2025-01-31-accounts - Clipston Village Hall

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Clipston Village Hall – AGM March 2025 Chairman’s Report, written by Faye Tan

After the long and at times tortuous journey to get there, 2024 was the year when our plans and preparations finally came to fruition and I’m delighted that we are sitting here, at the start of 2025, in our newly refurbished village hall!

My time in the year 2024/25 was entirely consumed by the renovation project. From the early months securing final grants to enable the largest possible scope, finalising the specification and engaging contractors in negotiations before agreeing the terms of contract. Then overseeing the works, contractor and expenditure (and all the painful disputes that involved!) and ultimately managing the completion and certification of the works from the point at which the contractor went into administration. Throughout, I was dealing with the draw down of grants to ensure a positive cash flow and ensuring all expenditure was properly approved, receipted and tracked (I am indebted to Liz for her unwavering support and for double-checking everything!). After the hall was re-opened in mid-October there was little breathing space before tackling the snagging list, dealing with the fall-out of the contractor going into administration, and submitting end-of-grant reports and other evidence to fulfil the obligations to our donor organisations. I am grateful to: all those who made grants and donations to fund the works; the project team for all their support especially in times of crisis; the tradesmen who worked at the site and especially those who helped achieve our opening date; all our hirers, volunteers and the wider community for embracing the new hall and ensuring it has been well-utilised ever since.

Renovations aside, the year was filled with regular hires and events which included the jumble sale and pantomime, whist drives, coffee mornings, movie nights and, new for 2025, the craft circle and local film nights. I wish to thank: Charlotte and Toby for running the coffee mornings, craft circle and movie nights; Angela for running the jumble sales and whist drives; the Wilfords for running the local film nights; and all those who contributed or supported in their own way.

At the end of another year, I remain grateful to all members of the committee for continuing to give their time and skills to our meetings and events. In particular: Angela, who continues to do a marvellous job as caretaker, keeping the hall clean, tidy and restocked each week; Liz, for all she has done in her 3+ years as Treasurer, especially for remaining in role to see through the renovation and the hundreds of extra transactions that involved; Claire, who has stepped down after 5 years as Secretary, for all her minutes and contribution; Charlotte, who has picked up some of the Secretary duties in recent months as well as keeping the village informed with her eye-catching posters and Facebook posts; Toby, for his role on the AV sub-team; Linda, for her input to the kitchen design and the selection of equipment; Robert and Peter, for their counsel, support and helping hands; and Val, for her valued contributions in meetings. My thanks also to those beyond the committee who have lent their support in the last year: Tony Price, for his support with legal and insurance matters; Tim Hackett for his considerable contribution to the electrical specification and drawings; Andy Morris, for his support with building control and contract matters; David Tan and David Holmes, for support with the AV installation; Isabel Dupey, for her colour and design advice - we were very fortunate to have their knowledge and expertise available to us.

In the year ahead, I look forward to seeing the hall regaining its place as a popular and well-utilised community venue, enabled by new and modernised facilities.

Lynne Partridge Old Malt House 11 The Green Clipston Nr. Market Harborough Leicestershire LE16 9RS Tel. 01858 525 450 Email partridgelynne@hotmail.com Clipston Village Hall Year End 31st January 2025 I have examined the above accounts, without carrying out an audit, which are in accordance with the cash book, documents and explanations given to me given to me. u¢ 2S

CLIPSTON VILLAGE HALL Registered Charity No. 1019665 Receipts and payments for the year ended 31 January 2025 Recei Hire of Hall Hire of equipment Hire of Car Park Donations General Grant Income Fund Raising Matched funding Building Society Interest Restricted Grant Income Refurb Other Current Year 4,541.00 5.00 60.00 4,495.00 1,500.00 1,980.44 1,740.98 45.22 214,843.00 Previous Year 6,967.50 30.00 110.00 1,065.00 3,250.00 6,383.59 100.00 37.40 20,940.00 10.00 38,893.49 229,210.64 221,038.00 of which, received into restricted funds Pa ments Electricity Water Rates WNC Council Tax Insurance Subscriptions aand Licences Repairs & Renewals Cleaning & Consumables Refurbishment Other Fund Raising 2,535.34 406.14 198.84 1,059.08 528.52 433.74 181.59 240,764.29 376.44 624.34 247,108.32 240,764.29 4,648.34 721.60 188.95 786.33 153.30 312.99 163.46 266.20 93.49 2,544.66 9,879.32 of which, payment from restricted funds Operational Surplus /Deficit 17,897.68 Cash Position Cash funds b/f from 1/2/2024 Cash funds c/f on 31/01/2025 of which, restricted funds and ordinary reserves 62,437.07 44,539.39 35,773.71 2,000.00 Represented by: Co-op Bank Account Market Harborough B/S Account Cash 42,438.17 2,045.22 56.00 44,539.39 Pagelof2

Restricted Funds b/f Grants/Donations (see analysis) Payments {see analysis) TOTAL c/f o/s Lottery Grant Final Receipt o/s Barnes Blinds Payment 55,500.00 221,038.00 240,764.29 35,773.71 4,782.00 1,155.04 Recei tso s at close of accounts Living Church of God Yoga Pilates FOHF 180.00 36.00 48.00 25.00 289.00 Pa ments o s at close of accounts EON (Electricity} Gilberts (Welcoming Spaces) 1,250.00 169.00 1,419.00 Signed By Signature Chairman Faye Tan Treasurer Liz Mirams Page2of2

CLIPSTON VILLAGE HALL NOTES TO 2024125 ACCOUNTS Analysis of Receipts and Payments RECEIPTS PAYMENTS DONATIONS & MATCHED FUNDING G A Mccar (Refurb) D Wilford Irefurbl D & F Tan (incl matched) J Rogers1940 jumble) V Scales Irefurb} Shambala Irefurb} CADS Irefurb) 155.00 450.00 3,400.00 980.98 250.00 500.00 500.00 6,235.98 GRANTS WNDC (Welcoming Spaces) 1,500.00 1,500.00 RESTRICTED GRANTS & DONATIONS Nat Lottery Comm Garfield Weston Nat Lottery (drawl Bernard Sunley E Mids Rail Acre Plat Jubilee VH fund Biffa Ilncludes £1580 from TPC) Clipston Parish Council 20.000.(X) 20.000.IK) 90.218.00 15,000.00 2.000.00 45,407.00 15,798.00 6,420.00 214,843.00 FUNDRAISING Whist Drives donations Film Evenings donations Coffee Mornings donations Panto tickets & refreshments 113.00 757.35 171.86 938.23 1,980.44 38.96 585.38 624.34 SUBS & LICENCES Cinema Licence WNC (opening hours change) A.C.R.E. 391.52 89.00 48.00 528.52 REPAIRS & RENEWALS Service Fire Extinguishers General Repair5 Bins 202.80 205.00 25.94 433.74 OTHER Stamps and Postage Purchases from Welcoming Spaces Grant Stationery 27.65 340.01 8.78 376.44 Pagelofl