Annual General Meeting 28[th] July 2024
Attendees:
Sharon Nash, Sheila Madden, Angela Bannister, Lauren Freeman, Kenny Mcinulty, Jean Robertson, Mel Moss, Kay Dunham, Hannah Brown, Victoria Curtis, Sandra Lewis, Paula Wood, Lisa McCarthy, Ruth Lilliott, Charlotte Hale, A Valji, Clare Algar.
Apologies: Maisie Lovett, Paul Lovett
Minutes:
The minutes were read and agreed.
Accounts:
The accounts were verified and approved by Tony Spencer of Brian Nuttgens accountants, Leigh on Sea.
The treasurer Mrs Sheila Madden passed around copies of the year end accounts. The financial situation was steady, with the number of children now attending. As with everything else the bills in the preschool have increased, so we have put strategies in place to make sure everything remains viable.
Any other Business:
The new starters that joined in January have settled well and the preschool is operating at capacity.
The staff have continued with their professional development by attending training course. Regular managers and safeguarding and Senco forums. First aid
has been kept up to date for all members off preschool staff.
Election of Committee:
Proposed
Chairperson Kenny Mcinulty Seconded by Victoria Curtis
Committee Jean Robertson Seconded by Hannah Brown
Treasurer Sheila Madden Seconded by Mel Moss
Fund raisers Mel Moss, Victoria Curtis.
Our area welfare office has completed her audit for the local authority.
We have had our fire safety equipment checked and PAT testing completed.
We have had our photographer attend the setting, offering portraits for parents to purchase.
Easter Bonnet: The children took part in the annual Easter bonnet
parade: parents were welcomed in to watch. A certificate and egg were awarded to each child.
We held a coronation party in the garden for King Charles III-with all parents in attendance. We had ordered a celebration cake to mark the occasion. The whole day was a great success.
Rocky Animal roadshow came back to visit us with farm animals and more exotic creatures. This was another great day enjoyed by parents, grandparents, children, and staff.
Fathers Day, we celebrated with a children’s sport day and Fathers Day races on our adjoining field.
Graduation ceremonies were held in July to celebrate our children’s achievements. This was a very well attended event. Its always a happy but sad occasion for the staff who build strong bonds with the children and their families.
In September we welcomed our new starters who have all settled well.
We took part in a food bank collection as part of our Harvest festival celebrations.
We welcomed a Christmas photographer to take pictures of the children.
The older children put on a wonderful nativity performance and the younger children held a carol sing along. Both performances were very well attended.
We finished the year with the Children’s Christmas party which was extremely enjoyable for all.
Chafford l 00 Playgroup LlnKILidiled Accoiiiils for Ihc Y¢ar r.iided .3 l Dcccinber 20?3 Brian N'ijttgens Accountants Ltd ChartLred C"ertified Accoiinlants 1007 London Road Leigh-on-sea Essex SS9 3JY
Chafford 100 Playgroup Contents Trusi¢cs and Advisers Accounian15' Report Approval of Financial Informaiion Profil and Loss Account Balance Slicel Funds Flow Sialenicnl Nolcs to the Financial Sialemenls 7108
Chafford 100 Playgroup Proprietor and Advisers Charity Address Clifford Road Charrord l 00 Grays Es5CX RM16 6BI ChRrity Number 1019707 Trustee$ Mrs Shciln Mnddcn Mrs Sharon Nash AecountAnts Brian Nuiigens AccoLinionis l.td Chartered Certilicd AcLounia1115 1007 Loiidon Rond Lci&Th-On-Se SS9 3JY Page I
