Annual General Meeting 30[th] July 2025 Chafford Hundred Preschool
Attendees:
Sharon Nash, Sheila Malden, Angela Bannister, Lauren Freeman, Kenny Mcinulty, Jean Robertson, Mel Moss, Kay Dunham, Hannah Brown, Victoria Curtis, Sandra Lewis, Paula Wood, Lisa McCarthy, Ruth Lilliott, Charlotte Halle, A Valji, MaisieLovett, Rula Gabour , Rudina Gracari ,Matevsi Jackowska,Kelly Coultish and Kim Gallagher
Apologies:
Danny Freeman and Christopher Curtis
Minutes:
The minutes were read and agreed.
Accounts:
The accounts were verified and approved by Tony Spencer of Brian Nuttgens accountants, Leigh on Sea.
Treasurer report:
The Treasurer Mrs Sheila Madden passed around copies of the year end accounts. The financial situation was steady, with the number of children now attending which is equal with last year. As per last year the the bills at preschool are increasing and to this end, we propose to increase our fees in September 2025 to £21 for a 3hour session, our fees have not increased in the last seven years.
Any other business:
The new starters that joined in September/January and Easter have settled well, and the preschool is running at ninety per cent occupancy.
The staff have continued with their professional development by attending training courses. regular managers and safeguarding and Senco forums. All staff have completed level 2 safeguarding in line with the new EYFS ready for September 2025.
Ofsted :
We had our Ofsted inspection on the 9[th] June 2025, we achieved outstanding in two areas and an overhaul result of good. This was a very positive experience for us all.
All members of staff hold a relevant first aid certificate
Election of Committee:
Proposed
Chairperson Kenny Mcinulty Seconded by Sandra Lewis
Committee Jean Robertson Seconded by Rundina Gracari
Treasurer Sheila Madden Seconded by Matevsi Jackowska
Fund raisers Mel moss, Victoria Curtis, Raluca Gabor, Kelly Coultish and Kim Gallagher
Our welfare and two-year officers have visited and completed their audits for the local authority.
We have had our fire safety equipment checked and PA testing completed
The photographer has attended the setting.
We have invited our parents in for Mother’s Day, Easter, Father’s Day, Easter, Sports day
We also held a party to celebrate VE Day with a garden party for all our children's parents and families.
We also had Rocky Animal Roadshow in June – there was a sharp price increase so future visits may be put on hold.
Graduation ceremonies were held in July to celebrate our children’s achievements. This is a well attended event. It’s always a happy but sad occasion for the staff who build strong bonds with the children and their families
We took part in a food bank collection as part of our Harvest Festival celebrations
We welcomed a Christmas photographer to take pictures of the children.
The older children took part in a Nativity and the younger children held a Christmas sing along.
We finished the year with a Christmas party.
Chafford l 00 Playgroup Unaudited Accounts for tl)e Year Ended 31 December 2024 Brian NuttgFens Accountants Ltd Chartered Certified Accountants 1007 London Road LeI-On-Sea Essex SS9 JJY
Chafford 100 Playgroup Contents Trustees and Advisers Accountants, Report Approval of Financial Information Profit and Loss Account Balance Slieet Funds Flow Statement Notes to the Financial Statements 7t08
Chafford 100 Playgroup Trustees and Advisers Charity Address Clifford Road Chafford 100 Grays Essex RM166BZ Charity Number 1019707 Trustees Mrs Shei la Madden Mr5 Sliaron Nasli Aceountants Brian Nuttgens Accountants Ltd Chart¢r¢d Certified Accountants 1007 London Road Leigh-on-sea Essex SS9 3JY Page I
Chartered Certified Accountants, Report to the Proprietor on the Preparation of the Unaudited Financial Inforniation of Chafford 100 Playgroup for the Year Ended 31 December 2024 In accordance with the engagement letter we have prepared for your approval the financial inforniation of Chafford l 00 Playgroup for the year ended i l December ?024 which comprises the Profit and Loss Account, the Balance Sheet and the related notes from the entity's accounting records and from inforniation and explanations yoii have given us. As a pra¢rising member firni of the Association of Chartered Certified Accountants (ACCA), we are subject to its ethical and other