## **1[st] Thors Oak Scout Group** ## **Annual General Meeting 2022 – 16 June 2022** ## **AGENDA GUIDE** |||**AGENDA GUIDE**|| |---|---|---|---| |**1.**|**Chair’s Welcome**|**Heather Westrop**
**GSL**|A few words to welcome
everyone and to outline the
evening – see agenda basically.
Specifically welcome any parents
– make them feel important.
Welcome any attendees from
District.| |**2.**|**Apologies for Absence**|**Heather Westrop**
**GSL**|Apologies received from:
Sue Osborne
Any others?| |**3.**|**To receive and consider the**
**Annual Report of the Group**
**Executive Committee**
**including the accounts for**
**the year ending**
**31 December 2021**|**Heather Westrop**
**GSL**|Explain that the requirement is for
the meeting to receive and
consider the report and accounts.
The booklet includes the report
and accounts. An electronic copy
was sent to all parents earlier in
theweek| |**4.**|**Agree to adopt the**
**constitution of the Group**
**Scout Council as set out in**
**Policy, Organisation & Rules**
**(POR); Rule 3.24**|**Heather Westrop**
**GSL**|Explain the constitution is set out
on pages 3 to 7 inc. of the
booklet.
Explain the constitution sets out
how our Scout Group will be
managed.
**_A show of hands is required_**
**_confirming that all present_**
**_agree the constitution be_**
**_adopted._**| |**5.**|**Agree the maximum number**
**of people who can be elected**
**to the group Executive**
**Committee**|**Heather Westrop**
**GSL**|Explain this is about setting the
size of the Executive Committee
so that it is manageable and can
deliver business properly.
Explain that normally the
Executive would have between 3
and 6 elected people.
We are proposing no more than
6.
**_A show of hands is required_**
**_confirming the maximum_**
**_number of elected people is 6._**| |---|---|---|---| |**6.**|**Approval of quorums**|**Heather Westrop**
**GSL**|Explain this is setting the size of
meetings in the context of how
many people must be present
enabling valid and binding
decisions to be made.
**_a) Group Scout Council –_**the
members present
**_b) Group Executive Committee_**
**_–_**51% of membership rounded
up to a complete number
**_c) Subcommittees –_**51% of
membership rounded up to a
complete number
**_A show of hands is required to_**
**_approve the quorums._**| |**7.**|**Approval of Group Scout**
**Leader’s nomination of Chair**|**Heather Westrop**
**GSL**|Heather nominates
Claire Towlson as Chair.
**_Show of hands required to_**
**_approve nomination._**
Heather hands the meeting to the
Chair.| ||||| |**8.**|**Election of Officers**|**Claire Towlson**
**Chair**|**_Secretary:_**Sue Osborne
Proposed by: Heather Westrop
Seconded by: Claire Towlson
**_Treasurer:_** David Ward
Proposed by: Claire Towlson
Seconded by: Heather Westrop
**_Both need to be proposed and_**
**_seconded._**
**_Show of hands required to_**
**_confirm the elections._**
**_Once elected, the Secretary_**
**_and Treasurer become Ex_**
**_Officio members of the_**
**_Executive Committee._**| |---|---|---|---| |**9.**|**Election of the Executive**
**Committee**
**_(Min. of 3 People, Max. of 6)_**|**Claire Towlson**
**Chair**|Explain that normally we would
be seeking the election of 3
parent representatives to join the
management committee.
We have not received any
nominations this year.
If any parent wishes to join our
management committee, please
speak to me (Claire) or Heather
after the meeting.
During 2022, we will be actively
seeking people to join our
management committee. We will
also be recruiting people to help
run the sections – particularly the
Beaver and Cub sections.
**Beaver Parent Rep:**
Proposed by: Mandy Joiner
Seconded by: Heather Westrop| ||||**Cub Parent Rep:**
Proposed by: Lee Cast
Seconded by: Heather Westrop
**Scout Parent Rep:**
Proposed by: William Martin
Seconded by: Heather Westrop
**Any others:**
Proposed by:
Seconded by:
**_All need to be proposed and_**
**_seconded._**
**_Show of hands required to_**
**_confirmthe elections. _**| |---|---|---|---| |**10.**|**Approval of Group Scout**
**Leader’s Nominations to the**
**Executive Committee**
**(****_Number of nominated_**
**_members not to exceed the_**
**_number of elected members)_**|**Heather Westrop**
**GSL**|Gaynor Bray – Rainbow’s leader
Jill Osborne – Brownie & Guide
leader
**_Show of hands required to_**
**_approve nomination(s)._**| |**11.**|**Section leaders – have**
**agreed to join the Executive**
**Committee**|**Claire Towlson**
**Chair**|Amanda Joiner
Lee Cast, and
William Martin
Have agreed that they wish to
join the Executive Committee and
thus become trustees.
**_No vote required – they_**
**_become Ex Officio members of_**
**_the Executive Committee. _**| |**12.**|**Confirm the members of the**
**Group Executive Committee**|**Claire Towlson**
**Chair**
**Group Chair**
**Group Secretary**
**Group Treasurer **|Myself - Claire Towlson
Sue Osborne
DavidWard| |||**Group Scout**
**Leader**
**Beaver Scout**
**Leader**
**Cub Scout Leader**
**Scout Leader**
**The elected people**
**(No. 9 above)**
**The GSLs**
**nominated people**
**(No 10 above)**|Heather Westrop
Amanda Joiner
Lee Cast
William Martin
Gaynor Bray
Jill Osborne
**_No nominations/vote etc. –_**
**_merely name the people._**| |---|---|---|---| |**13.**|**Appointment of the**
**Independent Examiner**|**Claire Towlson**
**Chair**|Mrs Linda Palmer
Proposed by: Claire Towlson
Seconded by: Heather Westrop
The treasurer must have no role
in naming and appointing the
Examiner.
**_Show of hands required to_**
**_approve the appointment. _**| |**14.**|**Guest speaker’s address**|**Claire Towlson**
**Chair**|Introduce the Guest –
Graham Monk
District Commissioner
Thurrock Scouts
Remind Graham nicely that we
don’t want to curb his wise words,
but the young people and parents
want their food and he and
several others have another AGM
to attend.| |**15.**|**Awards**|**Heather Westrop**
**GSL**|| |**16.**|**Closing comment**|**Heather Westrop**|Thank everyone for attending,
and invite to join in the BBQ etc.| Meeting Closed at: Any Other Notes: