## **CHARMINSTER PRE-SCHOOL**
## **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 JULY 2022**
Registered Charity No 1019866
Chartered Accountants
## **CHARMINSTER PRE-SCHOOL**
## **CONTENTS**
||**Page**|
|---|---|
|Reference and administrative details|1 - 2|
|Report of the trustees|3 - 5|
|Independent examiner's report to the trustees|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 10|
## **CHARMINSTER PRE-SCHOOL**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Constitution**
The charity was established by constitution dated 16 July 1992 (amended 6 November 2011) and its objects are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
Charminster Pre-School is a community run pre-school accessible to children and families from all sections of the local community. We offer a friendly classroom environment where learning is encouraged through play, providing high quality care and education, working in partnership with parents and carers to help children learn and develop.
Charminster Pre-School registered as a charity on 22 April 1993 (No 1019866) and is governed by the constitution of the Pre-school Learning Alliance , which was most recently revised October 2008. It is managed by an elected committee of carers.
The committee of trustees serving during the year were as follows;
## **Committee/Trustees**
Chairperson Emma Norman (Appointed 07/10/20, Resigned 05/10/22) Vice Chairperson Becky Hewish (Appointed 06/10/21, Resigned 05/10/22) Treasurer Simon Pengelly (Appointed 02/10/19, Resigned 06/10/21) Hilary Davies (Appointed 06/10/21) Secretary Jess Cutler (Appointed 07/10/20, Resigned 02/03/22) Sophie Sherry (Appointed 02/03/22, Resigned 08/01/23) Safeguarding Louisa Swabey-Payne (Appointed 07/10/20, Resigned 12/10/21) General committee members Becky Hewish Rachel Shaw (Appointed 01/11/20) Sophie Sherry (Appointed 07/10/20) Donna Barnes (Appointed 18/11/21, Resigned 05/10/22)
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## **CHARMINSTER PRE-SCHOOL**
## **REFERENCE AND ADMINISTRATIVE DETAILS (CONTINUED)**
## **Charity's principal office**
West Hill Charminster Dorchester Dorset DT2 9RD
## **Independent Examiner**
S J Hough FCA Messrs Edwards and Keeping Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA
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## **CHARMINSTER PRE-SCHOOL**
## **REPORT OF THE TRUSTEES** _**FOR THE YEAR ENDED 31 JULY 2022**_
The trustees present their annual report and financial statements of the Charity for the year ended 31 July 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed dated 16 July 1992 (amended 6 November 2011), the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
## **Objectives and activities for the public benefit**
The pre-school was created to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. It does this by providing a community run pre-school accessible to children and families from all sections of the local community. We offer a friendly classroom environment where learning is encouraged through play, providing high quality care and education, working in partnership with parents and carers to help children learn and develop.
## **Review of Activities and Achievements**
Despite a smaller committee than other years, and some staffing and recruitment challenges, the committee and preschool staff had a very productive and successful year. With thanks to our local community, the preschool was lucky enough to secure a number of grants as well as received a number of significant donations from local businesses.
From the previous financial year, the preschool vowed to make the garden areas their focus for fundraising and grants, to ensure the quality of outdoor provision for the children’s use all year around and in all weathers. This commitment is evident in the following achievements. With the help of voters/supporters, the preschool won Dobbies’ Helping Your Community Grow grant (the benefits of which are carried into the next financial year) and the Asda Community Grant through their Green Token scheme. The grant from Asda enabled the preschool to achieve building and establishing a new dedicated growing area in the older group garden. This has allowed and will continue to enable all preschool children to engage with and experience planting, growing, harvesting and eating their own fruits, vegetables and herbs. This area has been hugely successful, creating an abundance of foods which we were able to share with the wider community during the summer holidays.
We received a number of generous donations throughout the year: timber and donated time to replace the fence line of the younger group garden; donated soil; sand; seeds for our growing area. There were a number of hugely successful fund raising events, such as, a Christmas Dinner Raffle, hosted our first Bingo Night, Jumble Trail, Family Fun Day, and more. Staff members Rachel and Sioux completed a sponsored Wing Walk and Skydive in aid of the preschool.
The preschool leaders and committee drew up plans for major works and improvements in the older group garden which received a number of quotations. Sadly, due to a number of factors out of the preschool’s control, this planned work was halted and has been carried through to the following financial year. The funds raised towards this are carried forward also. The preschool is committed to these works going ahead as soon as is practically possible.
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## **CHARMINSTER PRE-SCHOOL**
## **REPORT OF THE TRUSTEES (CONTINUED)**
## **Financial review**
During the year the pre-school generated funding and fees of £186,177 (2021: £161,272) and incurred expenditure of £159,397 (2021 : £149,970), generating a surplus of £26,780 (2021: £11,302). At the year end, the pre-school had reserves of £129,613 (2021 : £102,833) of which £nil was held for restricted purposes (2021 : £nil).
The pre-school is predominantly funded through the EYSFF (Early years single funding formula) but also raises funds by applying for grants and fundraising events throughout the year.
## **Policy on Reserves**
The trustees' aim is to maintain a sufficient level of reserves to enable it to carry out its charitable objectives for the foreseeable future. At the end of the year the reserves held totalled £129,613. The trustees propose to maintain the pre-school reserves at a level which is at least equivalent to three months operational expenditure and ideally nearer to six months operational expenditure. The building is likely to need replacement in the long term and reserves need to be accumulated for this purpose. The trustees intend to continue building reserves through fundraising events as detailed above.
## **Structure, governance and management**
The trust is a charity, constituted under the constitution of the Pre-school learning alliance. It is a registered charity number 1019866. The charity is managed by an elected committee of carers which meets about eight times a year. Potential new trustees are invited to attend a committee meeting and are elected when there is a vacancy. The charity's formal positions (Chairperson, Treasurer and Secretary) are appointed annually at the annual general meeting in October. The quorum for committee meetings is half of the members. The Chairperson does not vote unless there is a split, at which point the Chairperson has the casting vote.
The charity employs a play leader (also qualified in special needs), a deputy play leader, 8 early years practitioners, a part time administrator and a part time accounts administrator. The setting also benefits from a voluntary helper.
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## **CHARMINSTER PRE-SCHOOL**
## **REPORT OF THE TRUSTEES (CONTINUED)**
Charity law requires the trustees to prepare statements of account for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing those financial statements, the trustees are required to:-
- Select suitable accounting policies and apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Value assets and liabilities in accordance with the Statement of Recommended Practice Accounting by Charities;
- Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation;
The trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charity's transactions and to disclose with reasonable accuracy at any time the financial position of the Charity, and to enable them to ensure that any statement of account comply with the requirements of the Charity (Accounts and Reports) Regulations 2000. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Committee of Management on 27 May 2023
and signed on its behalf by Hilary Davies, Treasurer
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## **CHARMINSTER PRE-SCHOOL**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st July 2022 which are set out on pages 7 to 10.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the charity as required by section 130 of the Act;or
## (2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S J Hough FCA Messrs Edwards and Keeping Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA
30 May 2023
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## **CHARMINSTER PRE-SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 JULY 2022**_
**----- Start of picture text -----**
Unrestricted Restricted Total Total
funds funds funds funds
2022 2022 2022 2021
£ £ £ £
Income
Funding 123,140 - 123,140 122,434
Fees (including administration fees) 38,119 - 38,119 23,622
Grants - 400 400 8,640
General fundraising 17,576 - 17,576 5,106
Donations 4,513 - 4,513 436
Children's uniforms 412 - 412 709
Forest School 1,007 - 1,007 271
Miscellaneous 1,000 - 1,000 20
Bank interest 10 - 10 34
Total income 185,777 400 186,177 161,272
Expenses
Wages 117,097 400 117,497 109,584
Pension contributions (including employee) 7,423 - 7,423 6,148
Maintenance 8,831 - 8,831 12,304
Cleaning 3,063 - 3,063 3,399
Utilities 3,404 - 3,404 4,103
Insurance 1,988 - 1,988 1,973
Toys and books 741 - 741 826
Materials for children 754 - 754 1,271
Subscriptions 1,085 - 1,085 905
Stationery 927 - 927 922
Provisions 1,333 - 1,333 755
Forest school expenses 16 - 16 29
Training 222 - 222 185
Furniture and equipment 2,063 - 2,063 5,075
Children's uniform 226 - 226 376
Staff uniform 645 - 645 419
Miscellaneous 704 - 704 259
Trips and special occasions 4,945 - 4,945 259
Payroll fees 660 - 660 705
Accountancy 120 - 120 120
Fund raising costs 2,750 - 2,750 353
Total expenses 158,997 400 159,397 149,970
Net surplus 26,780 - 26,780 11,302
Transfer between funds - - - -
Funds brought forward 102,833 - 102,833 91,531
Funds carried forward 129,613 - 129,613 102,833
**----- End of picture text -----**
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## **CHARMINSTER PRE-SCHOOL**
## **BALANCE SHEET** _**AS AT 31 JULY 2022**_
**----- Start of picture text -----**
2022 2021
£ £ £ £
Current assets
Cash at bank - Co-op current account 100,218 73,448
Cash at bank - Co-op reserve account 29,356 29,346
Petty cash 39 39
Current assets less current liabilities 129,613 102,833
Total assets 129,613 102,833
Funds
Unrestricted funds 129,613 102,833
Restricted funds - -
129,613 102,833
**----- End of picture text -----**
The financial statements were approved by the board on 27 May 2023
Signed on behalf of board of trustees
Hilary Davies, Treasurer
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**NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 JULY 2022**_
## **CHARMINSTER PRE-SCHOOL**
## **1 Accounting Policies**
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to these accounts. The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The charity holds 6 months reserves and has set a prudent budget.
## **Income recognition**
All incoming resources are recognised once the charity has received the resources.
Grants and donations are recognised when the funds are received into the charity's bank account.
## **Investment income**
Interest on funds held on deposit is included when received.
## **Expenditure recognition**
Liabilities are recognised as expenditure as soon as the funds have been issued.
All expenditure is accounted for on a receipts basis. All expenses are allocated or apportioned to the applicable expenditure headings.
## **Irrecoverable VAT**
Irrecoverable VAT is charged against the expenditure heading for which it was incurred.
## **Governance costs**
Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to external examinations.
## **Cost of generating funds**
The costs of generating funds consists of expenditure incurred for fund raising events.
## **Cash and cash equivalents**
Cash at bank and in hand consists entirely of cash balances held with the trust's bankers.
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## **CHARMINSTER PRE-SCHOOL**
## **NOTES TO THE FINANCIAL STATEMENTS CONTINUED** _**FOR THE YEAR ENDED 31 JULY 2022**_
|**2 Investment income**
Deposit interest received|**2022**
**2021**
£
£
10
34|
|---|---|
|All the investment income is attributable to unrestricted funds.
**3 Analysis of expenditure**
**Support and**
**governance**
**Activity**
**costs**
**£**
Independent examiner
-|**2022**
**2021**
**Total**
**Total**
**£**
**£**
120
120|
## **4 Analysis of staff costs and the cost of key management personnel**
|**Staff costs**
Gross wages, salaries and benefits in kind
Employer's National Insurance costs
Pension costs
Average number of employees (head count)|**2022**
**2021**
**£**
**£**
121,190
112,725
522
386
3,208
2,621
124,920
115,732
10
9|
|---|---|
No employees had employee benefits in excess of £60,000 - Nil (2021 : Nil).
The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021 : Nil). Three trustees were reimbursed expenses totalling £586 during the year (2021 : Four trustees were reimbursed expenses totalling £37). No charity trustee received payment for professional or other services supplied to the charity (2021 : Nil).
The key management personnel of the charity comprise the trustees and the play leader. The total employee benefits of the key management personnel of the charity was £18,145 (2021 : £18,191).
## **5 Analysis of charitable funds**
|**Fund name**
Unrestricted funds
Restricted funds
Total funds|**Fund**
**Income Expenditure**
**Fund**
**Fund**
**balances**
**transfers**
**balances**
**brought**
**carried**
**forward**
**forward**
**£**
**£**
**£**
**£**
**£**
102,833
185,777
158,997
-
129,613
-
400
400
-
-
102,833
186,177
159,397
-
129,613|
|---|---|
The unrestricted funds are available to be spent for any purposes of the charity.
## **6 Related Party Transactions**
There are no related party transactions that require disclosure.
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