Chartered Certified Accountants, Report to the Proprietor on the Preparation of the Unaudited Financial Information of Chafford 100 Playgroup for the Year Fjnded 31 December 2023 In accordance iviih the ¢nb¥agcmenl leitcr we hav¢ prcpared for yoiir approval Ihc financial infornialion of Chafford l 00 Playgroup for the year ended 31 Dlcembcr 2023 which compris(5 ihc Profil and Loss Accouni, Ihc Balance Sheci and the rclalcd notes froni the elllily's a¢couniing records lind from information and explanalioiis you l)avc given us. As a pr41Ctisinbi meinber firn) of the Associiilion of Chartered C.ertificd Accouiiiants IACCA). we are subjccl to its eihiL¢l1 and oilier profession421 requiremenis i¥l)icli are deiailed at hiip',Ilwww.ac¢pbilobal.comlenlnieniber Iprofessioi)(11-514indardslriilc5-sland4irdslilLca-rulebook.l)Inil. This rLport is n)ade solcly to yoii. iii accordance with the i¢riiis of our engagemcni leller. Our work has been undertaken solcly 10 preplire lor your approval Ihc financial infornialion of Cliil fford l 00 Playgproup and stalc thosc mallers thai wc have osprced lo slnle 10 you in this report in accordancc iviih the requircmenls of the Associaiion of c.liarterLd Ccrti fiLd Accoiii)1I1nls l( s dclailcd 11 I liiip.'/Iwwiv.nCCilg,loblll.coni Iconl¢ntldilm/AC.CA CJlobal/Teclinical/lacUicclinic241-fi1clshcel-163,doc. 'I'o Il)e fullesl cxtenl permiiied by law, we do nol acLepl or assuiiic responsibilily lo anyone oiher Ilian 11)e IruslcLS for our work or for Ihis rLPOrt, You liave Iipproved Ihc finaiicial iiifornialion for the ycar ended .1 l Dccember 202.3 and hAVC acknowledged ynur rL'sponsibilily for it. lor Ilie approprialcness of Ilie fiiiancial r¢poning franicwork adoplcd and for providinb all iiiforii)iilion iiiid explii iinlions i)CCLssar>' for ils c()iiipilalion, Wc have noi veri ficd IhL accuri1Cy or complctclless of the accounting rccords or infomnlion lind explanations you linvL &Tivcn lo us and we do not. Iherefore. c¥prcss ny opinioii on Ihe fii)iincial inforii)aiion. Brii1n Nullgjciis Accouiiliiiils-l-td Cliarl¢rL'd CcrtifiLd Accounlanls 1007 Loiidoii Roud Lcibh-on-se SS9 ljy l(J l-ft Dulc Page 2
Chafford 100 Playgroup Approval of Financial Information for the Year Ended 31 December 2023 In Rccordance with the cngii1gement letler, l approve the financial infomiation which compriscs Ihe Profil and Loss Accounl, Ihe Ilalance Sheei aiid the related iioles. l acknowledge my responsibilily for the financioi l infom)aiion, including the appropriateness of the appl icable rin¢incial rcportinb, framcivork as set out in noie I, and for providing, Ilrian Nultgens Accounlanls Ltd with all inforiiialion and explanations ncccssary for ils compil?$ lion. 18ive my authority for (lie financial inforimalioii lo bc subinilted lo Tl c Clillriles Coniniission. Th¢ financial ii)forniHIioi) s approv¢d by Ilie proprieior on Mrs Shcila M4iddcn Trustee Mrs Shamn Nash '[ rusiec Page 3
Chafford 100 Playgroup Profit and Loss Account for the Year Ended 31 December 2023 31 December 2023 31 Deceniber 2022 Turnover reL's rcceived 223,693 217,782 217.782 Total income 223,693 Cost of sales F.quipnienl & ENpendabl¢ nii11erials Wnges and salarics 15,114) 172.751 177.865 16.5681 148.666 155 234 Gross profit Gross prol it /0 45.8?8 20.49% 62.548 Expense Slaff Iraining Reiii and ralcs Lighi, IILal lind poivcr Iiisurancc Repairs li nd niainienai)ce Repairs and rcnewnls Telephone and fax Printing,. po%lage and slalioncry Trndc subscriptions Sui)dry cxpcnses Clcuiiing & Waste disposal Prolecliv¥ ¥loihinb' 'rravcl & niolor Lxpenses Childrci)S LiIILrtiiinnicnl Accounlllncy fLLb Baiik chllrgcs Depreciation of fixlurc5 and fillings Deprcciation of oificc cquipmcnl 12,130) 16,554) (4.948) 11.147) {1,0411 13,278) {1 ?28) 1103) 1261) {6.671) {5.350) (2.36) {7171 {9.12) {1.728) 117) 1359) (8) 36.708 (1,317) (8,433) (4,176) 16681 {21,281} (1,088) (295) (527) (I l.J22) (.S.734) (7161 (1.960) (1 ?25) (1.728) (14) (478} (10) 62.023 Net {deficitysurplus 9.120 525 Page 4
Chafford 100 Playgroup Balance Sheet as at 31 December 2023 2023 2022 Note Fixed Assets Tangible assets 1.468 Currenl assets Debtors Cash al bank and in hand 1.446 37,171 38.617 28.652 Current IiAbilities Oil)cr creditors PA YE and social securiiy 1144) (1,865)._- 2,009 (144) -(1,387) 1.531 Iyet current Assets Net Assets 37.709 Flnxnced by: Capilul accounts 28.589 These financial stalcments were approvL'd on l approvi. Ihc accounls and confim) Ihilt I hAve iiiadc aviiilnble all relevant rccords llnd ii)foniiAlion for Iheir pr¢parlltion. ..Tr.LLIJ*.................... Mrs Sheila Maddcn Truslcc haron Nash Tru51ce Page 5
Chafford 100 Playgroup Funds Flow Statement for the Year Ended 31 December 2023 2023 2022 Revenue funds Nel surplus for the year 9,120 525 Non cash items DeprLcialion 367 367 488 488 Trading cash flow Worklng eApilAI movements Incr¢as¢ in debiors IncrL'ascl(decrcas¢l in credilors 9.487 1,013 {1,4451 478 Net cRsh deerensc from worklng CAPtIAI Net rovenue funds 967 36 885) Movement of eApitAI fund8 Net eAsh Influwl(outflow) from cApltAI trAnsMcilon4 Trustee's cApitAI Account movement5 Net cash pRI(I Inl{(IrAwn) Trustee's current Account movements Net cAsli pAid Inl{drAwn) Movement In net liquid funds Repres¢nted by: (Decrcase}lin¢r¢i75C in cllsh bolancc5 IncrLiigclldccrci( Sc) in bank biilances 8.520 36.885 (400) 8.920 8.520 220 36.885 Page 6
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 31 December 2023 l Accounting policics Basls of preparAtton The a¢¢ounis havc been prepared under the hislorical cost convention. Turnover Turnover reprcsenls amounts chargicable in respecl of the sale of goods and services 10 customers. DepreciAtion DcprcLinlion is provided on laiigiblc fixed nsscls so RS lo write Ihc cost or valuation. Icss any csliniaied residual valuc, ovcr Ihcir cxpcLlcd usefiil e¥onoii)ic lifc as folloivs., Asset clA8S Fixlures & fillin&is. Office cquipnienl D¢proelRtion method And rAte 250/0 reducing balanc¢ 2 Tnn%ible fixed R5sets Long leasehold Flxturcs And property rittinks Office equipment TotAI C05t Al l Jaiiuary 2023 Ai .1 l Deceniber 2023 12.459 1.397 41,297 DcpreclAtlon Ai l January 2023 Chargc lor Ihc year 27,441 11.022 359 1.366 39,829 367 Ai 31 1)¥c¢mbcr 20?.3 27,441 11.381 1.374 Ntt Book VRlue Al 31 Dc¢cmbcr 2023 23 Ai 31 Dcccmbcr 2022 3 Debtors 2023 2022 Other debtors Prepaynienls 1.446 1,446 Page 7
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 31 December 2023 4 Current liabilitie5 2023 2022 Olhcr creditors PAI'E and social security 144 1,865 2,009 144 S CApital Account Trustees Funds Ai l January 2023 Surplus for period At 31 Deeember 2023 28,589 Page 8
Chafford l 00 Playgroup LlnKILidiled Accoiiiils for Ihc Y¢ar r.iided .3 l Dcccinber 20?3 Brian N'ijttgens Accountants Ltd ChartLred C"ertified Accoiinlants 1007 London Road Leigh-on-sea Essex SS9 3JY
Chafford 100 Playgroup Contents Trusi¢cs and Advisers Accounian15' Report Approval of Financial Informaiion Profil and Loss Account Balance Slicel Funds Flow Sialenicnl Nolcs to the Financial Sialemenls 7108
Chafford 100 Playgroup Proprietor and Advisers Charity Address Clifford Road Charrord l 00 Grays Es5CX RM16 6BI ChRrity Number 1019707 Trustee$ Mrs Shciln Mnddcn Mrs Sharon Nash AecountAnts Brian Nuiigens AccoLinionis l.td Chartered Certilicd AcLounia1115 1007 Loiidon Rond Lci&Th-On-Se SS9 3JY Page I
Chartered Certified Accountants, Report to the Proprietor on the Preparation of the Unaudited Financial Information of Chafford 100 Playgroup for the Year Fjnded 31 December 2023 In accordance iviih the ¢nb¥agcmenl leitcr we hav¢ prcpared for yoiir approval Ihc financial infornialion of Chafford l 00 Playgroup for the year ended 31 Dlcembcr 2023 which compris(5 ihc Profil and Loss Accouni, Ihc Balance Sheci and the rclalcd notes froni the elllily's a¢couniing records lind from information and explanalioiis you l)avc given us. As a pr41Ctisinbi meinber firn) of the Associiilion of Chartered C.ertificd Accouiiiants IACCA). we are subjccl to its eihiL¢l1 and oilier profession421 requiremenis i¥l)icli are deiailed at hiip',Ilwww.ac¢pbilobal.comlenlnieniber Iprofessioi)(11-514indardslriilc5-sland4irdslilLca-rulebook.l)Inil. This rLport is n)ade solcly to yoii. iii accordance with the i¢riiis of our engagemcni leller. Our work has been undertaken solcly 10 preplire lor your approval Ihc financial infornialion of Cliil fford l 00 Playgproup and stalc thosc mallers thai wc have osprced lo slnle 10 you in this report in accordancc iviih the requircmenls of the Associaiion of c.liarterLd Ccrti fiLd Accoiii)1I1nls l( s dclailcd 11 I liiip.'/Iwwiv.nCCilg,loblll.coni Iconl¢ntldilm/AC.CA CJlobal/Teclinical/lacUicclinic241-fi1clshcel-163,doc. 'I'o Il)e fullesl cxtenl permiiied by law, we do nol acLepl or assuiiic responsibilily lo anyone oiher Ilian 11)e IruslcLS for our work or for Ihis rLPOrt, You liave Iipproved Ihc finaiicial iiifornialion for the ycar ended .1 l Dccember 202.3 and hAVC acknowledged ynur rL'sponsibilily for it. lor Ilie approprialcness of Ilie fiiiancial r¢poning franicwork adoplcd and for providinb all iiiforii)iilion iiiid explii iinlions i)CCLssar>' for ils c()iiipilalion, Wc have noi veri ficd IhL accuri1Cy or complctclless of the accounting rccords or infomnlion lind explanations you linvL &Tivcn lo us and we do not. Iherefore. c¥prcss ny opinioii on Ihe fii)iincial inforii)aiion. Brii1n Nullgjciis Accouiiliiiils-l-td Cliarl¢rL'd CcrtifiLd Accounlanls 1007 Loiidoii Roud Lcibh-on-se SS9 ljy l(J l-ft Dulc Page 2
Chafford 100 Playgroup Approval of Financial Information for the Year Ended 31 December 2023 In Rccordance with the cngii1gement letler, l approve the financial infomiation which compriscs Ihe Profil and Loss Accounl, Ihe Ilalance Sheei aiid the related iioles. l acknowledge my responsibilily for the financioi l infom)aiion, including the appropriateness of the appl icable rin¢incial rcportinb, framcivork as set out in noie I, and for providing, Ilrian Nultgens Accounlanls Ltd with all inforiiialion and explanations ncccssary for ils compil?$ lion. 18ive my authority for (lie financial inforimalioii lo bc subinilted lo Tl c Clillriles Coniniission. Th¢ financial ii)forniHIioi) s approv¢d by Ilie proprieior on Mrs Shcila M4iddcn Trustee Mrs Shamn Nash '[ rusiec Page 3
Chafford 100 Playgroup Profit and Loss Account for the Year Ended 31 December 2023 31 December 2023 31 Deceniber 2022 Turnover reL's rcceived 223,693 217,782 217.782 Total income 223,693 Cost of sales F.quipnienl & ENpendabl¢ nii11erials Wnges and salarics 15,114) 172.751 177.865 16.5681 148.666 155 234 Gross profit Gross prol it /0 45.8?8 20.49% 62.548 Expense Slaff Iraining Reiii and ralcs Lighi, IILal lind poivcr Iiisurancc Repairs li nd niainienai)ce Repairs and rcnewnls Telephone and fax Printing,. po%lage and slalioncry Trndc subscriptions Sui)dry cxpcnses Clcuiiing & Waste disposal Prolecliv¥ ¥loihinb' 'rravcl & niolor Lxpenses Childrci)S LiIILrtiiinnicnl Accounlllncy fLLb Baiik chllrgcs Depreciation of fixlurc5 and fillings Deprcciation of oificc cquipmcnl 12,130) 16,554) (4.948) 11.147) {1,0411 13,278) {1 ?28) 1103) 1261) {6.671) {5.350) (2.36) {7171 {9.12) {1.728) 117) 1359) (8) 36.708 (1,317) (8,433) (4,176) 16681 {21,281} (1,088) (295) (527) (I l.J22) (.S.734) (7161 (1.960) (1 ?25) (1.728) (14) (478} (10) 62.023 Net {deficitysurplus 9.120 525 Page 4
Chafford 100 Playgroup Balance Sheet as at 31 December 2023 2023 2022 Note Fixed Assets Tangible assets 1.468 Currenl assets Debtors Cash al bank and in hand 1.446 37,171 38.617 28.652 Current IiAbilities Oil)cr creditors PA YE and social securiiy 1144) (1,865)._- 2,009 (144) -(1,387) 1.531 Iyet current Assets Net Assets 37.709 Flnxnced by: Capilul accounts 28.589 These financial stalcments were approvL'd on l approvi. Ihc accounls and confim) Ihilt I hAve iiiadc aviiilnble all relevant rccords llnd ii)foniiAlion for Iheir pr¢parlltion. ..Tr.LLIJ*.................... Mrs Sheila Maddcn Truslcc haron Nash Tru51ce Page 5
Chafford 100 Playgroup Funds Flow Statement for the Year Ended 31 December 2023 2023 2022 Revenue funds Nel surplus for the year 9,120 525 Non cash items DeprLcialion 367 367 488 488 Trading cash flow Worklng eApilAI movements Incr¢as¢ in debiors IncrL'ascl(decrcas¢l in credilors 9.487 1,013 {1,4451 478 Net cRsh deerensc from worklng CAPtIAI Net rovenue funds 967 36 885) Movement of eApitAI fund8 Net eAsh Influwl(outflow) from cApltAI trAnsMcilon4 Trustee's cApitAI Account movement5 Net cash pRI(I Inl{(IrAwn) Trustee's current Account movements Net cAsli pAid Inl{drAwn) Movement In net liquid funds Repres¢nted by: (Decrcase}lin¢r¢i75C in cllsh bolancc5 IncrLiigclldccrci( Sc) in bank biilances 8.520 36.885 (400) 8.920 8.520 220 36.885 Page 6
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 31 December 2023 l Accounting policics Basls of preparAtton The a¢¢ounis havc been prepared under the hislorical cost convention. Turnover Turnover reprcsenls amounts chargicable in respecl of the sale of goods and services 10 customers. DepreciAtion DcprcLinlion is provided on laiigiblc fixed nsscls so RS lo write Ihc cost or valuation. Icss any csliniaied residual valuc, ovcr Ihcir cxpcLlcd usefiil e¥onoii)ic lifc as folloivs., Asset clA8S Fixlures & fillin&is. Office cquipnienl D¢proelRtion method And rAte 250/0 reducing balanc¢ 2 Tnn%ible fixed R5sets Long leasehold Flxturcs And property rittinks Office equipment TotAI C05t Al l Jaiiuary 2023 Ai .1 l Deceniber 2023 12.459 1.397 41,297 DcpreclAtlon Ai l January 2023 Chargc lor Ihc year 27,441 11.022 359 1.366 39,829 367 Ai 31 1)¥c¢mbcr 20?.3 27,441 11.381 1.374 Ntt Book VRlue Al 31 Dc¢cmbcr 2023 23 Ai 31 Dcccmbcr 2022 3 Debtors 2023 2022 Other debtors Prepaynienls 1.446 1,446 Page 7
Chafford 100 Playgroup Notes to the Financial Statements for the Year Ended 31 December 2023 4 Current liabilitie5 2023 2022 Olhcr creditors PAI'E and social security 144 1,865 2,009 144 S CApital Account Trustees Funds Ai l January 2023 Surplus for period At 31 Deeember 2023 28,589 Page 8