFAus I deficitfor th• yaar -12796 -12796 4711 Funds 811 Ar￿1 2022 300861 400753 701414 6￿703 Fund$ at 31 March 2023 287865 400753 6B8618 701414 North Tyneside Guido Assoclatlon Statement of assets and liabilities at 31 March 2023 2023 2022 Flxed Assets Building County Standard Fixtures & Fittings Office Equipmént 571341 426 2036 571341 426 2262 573803 574029 Current Assets: Debtor {loan) Prepayments Stock Cash at Bank & In Hand 5391 16922 101437 12050 16151 125322 Total Cash Balanc 123750 153523 Currenl Llablllties Trade Creditors Receipts in Advan 8935 26138 8935 26138 Net Assets at 31 March 2023 688618 701414 Represented By: Reslricted Funds Unrestricted Funds 400753 287865 400753 300661 688618 701414 The financial statements were approved by the followng members of th6 Management Commitie6 . Signed .. Position Q.I111S1 ON C:ovwsstOW Position Q. I V ISioTh ..Co.mMi&£oner 18120 North Tyneslde Guido Association Not04 to tho ￿coUnts, 2023 1. Ba*1# of ￿ounts The finan(ial statements have been pr&parÉd in aco)rd?nce ￿th Accx>untirg and Reportlng by Charitl85: ststement of R&(x>mrne￿j￿J Practice applicable to ch8rTties preparing thelr a(rxyJnts in accordance th the Finan(ial Reportiry Standard ap￿ICable in the UK and Republic ol Ireland IFRS 1021 leffethe 1 January 20151- Chanties SORP IFRS 1021, the Financ4al Reporting StandartJ applicable In the UK and Republic of 1￿laftd {FRS 102> and the Cc4npaniÈs Ad 2006 North Tyrwide Guide Assoaatlon megts the definltlon of a publlc benefrt grfty under FRS 102. Assets and liabilitlès arè i￿￿011Y reo)gnised at historical (x)st or transactlon valu8 unlgs$ olheTrwse ststd In the rdevant accxyjntiro policy rK•telsl. Fixed Assets are gvgr a useful14fellne at thg fdlomng rdtes.. Office Furnitu￿- 10% 18duciNJ balance I Costs ot flnanclal servlc•s cost for the Independent Examinab"on lorthe financAal period ￿111 be £500 Analysls of Fund•: R•strScted Funds C8rnpsile (Fixed Ass8ts1 Bulldlng (FIX￿ Assets) Aprfl 19305 381448 In¢ome xperKI Tran8fevs March'23 19305 381448 Total 400753 400753 Flxod Assets Frnéhold County Flthr•s& Office Propgrty Stsndard Flttlngs Equlpmont Total Cojt As al 1 April 2022 AdditK)n$ DisposaLs As at 31 March 2023 571341 420 5452 819 578038 571341 426 5452 819 578038 D•pr•clatlon As at 1 Aprll 2022 Charge for the year Disposa As 8131 2￿23 31￿) 226 819 226 3416 819 4235 Mot BookValu• at 31 March 2023 571341 573e03 Net BcM)k Value a¢ 31 Mard12022 571341 426 22ff2 574029 4. Grants Recol￿d.. North Ea￿ Ens4and GewratK￿ Green W A Handw Charitable Trust Total Grants 1750 2803 & Current Llabllltl•• Recwpts in Advar￿a Evenls & Training É8.935