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2020-08-31-accounts

Braidwood School Respect,Honesty.Effort Braidwood School School Fund Audit Report for Year September 2019 to August 2020 Birmingham City Council, '. Schools Financial Services. sls

Working in Partnership with sls

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Braidwood School
School Fund Audit
Contents
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INTRODUCTION & RECOMMENDATIONS

The School Fund Account, year ended 31[st] August 2020 for Braidwood School has been audited from the information and records held by the school. It is in our opinion that the accounts give a true and fair view of the income and expenditure account.

It is recommended that the self-evaluation questionnaire is completed. The relevant section of the Guidance notes is 19.1. It is good practice to complete this for every audit, as the operation of unofficial funds has proven to be an area susceptible to fraud. Birmingham Audit has therefore produced the self-evaluation questionnaire, for schools to use, to review the operation of their unofficial funds.

The records received for auditing were of an excellent standard and well organised.

Recommendations:

Issue Recommendation Relevant Chapter in
School Fund Guidelines
Few transactions
(donations) were not
supported with original
relevant documents.
(e.g. 2 transactions in
March for £25335 &
£2300)		 Where it is not possible to obtain a
receipt/invoice – a copy should be
requested, or an email from the
relevant organisation should be
obtained in order to confirm payment
received.		 9.2

For further details on good practice regarding school funds, please refer to the guidance notes which can be found from the Schools Financial Procedures Manual, which is published online at the following link:

https://www.birmingham.gov.uk/info/20124/working_in_schools/788/budgets_for_schools_in_ birmingham/7

Braidwood School

INCOME AND EXPENDITURE CURRENT ACCOUNT FOR YEAR END 31st August 2020

EXPENDITURE
Current Account Expenditure
Cash Expenditure
(See School records for breakdown)
Net (Surplus)		 INCOME
£1,364.47
Current Account Income
£43.61
Cash Income
(See School records for breakdown)
£1,408.08
£27,325.41		 £28,733.49
£0.00
£28,733.49

Audit certificate . I have audited the accounts of Braidwood School Fund and have been provided with all the information, records and explanation I require. To the best of my knowledge and belief it is my opinion that the accounts give a true and fair view of the income and expenditure account for the period from September 2019 till August 2020.

Signed - Subhadra Chetlapalli

Checked by - Paul Earl

Date 22/01/2020 Date 22/01/2020

Braidwood School - School Fund Balance Sheet

Balance brought forward at 1st September 2019
Plus Net (Surplus) from I & E current account
Balance C/Fwd at 31st August 2020		 £1,943.98
Adjusted Balance (from reconciliation)
at August 2020
£29,269.39
£27,325.41
£29,269.39
£29,269.39

Braidwood School

School Fund Cash Float Expenditure

1st September 2019 - 31st August 2020

Date
Ref		 Details Amount Receipt
10.09.19
Growth group Educational Visit
25.09.19
Growth group Resources
03.10.19
Growth group Educational Visit
10.10.19
Mini bus parking - Birmingham Museum
19.12.19
Reimbursement -school blazer		 1.64
12.00
3.97
12.00
14.00
Total 43.61

Braidwood School

School Fund Current Account Income

1st September 2019 - 31st August 2020

Date
Giro		 Details Details Amount Statement
09.09.19
INTEREST
09.10.19
INTEREST
11.11.19
INTEREST
09.12.19
INTEREST
12.12.19
500086
Donation
12.12.19
500086
Children in need 2018
12.12.19
500086
Children in need 2019
12.12.19
500086
Paymaster General
12.12.19
500086
Football boots
12.12.19
500086
Uniform sales
09.01.20
INTEREST
10.02.20
INTEREST
09.03.20
INTEREST
11.03.20
Donation: Ref: Inv:BWEAXN1903
(Bequest from Harold Strickland 2017)
17.03.20
Donation: Ref: Inv:BWEAXN1904
(Masonic Charitable Foundation: £400 (2018)
M Watson: £1150 (2018)
WMCA: £750)
09.04.20
INTEREST
11.05.20
INTEREST
09.06.20
INTEREST
09.07.20
INTEREST
10.08.20
INTEREST		 0.08
0.06
0.05
0.04
266.56
213.00
173.00
20.00
62.00
359.50
0.08
0.07
0.06
25335.00
2300.00
1.18
1.28
1.03
0.24
0.26		 a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
a
Total
28,733.49

Braidwood School

School Fund Cash Float Income

1st September 2019 - 31st August 2020

Date Ref Details Amount Total 0.00

Braidwood School

School Fund Current Account Expenditure 1st September 2019 - 31st August 2020

Date Chq No Details Amount Statement Receipt

17.09.19
001347
Clive Marks - School Uniform
27.09.19
001348
Sportology - School Uniform		 457.49
270.00		 a
a		 a
a
27.09.19
001349
Andrea Houle		 31.98 a
16.10.19
001350
Royal School for the Deaf - Entrance Derby Football
23.10.19
001351
Driver & Vehicle Services Agency - Minibus Permits
16.12.19
001352
Parentkind - Membership Renewal		 15.00
11.00
73.00		 a
a
a		 a
16.12.19
001353
Children in Need
16.12.19
001354
Children in Need		 213.00
173.00		 a
a
22.01.20
001355
Sportology - School Uniform
28.02.20
001356
Royal School for the Deaf - Entrance Derby Football		 90.00
30.00		 a
a		 a
a
Total 1,364.47

Braidwood School - School Fund Bank Reconcilaition

1st September 2019 - 31st August 2020

I have examined the Income and Expenditure documentation, together with the bank statements, cheque stubs, paying in stubs and all the vouchers that were present, and have prepared the final accounts.

Reconciliation of Bank:-

£
Bank Balance School Fund Current Account as per statement on September 2019
Cash Balance School Fund as per school records September 2019
Less unpresented cheques:
Ref
0.00
Plus deposits bfwd
Ref
0.00
Adjusted Balance b/f
Plus total income for the year (from I/E records) current account
Less total expenditure for the year (from I/E records) current account
Bank Statement Current Account balance at August 2020
29,184.08
Cash Balance as per school records at August 2020
85.31
29,269.39
Less unpresented cheques:
Ref
0.00
Plus deposits banked not yet on statement
Ref
0.00
29,269.39		 £
1,815.06
128.92
1,943.98
1,943.98
28,733.49
28,733.49
1,408.08
1,408.08
29,269.39

The certified Income and Expenditure Accounts for the year ending 31st August 2020, analysed as in the documentation presented, is attached. This shows a net surplus for the year of £27,325.41.

A balance sheet as at 31st August 2020 is also attached, showing a total balance of £29,269.39.

Signed - Subhadra Chetlapalli Date……….. 22/01/2020
Checked by - Paul Earl Date 22/01/2020

27,325.41