professional requirements which are detailed at http'.IlwMv.accaglobal.comlenlmember Iprofessional-standards/rules-Standardslacca-rulebook.html. This report is made solely to you. in accordance with the terms of OLir engagement letter. Our work has been undertaken solely to prepare for your approval the financial infonmation of Chafford l 00 Playgroup and state those matters that we liave agreed to state to you in this report in accordance with tlie requirernents of the Association of Chaiter¢d Certified Accountants as detailed at http.'Ilwww.ac¢aglobal.com IcontenUdam/ACCA Globairre¢hnicallfactltechnical-factsheet-163.do¢. To the fullest extent permitt¢d by law, we do not accept or assume responsibility to anyone other than Mrs Sheila Madden for our work or for this report. You have approved the financial infoimation for the year ended 31 December 2024 and have acknowledged your responsibility for it. for th¢ appropriateness of the financial r¢porting framework adopted and for providing all information and explanations ne¢essaiy for its compilation. We have not verified the accuracy or completeness of the accounting records or inforniation and explanations YOLI have given to us and we do noL therefore. express any opinion on the financial information. Brian Nuttgens Accou Chartered Certifie Accountants 1007 London Road Leigh-on-sea Essex SS9 3JY Date . Page 2
Chafford 100 Playgroup Approval of Financial Information for the Year Ended 31 December 2024 In a¢cordance with the enThatrement lettei., l approve the fftiiancial information which comprises the Profit and Loss Account, the Balance Sheet and the related notes. l acknowledge my responsibility for the financial tnforniation, Tncluding the appropriateness of the applicable financial reporting framework as set out in note I, and for providing Brian Nuttgens Accountants Ltd with all information and explanations necessary for its compilation. I give my authority for the financial infonnation to be submitted to HM R¢venue and Customs. The financial iiiforniation was approved by the trustees on Mrs Sheila Madden Trustee Mrs Sharon Nasl) Trustee Page i
Chafford 100 Plaj'group Profit and Loss Account for the Year Ellded 31 December 2024 31 December 2024 31 December 2023 Turnover Fees received 282,595 223.693 Total income 282,595 223,693 Cost of 5#1es Equipinent & Expendable Inalerials Wag¢s and salarie5 Staff NIC (Einployers) (5.988) (189,431) 7,486 202.905 79,690 28.20/0 (5,114) (172,751) 177 865 Gross profit Gross proflt D/0 45.828 Expenses Staff training Rent and rates Light, heat and power Insurance Alarn] maintenance Repairs and renewals Telephone and fax Printing? Postage and slationery Trade subsci'iptions Sundry expenses Cleaning & Waste disposal Protective clothing Travel & motor expei)ses Childrens entertainment & gifts Entertaining Accountancy fees Bank Charges Depreciation of fixtures and fittings Depreciation of office equipinent {2.849) (6.492) (3,061) {3,969) (1,517) (20,019) (1,338) (320) (377) (8,407) (7,247) (2,130) (6.554) (4,948) (1,147) (1,041) (3,278) (1,228) (103) (261) (6,671) (5,350) (236) (717) (932) (893) (3,515) (500) (1,742) (28) (856) (1,728) (17) (359) 63.136 Net Surplus 16,554 9,120 Page 4
Chafford 100 Playgroup Balance Sheet as at 31 December 2024 2024 2023 Note Fixed assets Tangible assets 2,584 I,ioi Current assets Debtors Cash at bank and in hand 1,710 53.335 1.446 Current liabilities Othei. ¢reditors PAYE and social security (151) (144) Net current assets 36.608 Net assets 54.264 37.709 Financed by: Capital accounts 54,265 These financial statements were approved on l approve the accounts and confirni that I have made available all Irlevant records and inforniation for their preparation. ..A.l.s.J?.s.............,..... Mrs Sheila Madden Trustee Mrs Sharon Nash Trustee Page 5
Chafford 100 Playgroup Funds Flow Statement for the Year Ended 31 December 2024 2024 2023 Revenue funds Net surplus for the year 9.120 Non eash item5 Depreciation 862 862 367 367 Tr8ding eash flow Working capital movements Increase in debtors Increase in creditors 17,416 9,487 (264) ( I,445) 478 Net cash increasel(decrea5e) from working capital Net revenue funds 967 18,508 Movement of capital funds Fixed assets purchased Net cash outflow from ¢apital transactions Proprietors capital account movements Iyet cash paid inl(drawn) Trustees CUrTrt account movements Net cash pald in/(drawn) Movement In net liquld funds Represented by: Increasel(decrease) in casl) balances Increase in bank balance5 579 (400) Pag¢ 6
Chafford 100 Playgroup Notes to the Financial Statements for the Year Knded 31 December 2024 l Accounting policies Basis of preparation The accounts have been ppared under the historical cost convention. Turnover Turnover represents amounts ohargeable in respect of the sale of goods and services to customers. Depreciation Depreciation is provided on tangibl¢ fixed assets so as to write off the cost or valuation, less Any estimated residual value, over their ¢xp¢Gted useful econom ic life as follows: A$¥et class Fixtures & fittiiigs, Office equipmeiit Depreciation method and rate 250/0 reducing balance 2 Tangible fixed asstts Long leasehold Fixtures and property rjttings Office equipment Total Co8¢ At l January 20?4 Additions 27,441 12,459 1,397 41,297 At 31 December 2024 Depreciation At l January 2024 Charge for Éhe year 27,441 11.381 856 1,374 40,196 862 At 31 December 2024 1.380 Net Book Value At 31 December 2024 17 At 31 December 202) 23 ioi 3 Debtors 2024 2023 Prepayments 1,710
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 3]. December 2024 4 Current liabilities 2024 2023 Other creditors PAYE and social security 151 144 1,865 3.365 S Capital account Charity Funds At l January 2024 Surplus for period At 31 December 2024 37,710 54,265 Page 8
Chafford l 00 Playgroup Unaudited Accounts for tl)e Year Ended 31 December 2024 Brian NuttgFens Accountants Ltd Chartered Certified Accountants 1007 London Road LeI-On-Sea Essex SS9 JJY
Chafford 100 Playgroup Contents Trustees and Advisers Accountants, Report Approval of Financial Information Profit and Loss Account Balance Slieet Funds Flow Statement Notes to the Financial Statements 7t08
Chafford 100 Playgroup Trustees and Advisers Charity Address Clifford Road Chafford 100 Grays Essex RM166BZ Charity Number 1019707 Trustees Mrs Shei la Madden Mr5 Sliaron Nasli Aceountants Brian Nuttgens Accountants Ltd Chart¢r¢d Certified Accountants 1007 London Road Leigh-on-sea Essex SS9 3JY Page I
Chartered Certified Accountants, Report to the Proprietor on the Preparation of the Unaudited Financial Inforniation of Chafford 100 Playgroup for the Year Ended 31 December 2024 In accordance with the engagement letter we have prepared for your approval the financial inforniation of Chafford l 00 Playgroup for the year ended i l December ?024 which comprises the Profit and Loss Account, the Balance Sheet and the related notes from the entity's accounting records and from inforniation and explanations yoii have given us. As a pra¢rising member firni of the Association of Chartered Certified Accountants (ACCA), we are subject to its ethical and other professional requirements which are detailed at http'.IlwMv.accaglobal.comlenlmember Iprofessional-standards/rules-Standardslacca-rulebook.html. This report is made solely to you. in accordance with the terms of OLir engagement letter. Our work has been undertaken solely to prepare for your approval the financial infonmation of Chafford l 00 Playgroup and state those matters that we liave agreed to state to you in this report in accordance with tlie requirernents of the Association of Chaiter¢d Certified Accountants as detailed at http.'Ilwww.ac¢aglobal.com IcontenUdam/ACCA Globairre¢hnicallfactltechnical-factsheet-163.do¢. To the fullest extent permitt¢d by law, we do not accept or assume responsibility to anyone other than Mrs Sheila Madden for our work or for this report. You have approved the financial infoimation for the year ended 31 December 2024 and have acknowledged your responsibility for it. for th¢ appropriateness of the financial r¢porting framework adopted and for providing all information and explanations ne¢essaiy for its compilation. We have not verified the accuracy or completeness of the accounting records or inforniation and explanations YOLI have given to us and we do noL therefore. express any opinion on the financial information. Brian Nuttgens Accou Chartered Certifie Accountants 1007 London Road Leigh-on-sea Essex SS9 3JY Date . Page 2
Chafford 100 Playgroup Approval of Financial Information for the Year Ended 31 December 2024 In a¢cordance with the enThatrement lettei., l approve the fftiiancial information which comprises the Profit and Loss Account, the Balance Sheet and the related notes. l acknowledge my responsibility for the financial tnforniation, Tncluding the appropriateness of the applicable financial reporting framework as set out in note I, and for providing Brian Nuttgens Accountants Ltd with all information and explanations necessary for its compilation. I give my authority for the financial infonnation to be submitted to HM R¢venue and Customs. The financial iiiforniation was approved by the trustees on Mrs Sheila Madden Trustee Mrs Sharon Nasl) Trustee Page i
Chafford 100 Plaj'group Profit and Loss Account for the Year Ellded 31 December 2024 31 December 2024 31 December 2023 Turnover Fees received 282,595 223.693 Total income 282,595 223,693 Cost of 5#1es Equipinent & Expendable Inalerials Wag¢s and salarie5 Staff NIC (Einployers) (5.988) (189,431) 7,486 202.905 79,690 28.20/0 (5,114) (172,751) 177 865 Gross profit Gross proflt D/0 45.828 Expenses Staff training Rent and rates Light, heat and power Insurance Alarn] maintenance Repairs and renewals Telephone and fax Printing? Postage and slationery Trade subsci'iptions Sundry expenses Cleaning & Waste disposal Protective clothing Travel & motor expei)ses Childrens entertainment & gifts Entertaining Accountancy fees Bank Charges Depreciation of fixtures and fittings Depreciation of office equipinent {2.849) (6.492) (3,061) {3,969) (1,517) (20,019) (1,338) (320) (377) (8,407) (7,247) (2,130) (6.554) (4,948) (1,147) (1,041) (3,278) (1,228) (103) (261) (6,671) (5,350) (236) (717) (932) (893) (3,515) (500) (1,742) (28) (856) (1,728) (17) (359) 63.136 Net Surplus 16,554 9,120 Page 4
Chafford 100 Playgroup Balance Sheet as at 31 December 2024 2024 2023 Note Fixed assets Tangible assets 2,584 I,ioi Current assets Debtors Cash at bank and in hand 1,710 53.335 1.446 Current liabilities Othei. ¢reditors PAYE and social security (151) (144) Net current assets 36.608 Net assets 54.264 37.709 Financed by: Capital accounts 54,265 These financial statements were approved on l approve the accounts and confirni that I have made available all Irlevant records and inforniation for their preparation. ..A.l.s.J?.s.............,..... Mrs Sheila Madden Trustee Mrs Sharon Nash Trustee Page 5
Chafford 100 Playgroup Funds Flow Statement for the Year Ended 31 December 2024 2024 2023 Revenue funds Net surplus for the year 9.120 Non eash item5 Depreciation 862 862 367 367 Tr8ding eash flow Working capital movements Increase in debtors Increase in creditors 17,416 9,487 (264) ( I,445) 478 Net cash increasel(decrea5e) from working capital Net revenue funds 967 18,508 Movement of capital funds Fixed assets purchased Net cash outflow from ¢apital transactions Proprietors capital account movements Iyet cash paid inl(drawn) Trustees CUrTrt account movements Net cash pald in/(drawn) Movement In net liquld funds Represented by: Increasel(decrease) in casl) balances Increase in bank balance5 579 (400) Pag¢ 6
Chafford 100 Playgroup Notes to the Financial Statements for the Year Knded 31 December 2024 l Accounting policies Basis of preparation The accounts have been ppared under the historical cost convention. Turnover Turnover represents amounts ohargeable in respect of the sale of goods and services to customers. Depreciation Depreciation is provided on tangibl¢ fixed assets so as to write off the cost or valuation, less Any estimated residual value, over their ¢xp¢Gted useful econom ic life as follows: A$¥et class Fixtures & fittiiigs, Office equipmeiit Depreciation method and rate 250/0 reducing balance 2 Tangible fixed asstts Long leasehold Fixtures and property rjttings Office equipment Total Co8¢ At l January 20?4 Additions 27,441 12,459 1,397 41,297 At 31 December 2024 Depreciation At l January 2024 Charge for Éhe year 27,441 11.381 856 1,374 40,196 862 At 31 December 2024 1.380 Net Book Value At 31 December 2024 17 At 31 December 202) 23 ioi 3 Debtors 2024 2023 Prepayments 1,710
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 3]. December 2024 4 Current liabilities 2024 2023 Other creditors PAYE and social security 151 144 1,865 3.365 S Capital account Charity Funds At l January 2024 Surplus for period At 31 December 2024 37,710 54,265 Page 8